THE FOLLOWING BUSINESS WILL BE BEFORE THE COUNTY BOARD FOR INITIATION, DISCUSSION, CONSIDERATION, DELIBERATION AND POSSIBLE FORMAL ACTION:

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1 AGENDA OZAUKEE COUNTY BOARD REGULAR MEETING WEDNESDAY, JUNE 7, 207 9:00 AM ADMINISTRATION CENTER - ROOM A W. MAIN STREET, PORT WASHINGTON, WI THE FOLLOWING BUSINESS WILL BE BEFORE THE COUNTY BOARD FOR INITIATION, DISCUSSION, CONSIDERATION, DELIBERATION AND POSSIBLE FORMAL ACTION:. CALL TO ORDER Roll Call 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES May 3, COMMUNICATIONS 5. CLAIMS 6. PUBLIC COMMENT Legislative Update Chairperson's Proclamation 7. RADIO SYSTEM UPGRADE PROJECT UPDATE Dennis Buchholtz, Project Manager 8. COUNTY ADMINISTRATOR'S REPORT County Administrator's Report - June 9. NON-COMMENDATION RESOLUTIONS RES.7-8: RES.7-9: Transfer from General Fund 207-Aging & Disability Resource Center Authorization of Sale of Tax Deed Property RES.7-0: To Authorize the Execution of a Tax -Exempt Lease Purchase Agreement and Related Documents for Radio Backbone Upgrade 0. COMMITTEE APPOINTMENTS/REAPPOINTMENTS June 207 Appointments / Reappointments. COMMITTEE REPORTS 2. ADJOURNMENT Persons with disabilities requiring accommodations for attendance at this meeting should contact the County Clerk s Office at , twenty-four (24) hours in advance of the meeting. Updated 6//207 2:08 PM

2 Ozaukee County Board AGENDA INFORMATION SHEET AGENDA DATE: June 7, 207 DEPARTMENT: County Clerk DIRECTOR: Julie Winkelhorst PREPARER: Julie Winkelhorst Agenda Summary May 3, Packet Pg. 2

3 Ozaukee County Board AGENDA INFORMATION SHEET AGENDA DATE: June 7, 207 DEPARTMENT: Administrator DIRECTOR: Jason Dzwinel PREPARER: Jason Dzwinel Agenda Summary County Administrator's Report - June Ozaukee County Forward Focused It is my honor and privilege to present the County Administrator s Report to the County Board of Supervisors for the month of June. June 8 th is our employee appreciation event. This is always a great time for camaraderie among staff. More importantly, it provides an opportunity to say thank you to our employees for all of their efforts accomplishing wonderful things for Ozaukee County. If any Board members are available to attend I would urge you to join us at either event at the Justice Center or the Administration Center. The Administrator s Office dedicated a great deal of effort to items related to the radio system upgrade, the ongoing effort to fill our Finance Director position and the 208 budget process. The Finance Committee discussed the subject of municipal subscriptions to the radio system as the Board directed in the resolution approving the system upgrade. Many of the county s municipal partners in the system attended and the Committee coalesced on two options for action at their June meeting. A status quo option and an option to amortize the costs of the dispatch consoles for municipalities operating dispatch centers. The cost of the consoles does not exceed $45,000 for any municipality. In addition to the discussion on the municipal subscriptions, the committee approved a change order to construct a new communications tower in Mee Kwon Park. The current tower suffers from structural and foundation issues and requires replacement. Finally, the approach to financing the radio backbone was approved and is presented to the Board for approval. Our Project Manager will present an update on the project at this meeting. As I reported last month, the search for a Finance Director is actively underway. A management team identified finalists for the position. I anticipate an employment offer will be made in short order with Board appointment anticipated on July 5 th. A budget kickoff meeting with staff is planned for June 5 th. All departmental budget staff have worked to prepare capital and staff projections in advance of the meeting. As our respite from budget planning ended in early spring! ATTACHMENTS: June County Administrator's Report Matrix (PDF) Packet Pg. 3

