KANE COUNTY. LAUZEN, Hoscheit, Allan, Dahl, Frasz, Gillam, Hernandez, Kojzarek, Lenert, Martin, Scheflow, Silva, Starrett, Smith, Wegman

Transcription

1 KANE COUNTY LAUZEN, Hoscheit, Allan, Dahl, Frasz, Gillam, Hernandez, Kojzarek, Lenert, Martin, Scheflow, Silva, Starrett, Smith, Wegman EXECUTIVE COMMITTEE WEDNESDAY, JANUARY 4, 2017 County Board Room Agenda 9:00 AM Kane County Government Center, 719 S. Batavia Ave., Bldg. A, Geneva, IL Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Approval of Minutes: December 13, Monthly Financials (J. Onzick) A. November Executive Committee Financial Reports (attached) 6. Monthly Community Outreach Report (R. Nagel) 7. Preliminary County Board Agenda - January 10, CONSENT AGENDA Administration 1. Approving Purchase of Two (2) 2017 Tandem Axle Truck Cab and Chassis, Kane County Division of Transportation 2. Authorizing a Blackberry Township Intergovernmental Agreement - MC SSA Traffic Controls Maintenance, Repair & Replacement 3. Authorizing a Blackberry Township Intergovernmental Agreement - MC SSA Maintenance Agreement for Street Identification, Pedestrian and Bike Signs County Development 1. Amending the Housing and Community Development Consolidated Plan 2. Authorizing a Contract for Continuum of Care Support Services 3. Amending a Contract for the Beckman Trail Drainage Improvements Energy/Environmental 1. Authorizing the Intergovernmental Agreement Between the Village of South Elgin and the County of Kane for the Recycling of Electronics Equipment Authorizing the Intergovernmental Agreement Between the Village of West Dundee and the County of Kane for the Recycling of Electronics Equipment Executive 1. Authorizing Certain Actions Relative to the Tax Agent 2. Authorizing a Contract for Janitorial Services 3. Authorizing the Execution of the "Transfer of Employees" Agreement Human Services 1. Amending Personnel Policy Handbook (Employee Tuition Reimbursement) Kane County Page 1

2 Agenda Executive Committee January 4, 2017 Jobs 2. Amending Personnel Policy Handbook (Bereavement Leave) 1. Extending Kane County Exports Grant Program Judicial/Public Safety 1. Authorizing Participation in the Appellate Prosecutor Program 2. Authorizing an Intergovernmental Agreement Between the County of Kane, the Kane County Sheriff's Office, and the Board of Education of Kaneland Community Unit School District 302 for the Provision of a School Resource Officer 3. Authorizing an Intergovernmental Agreement Between Central Community Unit School District No. 301, and Kane County, and the Kane County Sheriff's Office for the Provision of a School Resource Officer Transportation 1. Approving FY 2017 County Maintenance MFT Appropriation Kane County Section No GM 2. Approving Appropriation of the County Engineer's Salary and Authorizing the Transfer of Funds Therefor - Section No. 17-CS AC 3. Approving Supplemental Appropriation for 2016 Kane County Resurfacing Program, Kane County Section No RS 4. Approving Supplemental Appropriation for Illinois Route 31 at Mooseheart Road, Kane County Section No CH 5. Approving Contract for Construction with Homer Tree Service, Inc. of Lockport, Illinois for Longmeadow Parkway Bridge Corridor Section A2/B1 Right of Way Preparation, Kane County Section No PV 6. Approving Contract for Construction with Homer Tree Service, Inc. of Lockport, Illinois for Longmeadow Parkway Bridge Corridor Section D Right of Way Preparation, Kane County Section No PV 7. Approving Contract for Construction with Homer Tree Service, Inc. of Lockport, Illinois for Bliss Road over Blackberry Creek Right of Way Preparation, Kane County Section No BR 8. Approving Adopt-A-Highway Program Applicants 9. Approving Purchase of Non-OEM Auto Parts and Supplies, Kane County Division of Transportation and Kane County Sheriff's Department (Bid Number ) 10. Approving Acquisition of Highway Right of Way, Bunker Road Extension, Kane County Section No PV, Parcel No Executive Session 9. Release of Closed Session Minutes 10. Committee Reports 11. Public Comment 12. Adjournment Kane County Page 2

3 Executive Committee Revenue Report - Summary Through November 30, 2016 (100.0% YTD) DRAFT Current Month Transactions Total Amended Budget YTD Actual Transactions Total % Received 010 County Board 150 6,592,389 3,763, % 001 General Fund 0 148, , % 120 Grand Victoria Casino Elgin 150 4,852,151 3,283, % 430 Farmland Preservation 0 1,592, , % Grand Total 150 6,592,389 3,763, % Packet Pg. 3

4 Executive Committee Expenditure Report - Summary Through November 30, 2016 (100.0% YTD, % Payroll) DRAFT Current Month Transactions Total Amended Budget YTD Actual Transactions YTD Encumbrances Total % Used 010 County Board 199,085 7,728,339 7,194,452 3, % 001 General Fund 94,602 1,283,950 1,181,117 3, % 120 Grand Victoria Casino Elgin 101,313 4,852,151 5,028, % 430 Farmland Preservation 3,169 1,592, , % Grand Total 199,085 7,728,339 7,194,452 3, % Packet Pg. 4

