RECRUITMENT OF Facilities Manager INFORMATION FOR CANDIDATES

Transcription

1 RECRUITMENT OF Facilities Manager INFORMATION FOR CANDIDATES Applicatin Instructins Intrductin t Liverpl Philharmnic Jb Descriptin Persn Specificatin Cnditins f Emplyment Liverpl Philharmnic Hall Hpe Street LIVERPOOL L1 9BP Tel: Fax:

2 Applicatin Instructins Thank yu fr yur interest in the pst f Facilities Manager Enclsed, yu will find: Backgrund infrmatin abut the Ryal Liverpl Philharmnic Jb Descriptin Persn Specificatin Cnditins f Emplyment The applicatin frm cnsists f tw parts: Sectin A: Persnal details and equal pprtunities mnitring Sectin B: Supprting infrmatin In sectin B please ensure yu highlight hw yu meet the criteria utlined in the Persn Specificatin, as this will frm the basis f the shrtlisting prcess. Once cmpleted, sectin A and sectin B f the applicatin must be returned n later than 12 nn Friday 6 Octber. Applicatins shuld be submitted either by t recruitment@liverplphil.cm r hard cpies sent in the pst t: Rebecca Carlan Human Resurces Ryal Liverpl Philharmnic Hpe Street Liverpl, L1 9BP Please identify either in the title f yur r n the back f yur envelpe the pst fr which yu are applying. We are unable t accept applicatins after the deadline. CVs may be submitted as additinal material but nt instead f a fully cmpleted applicatin frm. Applicatin frms marked please refer t CV will be rejected. All persnal details must be remved frm a CV; failing t d this will mean that yur CV is nt cnsidered as part f the selectin prcess. Interviews Shrt-listed candidates will be invited t interview at Liverpl Philharmnic Hall, Hpe Street, Liverpl L1 9BP during the week cmmencing 10 Octber 2017.

3 Liverpl Philharmnic Excellence Ensemble Welcming Passinate abut music Excellence Liverpl Philharmnic was funded in 1840 by a grup f Liverpl music-lvers. Tday, we present a distinctive, diverse live music prgramme f ver 400 cncerts and events f the highest quality every year at ur hme, Liverpl Philharmnic Hall, ther venues in ur City, acrss the UK and internatinally. Our prgramme features the best in classical, chamber, cntemprary, rck, pp, flk, rts and jazz music, cmedy, film and spken wrd in the main Hall, and in ur smaller scale Music Rm. The Ryal Liverpl Philharmnic Orchestra perfrms at least 70 cncerts each year in Liverpl, and clse t 100 annually acrss the UK and internatinally, wrking with many f the wrld s finest and musicians. We deliver an extensive learning and educatin prgramme which is acknwledged natinally and internatinally as leader in its field. Ensemble Our musicians in the Ryal Liverpl Philharmnic Orchestra, and ensembles drawn frm it, are at the heart f everything we d. Since 2006, the Orchestra has develped an internatinally acclaimed musical partnership with ur Chief Cnductr, Vasily Petrenk fr their cncerts, bradcasts and recrdings, and thrugh cllabratins with ther majr artists. Acrss ur rganisatin, we cmbine ur individual talents and cllective strength t deliver excellence in everything we d, and celebrate ur successes and achievements. Welcme We ffer a friendly, warm and inclusive welcme t ur rganisatin, whether t clleagues, ur audiences, r visiting artists and partners. We take that welcme wherever we g in ur city, natinally and internatinally when we are wrking in venues, at events r in ur diverse cmmunities. We want t ensure that we leave a lasting psitive memry. Passinate abut music Can yu imagine a wrld withut music? We can t and it s why we re here. We welcme musicians and artists frm arund the wrld, and many f Liverpl s finest musicians, frm new bands t lng established successful acts. Our extensive Learning prgramme ffers a range f inspiratinal lifelng learning pprtunities t enjy and take part in live music making, cnnecting peple and cmmunities t ur Orchestra, ur venue and ur diverse music prgramme. We supprt and nurture talented yung musicians frm acrss the regin thrugh Liverpl Philharmnic Yuth Cmpany and higher educatin partnerships. We share ur passin fr music with mre than 370,000 children and adults wh engage with us annually either as ticket buyers fr perfrmances r as participants in wrkshps and assciated events each year; and in the 3,700 music wrkshps we deliver each year t attended by mre 70,000 peple in cmmunities and venues and thrughut ur City.

4 Jb Descriptin Title: Reprts t: Respnsible fr: Lcatin: Salary: Cntract: Facilities Manager Executive Directr, Audiences and Develpment Building and Maintenance Manager, Premises Officer, Friary and Receptinists (4) The nrmal place f wrk is Liverpl Philharmnic Hall r any reasnable lcatin dependent upn the requirements f the pst. Up t 30,000 depending n experience Full time, Permanent (35 hurs per week) Principal Rle: The Facilities Manager is respnsible fr management f the maintenance and upkeep prgramme f all Liverpl Philharmnic venues, including Liverpl Philharmnic Hall and Liverpl Philharmnic at the Friary. Key Respnsibilities Lead the investment and maintenance prgramme fr Liverpl Philharmnic Hall, The Friary and ther buildings and assets, ensuring that planned and preventative maintenance is cmpleted n time and within budget, and that service level agreements with maintenance and service cntractrs are implemented and adhered t. Ownership and management f Liverpl Philharmnic s Lng Term Majr Maintenance prgramme, including identificatin and prject management f majr wrks frm inceptin t cmpletin. Yu ll reprt t the Executive team n recmmended investment decisins and prvide annual statements f activity. Manage the maintenance and premises fficer staff, t prvide fr the nging, rutine, maintenance and upkeep f the building. Management f the receptinist team, t prvide an excellent and secure welcme t the building, whilst prviding administrative supprt generally. Management f the access-cntrl systems and building sign-in system. Ensure that Liverpl Philharmnic is presented t visitrs in accrdance with the brand and quality standards at all times. Yu and yur team are respnsible fr rms being set up t brand standards each day. Review and management f all utilities cntracts. Creating, managing and reprting n facilities, and maintenance budgets. Management f fire warden team, ensuring we have sufficient trained staff

