soli $69,8E)j Revenues Mmus Expemditures Equals $0 BUDGET CATEGORIES I FY 18 BUDGET I REVENUES

Transcription

1 fi REVENUES BUDGET CATEGORIES I FY 18 BUDGET I,, SPECIAL ASSESSMENTS $25,600 PlUS: DONATIONS INTEREST TOTAl GROSS REVENUES MINUS5% DEBT PROCEEDS ~I EST BEGINNING FUND BALANCE $45,517 TOTAl REVENUES $69,837 ' EXPENDITURES: PROFESSIONAL SERVICES fy 18 BUDGET ACCOUNTING AND AUDITING $1, OTHER CONTRACTUAL SERVICES TRAVEl AND PER DIEM 41.00COMMUNICATION SERVICES $ UTILITY SERVICES $1, RENTALS AND LEASES $ INSURANCE $ REPAIR AND MAINTENANCE $62, PRINTING AND BINDING $ OTHER CHARGES AND OBLIGATIONS $ OFFICE SUPPLIES $ PERATING SUPPLIES $ BOOKS AND PUBLICATIONS $175 TOTAl OP EXPENDITURES $66,3 CAPITAl OUTlAY LAND BUILDINGS IMPROVEMENTS MACHINERY AND EQUIPMENT TOTAl CAPITAl OUTLAY fy 18 BUDGET DEBT SERVICE PRINCIPAL INTEREST OTHER DEBT SERVICE COSTS TOTAL DEBT SERVICE FY 18 BUDGET soli NON-OPERATING FY 18 BUDGET BUDGET TRANSFERS $1, RESERVE FOR FUTURE CAPITAL RESERVE FOR CONTINGENCY $2,500 TOTAL NON-OPERATING $3,524 TOTAL EXPEND AND NON-OPERATING $69,8E)j Revenues Mmus Expemditures Equals

2 BACKUP SCHEDULES Show in the area below, how line items are calculated: SPECIAL ASSESSMENTS $100 x 256 homes= $25, DONATIONS INTEREST PROFESSIONAL SERVICES 32.00ACCOUNTING AND AUDITING Auditor fee: $1, OTHER CONTRACTUAL SERVICES 40.00TRAVEL AND PER DIEM COMMUNICATION SERVICES UTILITY SERVICES RENTALS AND LEASES INSURANCE REPAIR AND MAINTENANCE PRINTING AND BINDING OTHER CHARGES AND OBLIGATIONS OFFICE SUPPLIES OPERATING SUPPLIES BOOKS AND PUBLICATIONS Postage to notify residents of wall repairs $95.00 to $ per month 1-\nnuar aonauon to vu1tura1 Center for meeting room Annual Bond Fee. - maint. + actual available funds for wall cleaning, t'nnung to nomy resraems on wall cleaning, painting & Sf'Rmrannua1 state ree, 1ega1 ads@ $25 each, election filinn f"""'~ tro ~?&\ t=>~rh Ink & Paper $100 light replacements $1 00 holiday decorations Web site domain & maintenance fees PRINCIPAL INTEREST OTHER DEBT SERVICE COSTS BUDGET TRANSFERS RESERVE FOR FUTURE CAPITAL RESERVE FOR CONTINGENCY 4% fee to Tax Collector for collection services approxrmatery L. monms or mowing & utilities expenses in r:::a~t::> nf rft=>l:::au in rt=>\/t::>nllt::>

3 CAPITAL PROJECT AND OUTLAY INFORMATION FORM NAME OF DISTRICT: DATE: INSTRUCTIONS: Please complete this form and submit with budget package for all capital projects or equipment either underway or planned for implementation and acquisition. =================================================================== NAME OF PROJECT OR EQUIPMENT: DESCRIPTION: EXPENSE CATEGORY: IS PROJECT UNDERWAY: YES NO IF YES, BEGINNING DATE ESTIMATED END DATE % COMPLETE TOTAL ESTIMATED COST: IF NO, EST BEGINNING DATE ESTIMATED END DATE =================================================================== ============== NAME OF PROJECT OR EQUIPMENT: DESCRIPTION: EXPENSE CATEGORY: IS PROJECT UNDERWAY: YES NO F YES, BEGINNING DATE ESTIMATED END DATE % COMPLETE TOTAL ESTIMATED COST: IF NO, EST BEGINNING DATE ESTIMATED END DATE =================================================================== ============== 1JUN i& 2on COUNTY ADMINISTMlt@M

4 ESTIMATING FUND BALANCE DISTRICT: PERIOD ENDING: BUDGET CATEGORIES Beacon Meadows vv-~.n:a Adopted FY 17 BUDGET ACTUAL PROJECT TOTAL EXPENDITURES: PROFESSIONAL SERVICES ACCOUNTING AND AUDITING OTHER CONTRACTUAL SERVICES TRAVEL AND PER DIEM 41.00COMMUNICATION SERVICES TRANSPORTATION SERVICES UTILITY SERVICES RENTALS AND LEASES INSURANCE REPAIR AND MAINTENANCE PRINTING AND BINDING OTHER CHARGES AND OBLIGATIONS OFFICE SUPPLIES OPERATING SUPPLIES BOOKS AND PUBLICATIONS TOTAL OP EXPENDITURES Adopted FY17 BUDGET ACTUAL PROJECT $1,000 $900 $10 $9 $1,300 $1,273 $370 $100 $100 $100 $65,770 $7,095 $14,012 $10 $225 $352 $25 $200 $45 $175 $161 $68,915 $9,935 $14,382 TOTAL $900 $9 $1,643 $100 $21,107 $352 $45 $161 $24,317 CAPITAL OUTLAY LAND BUILDINGS IMPROVEMENTS MACHINERY AND EQUIPMENT TOTAL CAPITAL OUTLAY Adopted FY17 BUDGET ACTUAL PROJECT TOTAL DEBT SERVICE PRINCIPAL INTEREST OTHER DEBT SERVICE COSTS TOTAL DEBT SERVICE Adopted FY17 BUDGET ACTUAL PROJECT TOTAL