4 8.a EXECUTIVE 208 Budget Recommendation Zero levy Increase for 208. Radio Upgrade Financing Discussion County Board Action June 20 Public Policy Forum Awards! Honoring Tom Meaux and Public Health All Board Retreat offsite meeting planning underway when DOA staff recruitment is complete FINANCE UPDATES, CONSIDERATIONS AND FORWARD PROGRESS Mee Kwon Communications Tower Committee approved change order to construct new tower at May meeting Discussion of municipal subscriptions for radio system focus on status quo and amortizing consoles Finance Director recruitment is ongoing currently working off a June appointment Foreclosed Property in Grafton County Board Action HEALTH & HUMAN SERVICES Lasata Renovation - $40,000 of retained bond funds to be allocated to roof repair Discussion of a County Board tour of Human Services not-for-profit agencies forwarded to Executive Committee Lasata daily census averaged in the month of May after a short dip to 20. Committee discussed and consensus was to continue with current schedule for Lasata Heights renovations NATURAL RESOURCES Tire Collection contract approved with vendor for 207 tire recycling event June 9-0 PUBLIC SAFETY Sheriff initiated contract with State DOC for housing of inmates. Estimated $300,000 in future revenue. Discussion of Sheriff s storage needs planned for June meeting Debt Collection Efforts in Clerk of Courts received $65,000 in April PUBLIC WORKS Transit Partnership planning joint meeting approved further analysis of a regional approach Bids for reconstruction of CTH D over estimates potential use of Highway reserves. Attachment: June County Administrator's Report Matrix (4268 : County Administrator's Report - June) Committee approved lease extension for the Oz Health Clinic building Packet Pg. 4

5 RESOLUTION NO. 7-8 TRANSFER FROM GENERAL FUND 207-AGING & DISABILITY RESOURCE CENTER RESOLVED, by the Ozaukee County Board of Supervisors, that the sum of $936 be transferred from the General Fund as follows: Department / Program Account Number Account Name AMOUNT AMOUNT Expense ADRC/Dementia Care Specialist Bader Grant Revenue ADRC/Dementia Care Specialist Dated at Port Washington, Wisconsin, this 7th day of June 207. $936 $936 SUMMARY: Transfer from General Fund, due to a missed year-end carryover, to ADRC Fund $936 to complete the Bader Grant. VOTE REQUIRED: Two-Thirds Members Elect FINANCE COMMITTEE 05/25/7 Finance Committee APPROVED RESULT: MOVER: APPROVED [UNANIMOUS] R. Nelson, Vice-Chairperson SECONDER: G. Wirth, Supervisor District 8 AYES: Becker, Nelson, Wirth, Strom, Gall Packet Pg. 5

6 Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: June 7, 207 DEPARTMENT: County Clerk DIRECTOR: Julie Winkelhorst PREPARER: Julie Winkelhorst Agenda Summary Transfer from General Fund 207-Aging & Disability Resource Center BACKGROUND INFORMATION: In 206, the ADRC Received a 2 year grant to support the purchase of goods and services provided to individuals with Alzheimer s Disease and other dementias. At the end of 206, $936 remained in the grant but was not carried over into the 207 ADRC Budget. Request is to transfer the $936 from the General Fund back into the ADRC Budget so dementia related safety items can be purchased. FISCAL IMPACT: $936 FUNDING SOURCE: Bader Grant/General Fund RECOMMENDED MOTION: Recommend the Committee approve the transfer of funds budget amendment request for the amount of $936. HEALTH & HUMAN SERVICES COMMITTEE RESULT: APPROVED AND FORWARDED [UNANIMOUS]Next: 5/25/207 8:30 AM MOVER: D. Henrichs, Supervisor District 23 SECONDER: J. Braverman, Supervisor District 24 AYES: Hertz, Richart, Henrichs, Clark, Braverman Packet Pg. 6

