FRIDAY, NOVEMBER 17, :30 AM

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1 AGENDA FINANCE COMMITTEE REGULAR MEETING FRIDAY, NOVEMBER 17, :30 AM ADMINISTRATION CENTER - ROOM A W. MAIN STREET, PORT WASHINGTON, WI CALL TO ORDER Roll Call 2. PROPER NOTICE/ADOPTION OF AGENDA 3. PUBLIC COMMENTS/CORRESPONDENCE/COMMUNICATIONS 4. APPROVAL OF MINUTES a. Finance Committee - Regular Meeting - Oct 26, :30 AM b. Finance Committee - Special Meeting - Oct 30, :30 PM 5. CORPORATION COUNSEL DEPARTMENT REPORT a. Corporation Counsel Finance Report 6. ACTION ITEMS a. Bid Opening & Acceptance of Bids for Land Sale of Tax Deed Property, Vacant Lot on N. West Shoreland Drive, City of Mequon, Parcel # b. Review/Approve Resolution: Authorization of Sale of Tax Deed Property c. Review/Consider Action of Tax Intercept Appeal d. Review/Approve Resolution: Cancellation of Outstanding Orders e. Review/Approve Out of State Travel Request to Attend DEA Clandestine Laboratory Training, Quantico, Virginia, December 11-15, 2017 f. Review/Approve Resolution: Wisconsin Counties Association & National Association of Counties 2018 Membership Dues g. Review/Approve Wire Transfers #2660 to #2670 and October 2017 Schedule of Vouchers 7. DEPARTMENT REPORTS a. Information Technology b. County Treasurer c. Finance d. County Clerk e. Human Resources 8. NEXT MEETING DATE THURSDAY, December 21, ADJOURNMENT A quorum of members of committees or the full County Board of Ozaukee County may be in attendance at this meeting for purposes related to committee or board duties, however, no formal action will be taken by these committees or the board at this meeting. Persons with disabilities requiring accommodations for attendance at this meeting should contact the County Clerk s Office at , twenty-four (24) hours in advance of the meeting. Updated 11/10/2017 2:17 PM

2 MINUTES FINANCE COMMITTEE REGULAR MEETING THURSDAY, OCTOBER 26, :30 AM ADMINISTRATION CENTER - ROOM A W. MAIN STREET, PORT WASHINGTON, WI a Draft Minutes Pending Committee Approval 1. CALL TO ORDER A regular meeting of the Finance Committee was held in room A-200 at the Administration Center. Attendee Name Title Status Arrived D. Becker Chairperson Present R. Nelson Vice-Chairperson Present G. Wirth Supervisor District 18 Present J. Strom Supervisor District 21 Present D. Gall Supervisor District 16 Present Staff present: County Administrator Dzwinel, Manager Balke, Public Works Director Edgren, Human Resources Director McDonell, Financial System Analyst Phillips, County Treasurer Morrison, Corporation Counsel Gorden and County Clerk Winkelhorst. Others present: Randy Marking, Innovative Benefits Solutions, Inc.; Jim Baxter, Secure Enroll; and Shannon and Moira Morrison. 2. PROPER NOTICE/ADOPTION OF AGENDA Chairperson Becker called the meeting to order at 8:34AM. The meeting was properly noticed. Motion made by Supervisor Nelson, seconded by Supervisor Wirth to adopt the agenda as presented. Motion carried. (5-0) 3. PUBLIC COMMENTS/CORRESPONDENCE/COMMUNICATIONS Congratulations extended to Mr. and Mrs. Morrison on the birth of their daughter, Moira. 4. APPROVAL OF MINUTES a. Finance Committee - Regular Meeting - Sep 28, :30 AM Motion to approve the September 28, 2017 minutes as submitted. FINANCE COMMITTEE RESULT: APPROVE [UNANIMOUS] MOVER: G. Wirth, Supervisor District 18 SECONDER: D. Gall, Supervisor District 16 AYES: Becker, Nelson, Wirth, Strom, Gall Minutes Acceptance: Minutes of Oct 26, :30 AM (Approval of Minutes) 5. CORPORATION COUNSEL DEPARTMENT REPORT Corporation Counsel Finance Report - Oct There were no questions. 6. ACTION ITEMS a. Review/Approve Out of State Travel Request to Attend the 2017 National Association of Extension 4-H Agents Conference, November 12-16, 2017, Indianapolis, IN Updated 11/7/2017 Packet 9:59 Pg. AM 2

