THURSDAY, AUGUST 25, :30 AM

Transcription

1 AGENDA FINANCE COMMITTEE REGULAR MEETING THURSDAY, AUGUST 25, 8:30 AM ADMINISTRATION CENTER - ROOM A W. MAIN STREET, PORT WASHINGTON, WI CALL TO ORDER Roll Call 2. PROPER NOTICE/ADOPTION OF AGENDA 3. PUBLIC COMMENTS/CORRESPONDENCE/COMMUNICATIONS 4. APPROVAL OF MINUTES a. Finance Committee - Regular Meeting - Jul 28, 8:30 AM 5. CORPORATION COUNSEL a. Review of 2017 Proposed Budget b. Corporation Counsel Department Report 6. ACTION ITEMS a. Review/Approve Corporation Counsel 1st Half Write-Offs 7. DISCUSSION ITEMS a. Presentation 2015/ Health Insurance and Wellness Programming 8. ACTION ITEMS (cont.) a. Review/Approve Resolution -Increase of Revenue - - Public Health b. Review/Approve Request for Title Change and September Starting Date for Current Budget Manager Position per Ozaukee County Policy & Procedure Manual c. Review/Approve Wire Transfers #2477-#2486; ACH Transfer # and July Schedule of Vouchers 9. REVIEW OF 2017 PROPOSED BUDGETS / DEPARTMENT REPORTS a. County Administrator Proposed Budget 2. CA Department Report b. Human Resources; Information Technology & Radio Services Proposed Budget 2. HR Department Report 3. IT Department Report c. Finance Proposed Budget 2. Finance Department Reports Updated 8/24/ 12:40 PM

2 Agenda Finance Committee August 25, d. County Treasurer Proposed Budget 2. Treasurer Department Report e. County Clerk & County Board Proposed Budget 2. County Clerk Department Report 10. NEXT MEETING DATE FRIDAY, September 23, 11. ADJOURNMENT A quorum of members of committees or the full County Board of Ozaukee County may be in attendance at this meeting for purposes related to committee or board duties, however, no formal action will be taken by these committees or the board at this meeting. Persons with disabilities requiring accommodations for attendance at this meeting should contact the County Clerk s Office at , twenty-four (24) hours in advance of the meeting. Updated 8/24/ 12:40 PM

3 MINUTES FINANCE COMMITTEE REGULAR MEETING THURSDAY, JULY 28, 8:30 AM ADMINISTRATION CENTER - ROOM A W. MAIN STREET, PORT WASHINGTON, WI a Draft Minutes Pending Committee Approval 1. CALL TO ORDER A regular meeting of the Finance Committee was held in room A-200 at the Administration Center. Attendee Name Title Status Arrived D. Becker Chairperson Present R. Nelson Vice-Chairperson Present G. Wirth Supervisor District 18 Present J. Strom Supervisor District 21 Present D. Gall Supervisor District 16 Present Staff present: County Administrator Meaux, Assistant Administrator Dzwinel, Finance Director Lamb, Treasurer Makoutz, and County Clerk Winkelhorst. Others present: Starting Point representatives Shea Halula, Pam King, John Wirth and Denise Seyfer. 2. PROPER NOTICE/ADOPTION OF AGENDA Chairperson Becker called the meeting to order at 8:37 AM. The meeting was properly noticed. Motion made by Supervisor Wirth, seconded by Supervisor Nelson to adopt the agenda as presented. Motion carried. (5-0) 3. PUBLIC COMMENTS/CORRESPONDENCE/COMMUNICATIONS Chairperson Becker announced the passing of former County Board Supervisor Warren Stumpe. 4. APPROVAL OF MINUTES a. Finance Committee - Special Meeting - Jun 15, 10:30 AM b. Finance Committee - Executive Committee Joint Special Meeting - Jun 23, 8:30 AM Motion to combine and approve the June 15 and June 23, minutes as submitted with correction noted by Supervisor Nelson. Minutes Acceptance: Minutes of Jul 28, 8:30 AM (Approval of Minutes) FINANCE COMMITTEE RESULT: APPROVE [UNANIMOUS] MOVER: G. Wirth, Supervisor District 18 SECONDER: R. Nelson, Vice-Chairperson AYES: Becker, Nelson, Wirth, Strom, Gall 5. CORPORATION COUNSEL DEPARTMENT REPORT Updated 8/9/ Packet 7:27 Pg. PM 3

4 Minutes Finance Committee July 28, 4.a Corporation Counsel Financial Report July There were no questions. 6. DISCUSSION ITEMS a. Presentation on Healing Point House and Starting Point - Shea Halula, Executive Director Mr. Halula distributed a brochure on the Healing Point House and information on Starting Point which included the mission and vision statements; Ozaukee County Human Services funding; list of programs and activities; and primary prevention strategies. Mr. Halula introduced the Starting Point members in attendance and provided an overview of the change in the organization; the history of the Healing Point House; how it functions; residents and house manager; and funding. 9:03 AM Brian Gruenwald, Schenck Solutions joined the meeting. Questions followed the presentation. b. Results of 2015 Audit - Schenck Solutions Mr. Lamb distributed the Management Communications report. Mr. Gruenwald reviewed the highlights of the management communications which included the communication to the county board letter; a summary of financial information which included county governmental fund balances; general fund balance analysis; special revenue funds; highway department fund; working capital and machinery operations cost pool; Lasata Campus enterprise funds; and update on new standards. Mr. Gruenwald and Mr. Lamb addressed questions throughout the presentation. Mr. Lamb distributed and reviewed the Comprehensive Annual Financial Report (CAFR) which included the statement of activities; governmental funds; general fund; and enterprise funds. c. Update on Radio System The official kick off meeting for the project is scheduled for August 4. More details will be forthcoming. 7. ACTION ITEMS a. Review/Approve Resolution - Increase of Revenue - - Planning & Parks Motion to approve the increase of revenue resolution for Planning & Parks for the amount of $5,000. This will move forward to the County Board for final approval. Minutes Acceptance: Minutes of Jul 28, 8:30 AM (Approval of Minutes) FINANCE COMMITTEE RESULT: APPROVED [UNANIMOUS] MOVER: R. Nelson, Vice-Chairperson SECONDER: J. Strom, Supervisor District 21 AYES: Becker, Nelson, Wirth, Strom, Gall b. Review/Approve Report of County Board / Citizen Attendance and Mileage Motion to approve the report for the County Board and Citizen Attendance and Mileage. This will move forward to the County Board for final approval. Updated 8/9/ Packet 7:27 Pg. PM 4

5 Minutes Finance Committee July 28, 4.a FINANCE COMMITTEE RESULT: APPROVED AND FORWARDED [UNANIMOUS] Next: 8/3/ 9:00 AM MOVER: R. Nelson, Vice-Chairperson SECONDER: G. Wirth, Supervisor District 18 AYES: Becker, Nelson, Wirth, Strom, Gall c. Review/Approve June Schedule of Vouchers and Wire Transfers #2461-#2476 Motion to approve the June Schedule of Vouchers for the amount of $4,782, and wire transfers #2461-#2476 for the amount of $2,577, FINANCE COMMITTEE RESULT: APPROVED [UNANIMOUS] MOVER: R. Nelson, Vice-Chairperson SECONDER: D. Gall, Supervisor District 16 AYES: Becker, Nelson, Wirth, Strom, Gall 8. CONTINUATION OF JUNE 15, FINANCE COMMITTEE STRATEGIC PLANNING SESSION 10:15 AM Supervisor Strom excused. Mr. Dzwinel reviewed the customer groups and expectations that were identified at the first planning session. Mr. Schoenemann led the discussion on goals to maintain or improve the groups expectations. Mr. Dzwinel and Mr. Schoenemann will compile the information into a report and bring back a recommendation on how this information can be blended into the Strategic Plan. 10:50 AM Supervisor Wirth excused. 9. DEPARTMENT REPORTS a. County Clerk There were no questions. b. Human Resources At the August meeting there will be informational presentations on request for proposals for health insurance; PopSpring wellness health risk assessment; and Medcor on Oz Health operations. Minutes Acceptance: Minutes of Jul 28, 8:30 AM (Approval of Minutes) Discussion on current health insurance vendor s lack of responsiveness and health insurance options. Discussion on new hire report. c. Information Technology Updated 8/9/ Packet 7:27 Pg. PM 5

6 Minutes Finance Committee July 28, 4.a Staff continues to work with vendor to develop a plan going forward regarding the network outage. More information will be forthcoming. d. Treasurer Ms. Makoutz reviewed her report citing cash ending June is up 11.6%; interest and penalty revenue shows a decrease of 37.7% from last year through June due to timely payments and payment of delinquent taxes; sales tax revenue is down from last year by.5%; decrease in delinquent taxes; and an update on foreclosures. e. Finance Revenues and expenses are tracking to budget. The only concern Mr. Lamb has is the overtime in the Sheriff s office and Register of Deeds revenue may be short at year end. 10. NEXT MEETING DATE August 25, 11. ADJOURNMENT Motion made by Supervisor Nelson, seconded by Supervisor Gall to adjourn. Motion carried. (3-0) Meeting adjourned at 11:20 AM. Julianne B. Winkelhorst, County Clerk Minutes Acceptance: Minutes of Jul 28, 8:30 AM (Approval of Minutes) Updated 8/9/ Packet 7:27 Pg. PM 6

7 5.a Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 25, DEPARTMENT: DIRECTOR: PREPARER: Corporation Counsel Rhonda Gorden Justin Schoenemann Agenda Summary Review of 2017 Proposed Budget ATTACHMENTS: 103-Corporation Counsel-Child Support-ORG (PDF) 103- Corporation Counsel-Child Support Budget Highlights (PDF) 103-Corporation Counsel-Child Support-SRE (PDF) Packet Pg. 7