5 Executive Committee Expenditure Report - Detail Through November 30, 2016 (100.0% YTD, % Payroll) DRAFT Current Month Transactions Total Amended Budget YTD Actual Transactions YTD Encumbrances Total % Used 010 County Board 199,085 7,728,339 7,194,452 3, % 001 General Fund 94,602 1,283,950 1,181,117 3, % Personnel Services- Salaries & Wages 72, , , % Personnel Services- Employee Benefits 19, , , % Contractual Services 2,400 52,254 (12,780) 0 (24.46%) Commodities 38 9,300 6,973 3, % 120 Grand Victoria Casino Elgin 101,313 4,852,151 5,028, % Personnel Services- Salaries & Wages 4,798 62,286 62, % Personnel Services- Employee Benefits 3,715 88,723 53, % Contractual Services 91, ,719 1,215, % Commodities 1,638 3,300 5, % Transfers Out 0 3,614,123 3,614, % Capital 0 108,000 76, % 430 Farmland Preservation 3,169 1,592, , % Personnel Services- Salaries & Wages 2,320 30,341 28, % Personnel Services- Employee Benefits 649 8,538 13, % Contractual Services ,209 23, % Capital 0 1,476, , % Grand Total 199,085 7,728,339 7,194,452 3, % Packet Pg. 5

6 Executive Accounts Payable by GL Distribution - DRAFT Payment Date Range 11/01/16-11/30/16 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund General Fund Department County Board Sub-Department County Board/Liquor Account Contractual/Consulting Services Sterling Codifiers Inc Supplement #9-Ords through 127 Paid by Check # /26/ /28/ /28/ /14/2016 1, Account Contractual/Consulting Services Totals Invoice Transactions 1 $1, Account General Association Dues Illinois Association of County Board Members Membership Dues Paid by Check # /31/ /04/ /04/ /14/2016 2, Account General Association Dues Totals Invoice Transactions 1 $2, Account Office Supplies Impact Networking, LLC CB-Contract base rate Paid by EFT # 10/11/ /28/ /28/ /14/ and overage charge Warehouse Direct Office Products CB-Acct # Paid by EFT # 10/21/ /28/ /28/ /14/ Toner Warehouse Direct Office Products C CB-Credit-Stapler Paid by EFT # 11/03/ /17/ /17/ /28/2016 (13.55) Warehouse Direct Office Products CB-Stapler Paid by EFT # Fund Grand Victoria Casino Elgin Department County Board Sub-Department Riverboat Account Tuition Reimbursement Margaret Todd-Cave PSPA600 - Scope & Dynamics of Public Administration Account Contractual/Consulting Services Cassie Design Website Invoice # /02/ Siteimprove Website Invoice # /21/16 Account External Grants Quad County Urban League Computer Technology Upgrade & Instructor Salary St Charles Heritage Center Reconfigure Floorplan plus Materials & Tech Upgrade 11/02/ /17/ /17/ /28/ Account Office Supplies Totals Invoice Transactions 4 $ Sub-Department County Board/Liquor Totals Invoice Transactions 6 $4, Department County Board Totals Invoice Transactions 6 $4, Fund General Fund Totals Invoice Transactions 6 $4, Paid by EFT # /04/ /17/ /17/ /28/2016 1, Account Tuition Reimbursement Totals Invoice Transactions 1 $1, Paid by EFT # /02/ /04/ /04/ /14/2016 1, Paid by EFT # 10/21/ /04/ /04/ /14/2016 4, Account Contractual/Consulting Services Totals Invoice Transactions 2 $5, Paid by EFT # Paid by EFT # /20/ /04/ /04/ /14/2016 1, /20/ /04/ /04/ /14/2016 7, Run by Finance Reports on 12/12/ :18:36 PM Packet Page Pg. 16of 3

7 Executive Accounts Payable by GL Distribution - DRAFT Payment Date Range 11/01/16-11/30/16 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund Grand Victoria Casino Elgin Department County Board Sub-Department Riverboat Account External Grants Center for Information of Elgin Salary of Community Paid by EFT # 11/01/ /17/ /17/ /28/2016 2, Outreach Worker Dundee Township Historical Society Museum Renovation Paid by EFT # 10/25/ /17/ /17/ /28/2016 1, Food for Greater Elgin Inc Walk-In-Freezer Paid by EFT # 11/07/ /17/ /17/ /28/2016 3, Saint Charles Rowing Club Construction & Installation of Boating Dock Science and Technology Interactive Center-Scitech Graphic & Educational Visual Upgrade Fund Farmland Preservation Department County Board Sub-Department Farmland Preservation Account Contractual/Consulting Services Kane County Farm Bureau INTERN 2016 Tiffany Haug - Intern 2016 Account Conferences and Meetings Fifth Third Bank 1843-JH-1016A MCA DINING CHICAGO CONFERENCE Fifth Third Bank 1843-JH-1016B PARKING METER - JHILL CONFERENCE Fifth Third Bank 1843-JH-1016C PARKING METER - JHILL CONFERENCE Fifth Third Bank 1843-JH-1016D MUSEUM OF CONTEMP. JHILL CONFERENCE Fifth Third Bank 1843-JH-1016E FOOD LIFE JHILL CONFERENCE Fifth Third Bank 1843-JH-1016F PARKING METER JHILL CONFERENCE Paid by EFT # /24/ /17/ /17/ /28/2016 2, Paid by EFT # /01/ /17/ /17/ /28/ , Account External Grants Totals Invoice Transactions 7 $28, Sub-Department Riverboat Totals Invoice Transactions 10 $36, Department County Board Totals Invoice Transactions 10 $36, Fund Grand Victoria Casino Elgin Totals Invoice Transactions 10 $36, Paid by Check # /25/ /28/ /28/ /14/2016 2, Account Contractual/Consulting Services Totals Invoice Transactions 1 $2, Paid by EFT # Paid by EFT # Paid by EFT # Paid by EFT # Paid by EFT # Paid by EFT # /04/ /18/ /18/ /28/ /04/ /18/ /18/ /28/ /04/ /18/ /18/ /28/ /04/ /18/ /18/ /28/ /04/ /18/ /18/ /28/ /04/ /18/ /18/ /28/ Run by Finance Reports on 12/12/ :18:36 PM Packet Page Pg. 27of 3