3 Minutes Finance Committee October 26, a Motion to approve the Out of State travel request for 4-H Youth Development Educator to attend the 2017 National Association of Extension 4-H Agents Conference, November in Indianapolis. FINANCE COMMITTEE RESULT: APPROVED [UNANIMOUS] MOVER: R. Nelson, Vice-Chairperson SECONDER: G. Wirth, Supervisor District 18 AYES: Becker, Nelson, Wirth, Strom, Gall b. Review/Approve Two Highway Employees to Attend 2018 ASTEC Advanced Customer School, Chattanooga, TN, February 4-8, 2018 Motion to approve the Out-of-State Travel Request for two employees to attend the 2018 ASTEC Advanced Customer School, Chattanooga, TN, February 4-8, FINANCE COMMITTEE RESULT: APPROVED [UNANIMOUS] MOVER: R. Nelson, Vice-Chairperson SECONDER: D. Gall, Supervisor District 16 AYES: Becker, Nelson, Wirth, Strom, Gall c. Review/Approve Resolution: Increase of Revenue Land & Water Management; Planning & Parks Motion to approve the resolution for the increase of revenue for the Soil & Water Resource Management Grant Funds-$15,000; U.S. Forest Service / Great Lakes Restoration Initiative Funding Mee-Kwon-$100,000 and U.S. Forest Service / Great Lakes Restoration Initiative Funding Ulao Creek-$100,000. This will move forward to the County Board for final approval. FINANCE COMMITTEE RESULT: APPROVED [UNANIMOUS] MOVER: R. Nelson, Vice-Chairperson SECONDER: G. Wirth, Supervisor District 18 AYES: Becker, Nelson, Wirth, Strom, Gall d. Review/Approve Provider for Wellness Program Administration Three proposals for administration services related to our wellness program were received as follows: 1) Health Care Interactive (HCI) of Glenwood, MD - $31,872 (current vendor); 2) QuadMed of Sussex, WI -$22,244; and 3) CHC Wellbeing of Chicago, IL-$38,070. Minutes Acceptance: Minutes of Oct 26, :30 AM (Approval of Minutes) Our current contract with HCI is $54,276 per year which includes wellness coaching services. This service is not heavily used so it will be eliminated from the next contract. Coaching can be provided through Oz Health Clinic. Staff is recommending using QuadMed to administer the wellness program since they also operate the Oz Health Clinic. Discussion on the history of the wellness program, incentives, and goals; increase in Updated 11/7/2017 Packet 9:59 Pg. AM 3

4 Minutes Finance Committee October 26, a insurance costs; and quantifying results of a wellness program. Motion to approve entering into an agreement with QuadMed, LLC for wellness program administration services, authorizing the County Administrator to execute contract contingent upon Corporation Counsel review. FINANCE COMMITTEE RESULT: APPROVED [4 TO 1] MOVER: D. Becker, Chairperson SECONDER: R. Nelson, Vice-Chairperson AYES: Becker, Nelson, Strom, Gall NAYS: Wirth e. Review/Approve Wire Transfers # #2659 and September 2017 Schedule of Vouchers Motion to approve wire transfers #2648-#2659 for the amount of $1,446, and September 2017 Schedule of Vouchers for $2,835, FINANCE COMMITTEE RESULT: APPROVED [UNANIMOUS] MOVER: R. Nelson, Vice-Chairperson SECONDER: J. Strom, Supervisor District 21 AYES: Becker, Nelson, Wirth, Strom, Gall 7. DISCUSSION ITEMS a. Presentation by Ansay & Associates and Innovative Benefits Solutions on 2018 Health Insurance and Employee Benefits The county's insurance broker, Ansay & Associates, has received a quote from WPS for renewal of the county's health insurance plan for Mr. McDonell stated that the 9% increase for 2018 from WPS is based off of a loss ratio. Mr. Ross distributed the Benefits Renewal Summary. The claims are up for 2017 compared to the past. The protection from WPS for year two was to not exceed 9%. Mr. Ross is not happy with the negotiations with WPS; however, from a claims management standpoint WPS has met quarterly with them to identify ways to reduce claims. Mr. Ross reviewed the Group Health Plan Analysis and the two options to consider: 1) Increase deductible to $1,500 (4.8% increase) and 2) increase deductible to $3,000 but increase wellness credit through Secure Enroll so that the increase is 0% and the employee deductible does not change after reimbursement (2.9% increase). Minutes Acceptance: Minutes of Oct 26, :30 AM (Approval of Minutes) In response to a question, Mr. Dzwinel noted at the budget hearings he said that the budget is at zero and staff was working with the insurer to reduce the numbers to meet the budget. There is a 4% cushion in the amount budgeted for health insurance for Discussion on the budget; assumption of increased future premium and deductibles. Updated 11/7/2017 Packet 9:59 Pg. AM 4