7 RESOLUTION NO. 7-9 AUTHORIZATION OF SALE OF TAX DEED PROPERTY WHEREAS, Ozaukee County through its annual tax settlement with all property tax jurisdictions paid out $6, in delinquent taxes and $4, in current taxes on parcel # , located at 609 Dellwood Court, in the Village of Grafton; and WHEREAS, Ozaukee County Treasurer subsequently was unable to collect the delinquent taxes, special assessments/charges along with the accrued interest and penalty through an installment or any other measures; and WHEREAS, the Ozaukee County Treasurer initiated in rem foreclosure proceedings in an attempt to recover the delinquent taxes and Ozaukee County was eventually granted ownership via Circuit Court on September 6, 206 to recover the value of the delinquent taxes; and WHEREAS, the Finance Committee has overseen the management of the delinquent tax parcel and determined that the County Treasurer should auction the property and all of its contents to the highest bidder in an as is condition; and WHEREAS, the Treasurer posted public notice for auction, sought professional auctioneer support for building contents, and the Finance Committee reviewed the property bid results obtained from interested parties to purchase the property and recommends disposition to the Ozaukee County Board. NOW, THEREFORE, BE IT RESOLVED that the Ozaukee County Board of Supervisors, authorize the sale of the property as is to the highest bidder. Dated at Port Washington, Wisconsin, this 7th day of June 207. SUMMARY: Sale of Tax Deed Property at 609 Dellwood Court, Village of Grafton. VOTE REQUIRED: Majority FINANCE COMMITTEE 05/25/7 Finance Committee APPROVED RESULT: APPROVED [UNANIMOUS] MOVER: G. Wirth, Supervisor District 8 SECONDER: J. Strom, Supervisor District 2 AYES: Becker, Nelson, Wirth, Strom, Gall Packet Pg. 7

8 Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: June 7, 207 DEPARTMENT: Treasurer DIRECTOR: Joshua Morrison PREPARER: Joshua Morrison Agenda Summary Authorization of Sale of Tax Deed Property BACKGROUND INFORMATION: Judgment to Ozaukee County for non-payment of real estate taxes on September 6, 206 by Judge Voiland. Prior owners: Kolz Family Trust, Kathryn M Kolz Survivors Trust Property description: Lot 2, Block 3 Dellwood Park,.28 Acres Property address: 609 Dellwood Court, Grafton, WI Assessment 206: Land Value $74,000, Improvement Value $7,700; Total $9,700 Appraisal: Didier Appraisal, $83,000 Taxes and current expenses due the County: $36, ANALYSIS: Objective to sell property "as is" equal to or greater than the appraised value of the property, $83,000 by sealed bid. FISCAL IMPACT: Excess proceeds after taxes and expenses will go to the Kolz Family Trust, Kathryn M Kolz Survivors Trust Balance Current Year: $36, current Next Year s Estimated Cost: N/A FUNDING SOURCE: Sale of property RECOMMENDED MOTION: Accept highest bid closest to, equal to, or greater than $83,000. FINANCE COMMITTEE Packet Pg. 8

9 RESULT: APPROVED [UNANIMOUS] MOVER: G. Wirth, Supervisor District 8 SECONDER: J. Strom, Supervisor District 2 AYES: Becker, Nelson, Wirth, Strom, Gall ATTACHMENTS: Dellwood Expense Report (PDF) Notice of Appraisal and Sale of Tax Deed Property (PDF) Packet Pg. 9

10 9.a Attachment: Dellwood Expense Report (RES.7-9 : Review/Approve Resolution - Authorization of Sale of Tax Deed Property) Packet Pg. 0

11 9.b Attachment: Notice of Appraisal and Sale of Tax Deed Property (RES.7-9 : Review/Approve Resolution - Authorization of Sale of Tax Deed Packet Pg.

12 9.b Attachment: Notice of Appraisal and Sale of Tax Deed Property (RES.7-9 : Review/Approve Resolution - Authorization of Sale of Tax Deed Packet Pg. 2