8 Executive Accounts Payable by GL Distribution - DRAFT Payment Date Range 11/01/16-11/30/16 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund Farmland Preservation Department County Board Sub-Department Farmland Preservation Account Conferences and Meetings Fifth Third Bank 1843-JH-1016G MUSEUM OF CONTEMP JHILL CONFERENCE Paid by EFT # /04/ /18/ /18/ /28/ Account Conferences and Meetings Totals Invoice Transactions 7 $ Sub-Department Farmland Preservation Totals Invoice Transactions 8 $2, Department County Board Totals Invoice Transactions 8 $2, Fund Farmland Preservation Totals Invoice Transactions 8 $2, Grand Totals Invoice Transactions 24 $42, Run by Finance Reports on 12/12/ :18:36 PM Packet Page Pg. 38of 3

9 Kane County Purchasing Card Information Executive Committee November 2016 Statement Transaction Date Merchant Name Additional Information Transaction Amount Department Total Committee Total 12/6/2016 Packet Pg. 9 Page 1 of 1

10 Budget Information: RESOLUTION/ORDINANCE EXECUTIVE SUMMARY Resolution No. Approving Purchase of Two (2) 2017 Tandem Axle Truck Cab and Chassis, Kane County Division of Transportation Committee Flow: Transportation Committee, Administration Committee, Executive Committee, County Board Contact: Tom Rickert, (630) Was this item budgeted? Yes Appropriation Amount: $122, If not budgeted, explain funding source: N/A Summary: Vehicle Description: Two (2) 2017 Tandem Axle Truck Cab & Chassis Vendor: TransChicago Truck Group Purchase Price: $200, ($100, each - less trade-in of $78,375.00) NET COST = $122, Trade-in Trucks: Sterling Tandem Axle Dump Truck (Vehicle No. 17) Sterling Tandem Axle Dump Truck (Vehicle No. 42) Sterling Tandem Axle Dump Truck (Vehicle No. 14) Trade-in Value: $($24, unit 17 / $24, unit 42 / $29, unit 14) These plow trucks will replace 2 current plow trucks (units 17 &42). Normal replacement of this type of vehicle is every 13 to 15 years. Replacement is based on age, mileage, dependability and maintenance cost. The lowest acceptable bid was from TransChicago Truck Group. Please refer to bid tab. These vehicles are included in the FY2017 Transportation Budget. Staff requests committee approval. Due to changes in plow routes, from making adjustments for correct levels of service during and around snow events, and overall better equipped plow trucks being able to do more with less, unit 14, which meets the County requirements for replacement, is no longer needed, so it will not be replaced. Any immediate known future expansion of KDOT roadways, like Long Meadow, is already figured into this adjustment. Road expansion beyond that will be our justification to add this truck back into the fleet if necessary at that time. This is part of an ongoing adjustment of equipment, training and testing over the last 10 years, which we believe is completed. Packet Pg. 10

11 STATE OF ILLINOIS COUNTY OF KANE RESOLUTION NO. APPROVING PURCHASE OF TWO (2) 2017 TANDEM AXLE TRUCK CAB AND CHASSIS, KANE COUNTY DIVISION OF TRANSPORTATION WHEREAS, bids have been solicited and received for two (2) 2017 truck cab and chassis (hereinafter the Vehicles ) to replace Trucks No. 17 and No. 42 of the Kane County Division of Transportation; and WHEREAS, TransChicago Truck Group was the low bidder for the Vehicles at $122, which bid proposes the following trade-ins of existing County trucks and the amounts therefor; $24, for existing Truck No. 17, $24, for existing Truck No. 42 and $29, for existing Truck No. 14 (hereinafter the Trade-Ins ) for a total consideration to be paid for the Tradeins of $78, NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the low bid for said Vehicles from TransChicago Truck Group of Elmhurst, Illinois in the amount of One Hundred Twenty Two Thousand Fifty Seven Dollars ($122,057.00) plus the Trade-Ins be accepted and that the County of Kane purchase said vehicles from TransChicago Truck Group; payment therefor to be made from the County Highway Fund #300, Line Item #70070 (Automotive Equipment). Line Item Line Item Description Was Personnel/Item/Service approved in original budget or a subsequent budget revision? Are funds currently available for this Personnel/Item/Service in the specific line item? Automotive Equipment Yes Yes If funds are not currently available in the specified line item, where are the funds available? Passed by the Kane County Board on January 10, John A. Cunningham Clerk, County Board Christopher J. Lauzen Chairman, County Board Vote: TrkCabChssis Packet Pg. 11

12 RESOLUTION/ORDINANCE EXECUTIVE SUMMARY Resolution No. Authorizing a Blackberry Township Intergovernmental Agreement - MC SSA Traffic Controls Maintenance, Repair & Replacement Committee Flow: Administration Committee, Executive Committee, County Board Contact: Don Biggs, Budget Information: Was this item budgeted? N/A If not budgeted, explain funding source: Appropriation Amount: Summary: The Mill Creek Special Service Area District is seeking to re-institute a five-year intergovernmental agreement, from January 10, 2017 through November 30, 2022, concerning traffic control maintenance, repair and replacement between itself and Blackberry Township. The previous intergovernmental agreement between Blackberry Township and Mill Creek Special Service Area was created by Ordinance from the period of December 22, 2005 through November 30, Packet Pg. 12