5 Minutes Finance Committee October 26, a Mr. Ross further explained that Option #2 for the reinsurance on the deductible, is a gap that would fund the deductible. The cost for the program would be added into the rate, which would get the county to the 2.9% increase. With this option, the employee would use their WPS card and a Secure Enroll card for services. Mr. Marking gave an introduction to what Innovative Benefits Solution, Inc. provides to build a program that is more competitive for the public sector. Mr. Baxter addressed the analytical approach through Secure Enroll to connecting the wellness program to the clinic and then connecting to the claims. Discussion on comparative pools; coding of claims data; impact to employees and cost. In response to a question as to what the cost is associated with this program, Mr. Baxter indicated there is no savings in the gap as Innovative Benefits Solution, Inc. will be charging exactly the same amount as you would buy with the premium. 10:37AM Supervisor Strom excused. Based on the discussion, staff will bring back a recommendation for the committee to approve. 8. DEPARTMENT REPORTS a. Human Resources QuadMed is in negotiations with Rexnord to possibly have access to Oz Health Clinic. WPS and Oz Health Clinic will be cohosting Lunch & Learns with employees. b. Information Technology Discussion on the user equipment analysis for the radios that was included in the report. c. County Treasurer Mr. Morrison reviewed his report on cash, interest and penalty revenues, interest earnings from cash investments which is $43.36% higher from last year through September, sales tax revenue, delinquent taxes and update on foreclosures. 11:21 AM Supervisor Wirth excused. d. Finance Ms. Phillips reported that staff is preparing for the auditors on November 6. e. County Clerk There were no questions. 9. NEXT MEETING DATE FRIDAY, November 17, ADJOURNMENT Motion made by Supervisor Nelson, seconded by Supervisor Gall to adjourn. Motion carried. (3-0) Meeting adjourned at 11:37AM. Minutes Acceptance: Minutes of Oct 26, :30 AM (Approval of Minutes) Julianne B. Winkelhorst, County Clerk Updated 11/7/2017 Packet 9:59 Pg. AM 5

6 MINUTES FINANCE COMMITTEE SPECIAL MEETING MONDAY, OCTOBER 30, :30 PM ADMINISTRATION CENTER - ROOM A W. MAIN STREET, PORT WASHINGTON, WI b Draft Minutes Pending Committee Approval 1. CALL TO ORDER A special meeting of the Finance Committee was held in room A-200 at the Administration Center prior to County Board. Attendee Name Title Status Arrived D. Becker Chairperson Present R. Nelson Vice-Chairperson Present G. Wirth Supervisor District 18 Present J. Strom Supervisor District 21 Present 6:45 PM D. Gall Supervisor District 16 Present Staff present: County Administrator Dzwinel, Manager Balke, Policy & Analyst Wittek, Human Resources Director McDonnell, Finance Director McMahon and County Clerk Winkelhorst. Others present: County Board Chairperson Schlenvogt, Supervisors Richart, Haeuser and Hertz; and Tom Ross, Ansay & Associates. 2. PROPER NOTICE/ADOPTION OF AGENDA Chairperson Becker called the meeting to order at 6:32PM. The meeting was properly noticed. Motion made by Supervisor Gall, seconded by Supervisor Nelson to adopt the agenda as presented. Motion carried. (4-0) 3. PUBLIC COMMENT There was none. 4. ACTION ITEM a. Review/Approve Resolution-RES.17-36: Amending Ozaukee County Policy & Procedure Manual Health Insurance Plan Design Mr. Dzwinel stated that options were presented last week for discussion. WPS has an increase of 9% for Claims through July have been about 96% of premium, with ideal range to be 80-85%. Minutes Acceptance: Minutes of Oct 30, :30 PM (Approval of Minutes) Based on the discussion, a resolution was drafted to assume the increase to the deductible to $3,000/$6,000 engaging with Secure Enroll/Innovative Benefit Solutions to provide wellness credit of $1,500/$3,000. Secure Enroll/Innovative Benefit Solutions will allow the county and our partners to access claims data and provide data analytics to help us better manage claims. This option will cause the employees to have two insurances, with two insurance cards and will cause the Human Resources Department to manage two insurance plans and Updated 11/7/2017 Packet 10:26 Pg. AM 6