13 RESOLUTION NO. 7-0 TO AUTHORIZE THE EXECUTION OF A TAX -EXEMPT LEASE PURCHASE AGREEMENT AND RELATED DOCUMENTS FOR RADIO BACKBONE UPGRADE NOW, THEREFORE, BE IT RESOLVED, by the Ozaukee County Board of Supervisors as follows:. Determination of Need. Ozaukee County Board of Supervisors has determined that a true and very real need exists for the acquisition of the Equipment described on Exhibit A of Schedule No. 0 to the Master Lease Purchase Agreement dated as of May, 207, between Ozaukee County (Lessee) and Tax-Exempt Leasing Corp. (Lessor). 2. Approval and Authorization. The Ozaukee County Board of Supervisors has determined that the Master Lease Purchase Agreement and Schedule, substantially in the form presented to this meeting, are in the best interests of the Lessee for the acquisition of such Equipment, and the Ozaukee County Board of Supervisors hereby approves the entering into of the Agreement and Schedule by the Lessee and hereby designates and authorizes the following person(s) to execute and deliver the Agreement and Schedule on Lessee s behalf with such changes thereto as such person(s) deem(s) appropriate, and any related documents, including any Escrow Agreement, necessary to the consummation of the transaction contemplated by the Agreement and Schedule. FURTHER RESOLVED, that the Ozaukee County Board of Supervisors directs the County Board Chairperson and County Clerk to execute the Master Lease Purchase Agreement dated as of May, 207 and related documents, between Ozaukee County (Lessee) and Tax- Exempt Leasing Corp. (Lessor); and FURTHER RESOLVED, that the Ozaukee County Board of Supervisors authorizes the County Administrator to execute any Payment Request, Partial Acceptance Certificate and Final Acceptance Certificate. Dated at Port Washington, Wisconsin, this 7th day of June 207. SUMMARY: Resolution to authorize the execution of a Master Lease Purchase Agreement with Tax Exempt Leasing Corporation to fund the backbone upgrade to the Ozaukee County radio System. VOTE REQUIRED: Majority FINANCE COMMITTEE / EXECUTIVE COMMITTEE 05/25/7 Finance Committee APPROVE AND FORWARD Packet Pg. 3

14 RESULT: APPROVE AND FORWARD [UNANIMOUS] Next: 6/7/207 8:30 AM MOVER: R. Nelson, Vice-Chairperson SECONDER: J. Strom, Supervisor District 2 AYES: Becker, Nelson, Wirth, Strom, Gall Packet Pg. 4

15 Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: June 7, 207 DEPARTMENT: Administrator DIRECTOR: Jason Dzwinel PREPARER: Jason Dzwinel Agenda Summary To Authorize the Execution of a Tax -Exempt Lease Purchase Agreement and Related Documents for Radio Backbone Upgrade BACKGROUND INFORMATION: In June of 206, the County Board approved a contract to upgrade the countywide radio system. The resolution directed the Executive Committee to recommend an approach to funding the upgrade in concert with the approval of the 207 budget. The 207 budget assumed radio project funding in two phases. The first phase of funding providing for the backbone phase of the radio system upgrade. The backbone includes all of the networking and transmission equipment required to transmit the radio signals between the towers located that the Justice Center, Mee Kwon Park, the Belgium Tower Site on Willow Valley Road in Belgium and a new site at Harrington Beach recently constructed by the State of Wisconsin to improve coverage along the shore of Lake Michigan. The cost of the backbone phase is approximately $3,000,000 ANALYSIS: Staff worked with the Finance Committee to review options for acquiring the backbone phase and recommended that the county pursue a vendor lease obligation. The interest rates were lower than rates available from the State of Wisconsin s Office of Land Commissioners. The recommended term is 0 years at 3.09% interest annually. Debate of the financing option at the Committee and Board level must consider three additional items of importance. First, Board approval of funding of the backbone radio upgrade will require a simple majority vote of members present through the budget process on an annual basis. There is no indebtedness incurred or mandatory payment obligation created beyond the current fiscal year. A tax-exempt lease obligation is distinct from municipal bonding because tax-exempt leasing is not debt and does not require a three-quarters vote of members elect. The tax-exempt leasing approach collateralizes the radio backbone with the assumption that the County Board will approve a lease payment annually during the budget process. Second, The Board s authorization to execute a contract with Harris, the radio vendor, bound the county to make payments on the radio system upgrade. Similarly, the Board s approval of the financing assumption in the 207 budget removed the funds required to make payments under Packet Pg. 5