8 5.a.a CORPORATION COUNSEL/CHILD SUPPORT ORGANIZATIONAL CHART Assistant Corporation Counsel* (Kluessendorf) 1 FT - PG 111 Child Support Specialist* Modifications (Sarver) 1 FT - PG 8 Child Support Specialist* Interstate (Quaas) 1 FT - PG 8 Paternity & Customer Service Support Specialist* (Haasch) 1 FT - PG 8 Account Clerk III* (Fischer) 1 FT - PG 7 Child Support Specialist* Assistant (Rodziczak) 1 FT - PG 6 * Revenue Funded Positions (partially funded) CORPORATION COUNSEL* (Gorden) 1 FT - PG 113 Legal Services Manager (Esselman) 1 FT - PG 106 Office Asst. I (Bokelman) 1 PT/832 hrs - PG 3 Attachment: 103-Corporation Counsel-Child Support-ORG (3709 : Corporation Counsel & Child Support's Budget) Packet Pg. 8

9 5.a.b CORPORATION COUNSEL/CHILD SUPPORT BUDGET HIGHLIGHTS EXPENDITURES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec $0 Total Increase/-Decrease $0 REVENUES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec $0 Total Increase/-Decrease $0 WAGE & BENEFIT CHANGES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec $0 Total Increase/-Decrease $0 LEVY REQUEST- CORPORATION COUNSEL 2017 LEVY REQUEST OVERALL $ INCREASE/-DECREASE OVERALL % INCREASE/-DECREASE LEVY REQUEST- CHILD SUPPORT 2017 LEVY REQUEST OVERALL $ INCREASE/-DECREASE OVERALL % INCREASE/-DECREASE $249,728 $12, % $249,728 $12, % Attachment: 103- Corporation Counsel-Child Support Budget Highlights (3709 : Corporation Counsel & Child Support's Budget) Packet Pg. 9

10 5.a.c CORPORATION COUNSEL-CHILD SUPPORT SUMMARY OF EXPENDITURES AND REVENUES OVERALL DEPARTMENT SUMMARY Account Description 2014 Actual 2015 Actual Adopted Amended Actual YTD (06/30/16) 2017 Proposed Variance $ Variance % EXPENDITURES Salaries & Wages 437, , , , , ,600 17, % Fringe Benefits 165, , , ,107 91, ,678 3, % Travel & Training 1,153 2,250 2,900 2, , % Supplies 7,505 6,845 7,400 7,400 3,576 9,691 2, % Purchased Services 24,999 13,630 22,979 22,979 5,474 20,700-2, % Interdepartmental Charges 88,404 89,883 90,967 90,967 41, ,543 11, % Depreciation % Debt % Grants % Other Expenses , % Capital Outlay % Capital Contra % Other Financing Uses % TOTAL EXPENDITURES 724, , , , , ,412 32, % REVENUES Taxes-Delinquencies/Penalties % Taxes-County Sales % Intergovernmental Revenues 493, , , , , ,000 19, % Public Charges for Services 4,520 3,188 4,020 4,020 2,755 4, % Intergovernmental Charges % Interdepartmental Charges % Fines, Forfeitures & Penalties % Licenses & Permits % Interest Income % Other Revenues ,000 5, , % Other Financing Sources % TOTAL REVENUES 498, , , , , ,020 14, % Revenues Over Expenditures: 226, , , , , ,392 18, % Attachment: 103-Corporation Counsel-Child Support-SRE (3709 : Corporation Counsel & Child Support's Budget) Packet Pg. 10

11 5.a.c CORPORATION COUNSEL SUMMARY OF EXPENDITURES AND REVENUES General Fund Account Description 2014 Actual 2015 Actual Adopted Amended Actual YTD (06/30/16) 2017 Proposed Variance $ Variance % EXPENDITURES Salaries & Wages 137, , , ,435 81, ,374 3, % Fringe Benefits 52,712 53,535 59,137 59,137 29,922 60, % Travel & Training % Supplies 1,793 2,670 1,750 1,750 1,778 2, % Purchased Services 13,182 5,533 10,446 10,446 2,146 10, % Interdepartmental Charges 10,105 10,756 11,231 11,231 4,651 13,209 1, % Depreciation % Debt % Grants % Other Expenses , % Capital Outlay % Capital Contra % Other Financing Uses % TOTAL EXPENDITURES 215, , , , , ,728 7, % REVENUES Taxes-Delinquencies/Penalties % Taxes-County Sales % Intergovernmental Revenues % Public Charges for Services 1, % Intergovernmental Charges % Interdepartmental Charges % Fines, Forfeitures & Penalties % Licenses & Permits % Interest Income % Other Revenues ,000 5, , % Other Financing Sources % TOTAL REVENUES 1, ,000 5, , % Revenues Over Expenditures: 214, , , , , ,728 12, % Attachment: 103-Corporation Counsel-Child Support-SRE (3709 : Corporation Counsel & Child Support's Budget) Packet Pg. 11

12 5.a.c CHILD SUPPORT AGENCY SUMMARY OF EXPENDITURES AND REVENUES General Fund Account Description 2014 Actual 2015 Actual Adopted Amended Actual YTD (06/30/16) 2017 Proposed Variance $ Variance % EXPENDITURES Salaries & Wages 299, , , , , ,227 13, % Fringe Benefits 112, , , ,970 61, ,623 2, % Travel & Training 305 1,579 2,000 2, , % Supplies 5,712 4,175 5,650 5,650 1,797 7,150 1, % Purchased Services 11,817 8,097 12,533 12,533 3,328 10,250-2, % Interdepartmental Charges 78,299 79,127 79,736 79,736 36,994 89,334 9, % Depreciation % Debt % Grants % Other Expenses % Capital Outlay % Capital Contra % Other Financing Uses % TOTAL EXPENDITURES 508, , , , , ,684 25, % REVENUES Taxes-Delinquencies/Penalties % Taxes-County Sales % Intergovernmental Revenues 493, , , , , ,000 19, % Public Charges for Services 2,634 3,890 4,020 4,020 3,112 4, % Intergovernmental Charges % Interdepartmental Charges % Fines, Forfeitures & Penalties % Licenses & Permits % Interest Income % Other Revenues % Other Financing Sources % TOTAL REVENUES 496, , , , , ,020 19, % Revenues Over Expenditures: 12,207 32,801 54,452 54, ,683 60,664 6, % Attachment: 103-Corporation Counsel-Child Support-SRE (3709 : Corporation Counsel & Child Support's Budget) Packet Pg. 12

13 5.b Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 25, DEPARTMENT: Corporation Counsel DIRECTOR: Rhonda Gorden PREPARER: Beth Esselman Agenda Summary Corporation Counsel Department Report ATTACHMENTS: Corp Counsel Financials July (PDF) Packet Pg. 13

14 5.b.a Ozaukee County Committee Report General Fund Corporation Counsel For the Seven Months Ending Sunday, July 31, Profit and Loss Statement ACTUAL TO AMENDED BUDGET Current Month Actual YTD Actual Amended Budget Budget Balance % Budget YTD Revenues Intergovernmental Revenues - $141,997 $456,000 $314, % Public Charges for Services $134 $2,784 $4,020 $1, % Other Revenue - - $5,000 $5, % Total Revenues $134 $144,781 $465,020 $320, % Expenditures Salaries $52,121 $250,570 $450,918 $200, % Fringe Benefits $17,058 $103,690 $181,107 $77, % Travel/Training - $204 $2,900 $2, % Supplies $816 $4,227 $7,400 $3, % Purchased Services $2,194 $5,948 $22,979 $17, % Interdepartment Charges $6,956 $48,601 $90,967 $42, % Other Expenses - $9,042 $300 ($8,742) % Total Operating Expenditures $79,145 $422,282 $756,571 $334, % Capital Outlay Total Expenditures $79,145 $422,282 $756,571 $334, % Net Increase (Decrease) ($79,011) ($277,501) ($291,551) ($14,050) 95.18% E q u i t y: Attachment: Corp Counsel Financials July (3721 : Corp. Counsel Monthly Finance Report) CommRpt Oversight Comm Recommended PnL Amended Bdgt 8/15/ Packet Pg. 14

15 6.a Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 25, DEPARTMENT: Corporation Counsel DIRECTOR: Rhonda Gorden PREPARER: Beth Esselman Agenda Summary Review/Approve Corporation Counsel 1st Half Write-Offs ATTACHMENTS: 1stHalf..WriteOffs (PDF) Packet Pg. 15

16 6.a.a Dept. Class Code GP Acct# Debtor CORPORATION COUNSEL WRITE-OFFS JANUARY THROUGH JUNE Tax Intercept Judgment Type Amount Reason File No. 1 DHS CP PAN001 D.P. Hospital Charges $4, Deceased 07-CP DHS CP STO008 S.S. Counseling Services $18.34 TRIP closed file; under $ CP 3 DHS CP WIL019 E.M.W. Counseling Services $ Statute of Limitations CP 4 DHS CP NAS001 D.N.R. Counseling Services $18.44 TRIP closed file; under $ CP 5 DHS CP KAS001 E.E.K. Counseling Services $5.46 TRIP closed file; under $ CP 6 DHS CP MUT001 J.A.M. Hospital Charges $7, Bankruptcy 07-CP DHS CP MUT001 J.A.M. Counseling Services $78.00 Bankruptcy 07-CP DHS CP MUT001 J.A.M. Counseling Services $15.00 Bankruptcy CP 9 DHS CP MUT001 J.A.M. Hospital Charges $ Bankruptcy CP 10 DHS CP MUT001 J.A.M. Counseling Services $ Bankruptcy CP 11 DHS CP MUT001 J.A.M. Court Costs $ Bankruptcy CP 12 DHS CP COL004 A.C. Counseling Services $ Can't find;moved out of state CP 13 DHS CP COL004 A.C. Counseling Services $ Can't find;moved out of state CP 14 DHS CP COL004 A.C. Counseling Services $82.00 Can't find;moved out of state CP 15 DHS CP STR014 P.S. Counseling Services $50.00 Can't find; no SSN for TRIP CP 16 DHS CP BRE004 J.B. Birth to 3 Program $50.00 Can't find; no SSN for TRIP SSF 17 DHS CP LAB002 K.L. Counseling Services $ Can't find; no SSN for TRIP CP 18 DHS CP WIS005 M.W. AODA Services $52.00 Incarcerated;Statute of limitations CP 19 DHS CP WHI004 R.W. AODA Services $ Incarcerated out of state CP 20 DHS CP DAM002 A.D. Counseling Services $ Statute of Limitations CP 21 DHS CP GEI005 C.G.H. Juvenile case management $ Can't find;statute of limitations SSF 22 DHS CP PET013 A.D.P. Counseling Services $ Incarcerated;Statute of limitations CP 23 DHS CP GUK001 R.D.G. Counseling Services $86.00 Statute of Limitations CP 24 DHS CP KIN005 D.K. AODA Services $90.00 Statute of Limitations CP 25 DHS CP COR009 J.A.C. AODA Services $ Statute of Limitations CP 26 DHS CP HAC009 R.J.H. Counseling Services $50.00 No means CP 27 DHS CP RIS001 J.R. AODA Services $50.00 Statute of Limitations CP 28 DHS CP LEW007 T.A.L. Counseling Services $ Fragile Mental State CP 29 DHS CP HIG004 M.F.G. Counseling Services $ Medical CP 30 DHS CP HIG004 M.F.G. Counseling Services $ Medical CP 31 DHS CP HIG004 M.F.G. Counseling Services $ Medical CP 32 DHS CP HIG004 M.F.G. Counseling Services $ Medical CP 33 DHS CP HIG004 M.F.G. Counseling Services $ Medical CP 34 DHS CP HIG004 M.F.G. Counseling Services $ Medical CP 35 TOTAL = $17, st Half = $17, = $4, nd Half 2014 = $56, st Half 2014 = $83, Attachment: 1stHalf..WriteOffs (3723 : Approval of 1st Half Write-Offs) Packet Pg. 16