7 Minutes Finance Committee October 30, b enroll employees in a second insurance plan. It is a large undertaking for staff and there is a slight risk to the county. Mr. Ross reviewed and discussed the options that were presented last week. 6:45PM Supervisor Strom in attendance. Mr. McDonell stated that Baraboo School District is the only other public entity in the State that uses Secure Enroll/Innovative Solutions at this time. He has spoken with their Human Resources department which indicated there was a significant increase in work for staff to manage the additional insurance. Other concerns were that Secure Enroll/Innovative Solutions required employees to provide seven (7) years medical history and current prescription medications and the gap insurance took time for providers to understand how this worked. In addition, contact with Secure Enroll/Innovative Solutions by employees who had questions usually resulted in leaving a voic and waiting for a call back. Mr. McDonell has concerns regarding WPS not aware of the possibility of using this gap plan and the possible lack of bidders on the contract going forward. In response to a question, the contract with Secure Enroll/Innovative Solutions would be a contract with the county. Secure Enroll/Innovative Solutions will match network providers. In response to a question as to whether staff like this plan, Mr. Dzwinel and Mr. McDonell noted that they do have concerns as stated. Mr. McDonell indicated that the way the presentation was given the benefit would be to WPS. Yet, WPS would raise premiums if using the gap provider. Motion to approve the resolution for the plan design to be $3,000/$6,000 with employees participating in the Secure Enroll/Innovative Solutions program. This will move forward to the County Board for final approval. FINANCE COMMITTEE RESULT: APPROVED [3 TO 2] MOVER: R. Nelson, Vice-Chairperson SECONDER: J. Strom, Supervisor District 21 AYES: Becker, Nelson, Strom NAYS: Wirth, Gall Minutes Acceptance: Minutes of Oct 30, :30 PM (Approval of Minutes) 5. ADJOURNMENT Motion made by Supervisor Wirth, seconded by Supervisor Strom to adjourn. Motion carried. (5-0) Meeting adjourned at 6:57PM. Julianne B. Winkelhorst, County Clerk Updated 11/7/2017 Packet 10:26 Pg. AM 7

8 5.a Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: November 17, 2017 DEPARTMENT: Corporation Counsel DIRECTOR: Rhonda Gorden PREPARER: Beth Esselman Agenda Summary Corporation Counsel Finance Report ATTACHMENTS: CC Financial Report November 2017 (PDF) Packet Pg. 8

9 5.a.a Ozaukee County Committee Report General Fund Corporation Counsel For the Ten Months Ending Tuesday, October 31, 2017 Profit and Loss Statement ACTUAL TO AMENDED BUDGET Current Month Actual 2017 YTD Actual 2017 Amended Balance % YTD Revenues Intergovernmental Revenues - $275,223 $481,210 $205, % Public Charges for Services $117 $8,338 $4,020 ($4,318) % Total Revenues $117 $283,561 $485,230 $201, % Expenditures Salaries $35,828 $383,162 $468,600 $85, % Fringe Benefits $12,953 $137,941 $184,678 $46, % Travel/Training - $444 $2,900 $2, % Supplies $734 $3,883 $9,691 $5, % Purchased Services $1,969 $14,135 $20,700 $6, % Interdepartment Charges $3,821 $76,983 $99,993 $23, % Other Expenses - $33,882 $300 ($33,582) % Total Operating Expenditures $55,305 $650,430 $786,862 $136, % Capital Outlay Total Expenditures $55,305 $650,430 $786,862 $136, % Net Increase (Decrease) ($55,188) ($366,869) ($301,632) $65, % E q u i t y: Attachment: CC Financial Report November 2017 (4587 : Corporation Counsel Nov Finance Report) CommRpt Oversight Comm Recommended PnL Amended Bdgt 11/7/2017 Packet Pg. 9