16 our contract in 207. The project is well underway per the terms of the contract; our vendor has graciously provided flexibility in significant payment milestones already met in the project timeline. The county is obligated to make payment for these services rendered. Third, the Committee and Board should separate the discussion of municipal cost sharing agreements from this debate on funding the backbone. The recommendation for phased acquisition deliberate. Resolution 6- directed the Finance Committee to study and make recommendations regarding the radio equipment distribution, operating policies, and municipal subscriptions to the Ozaukee County radio network with a resolution presented to the full County Board for their review and consideration by July, 207. The Committee will make a recommendation at their June Meeting for review by the Board in July. FISCAL IMPACT: $353,27 annually FUNDING SOURCE: County Levy: $353,27 RECOMMENDED MOTION: Staff respectfully requests that the Committee approve the resolution to finance $2,988,000 in funding from the Tax Exempt Leasing Corporation. FINANCE COMMITTEE RESULT: MOVER: APPROVE AND FORWARD [UNANIMOUS] Next: 6/7/207 8:30 AM R. Nelson, Vice-Chairperson SECONDER: J. Strom, Supervisor District 2 AYES: Becker, Nelson, Wirth, Strom, Gall ATTACHMENTS: Radio Backbone Equipment and Payment Schedules (PDF) Ozaukee Debt Margin Analysis (PDF) Packet Pg. 6

17 Schedule No. 0 EXHIBIT A 9.a DESCRIPTION OF EQUIPMENT RE: Master Lease Purchase Agreement dated as of May, 207, between Tax-Exempt Leasing Corp. (Lessor) and Ozaukee County (Lessee) Below is a detailed description of all the items of Equipment including quantity, model number and serial number where applicable: Quantity 4 Serial Number/VIN Type, Make, Model Nokia MW Equipment and Installation Services (Two 6 GHZ links and one 4.9 GHz Link):- - Surveys, Path Design, Frequency Co-ordination, FCC Licensing, Transmission Engineering MPS Radios, Antenna Materials, DC Power - Installation Services. Verient IP Logging Recorder with 48 Talkpaths Symphony Consoles (Monitor, Keyboard, Gooseneck Mic, Two Footswitch, Aux I/O, Four Speakers, Call Director, Headsets with Jackbox, Encryption, Integrated Check Recorder) Network Switching Center (Justice Center) - Primary:- - Vmware Server running Windows and RedHat OS. - 3rd Party Licenses: Sybase, Quest Authentication Services, EPO, SQL - Spectracom GPS Netclock - Cisco Router, Firewall and Switch - Sourcefire Intrusion Detection System - Unitrends Backup System - LogLogic LX820 Server - Harris Software: UAS, NSS, RNM, RSMpro, SUMS, KMF, ISSI (2 Connections) Network Switching Center (Justice Center Basement) - Secondary:- - Vmware Server running Windows and RedHat OS. - 3rd Party Licenses: Sybase, Quest Authentication Services, EPO, SQL - Spectracom GPS Netclock - Cisco Router, Firewall and Switch - Sourcefire Intrusion Detection System - Unitrends Backup System - LogLogic LX820 Server EDACS Migration Gateway:- - Current System IMC Upgrade. - EMG Server. - EMG 24 Talkpaths Belgium 0 Channel 700 MHz P25 Phase 2 Simulcast Site:- - Antenna System. - MASTRV Tx, Rx and BB Cards. - Harris Network Sentry. - Cisco Router and Switch - MASTR V PA and PS. - Combiner, Multicoupler and TTA. Justcie Center 0 Channel 700 MHz P25 Phase 2 Simulcast Site:- - Antenna System. - MASTRV Tx, Rx and BB Cards. - Harris Network Sentry. - Cisco Router and Switch - MASTR V PA and PS. - Combiner, Multicoupler and TTA. Attachment: Radio Backbone Equipment and Payment Schedules (RES.7-0 : Radio Backbone Financing) A- Packet Pg. 7

18 Mequon 0 Channel 700 MHz P25 Phase 2 Simulcast Site:- - Antenna System. - MASTRV Tx, Rx and BB Cards. - Harris Network Sentry. - Cisco Router and Switch - MASTR V PA and PS. - Combiner, Multicoupler and TTA. 9.a Harrington Beach 2 Channel 700 MHz P25 Phase 2 Multisite Site:- - Antenna System. - MASTRV Tx, Rx and BB Cards. - Harris Network Sentry. - Cisco Router and Switch - MASTR V PA and PS. - Combiner, Multicoupler and TTA. Training from Harris:- - System Manager Training (6 Courses) - Maintenance Technician Training (7 Courses) - Radio User Training ( Course with 2 Sessions) Services from Harris:- - Harris Project Management. - Harris Systesm Engineer - Harris Site Management - Radio Installation and Configuration Testing. - Network Switching System and Site Install Services Mee-Kwon Tower Replacement EQUIPMENT LOCATION Complete only if equipment will not be located at Lessee s address Address City State County Lessee authorizes Lessor or its assigns to insert or modify, if needed, the Vehicle Identification Number ( VIN ) or Serial Number in the above description of the Equipment to correspond to the final delivered and accepted Equipment as shown on the respective invoice or other supporting documents. Lessee: Ozaukee County Signature Printed Name and Title Date Attachment: Radio Backbone Equipment and Payment Schedules (RES.7-0 : Radio Backbone Financing) A-2 Packet Pg. 8