17 8.a RESOLUTION NO. (ID # 3732) INCREASE OF REVENUE - - PUBLIC HEALTH RESOLVED, by the Ozaukee County Board of Supervisors, that budgets be increased in the accounts as follows: Department / Program Account Number Account Name AMOUNT AMOUNT PUBLIC HEALTH Expense Office Supplies $ 1,300 Expense Outreach $12,225 Expense Travel/Mileage $ 200 Expense Conferences/Meetings $ 500 Revenue State Aid - Immunization Adult $14,225 Dated at Port Washington, Wisconsin, this 7th day of September. SUMMARY: State of Wisconsin Department of Health Services Adult Immunization funding - $14,225. VOTE REQUIRED: Two-Thirds Vote of Members Elect FINANCE COMMITTEE Packet Pg. 17

18 8.a Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 25, DEPARTMENT: County Clerk DIRECTOR: Julie Winkelhorst PREPARER: Julie Winkelhorst Agenda Summary Increase of Revenue - - Public Health BACKGROUND INFORMATION: The purpose of the Adult Immunization Grant is to provide coordination of immunization services with local health care providers on adult immunization standards. ANALYSIS: The Adult Immunization funding allows staff to provide outreach and disseminate educational material to local health care providers on adult immunization standards. FISCAL IMPACT: $14,225 FUNDING SOURCE: County Levy: Non-County Levy: X Indicate source: State of WI Dept of Health Services RECOMMENDED MOTION: Staff respectfully requests that the Committee approve the budget amendment and acceptance of grant funding HEALTH & HUMAN SERVICES COMMITTEE RESULT: APPROVED AND FORWARDED [UNANIMOUS]Next: 8/25/ 8:30 AM MOVER: D. Henrichs, Supervisor District 23 SECONDER: J. Braverman, Supervisor District 24 AYES: EXCUSED: K. Hertz, T. Richart, D. Henrichs, J. Braverman D. Clark Packet Pg. 18

19 8.b Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 25, DEPARTMENT: Administrator DIRECTOR: Tom Meaux PREPARER: Jason Dzwinel Agenda Summary Review/Approve Request for Title Change and September Starting Date for Current Budget Manager Position per Ozaukee County Policy & Procedure Manual BACKGROUND INFORMATION: Section 4.03(5) of the Policy and Procedure Manual requires that replacing an employee with more than a two week overlap requires the approval of the Finance Committee. In addition, Section 4.03(15) requires the Finance Committee to approve the changing of position titles when a new recruitment occurs. ANALYSIS: The County's Budget Manager has provided a retirement notice for November. To ensure a successful transition the County Administrator's Office would like to hire the replacement Budget Manager as early as September of. The months of September through November are critical phases of the budget process. In addition, the position title is recommended to be changed to Assistant to Administrator/Budget Manger to reflect the additional duties of the position. FISCAL IMPACT: Balance Current Year: Estimated $10,000 for overlap depending on the start date Next Year s Estimated Cost: $0 FUNDING SOURCE: County Levy: $10,000 Non-County Levy: Indicate source: RECOMMENDED MOTION: Staff respectfully requests that the Committee approve the September hire date for the new Assistant to Administrator/Budget Manger to allow for a successful transition and that the position title be changed in Chapter 3 of the Policy and Procedural Manual to Assistant to Administrator/Budget Manger. Packet Pg. 19

20 8.c Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 25, DEPARTMENT: DIRECTOR: PREPARER: Finance Andrew Lamb Carla Phillips Agenda Summary Review/Approve Wire Transfers #2477-#2486; ACH Transfer # and July Schedule of Vouchers ATTACHMENTS: Wire Tranfers & ACH Transfer (PDF) Certification for Wire Transfers & Schedule of Vouchers (PDF) Packet Pg. 20

21 8.c.a Attachment: Wire Tranfers & ACH Transfer (3724 : WT) Packet Pg. 21

22 8.c.b WE HEREBY CERTIFY THAT WE HAVE REVIEWED AND APPROVED THE FOLLOWING: Ozaukee County's SCHEDULE OF VOUCHERS FOR THE PERIOD 7/1/ To 7/31/ Total Amount: $4,681, WIRE TRANSFER NUMBER RANGE WT#2477 To WT#2486 Total Amount: $1,314, DAJ - ACH Transfer BMO Harris HSA Washington County Employees To Total Amount: $ Approved this 25th day of August Daniel P. Becker - Chairperson Finance Committee Total Claims and/or Wire Transfers: $5,995, Attachment: Certification for Wire Transfers & Schedule of Vouchers (3724 : WT) 8/17/12:28 PMFinance Committee Approval Form and WT List.xls Packet Pg. 22

23 9.a.1 Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 25, DEPARTMENT: DIRECTOR: PREPARER: Administrator Tom Meaux Justin Schoenemann Agenda Summary 2017 Proposed Budget ATTACHMENTS: 102-Administration-ORG (PDF) Administration-County Administrator-Budget Highlights (PDF) Administration-County Administrator-SRE (PDF) Administration-Budget-Budget Highlights (PDF) Packet Pg. 23

24 9.a.1.a DEPARTMENT OF ADMINISTRATION ORGANIZATIONAL CHART COUNTY ADMINISTRATOR Meaux 1 FT-PG 117 COUNTY ADMINISTRATOR'S OFFICE Assistant to the County Administrator/ Budget Manager (Vacant) 1 FT-PG 112 Budget Analyst (Shoenemann) 1 FT-PG 108 FINANCE DIRECTOR (Lamb) 1 FT-PG 115 FINANCE Payroll Systems Manager (Reynolds) 1 FT-PG 112 Financial Systems Analyst (Phillips) 1 FT-PG 109 Finanicial Analyst (Bold, Dzwinel, Mueller) 3 FT-PG 108 Purchasing Manager (Nett) 1 PT-PG 107 Accounts Payable Coordinator (Sternhagen) 1 FT-PG 105 Account Clerk II HUMAN RESOURCES Benefits Manager (Klumb) 1 FT-PG 109 Human Resource Generalist (Vacant) 1 FT-PG 105 ASSISTANT COUNTY ADMINISTRATOR (Dzwinel) 1 FT-PG 115 INFORMATION TECHNOLOGY Information Technology Manager (Mirgai) 1 FT-PG 112 Communications Services Manager (Anderson) 1 FT-PG 11 Programmer Analyst (Ward) 1 FT-PG 110 PC Technician (Effinger) 1 FT-PG 106 Attachment: 102-Administration-ORG (3713 : County Administration's Budget) (Perez, Villarreal) 2 FT-PG 6 Account Clerk II (Vacant) 1 PT-PG 6 Packet Pg. 24

25 9.a.1.b DEPARTMENT OF ADMINISTRATION-COUNTY ADMINISTATOR'S OFFICE BUDGET HIGHLIGHTS EXPENDITURES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Information Tech - PCs Overall County wide increase $3, Vehicle Insurance No allocation expenses from Finance -$746 Total Increase/-Decrease $2,425 REVENUES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec $0 Total Increase/-Decrease $0 WAGE & BENEFIT CHANGES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Health Insurance Change in Health Insurance Plan -$3,677 Total Increase/-Decrease -$3,677 LEVY REQUEST 2017 LEVY REQUEST OVERALL $ INCREASE/-DECREASE OVERALL % INCREASE/-DECREASE $221,831 $4, % Attachment: Administration-County Administrator-Budget Highlights (3713 : County Administration's Budget) Packet Pg. 25

26 9.a.1.c DEPARTMENT OF ADMINISTRATION-COUNTY ADMINISTRATOR'S OFFICE SUMMARY OF EXPENDITURES AND REVENUES General Fund Account Description 2014 Actual 2015 Actual Adopted Amended Actual YTD (06/30/16) 2017 Proposed Variance $ Variance % EXPENDITURES Salaries & Wages 145, , , ,097 78, ,718 3, % Fringe Benefits 43,817 43,971 44,553 44,553 21,801 41,748-2, % Travel & Training 1,229 2,077 1,925 1, , % Supplies 1, ,175 2, , % Purchased Services 16,340 1,248 2,661 2, , % Interdepartmental Charges 17,803 12,985 17,091 17,091 10,729 21,104 4, % Depreciation % Debt % Grants % Other Expenses 1, ,246 1, , % Capital Outlay % Capital Contra % Other Financing Uses % TOTAL EXPENDITURES 227, , , , , ,543 4, % REVENUES Taxes-Delinquencies/Penalties % Taxes-County Sales % Intergovernmental Revenues % Public Charges for Services % Intergovernmental Charges % Interdepartmental Charges % Fines, Forfeitures & Penalties % Licenses & Permits % Interest Income % Other Revenues 0 4, % Other Financing Sources 15, % TOTAL REVENUES 15,000 4, % Revenues Over Expenditures: 212, , , , , ,543 4, % Attachment: Administration-County Administrator-SRE (3713 : County Administration's Budget) Packet Pg. 26