10 6.b RESOLUTION NO. (ID # 4580) AUTHORIZATION OF SALE OF TAX DEED PROPERTY WHEREAS, Ozaukee County through its annual tax settlement with all property tax jurisdictions paid out $1, in delinquent taxes on parcel # , located at N. West Shoreland Drive, City of Mequon; and WHEREAS, Ozaukee County Treasurer subsequently was unable to collect the delinquent taxes, special assessments/charges along with the accrued interest and penalty through an installment or any other measures; and WHEREAS, the Ozaukee County Treasurer initiated in rem foreclosure proceedings in an attempt to recover the delinquent taxes and Ozaukee County was eventually granted ownership via Circuit Court on September 16, 2016 to recover the value of the delinquent taxes; and WHEREAS, the Finance Committee has overseen the management of the delinquent tax parcel and determined that the County Treasurer should auction the property to the highest bidder in an as is condition; and WHEREAS, the Treasurer posted public notice for auction and the Finance Committee reviewed the property bid results obtained from interested parties to purchase the property and recommends disposition to the Ozaukee County Board. NOW, THEREFORE, BE IT RESOLVED that the Ozaukee County Board of Supervisors, authorize the sale of the property as is to the highest bidder. Dated at Port Washington, Wisconsin, this 6th day of December SUMMARY: Sale of Tax Deed Property at N. West Shoreland Drive, City of Mequon. VOTE REQUIRED: Majority FINANCE COMMITTEE Packet Pg. 10

11 6.b Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: November 17, 2017 DEPARTMENT: Treasurer DIRECTOR: Joshua Morrison PREPARER: Joshua Morrison Agenda Summary Authorization of Sale of Tax Deed Property BACKGROUND INFORMATION: Judgment to Ozaukee County for non-payment of real estate taxes on September 14, 2017 by Judge Malloy. Prior owners: Ezell Dante Banks Property description: PART NE NE 1.50 COMM 50 FT SW OF NW COR LOT 48 WEST SHORELAND TH NW 101 FT SW 300 FT SE 214 FT NE 232 FT NW 185 FT POB SEC 12 T 9 R 21 Parcel #: Property address: N. West Shoreland Drive, Mequon, WI Assessment 2016: Land Value $9, Appraisal: Finance Committee, $3, Delinquent Taxes due to County: $1, Current Expenses due to County: $ Taxes and current expenses due the County: $1, ANALYSIS: Objective to sell property "as is" equal to or greater than the appraised value of the property, $3,000 by sealed bid. FISCAL IMPACT: Excess proceeds after taxes and expenses will be retained by the County. Balance Current Year: $1, current Next Year s Estimated Cost: N/A FUNDING SOURCE: Sale of property RECOMMENDED MOTION: Accept highest bid closest to, equal to, or greater than $3, Packet Pg. 11

12 6.c Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: November 17, 2017 DEPARTMENT: DIRECTOR: PREPARER: Clerk of Courts Mary Lou Mueller Julie Winkelhorst Agenda Summary Review/Consider Action of Tax Intercept Appeal ATTACHMENTS: DOR Certification Appeal - Burke (PDF) Burke Judgment of Conviction (PDF) Burke Civil Judgment (PDF) Burke Notice of Certification (PDF) Notice of Intent to Refer Debt to DOR (PDF) Burke Appeal letter (PDF) Packet Pg. 12

13 6.c.a OZAUKEE COUNTY CLERK OF CIRCUIT COURT Mary Lou Mueller 1201 South Spring Street Port Washington, WI November 10, 2017 Re: Appeal of Certification to WI DOR by Tighearnan E. Burke Ozaukee County Case No: 2016CM Time Line of Case and Failure to Pay Actions July 24, 2017 July 27, 2017 August 24, 2017 September 18, 2017 Defendant was convicted and sentenced. Defendant was advised in court that costs are ordered due forthwith and failure to pay will result in civil judgment. Judgment of Conviction was issued and a copy was sent to the defendant in jail which states in writing what the court ordered. Payment was not received. Civil judgment was entered per the Court s order. Debt was certified with the WI Dept. of Revenue as allowable under WI Statute (2). Notice of Certification was sent to the defendant along with A Notice of Intent to Refer Debt to the Dept. of Revenue for further collections. Appeal letter received from defendant. Attachment: DOR Certification Appeal - Burke (4607 : Tax Intercept) Documents attached: Judgment of Conviction (Civil) Judgment for Unpaid Fines, Forfeitures and Other Financial Obligations Notice of Certification Notice of Intent to Refer Debt to the Dept. of Revenue Appeal letter from defendant Packet Pg. 13