5 NON-OPERA T!NG FY17 BUDGET ACTUAL PROJECT TOTAL BUDGET TRANSFERS ~~~~ RESERVE FOR CONTINGENCY TOTAL NON-OPERATING TOTAl EXPEND AND NON-OPERATING SUMMARY OF FY 17 FUND BALANCE TOTAl FY 11 REVENUE: TOTAl= $69,83 MINUS: FY 11 EXPENDITURES: TOTAL= $9,935 $24,31 ESTIMATED FUND BAlANCE :::: $59,699 $45,517 NOTES: In "ACTUAL" use actual amount deposited to district account Tax Collector's Office. In "ACTUAL" column, enter the total fund balance amount from FY 16 Annaul Financial Report. This includes all amounts even those reserved for capital projects. (C) There can be NO direct expenditures from any of these categories.

6 MINUTE$ OF T~E BEACON MEADOWS SPECIAL DEPENDENT DISTRICT PUBLIC BUDGET HEARING The public budget hearing for the Beacon Meadows Special Dependent District was convened by President Fisher at 7:30 p.m. on June 8, 2017 at the Carrollwood Cultural Center, 4537 Lowell Road, Tampa, Florida. Trustees present: Michael Fisher, Barbara Appel, Penny Phillips, Anne Blevins, Kathy Boyd, John O'Neill Trustees absent: Dave DuCille Public present: Jerry Lewis President Fisher called the hearing to order at 7:30 p.m. and presented the budget for discussion, comparing estimates for FY17 with projections for FY18. The proposed budget for FY18 maintains the special assessment rate of $100 per improved parcel. There are 256 single family homes in Beacon Meadows, resulting in projected revenue of $25,600. President Fisher reviewed all budget categories and the backup schedules justifying how projected items are calculated. Budget Transfers (99.01) is the standard amount that has been allocated for a number of years. Trustee Appel added that, in the past, the District's accountant had confirmed this entry was appropriate. Reserve for Contingency (99.03), which can be up to 10% of total revenues, is the amount that is estimated to cover three months of regular District expenses. President Fisher reported that the proposed budget was posted on the District's website ( on June 4, 2017, in compliance with Chapter (4) of the Florida Statutes. The approved budget will be posted on the same website. Discussion among Trustees resulted in an agreement that the budget projections for FY18 appeared reasonable and that the special assessment rate should be maintained at $1 00 per improved parcel. However, they further agreed that the 2018 referendum to increase ad valorem taxes needs to pass in order to effectively operate the District as costs continue to rise, additional sections of the Gunn Hwy. wall are to be repaired or replaced, and the Jackson Rd. wall is to be properly maintained. President Fisher opened the hearing for public comment. There being no questions or comments from the public, President Fisher made a motion, seconded by Trustee Phillips, to close public comment. The motion was approved by a unanimous vote of 6-0. The resolution fixing the special assessment rate for the year 2017 was read. Trustee Appel made a motion, seconded by Trustee Blevins, to approve the budget, adopt the resolution, and set the special assessment rate at $100. The motion was approved by a unanimous vote of 6-0. There being no further business, Trustee Phillips moved to adjourn the hearing. Trustee Boyd seconded the motion. The motion was approved by a unanimous vote of 6-0. The hearing was adjourned by ::~:ent Fis~r at 7:47 p.m. Presid~nt

7 RESOLUTION FIXING SPECIAL ASSESSMENT FOR THE YEAR 2017 Upon the motion by Trustee Barbara Appel, seconded by Trustee Anne Blevins, the following Resolution was adopted by 6 votes to 0 votes. WHEREAS, BEACON MEADOWS SPECIAL DEPENDENT DISTRICT is a special dependent district duly established and operating pursuant to Ordinance #87-53, as amended; and, WHEREAS, Ordinance #87-53, as amended, provided that the Board of Trustees of BEACON MEADOWS SPECIAL DEPENDENT DISTRICT has the right, power and authority to levy a special assessment against IMPROVED RESIDENTIAL PROPERTY in the district for the purpose of maintaining and improving common property; and, WHEREAS, the Board of Trustees of BEACON MEADOWS SPECIAL DEPENDENT DISTRICT has determined that the assessment for the year 2017 shall be in the amount of $100.00; and, WHEREAS, the Board of Trustees of BEACON MEADOWS SPECIAL DEPENDENT DISTRICT has had a duly advertised public hearing on the 8th day of June 2017; and, WHEREAS, the Board of Trustees of BEACON MEADOWS SPECIAL DEPENDENT DISTRICT has presented the proposed assessment and proposed budget to the residents of BEACON MEADOWS SPECIAL DEPENDENT DISTRICT at the public hearing; and, WHEREAS, the Board of Trustees of BEACON MEADOWS SPECIAL DEPENDENT DISTRICT has heard discussion and comments from the residents. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF BEACON MEADOWS SPECIAL DEPENDENT DISTRICT, THIS 8TH DAY OF JUNE 2017: ' 1. That the above recitation of findings of fact is hereby incorporated into this Resolution. 2. The Board of Trustees of BEACON MEADOWS SPECIAL DEPENDENT DISTRICT approves the proposed budget for FY The Board of Trustees of BEACON MEADOWS SPECIAL DEPENDENT DISTRICT approves the proposed assessment of $ for Upon adoption, this Resolution shall be transmitted by the Trustees, along with the approved budget and all other materials required by Hillsborough County, to the Board of County Commissioners for their approval.

8