27 9.a.1.c DEPARTMENT OF ADMINISTRATION-BUDGET SUMMARY OF EXPENDITURES AND REVENUES General Fund Account Description 2014 Actual 2015 Actual Adopted Amended Actual YTD (06/30/16) 2017 Proposed Variance $ Variance % EXPENDITURES Salaries & Wages 182, , , ,920 93, ,044-1, % Fringe Benefits 49,905 55,250 55,371 55,371 25,815 61,882 6, % Travel & Training % Supplies % Purchased Services % Interdepartmental Charges 5 1, % Depreciation % Debt % Grants % Other Expenses 0 10,035 10,000 10,000 1,736 5,000-5, % Capital Outlay % Capital Contra % Other Financing Uses % TOTAL EXPENDITURES 232, , , , , , % REVENUES Taxes-Delinquencies/Penalties % Taxes-County Sales % Intergovernmental Revenues % Public Charges for Services % Intergovernmental Charges % Interdepartmental Charges % Fines, Forfeitures & Penalties % Licenses & Permits % Interest Income % Other Revenues 0 4,082 1,200 1, , % Other Financing Sources % TOTAL REVENUES 0 4,082 1,200 1, , % Revenues Over Expenditures: 232, , , , , , % Attachment: Administration-County Administrator-SRE (3713 : County Administration's Budget) Packet Pg. 27

28 9.a.1.d DEPARTMENT OF ADMINISTRATION-BUDGET BUDGET HIGHLIGHTS EXPENDITURES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Total Increase/-Decrease $0 REVENUES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec $0 Total Increase/-Decrease $0 WAGE & BENEFIT CHANGES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Health Insurance New Single Health Insurance Plan $6,979 Total Increase/-Decrease $6,979 Attachment: Administration-Budget-Budget Highlights (3713 : County Administration's Budget) LEVY REQUEST 2017 LEVY REQUEST OVERALL $ INCREASE/-DECREASE OVERALL % INCREASE/-DECREASE $269,351 -$ % Packet Pg. 28

29 9.a.2 Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 25, DEPARTMENT: Administrator DIRECTOR: Tom Meaux PREPARER: Julie Winkelhorst Agenda Summary CA Department Report ATTACHMENTS: County Administrator Financials July (PDF) Packet Pg. 29

30 9.a.2.a Ozaukee County Committee Report General Fund County Administrator For the Seven Months Ending Sunday, July 31, Profit and Loss Statement ACTUAL TO AMENDED BUDGET Revenues Current Month Actual YTD Actual Amended Budget Budget Balance % Budget YTD Expenditures Salaries $16,715 $84,102 $148,097 $63, % Fringe Benefits $4,053 $24,280 $44,553 $20, % Travel/Training $928 $1,182 $1,925 $ % Supplies - $645 $2,175 $1, % Purchased Services $53 $723 $2,661 $1, % Interdepartment Charges $1,127 $11,857 $17,091 $5, % Other Expenses $746 $771 $1,246 $ % Total Operating Expenditures $23,622 $123,560 $217,748 $94, % Capital Outlay Total Expenditures $23,622 $123,560 $217,748 $94, % Net Increase (Decrease) ($23,622) ($123,560) ($217,748) ($94,188) 56.74% E q u i t y: Attachment: County Administrator Financials July (3733 : CA report) CommRpt Oversight Comm Recommended PnL Amended Bdgt 8/17/ Packet Pg. 30

31 9.b.1 Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 25, DEPARTMENT: DIRECTOR: PREPARER: Human Resources Jason Dzwinel Justin Schoenemann Agenda Summary 2017 Proposed Budget ATTACHMENTS: Administration-Human Resources-Budget Highlights (PDF) Administratrion-IT Projects-Budget Highlights (PDF) Administration-Radio Services-Budget Highlights (PDF) Administration-HR-IT-Radio-SRE (PDF) Administration-IT-CIP (PDF) Administration-Radio Services-CIP (PDF) Packet Pg. 31

32 9.b.1.a DEPARTMENT OF ADMINISTRATION-HUMAN RESOURCES BUDGET HIGHLIGHTS EXPENDITURES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Information PCs Increase In PC costs $5, Other Expenses Wage/FLSA/PTO study $50,000 Total Increase/-Decrease $55,781 REVENUES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec $0 Total Increase/-Decrease $0 WAGE & BENEFIT CHANGES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Health Insurance Vacant Position- Budgeting For Family Plan $11,102 Total Increase/-Decrease $11,102 LEVY REQUEST 2017 LEVY REQUEST OVERALL $ INCREASE/-DECREASE OVERALL % INCREASE/-DECREASE $338,158 $67, % Attachment: Administration-Human Resources-Budget Highlights (3729 : Human Resources & IT Budgets) Packet Pg. 32

33 9.b.1.b DEPARTMENT OF ADMINISTRATION-TECHNOLOGY PROJECTS BUDGET HIGHLIGHTS EXPENDITURES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Computer Equipment & Software +$5,0Upgrade Technology County Board Room $50, Office Equipment Tablet Upgrades for County Board and Management $50, Computer Equipment & Software +$5,0Tech Upgrades 2017 $190,000 Total Increase/-Decrease $290,000 REVENUES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec $0 Total Increase/-Decrease $0 WAGE & BENEFIT CHANGES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Total Increase/-Decrease $0 $0 Attachment: Administratrion-IT Projects-Budget Highlights (3729 : Human Resources & IT Budgets) LEVY REQUEST 2017 LEVY REQUEST OVERALL $ INCREASE/-DECREASE OVERALL % INCREASE/-DECREASE $291,000 $150, % Packet Pg. 33

34 9.b.1.c DEPARTMENT OF ADMINISTRATION-RADIO SERVICES BUDGET HIGHLIGHTS EXPENDITURES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Regular Salaries & Wages Reallocation of Staff Time $18, Consulting Services Consulting Services Radio Upgrade $175, Moveable Equipment - Radios Radio System Upgrade $1,500,000 Total Increase/-Decrease $1,693,396 REVENUES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec $0 Total Increase/-Decrease $0 WAGE & BENEFIT CHANGES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Total Increase/-Decrease $0 LEVY REQUEST 2017 LEVY REQUEST OVERALL $ INCREASE/-DECREASE OVERALL % INCREASE/-DECREASE $0 $2,090,624 $1,325, % Attachment: Administration-Radio Services-Budget Highlights (3729 : Human Resources & IT Budgets) Packet Pg. 34

35 9.b.1.d DEPARTMENT OF ADMINISTRATION-HUMAN RESOURCES SUMMARY OF EXPENDITURES AND REVENUES General Fund Account Description 2014 Actual 2015 Actual Adopted Amended Actual YTD (06/30/16) 2017 Proposed Variance $ Variance % EXPENDITURES Salaries & Wages 96, , , ,096 68, ,566 2, % Fringe Benefits 35,065 47,544 48,724 48,724 23,788 60,260 11, % Travel & Training 805 1,058 1,500 1, , % Supplies 17,586 19,189 17,750 17,750 4,813 17, % Purchased Services 65,791 62,040 55,200 55,200 29,850 52,700-2, % Interdepartmental Charges 10,206 9,327 9,631 9,631 4,771 15,582 5, % Depreciation % Debt % Grants % Other Expenses 361 1,062 1,000 1, ,000 49, % Capital Outlay % Capital Contra % Other Financing Uses % TOTAL EXPENDITURES 226, , , , , ,158 67, % REVENUES Taxes-Delinquencies/Penalties % Taxes-County Sales % Intergovernmental Revenues % Public Charges for Services % Intergovernmental Charges % Interdepartmental Charges % Fines, Forfeitures & Penalties % Licenses & Permits % Interest Income % Other Revenues % Other Financing Sources % TOTAL REVENUES % Revenues Over Expenditures: 225, , , , , ,158 67, % Attachment: Administration-HR-IT-Radio-SRE (3729 : Human Resources & IT Budgets) Packet Pg. 35

36 9.b.1.d INFORMATION TECHNOLOGY-RADIO SERVICES AND IT PROJECTS SUMMARY OF EXPENDITURES AND REVENUES General Fund Account Description 2014 Actual 2015 Actual Adopted Amended Actual YTD (06/30/16) 2017 Proposed Variance $ Variance % EXPENDITURES Salaries & Wages 67,085 67,346 69,759 69,759 35,454 90,680 20, % Fringe Benefits 10,646 14,052 10,276 10,276 5,165 16,669 6, % Travel & Training ,000 3, , % Supplies 30, ,485 50,100 50,100 7,376 92,600 42, % Purchased Services 207, , , , , , , % Interdepartmental Charges 8,243 12,942 13,431 13,431 6,547 13, % Depreciation % Debt % Grants % Other Expenses 2,282 1,595 1,408 1,408 1,408 1, % Capital Outlay 149, , ,922 75,800 1,740,000 1,231, % Capital Contra % Other Financing Uses % TOTAL EXPENDITURES 475, , ,646 1,213, ,105 2,461,624 1,476, % REVENUES Taxes-Delinquencies/Penalties % Taxes-County Sales % Intergovernmental Revenues % Public Charges for Services % Intergovernmental Charges % Interdepartmental Charges % Fines, Forfeitures & Penalties % Licenses & Permits % Interest Income % Other Revenues 71,298 69,184 80,000 80,000 15,676 80, % Other Financing Sources 0 50, , , % TOTAL REVENUES 71, ,184 80, , ,676 80, % Revenues Over Expenditures: 404, , , ,646 4,429 2,381,624 1,476, % Attachment: Administration-HR-IT-Radio-SRE (3729 : Human Resources & IT Budgets) Packet Pg. 36