13 STATE OF ILLINOIS COUNTY OF KANE RESOLUTION NO. AUTHORIZING A BLACKBERRY TOWNSHIP INTERGOVERNMENTAL AGREEMENT - MC SSA TRAFFIC CONTROLS MAINTENANCE, REPAIR & REPLACEMENT WHEREAS, the County of Kane, State of Illinois, and Blackberry Township, Kane County, Illinois are non-home rule units of government as provided by Article VII, Section 10 of the Illinois Constitution and the Intergovernmental Cooperation Act: and WHEREAS, Mill Creek is a Special Service Area District created by Ordinance , with the Kane County Board being the governing body of said special service area district; and WHEREAS, Ordinance , Section specifies the services to be provided to Mill Creek Special Service Area District including the maintenance, repair and replacement of village center traffic control signs; and WHEREAS, the Mill Creek Special Service Area District wishes to have the maintenance, repair and replacement of village center traffic control signs. NOW, THEREFORE, in consideration of the mutual agreements hereinafter made, the recitals of fact herein above, set forth and other good and valuable consideration, the receipt which is hereby acknowledged, the parties agree as follows: 1. Blackberry Township agrees to cooperate with County of Kane Mill Creek Special Service Area District in providing, during the term of this agreement, maintenance, repair and replacement of village center traffic control signs. Repair and maintenance of village center traffic control signs will be provided by Blackberry Township as informed, either orally or in writing, as noted by visually inspecting the area, or as part of a general maintenance program. Village center traffic control signs will be replaced within twenty-four hours upon receipt by Blackberry Township of written or oral notification of such deficiency. 2. In consideration of said provision, the Mill Creek Special Service Area District agrees to pay Blackberry Township for the cost of time and material for the repair and maintenance of street identification signs, not to exceed $30 per traffic control sign and not to exceed $200 per sign post with cap. All charges will be itemized and submitted monthly for payment. Blackberry Township agrees to restore any damage incurred as a result of such traffic control sign maintenance, repair and replacement. 3. The parties agree that Blackberry Township, will provide workers' compensation for its employees or assigns in the repair and replacement of village center traffic control signs and agrees Blackberry Township employees are not employees of Kane County. 4. The duration of this agreement begins with the date last signed below and will continue on an as call basis until November 30, Parties can terminate this agreement at any time by serving notice of such termination 30 days prior to that termination date. Packet Pg. 13

14 Passed by the Kane County Board on January 10, John A. Cunningham Clerk, County Board Christopher J. Lauzen Chairman, County Board Vote: IGA - MC Traffic Packet Pg. 14

15 RESOLUTION/ORDINANCE EXECUTIVE SUMMARY Resolution No. Authorizing a Blackberry Township Intergovernmental Agreement - MC SSA Maintenance Agreement for Street Identification, Pedestrian and Bike Signs Committee Flow: Administration Committee, Executive Committee, County Board Contact: Don Biggs, Budget Information: Was this item budgeted? N/A If not budgeted, explain funding source: Appropriation Amount: Summary: The Mill Creek Special Service Area District is seeking to re-institute a five-year intergovernmental agreement, from January 10, 2017 through November 30, 2022, concerning maintenance for street identification, pedestrian and bike signs between itself and Blackberry Township. The previous intergovernmental agreement between Blackberry Township and Mill Creek Special Service Area was created by Ordinance from the period of December 22, 2005 through November 30, Packet Pg. 15

16 STATE OF ILLINOIS COUNTY OF KANE RESOLUTION NO. AUTHORIZING A BLACKBERRY TOWNSHIP INTERGOVERNMENTAL AGREEMENT - MC SSA MAINTENANCE AGREEMENT FOR STREET IDENTIFICATION, PEDESTRIAN AND BIKE SIGNS WHEREAS, the County of Kane, State of Illinois and Blackberry Township, Kane County, Illinois are non-home rule units of government as provided by Article VII, Section 10 of the Illinois Constitution and the Intergovernmental Cooperation Act; and WHEREAS, Mill Creek is a Special Service Area District created by Ordinance , with the Kane County Board being the governing body of said special service area district; and WHEREAS, Ordinance , Section 16-57, specifies the services to be provided to Mill Creek Special Service Area District including the repair and maintenance of street identification, pedestrian and bike signs; and WHEREAS, the Mill Creek Special Service Area District wishes to have the repair and maintenance of street identification, pedestrian and bike signs provided by Blackberry Township. NOW, THEREFORE, BE IT RESOLVED in consideration of the mutual agreements hereinafter made, the recitals of fact herein above, set forth and other good and valuable consideration, the receipt which is hereby acknowledged, the parties agree as follows: 1. Blackberry Township agrees to cooperate with The County of Kane, Mill Creek Special Service Area District in providing, during the term of this agreement, repair and maintenance of street identification, pedestrian and bike signs for those portions of Mill Creek Special Service Area within Blackberry Township service area. Repair and maintenance of street identification, pedestrian and bike signs will be provided when Blackberry Township is informed, either orally or in writing, or as needed from time to time. 2. In consideration of said provision, the Mill Creek Special Service Area District agrees to pay Blackberry Township for the cost of time and material for the repair and maintenance of street identification signs, not to exceed $125 per name sign and not to exceed $200 per street post with cap. All charges will be itemized and submitted monthly for payment. Blackberry Township agrees to restore any damage incurred as a result of such sign repair and maintenance. 3. The parties agree that Blackberry Township,, will provide workers compensation for its employees or assigns in the repair and replacement of street identification, pedestrian and bike signs and agrees Blackberry Township employees are not employees of Kane County. 4. The duration of this agreement begins with the date last signed below and will continue on an as call basis until November 30, Parties can terminate this Packet Pg. 16