14 STATE OF WISCONSIN CIRCUIT COURT BRANCH 3 OZAUKEE COUNTY State of Wisconsin vs. Tighearnan E. Burke Judgment of Conviction and Sentence to the County Jail/Fine/Forfeiture FILED 6.c.b Ozaukee County, WI Mary Lou Mueller CoCC Date of Birth: Case No. 2016CM List Aliases: AKA Tighearnan Earl Burke The defendant was found guilty of the following offense(s): Ct. Description Violation Plea Severity Date(s) Committed Trial To Date(s) Convicted 2 Resisting or Obstructing an Officer (1) Guilty Misd. A Disorderly Conduct (1) No Contest Misd. B The defendant is guilty as convicted and sentenced as follows: Ct. Sent. Date Sentence Length Begin date Begin time Agency Comments Costs Ozaukee Balance of $501 for court costs County Clerk of on both counts due forthwith. Courts Failure to pay will result in civil judgment Local jail 6 MO Ozaukee County Jail Huber requested but denied by the Court Costs Ozaukee County Clerk of Courts Local jail 90 DA Ozaukee County Jail Sentence Concurrent With/Consecutive Information: Ct. Sentence Concurrent With/Consecutive To Comments 2 Local jail Consecutive to any other sentence that needs to be served or already serving. 3 Local jail Consecutive Ct. 2 and Ozaukee Co. Case 17CM145. Obligation Detail: Ct. Schedule Amount Days to Pay Due Date Failure to Pay Action Victim 2 DNA Analysis Surcharge Judgment 2 Misdemeanor Court Costs Judgment 3 DNA Analysis Surcharge Judgment 3 Misdemeanor Court Costs Judgment Obligation Summary: Ct. Fine & Forfeiture Court Costs Attorney Fees Joint and Several Restitution Other Mandatory Victim/Wit. Surcharge 5% Rest. Surcharge DNA Anal. Surcharge Total Obligations: The following charges were Dismissed but Read In Ct. Description Violation Plea Severity Date(s) Committed Date(s) Read In 1 Battery (1) Misd. A Attachment: Burke Judgment of Conviction (4607 : Tax Intercept) Totals CR-204(CCAP), 05/2011 Judgment of Conviction (5), , 972,14, Chapter 973, Wisconsin Statutes This form shall not be modified. It may be supplemented with additional material. Packet Pg. Page 14 1 of 2

15 STATE OF WISCONSIN CIRCUIT COURT BRANCH 3 OZAUKEE COUNTY State of Wisconsin vs. Tighearnan E. Burke Judgment of Conviction and Sentence to the County Jail/Fine/Forfeiture FILED 6.c.b Ozaukee County, WI Mary Lou Mueller CoCC Date of Birth: Case No. 2016CM It is adjudged that 49 days sentence credit are due pursuant to , Wisconsin Statutes. It is ordered that the Sheriff take the defendant into custody. THIS IS A FINAL ORDER/JUDGMENT FOR PURPOSES OF APPEAL. BY THE COURT: Distribution: Sandy A Williams, Judge Patti l Wabitsch, District Attorney Robert Buckett, Defense Attorney County Sheriff Defendant Ozaukee County Jail Electronically signed by Mary Lou Mueller, Clerk of Circuit Court Circuit Court Judge X Clerk Deputy Clerk July 27, 2017 Date Attachment: Burke Judgment of Conviction (4607 : Tax Intercept) CR-204(CCAP), 05/2011 Judgment of Conviction (5), , 972,14, Chapter 973, Wisconsin Statutes This form shall not be modified. It may be supplemented with additional material. Packet Pg. Page 15 2 of 2

16 6.c.c Attachment: Burke Civil Judgment (4607 : Tax Intercept) Packet Pg. 16

17 6.c.d Attachment: Burke Notice of Certification (4607 : Tax Intercept) Packet Pg. 17