37 9.b.1.d INFORMATION TECHNOLOGY-OPERATIONS SUMMARY OF EXPENDITURES AND REVENUES Internal Service Fund Account Description 2014 Actual 2015 Actual Adopted Amended Actual YTD (06/30/16) 2017 Proposed Variance $ Variance % EXPENDITURES Salaries & Wages 289, , , , , ,783 5, % Fringe Benefits 105, ,132 97,732 97,732 52, ,086 6, % Travel & Training 5,674 2,438 7,750 7,750 1,106 7, % Supplies 13,039 12,967 13,900 13,900 35,844 12,900-1, % Purchased Services 594, , , , , , , % Interdepartmental Charges % Depreciation 9,283 13,741 13,740 13,740 6,870 13, % Debt % Grants % Other Expenses 52, % Capital Outlay -1, % Capital Contra % Other Financing Uses % TOTAL EXPENDITURES 1,068,724 1,225, , , ,529 1,192, , % REVENUES Taxes-Delinquencies/Penalties % Taxes-County Sales % Intergovernmental Revenues % Public Charges for Services % Intergovernmental Charges 22,888 5,390 9,000 9,000 3,536 9, % Interdepartmental Charges 1,031,227 1,207, , , ,699 1,183, , % Fines, Forfeitures & Penalties % Licenses & Permits % Interest Income % Other Revenues % Other Financing Sources % TOTAL REVENUES 1,054,924 1,213, , , ,478 1,192, , % Revenues Over Expenditures: 13,800 12, , % Attachment: Administration-HR-IT-Radio-SRE (3729 : Human Resources & IT Budgets) Packet Pg. 37

38 9.b.1.e REQUESTED CAPITAL EXPENDITURES ADMINISTRATION-INFORMATION TECHNOLOGY 104-IT02-SAN Upgrade Upgrade SAN (storage area network) to increase capacity and speed Computer Equipment $100, Property Taxes $100,000 Expense Total: $100,000 Revenue Total: $100, IT03-County-wide Hardware/Software/Infrastructure Upgrades Other Revenue Sources (49000): Direct Project Charges Donations Fund Balance Applied General Fund Upgrades and replacement of infrastructure, projects, and other hardware replacements that occur during Computer Equipment $90, Property Taxes Capital Reserve Capital Reserve Carryover Bonding Energy Efficiency Project $90,000 Expense Total: $90,000 Revenue Total: $90,000 Other Revenue Sources (49000): Direct Project Charges Donations Fund Balance Applied General Fund Capital Reserve Capital Reserve Carryover Bonding Energy Efficiency Project Attachment: Administration-IT-CIP (3729 : Human Resources & IT Budgets) Packet Pg. 38

39 9.b.1.e 104-IT04-County Board Tablets Purchase of replacement tablets for the County Board Computer Equipment $50, Property Taxes $50,000 Expense Total: $50,000 Revenue Total: $50,000 Other Revenue Sources (49000): Direct Project Charges Capital Reserve Donations Capital Reserve Carryover Fund Balance Applied Bonding General Fund Energy Efficiency Project Total Department for 2017: $240,000 $240,000 Attachment: Administration-IT-CIP (3729 : Human Resources & IT Budgets) Packet Pg. 39

40 9.b.1.f REQUESTED CAPITAL EXPENDITURES ADMINISTRATION-RADIO SERVICES 104-RS04-County wide Trunked Radio System Migration-P-25 Digital Current and future standards and requirements for public safety interoperable communications demand that two-way radio communication systems become compliant with APCO (Association of Public Safety Communication Officials) P25. This will require that not only system infrastructure be converted/modified but user equipment will also need to reflect that change in the relatively near future. User equipment currently in service will need to be replaced through attrition Moveable Equipment $1,500, Property Taxes $1,500,000 Expense Total: $1,500,000 Revenue Total: $1,500,000 Other Revenue Sources (49000): Direct Project Charges Donations Fund Balance Applied General Fund Capital Reserve Capital Reserve Carryover Bonding Energy Efficiency Project Total Department for 2017: $1,500,000 $1,500,000 Attachment: Administration-Radio Services-CIP (3729 : Human Resources & IT Budgets) Packet Pg. 40

41 9.b.2 Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 25, DEPARTMENT: Human Resources DIRECTOR: Jason Dzwinel PREPARER: Jason Dzwinel Agenda Summary HR Department Report Recruitment Items: APPLICATIONS CUTOFF RECEIVED DATE Public Health Nursing Supervisor - Washington County Office 4 8/15/ Full-Time (40 hrs/wk) Under the guidance of the Health Officer, this position directs the planning, development, implementation and evaluation of county-wide Public Health services. This position is responsible for supervising Public Health Nursing staff and overseeing day to day clinic/office operations. Responsible for managing Public Health Programs and assuring all measurable grant outcomes are achieved. Assumes statutory duties of Health Officer when appointed.. Economic Support Specialist 17 7/18/ Full-Time (40 hrs/wk) Interview and assess clients needs for various programs of public assistance. Gather information from clients in person or over the phone; explain program policy, rights, responsibilities and evaluate program integrity. Respond to client questions and concerns. Determine initial and continuing eligibility for assistance and determine accurate benefits issuance in a timely and courteous manner. Apply program policy, obtain verification, make collateral contacts, and meet State mandated performance standards. Provide client notification, perform CARES functions, maintain case files, and perform all other case management functions Equipment Operator Highway 3 9/2/ Packet Pg. 41

42 9.b.2 Full-Time (40 hrs/wk) The Equipment Operator is responsible for performing various highway construction and maintenance activities through the use of manual labor and operating both light and heavy equipment ATTACHMENTS: HR Metrics (PDF) HR New Hire Report (PDF) HR Financials (PDF) Packet Pg. 42

43 HEALTH INSURANCE METRICS 9.b.2.a 2014 Health Insurance Summary 2015 Health Insurance Summary Health Insurance Summary Premium Paid Claims Admin and Reinsurance Net Premium Paid Premium Paid Claims Admin and Reinsurance Net Premium Paid Premium Paid Claims Admin and Reinsurance Net Premium Paid Jan $554,540 $873,486 $45,000 ($363,946) Jan $595,056 $545,273 $46,000 $3,783 Jan $589,823 $614,708 $46,000 ($70,885) Feb $548,772 $110,590 $45,000 $393,182 Feb $594,286 $522,947 $46,000 $25,339 Feb $586,358 $480,031 $46,000 $60,327 Mar $555,629 $600,112 $45,000 ($89,483) Mar $595,015 $707,981 $46,000 ($66,966) Mar $589,823 $522,054 $46,000 $113,769 Apr $557,834 $661,602 $45,000 ($148,768) Apr $591,591 $404,171 $46,000 $141,420 Apr $596,336 $278,176 $46,000 $272,160 May $560,680 $538,072 $45,000 ($22,392) May $590,060 $485,112 $46,000 $58,948 May $590,210 $870,588 $46,000 ($326,378) Jun $566,270 $411,611 $45,000 $109,659 Jun $591,208 $676,984 $46,000 ($131,776) Jun $596,358 $328,462 $46,000 $221,896 Jul $564,225 $469,477 $45,000 $49,748 Jul $588,130 $392,199 $46,000 $149,931 Jul $598,284 $411,857 $46,000 $140,427 Aug $554,380 $501,679 $45,000 $7,701 Aug $586,134 $349,851 $46,000 $190,283 Aug $0 Sep $552,078 $457,780 $45,000 $49,298 Sep $584,054 $607,880 $46,000 ($69,826) Sep $0 Oct $552,819 $486,611 $45,000 $21,208 Oct $592,910 $409,577 $46,000 $137,333 Oct $0 Nov $556,519 $278,841 $45,000 $232,678 Nov $592,141 $373,048 $46,000 $173,093 Nov $0 Dec $596,919 $585,118 $45,000 ($33,199) Dec $592,511 $428,777 $46,000 $117,734 Dec $0 TOTAL $6,720,665 $5,974,979 $540,000 $205,686 TOTAL $7,093,096 $5,903,800 $552,000 $729,296 TOTAL $4,147,192 $3,505,876 $322,000 $411,316 *Administrative Costs are included in premium paid and estimated at 5.65% $850,000 $750,000 $650,000 $550,000 $450,000 $350,000 $250,000 $150,000 Paid Claims (YTD) Attachment: HR Metrics (3727 : Human Resources Report August) $50,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2014 $873,486 $110,590 $600,112 $661,602 $538,072 $411,611 $469,477 $501,679 $457,780 $486,611 $278,841 $585, $545,273 $522,947 $707,981 $404,171 $485,112 $676,984 $392,199 $349,851 $607,880 $409,577 $373,048 $428,777 $614,708 $480,031 $522,054 $278,176 $870,588 $328,462 $411,857 Packet Pg. 43

44 WORKERS COMPENSATION METRICS 9.b.2.a MONTHLY PAID WORKERS COMP CLAIMS 2015 January $7,916 $19,514 February $8,835 $20,889 March $13,607 $42,782 April $7,983 $56,367 May $18,181 $16,827 June $22,204 $26,806 July $14,359 $15,157 August $13,947 September $13,946 October $53,742 November $16,720 December $13,148 TOTAL $204,588 $198,342 MONTHLY AVERAGE $17,049 $28,335 (988.35) MONTHLY DAYS LOST 2015 January 9 - February - - March 12 - April 18 - May 7 - June July August 21 September 7 October 27 November 32 December 42 TOTAL MONTHLY AVERAGE Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec CLAIMS $7,916 $19,514 $8,835 $20,889 $13,607 $42,782 $7,983 $18,181 $16,827 $22,204 $26,806 $14,359 $15,157 $13,947 $56,367 $13,946 $53,742 $16,720 $13,148 #DIV/0! DAYS LOST Attachment: HR Metrics (3727 : Human Resources Report August) Packet Pg. 44