17 agreement at any time by serving notice of such termination 30 days prior to that termination date. Passed by the Kane County Board on January 10, John A. Cunningham Clerk, County Board Christopher J. Lauzen Chairman, County Board Vote: IGA - MC Signs Packet Pg. 17

18 Budget Information: RESOLUTION/ORDINANCE EXECUTIVE SUMMARY Resolution No. Amending the Housing and Community Development Consolidated Plan Committee Flow: County Development Committee, Executive Committee, County Board Contact: Scott Berger, Was this item budgeted? Yes Appropriation Amount: $1,757,909 If not budgeted, explain funding source: Summary: The attached resolution updates the County s Housing and Community Development Consolidated Plan to include activities to be undertaken with Federal Fiscal Year 2016 funds provided by the U.S. Department of Housing and Urban Development (HUD). Attached is an executive summary of the plan, including a summary of the programs/projects that have been recommended by the Community Development Commission and the HOME Commission. Packet Pg. 18

19 STATE OF ILLINOIS COUNTY OF KANE RESOLUTION NO. AMENDING THE HOUSING AND COMMUNITY DEVELOPMENT CONSOLIDATED PLAN WHEREAS, Kane County Board Resolution No established the Kane County Community Development Block Grant (CDBG) Program, and Resolution No established the Kane-Elgin HOME Consortium; and WHEREAS, said resolutions also established commissions charged with overseeing said programs; and WHEREAS, said programs are funded by the U.S. Department of Housing and Urban Development (HUD) and are to be implemented in a manner consistent with the priorities and strategies identified in the local jurisdiction s Housing and Community Development Consolidated Plan; and WHEREAS, the County s Consolidated Plan, which covers a five-year period including Program Years 2015 through 2019, was approved by Kane County Board Resolution No ; and WHEREAS, said plan must be updated to include programs and projects, as recommended by said commissions, to be undertaken with Federal Fiscal Year 2016 funds awarded by HUD. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Housing and Community Development Consolidated Plan for Program Years 2015 through 2019, is hereby updated to include programs and projects to be undertaken with Federal Fiscal Year 2016 funds awarded by HUD. BE IT FURTHER RESOLVED that the Kane County Board Chairman and/or the Director of the Office of Community Reinvestment are authorized to sign agreements, certifications, reports, and other documents required by HUD to complete the activities described in the plan. Passed by the Kane County Board on January 10, John A. Cunningham Clerk, County Board Christopher J. Lauzen Chairman, County Board Vote: Plan Update Packet Pg. 19

20 Budget Information: RESOLUTION/ORDINANCE EXECUTIVE SUMMARY Resolution No. Authorizing a Contract for Continuum of Care Support Services Committee Flow: County Development Committee, Executive Committee, County Board Contact: Scott Berger, Was this item budgeted? Yes Appropriation Amount: $27, If not budgeted, explain funding source: Summary: The attached resolution authorizes a contract with Optimum Management Resources, of Naperville, Illinois, for support services for the County s Continuum of Care (COC). The firm will help the COC prepare its annual submittal for Federal funding under HUD s competitive application process. The contract is for a one-year period, renewable for up to four successive twelve-month periods. 100% of the cost of the contract is covered by grant funds. Packet Pg. 20

21 STATE OF ILLINOIS COUNTY OF KANE RESOLUTION NO. AUTHORIZING A CONTRACT FOR CONTINUUM OF CARE SUPPORT SERVICES WHEREAS, the Office of Community Reinvestment oversees the Continuum of Care for Kane County, a network of social services agencies that delivers services to the County s homeless population with the goal of fostering self-sufficiency; and WHEREAS, the U.S. Department of Housing and Urban Development (HUD) makes funding available to agencies participating in the Continuum of Care annually through a competitive application process; and WHEREAS, HUD s application process requires that the Continuum of Care coordinate the submission of a single, collaborative proposal incorporating technical narratives and requiring extensive data collection and analysis; and WHEREAS, the County requires the services of a consultant familiar with both HUD requirements and the local homeless service delivery system in order to successfully compete in HUD s application process; and WHEREAS, proposals for such services were solicited, received, and evaluated under criteria established in the RFP, with Optimum Management Resources proposal determined to be the most advantageous to the County, with price, experience, and qualifications considered; and WHEREAS, HUD has awarded the County a grant to cover the cost of said consulting services. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Kane County Board Chairman and/or the Director of the Office of Community Reinvestment are authorized to execute an agreement with Optimum Management Resources, of Naperville, Illinois, for Continuum of Care support services effective immediately through December 31, 2017, in an amount not to exceed Twenty-Seven Thousand and No/100 Dollars ($27,000.00), and to submit certifications, reports, and other documents required by HUD to complete Continuum of Care activities. Packet Pg. 21

22 BE IT FURTHER RESOLVED that said agreement may be renewed up to four times for successive twelve-month periods provided the contractor s performance is satisfactory and grant funds from HUD are awarded to the County to cover the cost of said renewal periods. Line Item Line Item Description Was Personnel/Item/Service approved in original budget or a subsequent budget revision? Are funds currently available for this Personnel/Item/Service in the specific line item? If funds are not currently available in the specified line item, where are the funds available? Contractual/Consulting Yes Yes N/A Passed by the Kane County Board on January 10, John A. Cunningham Clerk, County Board Christopher J. Lauzen Chairman, County Board Vote: COC Consultant Packet Pg. 22