19 9.a Schedule No. 0 EXHIBIT B SCHEDULE OF PAYMENTS Rate: 3.09% Payment Payment Payment Interest Principal Purchase Number Date Option Price* 5//208 $ 353,27.08 $ 92, $ 260, $ 2,820, //209 $ 353,27.08 $ 84, $ 268, $ 2,543, //2020 $ 353,27.08 $ 76, $ 276, $ 2,258, //202 $ 353,27.08 $ 67, $ 285, $,964, //2022 $ 353,27.08 $ 58, $ 294,92.63 $,66, //2023 $ 353,27.08 $ 49, $ 303,283.8 $,349, //2024 $ 353,27.08 $ 40, $ 32, $,027, //2025 $ 353,27.08 $ 30,8.42 $ 322,35.66 $ 69, //2026 $ 353,27.08 $ 20,85.87 $ 332,275.2 $ 349, //2027 $ 353,27.08 $ 0, $ 342, $ - Totals $3,53, $532,83.45 $2,998, * Assumes that all rental payments and additional rentals due on and prior to that date have been paid. Lessee: Ozaukee County Signature Printed Name and Title Date Attachment: Radio Backbone Equipment and Payment Schedules (RES.7-0 : Radio Backbone Financing) B- Packet Pg. 9

20 9.b DEBT MARGIN STATE STATUTE LEGAL MARGIN FOR NEW DEBT The County's legal margin for creation of additional general obligation debt on December 3, 206 Is: Equalized valuation of the County $,73,993,500 Statutory limitation percentage (x) 5% General obligation debt limitation, per Section of the Wisconsin Statutes $ 558,699,675 Total outstanding general obligation debt applicable to Debt Limitation (Government and Enterprise Debt) $ 29,635,000 Less: Amounts available for financing general obligation debt Debt Service Fund $ 758,846 Net outstanding general obligation debt applicable to debt limitation $ 28,876,54 Legal Margin for New Debt (State Statute Limitation) $ 529,823,52 INTERNAL COUNTY DEBT POLICY LIMITS 206 General Fund Budgeted Expenditures/Limit on Governmental Debt $24,046, Total Governmental Debt $2,00,000 Policy Margin on New Debt $,946, Total Levy $9,78,046 Policy limitation percentage (x) 2.5% Policy limit on Debt Payments $2,464, Governmental Debt Payments (Principle and Interest Payments) $,900,66 POLICY Margins. Governmental Debt total shall not exceed the budgeted annual General Fund expenditure. $,946, Annual Governmental Debt payments shall not exceed 2.5% of budgeted tax levy (capacity). $564,094 Debt as % of Budgeted Tax Levy Compared to Internal County Policy (a) Attachment: Ozaukee Debt Margin Analysis (RES.7-0 : Radio Backbone Financing) a) Does not include Library Tax Levy. FY 208 and beyond assumes 0% change in tax levy and will change depending on issuance of new debt and levy. Seven year historical change in tax levy has averaged about % increase per year. Packet Pg. 20

21 Ozaukee County Board AGENDA INFORMATION SHEET AGENDA DATE: June 7, 207 DEPARTMENT: County Clerk DIRECTOR: Julie Winkelhorst PREPARER: Julie Winkelhorst Agenda Summary June 207 Appointments / Reappointments HUMAN SERVICES BOARD Reappoint Mary Jo Wirth with a term to expire April 8, 2020 WISCONSIN PROPERTY ASSESSED CLEAN ENERGY (PACE) COMMISSION BOARD OF DIRECTORS Appoint Jennifer Rothstein Packet Pg. 2