45 OZ HEALTH CLINIC METRICS 9.b.2.a OZ HEALTH CLINIC VISITS Month #visits # inc/dec Month #visits # inc/dec Jan Jan Feb Feb Mar Mar Apr Apr May May Jun Jun Jul Jul Aug Aug-16 Sep Sep-16 Oct Oct-16 Nov Nov-16 Dec Dec-16 OZ HEALTH CLINIC VISITS Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Series1 Series2 CHRONIC DISEASE BY DIAGNOSIS Attachment: HR Metrics (3727 : Human Resources Report August) Asthma Cholesterol Diabetes Hypertension Packet Pg. 45

46 OVERTIME METRICS 9.b.2.a Month Highway Lasata Other Sheriff Grand Total Jan-15 $7,621 $39,324 $12,695 $58,917 $118,557 Feb-15 $9,525 $31,566 $9,350 $33,099 $83,540 Mar-15 $2,862 $27,717 $11,180 $38,937 $80,696 Apr-15 $1,758 $28,863 $11,833 $46,943 $89,397 May-15 $1,667 $40,001 $18,264 $41,551 $101,483 Jun-15 $3,684 $24,467 $14,837 $55,447 $98,435 Jul-15 $8,493 $32,862 $21,627 $72,905 $135,887 Aug-15 $3,857 $31,555 $18,751 $55,110 $109,273 Sep-15 $10,728 $32,105 $14,994 $42,778 $100,605 Oct-15 $2,246 $27,972 $17,573 $34,097 $81,888 Nov-15 $8,167 $28,900 $13,021 $25,528 $75,616 Dec-15 $11,305 $36,685 $18,501 $36,831 $103, TOTAL $83,596 $276,181 $130,417 $718,482 $1,208,676 Jan-16 $6,508 $19,421 $13,174 $25,256 $64,359 Feb-16 $8,115 $33,430 $12,428 $29,933 $83,906 Mar-16 $4,593 $32,073 $11,156 $57,785 $105,607 Apr-16 $13,148 $29,273 $11,829 $40,414 $94,664 May-16 $2,289 $32,682 $9,999 $44,643 $89,613 Jun-16 $6,437 $29,708 $12,903 $35,647 $84,695 Jul-16 $17,309 $46,632 $19,686 $57,264 $140,891 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 YTD $58,399 $223,219 $91,175 $290,942 $663, YTD $35,610 $224,800 $99,786 $347,799 $707,995 $118,557 Jan $64,359 Mar $83,540 Feb $83,906 $80,696 Mar Apr $105,607 0 $89,397 May Apr Jun$94,664 Jul $101,483 May $89,613 Aug $98,435 Jun $84,695 Sep Oct $135,887 Jul $140,891 Nov $109,273 Aug Dec Jan $100,605 Sep Feb $81,888 Oct $75,616 Nov $103,322 Dec 2015 Jan OT PAID Feb Attachment: HR Metrics (3727 : Human Resources Report August) Packet Pg. 46

47 NEW HIRE REPORT 9.b.2.b Department Title Position DOH Hours PayGrade Step PayRate Administration FairGrounds AV Intern 7/18/ 1199 SPECIAL AV Intern $10.00 Administration FairGrounds AV Intern 7/18/ 1199 SPECIAL AV Intern $10.00 Human Services Economic Support Specialist 8/15/ 2080 NM08 2 $20.42 Lasata Campus Certified Nurse Aide Non Ben 7/18/ 1248 CNA NB 1 $14.65 Lasata Campus Dietary Aide Trainee 7/5/ 624 LAS01 2 $8.24 Lasata Campus Certified Nurse Aide 7/11/ 2080 LAS4A 1 $12.63 Lasata Campus Personal Care Worker No Ben 7/6/ 416 CNA NB 1 $14.65 Lasata Campus Certified Nurse Aide Non Ben 7/11/ 2080 CNA NB 1 $14.65 Lasata Campus Certified Nurse Aide Non Ben 7/11/ 1248 CNA NB 1 $14.65 Lasata Campus Certified Nurse Aide Non Ben 7/11/ 1248 CNA NB 1 $14.65 Lasata Campus Certified Nurse Aide Non Ben 7/11/ 1248 CNA NB 1 $14.65 Lasata Campus Dietary Aide 7/13/ 1248 LAS02 1 $11.33 Lasata Campus Personal Care Worker No Ben 7/25/ 1248 CNA NB 1 $14.65 Lasata Campus Dietary Aide 7/22/ 1248 LAS02 1 $11.33 Public Health WC WIC Peer Counselor 8/6/ 780 MGT101 3 $13.96 Sheriff Dispatcher 8/8/ 2080 NM08 1 $19.46 Sheriff Dispatcher 8/8/ 2080 NM08 1 $19.46 Attachment: HR New Hire Report (3727 : Human Resources Report August) Packet Pg. 47

48 9.b.2.c Attachment: HR Financials (3727 : Human Resources Report August) Packet Pg. 48

49 9.b.3 Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 25, DEPARTMENT: DIRECTOR: PREPARER: Information Technology Jason Dzwinel Jason Dzwinel Agenda Summary IT Department Report Radio Upgrade: Kickoff meeting held August 4. Network Outage: Staff continue to work with vendor to develop plan, moved to September Agenda. Working with new outside vendor to vet Digicorp proposal. ATTACHMENTS: Radio Financials (PDF) IT Financials (PDF) Packet Pg. 49

50 9.b.3.a Attachment: Radio Financials (3728 : Information Technology Department Report August) Packet Pg. 50

51 9.b.3.b Attachment: IT Financials (3728 : Information Technology Department Report August) Packet Pg. 51

52 9.c.1 Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 25, DEPARTMENT: DIRECTOR: PREPARER: Finance Andrew Lamb Justin Schoenemann Agenda Summary 2017 Proposed Budget ATTACHMENTS: Administration-Finance-Budget Highlights (PDF) Administration-Finance-SRE (PDF) Administration-Finance-CIP (PDF) Packet Pg. 52

53 9.c.1.a DEPARTMENT OF ADMINISTRATION-FINANCE BUDGET HIGHLIGHTS EXPENDITURES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Software>$5,000 Upgrade to accountiing software $45,000 Total Increase/-Decrease $45,000 REVENUES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec $0 Total Increase/-Decrease $0 WAGE & BENEFIT CHANGES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec $0 Attachment: Administration-Finance-Budget Highlights (3731 : Finance's Budget) Total Increase/-Decrease $0 LEVY REQUEST 2017 LEVY REQUEST OVERALL $ INCREASE/-DECREASE OVERALL % INCREASE/-DECREASE $859,345 $50, % Packet Pg. 53

54 9.c.1.b DEPARTMENT OF ADMINISTRATION-FINANCE SUMMARY OF EXPENDITURES AND REVENUES General Fund Account Description 2014 Actual 2015 Actual Adopted Amended Actual YTD (06/30/16) 2017 Proposed Variance $ Variance % EXPENDITURES Salaries & Wages 683, , , , , ,201 15, % Fringe Benefits 224, , , ,751 99, ,464 4, % Travel & Training 2, ,400 3, , % Supplies 10,960 19,149 3,625 3,625 2,335 37,805 34, % Purchased Services 84,409 68,262 86,080 86,080 39,918 67,000-19, % Interdepartmental Charges 56,921 54,921 54,677 54,677 44,268 24,975-29, % Depreciation % Debt % Grants % Other Expenses , % Capital Outlay ,000 45, % Capital Contra % Other Financing Uses % TOTAL EXPENDITURES 1,062,850 1,027, , , , ,345 49, % REVENUES Taxes-Delinquencies/Penalties % Taxes-County Sales % Intergovernmental Revenues % Public Charges for Services % Intergovernmental Charges % Interdepartmental Charges 41,182 36,650 41,182 41, , % Fines, Forfeitures & Penalties % Licenses & Permits % Interest Income % Other Revenues 68,474 82,189 80,000 80,000 86,248 80, % Other Financing Sources % TOTAL REVENUES 109, , , ,182 86, , % Revenues Over Expenditures: 953, , , , , ,345 50, % Attachment: Administration-Finance-SRE (3731 : Finance's Budget) Packet Pg. 54

55 9.c.1.b DEBT SERVICE FUND SUMMARY OF EXPENDITURES AND REVENUES Debt Service Fund Account Description 2014 Actual 2015 Actual Adopted Amended Actual YTD (06/30/16) 2017 Proposed Variance $ Variance % EXPENDITURES Salaries & Wages % Fringe Benefits % Travel & Training % Supplies % Purchased Services % Interdepartmental Charges % Depreciation % Debt 1,903,447 1,902,596 1,907,186 1,907,186 1,727,631 1,900,661-6, % Grants % Other Expenses % Capital Outlay % Capital Contra % Other Financing Uses % TOTAL EXPENDITURES 1,903,447 1,902,596 1,907,186 1,907,186 1,727,631 1,900,661-6, % REVENUES Taxes-Delinquencies/Penalties % Taxes-County Sales % Intergovernmental Revenues % Public Charges for Services % Intergovernmental Charges % Interdepartmental Charges % Fines, Forfeitures & Penalties % Licenses & Permits % Interest Income % Other Revenues % Other Financing Sources 1,617,731 1,495,950 1,666,770 1,666,770 1,666,770 1,530, , % TOTAL REVENUES 1,617,731 1,495,950 1,666,770 1,666,770 1,666,770 1,530, , % Revenues Over Expenditures: 285, , , ,416 60, , , % Attachment: Administration-Finance-SRE (3731 : Finance's Budget) Packet Pg. 55

56 9.c.1.c REQUESTED CAPITAL EXPENDITURES ADMINISTRATION-FINANCE Great Plains- Dynamics Software Upgrade Upgrade to Ozaukee County's accounting software. The software includes General Accounting, Payroll, HR, A/P, A/R, Fixes Assets, Project Accounting, Fund Accounting, and various report writers and other modules Computer Equipment $45, Property Taxes $45,000 Expense Total: $45,000 Revenue Total: $45,000 Other Revenue Sources (49000): Direct Project Charges Donations Fund Balance Applied General Fund Capital Reserve Capital Reserve Carryover Bonding Energy Efficiency Project Total Department for 2017: $45,000 $45,000 Attachment: Administration-Finance-CIP (3731 : Finance's Budget) Packet Pg. 56