23 Packet Pg. 23

24 RESOLUTION/ORDINANCE EXECUTIVE SUMMARY Resolution No. Amending a Contract for the Beckman Trail Drainage Improvements Committee Flow: County Development Committee, Executive Committee, County Board Contact: Jodie Wollnik, Budget Information: Was this item budgeted? Yes If not budgeted, explain funding source: Appropriation Amount:$60,000 Summary: The County Board approved Resolution Authorizing a Contract for the Beckman Trail Stormwater Improvements at the October 2016 meeting. The construction is now 90% complete with restoration to occur in spring. During construction, the contractor encountered unknown conditions and field adjustments were made to accommodate conditions. This resulted in several changes to quantities as well as several additional items to the scope that were added (see attached memo). The budget for the project is $60,000 of cost-share funds and $15,000 from the township road district for a total budget of $75,000. With this change order, the project will remain under budget. Packet Pg. 24

25 STATE OF ILLINOIS COUNTY OF KANE RESOLUTION NO. AMENDING A CONTRACT FOR THE BECKMAN TRAIL DRAINAGE IMPROVEMENTS WHEREAS, the Kane County Board approved Resolution on October 11, 2016 authorizing a contract with Performance Construction for the Beckman Trail Drainage Improvements in the amount of Fifty Seven Thousand Eight Hundred Dollars and Zero Cents ($57,800.00) plus a contingency of Two Thousand Five Hundred Dollars and Zero Cents ($2,500.00) for a total contract amount of Sixty Thousand Three Hundred Dollars and Zero Cents ($60,300.00); and WHEREAS, unforeseen field conditions during construction have resulted in additional costs to the contractor that have been reviewed and verified by Kane County's Drainage Consultant, Huddleson-McBride Drainage Company, herein referred to as Change Order Number 1. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the contract with Performance Construction for the Beckman Trail Drainage Improvements project be increased to Sixty Eight Thousand One Hundred Eighty Nine Dollars and Forty Eight Cents ($68,189.48). Passed by the Kane County Board on January 10, John A. Cunningham Clerk, County Board Christopher J. Lauzen Chairman, County Board Vote: Beckman Drainage Packet Pg. 25

26 Budget Information: RESOLUTION/ORDINANCE EXECUTIVE SUMMARY Resolution No. Authorizing the Intergovernmental Agreement Between the Village of South Elgin and the County of Kane for the Recycling of Electronics Equipment Committee Flow: Energy and Environmental Committee, Executive Committee, County Board Contact: Jennifer Jarland, Was this item budgeted? Yes Appropriation Amount: $12,000 If not budgeted, explain funding source: Summary: This Resolution seeks to authorize the Chairman to sign an Intergovernmental Agreement with municipality acting as drop-off locations for electronics recycling. The municipality will provide the drop-off location, a forklift and some staff time. The County's contracted recycler will run the collection site, package all materials, assist in loading trailers, transport, receive, process, and responsibly manage all electronic equipment through the County contract. Kane County Division of Environmental and Water Resources has funds in its FY17 budget that can be used for the purpose of incentive payments to the municipality to cover some of the costs associated with their staff time and equipment use. Packet Pg. 26

27 STATE OF ILLINOIS COUNTY OF KANE RESOLUTION NO. AUTHORIZING THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF SOUTH ELGIN AND THE COUNTY OF KANE FOR THE RECYCLING OF ELECTRONICS EQUIPMENT WHEREAS, the Kane County Solid Waste Management Plan, adopted by the Kane County Board in 1992, and most recently updated in 2015, recommends that the County maintain programs to divert used electronics equipment from disposal in landfills; and WHEREAS, beginning January 2012, the Illinois Electronics Product Recycling and Reuse Act (Public Act ) bans the landfill disposal of 17 categories of used electronics collected; and WHEREAS, Kane County has an agreement with a certified recycling contractor for electronics recycling which includes conducting electronics recycling collections at Kane County's collection events as well as any permanent locations; and WHEREAS, Kane County has reinstated a network of electronics drop-off locations throughout the County that serve as drop-off locations for such electronics recycling, one of which is in partnership with the Village of South Elgin; and WHEREAS, the Village will bear some costs related to establishing or continuing to operate a drop-off site for electronics and Kane County Division of Environmental and Water Resources has funds in the FY17 budget to cover, an amount of One-Thousand Dollars ($1,000) per month that the drop-off is in operation will be paid to the Village for the 2017 calendar year; and WHEREAS, the creation of daily drop-off locations throughout the County provides convenient opportunities to recycle electronics, which is overall benefit to the overall electronics program and the residents of Kane County. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board Chairman thereof is authorized to execute the Intergovernmental Agreement (on file in the County Clerk's Office) with the Village of South Elgin for electronics recycling services. Passed by the Kane County Board on January 10, John A. Cunningham Clerk, County Board Christopher J. Lauzen Chairman, County Board Vote: IGA South Elgin Packet Pg. 27

28 Budget Information: RESOLUTION/ORDINANCE EXECUTIVE SUMMARY Resolution No. Authorizing the Intergovernmental Agreement Between the Village of West Dundee and the County of Kane for the Recycling of Electronics Equipment Committee Flow: Energy and Environmental Committee, Executive Committee, County Board Contact: Jennifer Jarland, Was this item budgeted? Yes Appropriation Amount: $12,000 If not budgeted, explain funding source: Summary: This Resolution seeks to authorize the Chairman to sign an Intergovernmental Agreement with municipality acting as drop-off locations for electronics recycling. The municipality will provide the drop-off location, a forklift and some staff time. The County's contracted recycler will run the collection site, package all materials, assist in loading trailers, transport, receive, process, and responsibly manage all electronic equipment through the County contract. Kane County Division of Environmental and Water Resources has funds in its FY17 budget that can be used for the purpose of incentive payments to the municipality to cover some of the costs associated with their staff time and equipment use. Packet Pg. 28