5 Effective management and mnitring f cleaning cntractr and ther external cntractrs (BMS system, alarm systems, fire management systems, ut f hurs maintenance, keyhlder, car park management etc) thrugh service level agreements and perfrmance measures t secure value fr mney. Respnsible fr the Liverpl Philharmnic Business Cntinuity Plan, ensuring that any risks are highlighted t the Executive team. Respnding and managing ut f hurs emergency calls, as and when available, in rder t ensure the business is always supprted and maintained. Respnsible fr all security-related issues, including versight f an external SIA prvider, develpment f security-related SOPs, staff training, etc. Write and update standard SOPs related t the building and its use, including evacuatin plans, fire plans, fire drills, etc. Oversight f car park peratins, and primary liaisn with car park management cmpany. Develp and ensure the delivery f Liverpl Philharmnic s Operatinal Plans t achieve ur verall Visin, Strategy and Business Plan. Lead the develpment and delivery f specific crss- rganisatinal prgrammes f wrk within Liverpl Philharmnic s Strategic Plan. Uphld Liverpl Philharmnic s rganisatinal values. Be an utstanding member f the senir leadership team, uphlding ur values and cntributing t Liverpl Philharmnic being a high-perfrming rganizatin and an excellent emplyer. Lead and ensure the effective management, develpment and peratin f the departmental team and resurces Any ther reasnable duties as assigned by the Executive Directr (Audiences and Develpment) Persn Specificatin Educatin/qualificatins Facilities Management degree r BIFM qualificatin r equivalent experience IOSH / NEBOSH qualificatin r equivalent. Persnal qualities and abilities Excellent cmmunicatin/liaisn skills in written and ral wrk Ability t wrk in a lgical, rganised manner with a high level f attentin t detail Enthusiasm fr music

6 Excellent rganizatinal ability Self-starter wh can wrk independently Knwledge/Experience An in depth knwledge f all Statutry and Health & Safety requirements cvering the facilities management f cmmercial prperty. 3+ years building management experience with demnstrated effectiveness in delivery f a building maintenance prgramme. Gd all-rund understanding f facilities management and peratins. Prject management experience. Must have perated in high prfile sites, such as a htel r retail envirnment, with 5* standards where custmer service, attentin t detail and quality service are maintained. Plished, client fcused, rganised and able t wrk in a very busy envirnment while remaining in cntrl and prfessinal. Experience f managing cmmercial tenders and excellent cntract management skills. Prven ability t wrk effectively with a range f cntract prviders including establishing and mnitring Key Perfrmance Indicatrs and negtiating cmmercially advantageus utcmes. Member f prfessinal accredited bdy r qualificatin in facilities management wuld be desirable. Understanding f the challenges f wrking in the perfrming arts sectr, with a different prgramme f activity every day. An ability t influence and gain cmmitment frm clleagues, peers and the team, prvide leadership and help deliver a single visin fr the department. A cnfident and pragmatic manager, wh can enthuse clleagues n the bigger picture whilst maintaining an eye n detail. An ability t influence and gain cmmitment frm clleagues, peers and the team, prviding strng leadership. Strng rganisatinal and budgeting skills. Ability t wrk in a pressurised envirnment, manage cmpeting pririties and deliver results within changing circumstances and pririties Clear cmmitment and demnstrable ability t wrk t ur values and lead by example in relatin t Passinate abut music Excellent Ensemble Welcming

7 Cnditins f Emplyment Salary Up t 30,000 depending n experience. Prbatin and perfrmance appraisal The prbatin perid fr this pst is six mnths. The Executive Directr (Audiences and Develpment) will set bjectives fr the pst hlder annually and he r she will appraise perfrmance n an annual basis. Hurs f wrk The standard cntracted hurs fr this pst are 35 hurs per week. Nrmal ffice hurs are Mnday-Friday, 9.30am t 5.30pm. Yu may be required t wrk ver and abve these nrmal wrking hurs frm time t time depending n Liverpl Philharmnic s business requirements. Overtime is nt payable hwever time ff in lieu can be arranged with yur Line Manager. Hlidays The annual leave entitlement is 26 days, plus the 8 days in recgnitin f bank hlidays. These will be taken at times t be agreed with the Executive Directr (Audiences and Develpment). Pensin Liverpl Philharmnic perates a Grup Persnal Pensin Scheme whereby emplyees can elect t jin end enjy emplyer cntributins. In accrdance with the Pensin Act 2008, all qualifying emplyees are t be aut enrlled int the Grup Persnal Pensin scheme. Sickness Payments Liverpl Philharmnic has a sickness absence plicy and payments during sickness absence will be made in accrdance with the plicy. Details f the plicy are available n request. Other expenses Other expenses, necessarily incurred in the perfrmance f the duties f the jb, will be prvided, subject t authrisatin by the Executive Directr (Audiences and Develpment). Whle Time Service During yur emplyment with the Ryal Liverpl Philharmnic, yu must nt, withut written cnsent frm the Chief Executive, undertake any utside wrk, paid r unpaid. Wrk f a literary r artistic nature is excluded frm this cnditin, prvided it des nt create a ptential cnflict f interest. Perid f Ntice The ntice perid fr the terminatin f the cntract f emplyment will be three calendar mnths.