57 9.c.2 Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 25, DEPARTMENT: DIRECTOR: PREPARER: Finance Andrew Lamb Carla Phillips Agenda Summary Finance Department Reports ATTACHMENTS: Director August (PDF) Aug Fin Comm - Countywide July Rpt (PDF) Aug Fin Comm - General Fund July Rpt (PDF) Aug Fin Comm - Finance July Rpt (PDF) Aug Fin Comm - Budget Grant Project Mgmt July Rpt (PDF) Aug Fin Comm - Non Departmental July Rpt (PDF) Packet Pg. 57

58 9.c.2.a DIRECTOR S REPORT TO THE FINANCE COMMITTEE August TO: THE HONORABLE MEMBERS OF THE OZAUKEE COUNTY FINANCE COMMITTEE The mission of the Ozaukee County Finance Department is to facilitate effective and efficient fiscal management while maintaining accountability for the financial resources in accordance with generally accepted accounting principles (GAAP). Finance Committee Members: Budget: All departments have submitted budget detail and now the departments budgets are being reviewed in the oversight committee meetings. We are about $7M over the zero increase directive. That is a lot, higher than most years, but not without precedent. The departments meet with the budget team in early September for review. County Finances: Summary - There is not much new to report. Sales tax and Register of Deeds revenue continue to track below budget estimate. Most other revenue is comparable to budget but may have timing adjustments. Expenses are mostly tracking to budget. There remains a trend for larger than budgeted expense in workers compensation in the Sheriff s department and unbudgeted costs related to our Payroll security breaches and IT network failure. The Lasata bond for renovations is almost 90% utilized. July was one of two months to have three payrolls within the month, the other being December. We received notice that the Department of Revenue will be sending an auditor to Ozaukee County on September 12 to examine our sales tax payments to the state. We pay sales tax on golf revenues, tree sales, copies that we charge for, and other items. We are still positive to budget in the aggregate but less than in prior good years. Attachment: Director August (3725 : Fin Dept) Packet Pg. 58

59 9.c.2.b Ozaukee County Committee Report Summary of All Units For the Seven Months Ending Sunday, July 31, Profit and Loss Statement ACTUAL TO AMENDED BUDGET Current Month Actual YTD Actual Amended Budget Budget Balance % Budget YTD Revenues Taxes $719,623 $23,532,805 $28,457,698 $4,924, % Intergovernmental Revenues $2,671,754 $6,308,937 $14,383,174 $8,074, % Public Charges for Services $1,883,086 $11,687,333 $21,579,991 $9,892, % Intergovernmental Charges $356,384 $3,662,379 $3,535,194 ($127,185) % Interdepartmental Charges $775,009 $2,324,826 $7,682,855 $5,358, % Fines/Forfeitures/Penalties $24,558 $162,953 $264,500 $101, % Licenses & Permits $20,471 $142,288 $144,900 $2, % Interest Revenue $16,622 $169,019 $306,099 $137, % Other Revenue $95,815 $1,985,270 $3,755,510 $1,770, % Total Revenues $6,563,322 $49,975,810 $80,109,921 $30,134, % Expenditures Salaries $3,369,563 $16,725,727 $29,862,427 $13,136, % Fringe Benefits $983,991 $5,755,954 $10,624,692 $4,868, % Travel/Training $33,231 $180,450 $425,298 $244, % Supplies $1,163,192 $4,177,312 $9,033,904 $4,856, % Purchased Services $1,117,049 $7,476,876 $14,786,989 $7,310, % Interdepartment Charges $255,291 $2,962,960 $4,465,074 $1,502, % Depreciation $192,627 $1,362,055 $2,122,740 $760, % Debt Service - $2,011,943 $2,459,511 $447, % Grants $12,311 $962,076 $1,413,882 $451, % Other Expenses $776,676 $2,131,108 $2,726,581 $595, % Total Operating Expenditures $7,903,931 $43,746,461 $77,921,098 $34,174, % Capital Outlay Equipment & Furniture $153,340 $1,791,894 $2,997,257 $1,205, % Buildings & Land $1,226,782 $3,367,183 $2,695,981 ($671,202) % Contra ($14,299) ($14,299) ($1,825,000) ($1,810,701) 0.78% Total Capital Outlay $1,365,823 $5,144,778 $3,868,238 ($1,276,540) % Total Expenditures $9,269,754 $48,891,239 $81,789,336 $32,898, % Other Finance (Sources) ($31,471) ($4,444,342) ($4,357,705) $86, % Other Finance Uses $31,471 $4,366,705 $2,407,898 ($1,958,807) % Net Other Financing Sources/Uses - ($77,637) ($1,949,807) ($1,872,170) 3.98% Net Increase (Decrease) ($2,706,432) $1,162,208 $270,392 ($891,816) % E q u i t y: Retained Earnings - ($132,157) - $132, % Governmental Fund Balance $31,471 ($12,392,778) - $12,392, % Attachment: Aug Fin Comm - Countywide July Rpt (3725 : Fin Dept) CommRpt Oversight Comm Recommended PnL Amended Bdgt 8/17/ Packet Pg. 59

60 9.c.2.c Ozaukee County Committee Report Summary of All General Fund Units For the Seven Months Ending Sunday, July 31, Profit and Loss Statement ACTUAL TO AMENDED BUDGET Current Month Actual YTD Actual Amended Budget Budget Balance % Budget YTD Revenues Taxes $719,623 $13,338,765 $18,263,658 $4,924, % Intergovernmental Revenues $435,743 $716,488 $1,645,302 $928, % Public Charges for Services $214,842 $1,164,644 $2,004,660 $840, % Intergovernmental Charges $12,209 $155,120 $226,365 $71, % Interdepartmental Charges $65,479 $206,888 $533,572 $326, % Fines/Forfeitures/Penalties $24,057 $159,857 $258,000 $98, % Licenses & Permits $14,037 $65,185 $139,550 $74, % Interest Revenue $6,538 $82,667 $159,050 $76, % Other Revenue $90,100 $650,529 $1,703,352 $1,052, % Total Revenues $1,582,628 $16,540,143 $24,933,509 $8,393, % Expenditures Salaries $1,381,919 $6,706,469 $12,149,012 $5,442, % Fringe Benefits $408,219 $2,414,355 $4,517,841 $2,103, % Travel/Training $15,122 $63,488 $162,300 $98, % Supplies $76,806 $508,644 $1,012,429 $503, % Purchased Services $271,265 $1,515,258 $3,163,188 $1,647, % Interdepartment Charges $57,372 $693,418 $1,257,957 $564, % Grants $3,494 $841,003 $1,210,649 $369, % Other Expenses ($221,047) $448,872 $363,081 ($85,791) % Total Operating Expenditures $1,993,150 $13,191,507 $23,836,457 $10,644, % Capital Outlay Equipment & Furniture $60,900 $337,766 $949,641 $611, % Buildings & Land $22,435 $22,435 $1,116,397 $1,093, % Total Capital Outlay $83,335 $360,201 $2,066,038 $1,705, % Total Expenditures $2,076,485 $13,551,708 $25,902,495 $12,350, % Other Finance (Sources) ($10,000) ($969,514) ($969,514) % Other Finance Uses $31,471 $900,785 $21,471 ($879,314) % Net Other Financing Sources/Uses $21,471 ($68,729) ($948,043) ($879,314) 7.25% Net Increase (Decrease) ($515,328) $3,057,164 ($20,943) ($3,078,107) % E q u i t y: Governmental Fund Balance $31,471 ($6,548,344) - $6,548, % Attachment: Aug Fin Comm - General Fund July Rpt (3725 : Fin Dept) CommRpt Oversight Comm Recommended PnL Amended Bdgt 8/17/ Packet Pg. 60

61 9.c.2.d Ozaukee County Committee Report General Fund Finance Department For the Seven Months Ending Sunday, July 31, Profit and Loss Statement ACTUAL TO AMENDED BUDGET Current Month Actual YTD Actual Amended Budget Budget Balance % Budget YTD Revenues Interdepartmental Charges - - $41,182 $41, % Other Revenue ($195) $86,248 $80,000 ($6,248) % Total Revenues ($195) $86,248 $121,182 $34, % Expenditures Salaries $68,063 $339,821 $588,979 $249, % Fringe Benefits $18,725 $111,778 $193,751 $81, % Travel/Training - $194 $3,400 $3, % Supplies $459 $2,335 $3,625 $1, % Purchased Services $1,949 $41,867 $86,080 $44, % Interdepartment Charges $1,590 $45,803 $54,677 $8, % Other Expenses $365 $1,395 - ($1,395) 0.00% Total Operating Expenditures $91,151 $543,193 $930,512 $387, % Capital Outlay Total Expenditures $91,151 $543,193 $930,512 $387, % Net Increase (Decrease) ($91,346) ($456,945) ($809,330) ($352,385) 56.46% E q u i t y: Attachment: Aug Fin Comm - Finance July Rpt (3725 : Fin Dept) CommRpt Oversight Comm Recommended PnL Amended Bdgt 8/17/ Packet Pg. 61

62 9.c.2.e Ozaukee County Committee Report General Fund Budget/Grant/Project Management For the Seven Months Ending Sunday, July 31, Profit and Loss Statement ACTUAL TO AMENDED BUDGET Current Month Actual YTD Actual Amended Budget Budget Balance % Budget YTD Revenues Other Revenue - $523 $1,200 $ % Total Revenues - $523 $1,200 $ % Expenditures Salaries $22,520 $101,098 $204,920 $103, % Fringe Benefits $5,303 $28,991 $55,371 $26, % Supplies - $425 $ % Other Expenses $787 $2,181 $10,000 $7, % Total Operating Expenditures $28,610 $132,695 $270,716 $138, % Capital Outlay Total Expenditures $28,610 $132,695 $270,716 $138, % Net Increase (Decrease) ($28,610) ($132,172) ($269,516) ($137,344) 49.04% E q u i t y: Attachment: Aug Fin Comm - Budget Grant Project Mgmt July Rpt (3725 : Fin Dept) CommRpt Oversight Comm Recommended PnL Amended Bdgt 8/17/ Packet Pg. 62