29 STATE OF ILLINOIS COUNTY OF KANE RESOLUTION NO. AUTHORIZING THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF WEST DUNDEE AND THE COUNTY OF KANE FOR THE RECYCLING OF ELECTRONICS EQUIPMENT WHEREAS, the Kane County Solid Waste Management Plan, adopted by the Kane County Board in 1992, and most recently updated in 2015, recommends that the County maintain programs to divert used electronics equipment from disposal in landfills; and WHEREAS, beginning January 2012, the Illinois Electronics Product Recycling and Reuse Act (Public Act ) bans the landfill disposal of 17 categories of used electronics collected; and WHEREAS, Kane County has an agreement with a certified recycling contractor for electronics recycling which includes conducting electronics recycling collections at Kane County's collection events as well as any permanent locations; and WHEREAS, Kane County has reinstated a network of electronics drop-off locations throughout the County that serve as drop-off locations for such electronics recycling, one of which is in partnership with the Village of West Dundee; and WHEREAS, the Village will bear some costs related to establishing or continuing to operate a drop-off site for electronics and Kane County Division of Environmental and Water Resources has funds in the FY17 budget to cover, an amount of One-Thousand Dollars ($1,000) per month that the drop-off is in operation will be paid to the Village for the 2017 calendar year; and WHEREAS, the creation of daily drop-off locations throughout the County provides convenient opportunities to recycle electronics, which is overall benefit to the overall electronics program and the residents of Kane County. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board Chairman thereof is authorized to execute the Intergovernmental Agreement (on file in the County Clerk's Office) with the Village of West Dundee for electronics recycling services. Passed by the Kane County Board on January 10, John A. Cunningham Clerk, County Board Christopher J. Lauzen Chairman, County Board Vote: IGA West Dundee Packet Pg. 29

30 RESOLUTION/ORDINANCE EXECUTIVE SUMMARY Resolution No. Authorizing Certain Actions Relative to the Tax Agent Committee Flow: Executive Committee, County Board Contact: Ellyn McGrath, Budget Information: Was this item budgeted? If not budgeted, explain funding source: Appropriation Amount: Summary: This authorizes execution of a deed of conveyance of the County s interest or the cancellation of the appropriate certificate of purchase, as the case may be, on the real estate described in the attached Exhibit for the sums shown and to be disbursed as shown and according to law. Packet Pg. 30

31 STATE OF ILLINOIS COUNTY OF KANE RESOLUTION NO. AUTHORIZING CERTAIN ACTIONS RELATIVE TO THE TAX AGENT WHEREAS, the County of Kane has undertaken a program to collect delinquent taxes and to perfect titles to real property in cases where the taxes on the same have not been paid pursuant to 35 ILCS 200/21-90; and WHEREAS, pursuant to this program the County of Kane, as trustee for the taxing districts involved, has acquired an interest in the real estate described on the attached exhibit; and WHEREAS, it appears to the Kane County Board that it would be to the best interest of the taxing districts of Kane County to dispose of this interest in said property. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof be and hereby is authorized to execute a deed of conveyance of the County s interest or authorize the cancellation of the appropriate certificate of purchase, as the case may be, on the real estate described in the attached Exhibits for the sums shown and to be disbursed as shown and according to law. Passed by the Kane County Board on January 10, John A. Cunningham Clerk, County Board Christopher J. Lauzen Chairman, County Board Vote: Tax Agent Packet Pg. 31

32 Kane County Monthly Resolution List December 2016 Resolution Number Item Number Parcel# Type Of Transaction Account Name Total Collected County Clerk Auctioneer Recorder/ Sec. of State Agent County Treasurer P SAL James A Biewer, as Trustee* P , 008 SAL Patricia Medina , Clerk Fees 0.00 Sec. of State / Recorder Fees Total To County Packet Pg. 32

33 Kane County Monthly Resolution List January 2017 Resolution Number Item Number Parcel# Type Of Transaction Account Name Total Collected County Clerk Auctioneer Recorder/ Sec. of State Agent County Treasurer REC June Nieznanski 1, , Clerk Fees Sec. of State / Recorder Fees Total To County Packet Pg. 33

34 RESOLUTION/ORDINANCE EXECUTIVE SUMMARY Resolution No. Authorizing a Contract for Janitorial Services Committee Flow: Administration Committee, Executive Committee, County Board Contact: Don Biggs, Budget Information: Was this item budgeted? Yes If not budgeted, explain funding source: Appropriation Amount:$454, Summary: Bids have been solicited for Janitorial Services, for all government facilities. A total of nine (9) Bids were received and opened publicly on November 14, The lowest responsive responsible bidder as per bid documents and specifications, was ECO Clean Maintenance, Elmhurst, IL ECO Clean Maintenance will be contracted for cleaning the Judicial Center, Sheriff s Department, Juvenile Justice Center, Government Center, Third Street Courthouse, Child Advocacy Center, Public Defenders Office, North Campus, Aurora and Elgin Health Departments, Aurora and Elgin Court Services and Animal Control, for a total annual sum of $422, In addition, ECO Clean Maintenance will be contracted for cleaning the KDOT Facilities for a total annual sum of $18, Alternate #1 was to provide a separate cost for a 100% Performance Bond. ECO Clean Maintenance submitted a total cost of $13, for the performance bond, for a grand total sum of $454,076.84, as per bid documents specifications and bids received. Packet Pg. 34