63 9.c.2.f Ozaukee County Committee Report General Fund Non Departmental For the Seven Months Ending Sunday, July 31, Profit and Loss Statement ACTUAL TO AMENDED BUDGET Current Month Actual YTD Actual Amended Budget Budget Balance % Budget YTD Revenues Interdepartmental Charges $50,000 $100,000 $289,450 $189, % Interest Revenue $7 $43 - ($43) 0.00% Other Revenue $189 $6,867 $356,250 $349, % Total Revenues $50,196 $106,910 $645,700 $538, % Expenditures Salaries $1,006 $4,184 $100,000 $95, % Fringe Benefits ($157) $14,288 $200,000 $185, % Travel/Training $1,476 $4,764 $10,000 $5, % Supplies $80 $16,215 $13,660 ($2,555) % Purchased Services $48,108 $62,803 $78,625 $15, % Interdepartment Charges - $2 - ($2) 0.00% Grants - $834,814 $931,505 $96, % Other Expenses ($345,463) $103,773 $116,539 $12, % Total Operating Expenditures ($294,950) $1,040,843 $1,450,329 $409, % Capital Outlay Total Expenditures ($294,950) $1,040,843 $1,450,329 $409, % Other Finance (Sources) ($10,000) ($151,349) ($151,349) % Net Other Financing Sources/Uses ($10,000) ($151,349) ($151,349) % Net Increase (Decrease) $355,146 ($782,584) ($653,280) $129, % E q u i t y: Attachment: Aug Fin Comm - Non Departmental July Rpt (3725 : Fin Dept) CommRpt Oversight Comm Recommended PnL Amended Bdgt 8/17/ Packet Pg. 63

64 9.d.1 Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 25, DEPARTMENT: DIRECTOR: PREPARER: Treasurer Karen Makoutz Justin Schoenemann Agenda Summary 2017 Proposed Budget ATTACHMENTS: 107-Treasurer-ORG (PDF) 107-Treasurer-Budget Highlights (PDF) Treasuer-GF-Revolving Loans-SRE (PDF) Packet Pg. 64

65 9.d.1.a TREASURER ORGANIZATIONAL CHART COUNTY TREASURER (TBD) 1 FT - PG 3 Deputy Treasurer (Dommer) 1 FT - PG 107 Account Clerk II (Irish) 1 PT (30 hrs) - PG 6 Assistant Manager/RPL (Morano) 1 FT - PG104 Attachment: 107-Treasurer-ORG (3711 : Treasurer's Budget) Packet Pg. 65

66 9.d.1.b TREASURER BUDGET HIGHLIGHTS EXPENDITURES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Conference & Meetings Conferences further away and mileage not shared $ Tuition Reimbursement Education for staff and treasurer $4, Advertising and Legal Notices Unclaimed funds legal notices every odd year $ Real Estate Write-off/Rescind Fewer rescinded taxes due to assessment adjustments -$13,200 Total Increase/-Decrease -$7,900 REVENUES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Agr Use Penalty Tax Increased building on agr land -$12, Treasurer's Fees People using web for land records info, fewer NSF checks $ Unclaimed Funds Unclaimed funds held for 10 years, now retained -$22,352 Total Increase/-Decrease -$34,052 WAGE & BENEFIT CHANGES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Regular Salaries & Wages Lowered paygrade and job title for Chief Deputy -$7, Health Insurance Health insurance changes for staff $8,127 Attachment: 107-Treasurer-Budget Highlights (3711 : Treasurer's Budget) Total Increase/-Decrease $949 LEVY REQUEST 2017 LEVY REQUEST OVERALL $ INCREASE/-DECREASE OVERALL % INCREASE/-DECREASE $90,971 -$38, % Packet Pg. 66

67 9.d.1.c COUNTY TREASURER SUMMARY OF EXPENDITURES AND REVENUES General Fund Account Description 2014 Actual 2015 Actual Adopted Amended Actual YTD (06/30/16) 2017 Proposed Variance $ Variance % EXPENDITURES Salaries & Wages 242, , , , , ,884-7, % Fringe Benefits 98,066 99, , ,625 51, ,844 6, % Travel & Training 1,542 1,649 2,100 2, ,800 4, % Supplies 6,394 3,862 4,635 4,635 2,576 30,535 25, % Purchased Services 12,743 8,013 12,897 12,897 4,249 13, % Interdepartmental Charges 50,079 50,996 57,902 57,902 36,445 36,754-21, % Depreciation % Debt % Grants % Other Expenses 9,854 8,892 22,367 22,367 5,046 9,167-13, % Capital Outlay % Capital Contra % Other Financing Uses % TOTAL EXPENDITURES 420, , , , , ,484-4, % REVENUES Taxes-Delinquencies/Penalties 555, , , , , ,661 12, % Taxes-County Sales % Intergovernmental Revenues % Public Charges for Services 4,823 4,296 3,000 3,000 1,346 2, % Intergovernmental Charges % Interdepartmental Charges % Fines, Forfeitures & Penalties % Licenses & Permits % Interest Income % Other Revenues 6,235 63,622 10,000 10, ,712 32,352 22, % Other Financing Sources % TOTAL REVENUES 566, , , , , ,513 34, % Revenues Over Expenditures: -145,933-70, , ,073-50,413 90,971-38, % Attachment: Treasuer-GF-Revolving Loans-SRE (3711 : Treasurer's Budget) Packet Pg. 67

68 9.d.1.c GENERAL FUND SUMMARY OF EXPENDITURES AND REVENUES General Fund Account Description 2014 Actual 2015 Actual Adopted Amended Actual YTD (06/30/16) 2017 Proposed Variance $ Variance % EXPENDITURES Salaries & Wages % Fringe Benefits % Travel & Training % Supplies % Purchased Services % Interdepartmental Charges % Depreciation % Debt % Grants % Other Expenses % Capital Outlay % Capital Contra % Other Financing Uses 1,497,981 1,415, , , % TOTAL EXPENDITURES 1,497,981 1,415, , , % REVENUES Taxes-Delinquencies/Penalties % Taxes-County Sales 7,393,657 7,803,124 7,870,000 7,870,000 2,387,934 7,870, % Intergovernmental Revenues 193, , , , , ,506-65, % Public Charges for Services % Intergovernmental Charges % Interdepartmental Charges % Fines, Forfeitures & Penalties % Licenses & Permits % Interest Income 107,798 82,360 97,500 97,500 39, ,000 31, % Other Revenues , % Other Financing Sources 67,500 27, % TOTAL REVENUES 7,762,076 8,119,416 8,173,006 8,173,006 2,782,959 8,139,506-33, % Revenues Over Expenditures: -6,264,095-6,703,516-8,173,006-8,151,535-1,882,174-8,139,506 33, % Attachment: Treasuer-GF-Revolving Loans-SRE (3711 : Treasurer's Budget) Packet Pg. 68

69 9.d.1.c REVOLVING LOAN FUND SUMMARY OF EXPENDITURES AND REVENUES Special Revenue Fund Account Description 2014 Actual 2015 Actual Adopted Amended Actual YTD (06/30/16) 2017 Proposed Variance $ Variance % EXPENDITURES Salaries & Wages % Fringe Benefits % Travel & Training % Supplies % Purchased Services 1,508 2,374 4,000 4, ,000-2, % Interdepartmental Charges % Depreciation % Debt % Grants 73,496 78, % Other Expenses 202,041 58,190 96,780 96,780 24, ,300 19, % Capital Outlay % Capital Contra % Other Financing Uses % TOTAL EXPENDITURES 277, , , ,780 24, ,300 17, % REVENUES Taxes-Delinquencies/Penalties % Taxes-County Sales % Intergovernmental Revenues % Public Charges for Services % Intergovernmental Charges % Interdepartmental Charges % Fines, Forfeitures & Penalties % Licenses & Permits % Interest Income 577, , , ,049 61,842 91,927-55, % Other Revenues % Other Financing Sources % TOTAL REVENUES 577, , , ,049 61,842 91,927-55, % Revenues Over Expenditures: -300,241 11,413-46,269-46,269-37,597 26,373 72, % Attachment: Treasuer-GF-Revolving Loans-SRE (3711 : Treasurer's Budget) Packet Pg. 69

70 9.d.2 Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 25, DEPARTMENT: Treasurer DIRECTOR: Karen Makoutz PREPARER: Kristine Morano Agenda Summary Treasurer Department Report ATTACHMENTS: Treasurer August Report (PDF) Packet Pg. 70

71 9.d.2.a Attachment: Treasurer August Report (3726 : Treasurer Report) Packet Pg. 71

72 9.d.2.a Attachment: Treasurer August Report (3726 : Treasurer Report) Packet Pg. 72

73 9.d.2.a Attachment: Treasurer August Report (3726 : Treasurer Report) Packet Pg. 73

74 9.d.2.a Attachment: Treasurer August Report (3726 : Treasurer Report) Packet Pg. 74

75 Packet Pg. 75 Attachment: Treasurer August Report (3726 : Treasurer Report) 9.d.2.a

76 9.d.2.a OZAUKEE COUNTY ***TAX CERTIFICATE BALANCES*** JAN 2,070,908 1,812,986 1,525,588 1,135, ,290 FEB 1,908,228 1,764,175 1,410,714 1,083, ,906 MAR 1,727,613 1,716,917 1,300, , ,553 APR 1,628,139 1,512,077 1,118, , ,193 MAY 1,513,780 1,402,816 1,018, , ,985 JUN 1,456,262 1,376, , , ,226 JUL 1,412,057 1,195, , , ,234 AUG 1,300,289 1,075, , ,204 TAX SALE 1,668,353 1,458,930 1,162, ,013 SEP 2,733,940 2,284,382 1,803,565 1,299,666 OCT 2,490,844 2,028,016 1,680,555 1,198,449 NOV 2,184,395 1,861,994 1,580,306 1,015,001 DEC 1,949,240 1,638,964 1,277, ,310 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000, Attachment: Treasurer August Report (3726 : Treasurer Report) $500,000 $- JAN FEB MAR APR MAY JUN JUL AUG TAX SALE SEP OCT NOV DEC Page 6 Packet Pg. 76