35 STATE OF ILLINOIS COUNTY OF KANE RESOLUTION NO. AUTHORIZING A CONTRACT FOR JANITORIAL SERVICES WHEREAS, bids have been solicited and received for Janitorial Services for all government facilities (Bid ); and WHEREAS, the lowest responsive, responsible bidders, as per bid documents and specifications, was and ECO Clean Maintenance, Elmhurst, IL 60126; and WHEREAS, ECO Clean Maintenance will be contracted for cleaning the Judicial Center, Sheriff s Department, Juvenile Justice Center, Government Center, Third Street Courthouse, Child Advocacy Center, Public Defenders Office, North Campus, Aurora and Elgin Health Departments, Aurora and Elgin Court Services and Animal Control, for a total annual sum of $422,200.20; and WHEREAS, ECO Clean Maintenance will be contracted for cleaning the KDOT Facilities for a total annual sum of $18,650.64; and WHEREAS, ECO Clean Maintenance submitted a total cost for Alternate #1 of $13, to provide a 100% Performance Bond which is recommended, for a grand total sum of $454, as per bid specifications; and WHEREAS, this will be a two (2) year contract with three (3) optional mutually agreed upon one (1) year service renewals; and WHEREAS, appropriate funds have been budgeted and shall be paid from the FY2017 General Fund Budget. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board the Chairman of the Board, is hereby authorized to execute a contract with ECO Clean Maintenance, of Elmhurst IL, for Janitorial Services for a two year period at an annual cost of Four Hundred Fifty-Four Thousand, Seventy-Six Dollars and Eight-Four Cents ($454,076.84), to include a 100%t Performance Bond for each year of the contract. Line Item Line Item Description Was Personnel/Item/Service approved in original budget or a subsequent budget revision? Janitorial Services KDOT Janitorial Services Are funds currently available for this Personnel/Item/Service in the specific line item? Yes Yes N/A If funds are not currently available in the specified line item, where are the funds available? Packet Pg. 35

36 Passed by the Kane County Board on January 10, John A. Cunningham Clerk, County Board Christopher J. Lauzen Chairman, County Board Vote: Contract-Janitorial Svs Packet Pg. 36

37 Budget Information: RESOLUTION/ORDINANCE EXECUTIVE SUMMARY Resolution No. Authorizing the Execution of the "Transfer of Employees" Agreement Committee Flow: Administration Committee, Executive Committee, Judicial/Public Safety Committee, County Board Contact: Bill Lake, Was this item budgeted? Yes Appropriation Amount: $299,897 If not budgeted, explain funding source: Summary: Requesting Board approval to transfer four (4) Information Technology employees from the Circuit Clerk's office to Information Technologies Department per attached letter from the Circuit Clerk. Funds are to be transferred (50% 30 April and 50% 30 November) each year from the Circuit Clerk's court automation fund to ITD. The transfer for 2017 will be based on the Clerk's budgeted amount of $299,897. Future years will be calculated based on the total ITD budget divided by the number of employees supported times the number of employees (budgeted) in the Circuit Clerk's office. Packet Pg. 37

38 STATE OF ILLINOIS COUNTY OF KANE RESOLUTION NO. AUTHORIZING THE EXECUTION OF THE "TRANSFER OF EMPLOYEES" AGREEMENT WHEREAS, Kane County Information Technologies Department is responsible for hardware and software maintenance and support for most Kane County Departments and offices; and WHEREAS, the Information Technologies Department has recently installed hardware and the Tyler Court Case Management Software for the Circuit Clerk s office; and WHEREAS, the Information Technologies Department has the responsibility of supporting the Tyler hardware and software for the Circuit Clerk s office; and WHEREAS, the added workload on the Information Technologies Department requires four (4) additional staff employees; and WHEREAS, a letter of agreement signed by the Circuit Clerk detailing the transfer of employees and funds is provided. The following FY2017 budget adjustments are necessary to correctly capture the transfer of expenses: Salary & Wages $ (217,227) FICA/SS $ (16,618) IMRF $ (21,657) Health $ (34,636) Dental $ (1,200) Insurance Liability $ (3,606) Workers Comp $ (4,605) Unemployment $ (348) Transfer to Other Funds $ 299, Transfer from Other Funds $ 253, Salary & Wages $ 217, Health $ 34, Dental $ 1, Transfer from Other Funds $ 21, IMRF $ 21, Transfer from Other Funds $ 16, FICA/SS $ 16, Transfer from Other Funds $ 8, Insurance Liability $ 3, Workers Comp $ 4, Unemployment $ 348 NOW, THEREFORE, BE IT RESOLVED that the Kane County Board approve the execution of the agreement. Packet Pg. 38

39 Line Item Line Item Description Was Personnel/Item/Service approved in original budget or a subsequent budget revision? Are funds currently available for this Personnel/Item/Service in the specific line item? If funds are not currently available in the specified line item, where are the funds available? Various see above Various see above yes yes Various see above Passed by the Kane County Board on January 10, John A. Cunningham Clerk, County Board Christopher J. Lauzen Chairman, County Board Vote: Employee Transfer Packet Pg. 39

40 RESOLUTION/ORDINANCE EXECUTIVE SUMMARY Resolution No. Amending Personnel Policy Handbook (Employee Tuition Reimbursement) Committee Flow: Human Services Committee, Executive Committee, County Board Contact: Sheila McCraven, Budget Information: Was this item budgeted? If not budgeted, explain funding source: Appropriation Amount: Summary: This resolution amends the Tuition Reimbursement Policy to notify employees that if an employee receives more than $5,250 in reimbursement during a single calendar year, the amount above $5,250 will be included as taxable gross wages to the employee. This is in compliance with Section 127 of the IRS Code. Packet Pg. 40