18 Circuit Court of Ozaukee County Mary Lou Mueller Clerk of Circuit Court, Clerk of Juvenile Court Register in Probate, Probate Registrar OZAUKEE COUNTY JUSTICE CENTER 1201 S. SPRING STREET P.O. BOX 994 PORT WASHINGTON WI c.e NOTICE OF INTENT TO REFER DEBT TO THE DEPARTMENT OF REVENUE Pursuant to Sec (8), Wis. Stats, you are hereby notified the Ozaukee County Clerk of Court may refer the debt you owe to the Wisconsin Department of Revenue (DOR). Please see the enclosed reminder notice(s) for further detail. If the debt is not paid in full or payment arrangements made within 30 days of the date of this letter, the amount may be referred to a DOR revenue agent for collection action. A delinquent collection fee of 15% of the unpaid balance or $35.00, whichever is greater, will be added to your account. Also, interest will accrue annually until the amount due is paid in full. Collection action may include one or all of the following, some of which result in additional fees being added to your account: Interception of your Wisconsin tax refunds. Attachment of wages or other compensation being paid to you. Garnishment, seizure or levy against your property, including bank accounts and IRAs. Filing a delinquent tax warrant with the Clerk of Courts in the county in which you reside and/or own property. This warrant will act as judgment and lien on any real and personal property that you own and may affect your credit rating. Attachment: Notice of Intent to Refer Debt to DOR (4607 : Tax Intercept) Please send your payment with a copy of the enclosed reminder notice or you may call our office at to make a payment by phone with credit or debit card for a 3% processing fee. If you have any questions or believe you do not owe this debt, please contact the collections clerk at PHONE: LOCAL METRO FAX: LOCAL METRO Packet Pg. 18

19 ;! * t ' t t 2oii, cm tfioa Authenticated/Filed Ozaukee County Circuit SEP Mary Lou Mueller Clerk of Circuit Court/ Register in Probate CoflC^On 6.c.f r! *! > r IV\C AL> f l KV\! \! i! ( t > t I : t I t Attachment: Burke Appeal letter (4607 : Tax Intercept) i! k : i! t I t?i Packet Pg. 19

20 STATE OF WISCONSIN CIRCUIT COURT OZAUKEE COUNTY Tighearnan E. Burke Notice of Certification 6.c.f Date of Birth: TIGHEARNAN E. BURKE 455 E. GREEN BAY AVENUE SAUKVILLEWI This ic to inform you trial Ozaukee County has certified to the Wisconsin Department of Revenue (WDOR) that you have been ordered to pay the following: Case No. 2016CM CM CM CM CM CM CM CM CM CM Due Date Total Amount Assessed Payments and Adjustments Amount Due In addition to this amount due, you may also be charged interest. $ $ $ $ $ $ $ $ $ Amount Assessed ro cn $ 0.00 C- $ 1, $ -1, $ This certification makes a claim against any monies you will receive from the Wisconsin Department of Revenue as a tax refund. The debt will remain certified to WDOR until it is paid in full. Even when paid in full, if a judgment has been entered in the Clerk of Circuit Court's judgment and lien docket, that judgment may remain unsatisfied until you pay the $5 fee to have it satisfied. An unsatisfied debt could adversely affect your credit rating and, consequently, your ability to obtain a loan. You have the right to appeal this action. An appeal must be submitted in writing to the Clerk of Circuit Court of Ozaukee County at the address below and must state the specific grounds for objection to the tax intercept. Attachment: Burke Appeal letter (4607 : Tax Intercept) Return this notice with all correspondence and/or your Ozaukee County Circuit Court payment to: Ozaukee Clerk of Circuit Court S Spring Street Date PO Box 994 Port Washington Wl jJW Pay online at: Packet Pg. 20

21 6.d RESOLUTION NO. (ID # 4603) CANCELLATION OF OUTSTANDING ORDERS WHEREAS, the following orders, issued by the County of Ozaukee, remain outstanding after the 2 year deadline prescribed in Section 59.64(4)(e) of the Wisconsin Statues: CO ORDER NO. DATE ISSUED AMOUNT ISSUED TO PURPOSE /2/ Veronica L Woods Jury Fees W64N725 Washington Ave Cedarburg, WI /23/ Cheri Y Rusch HS Dec th Avenue Employee Exp Grafton, WI /20/ Marion Wallock Overpayment C/O Tina Lyneis Refund #133A N367 Camp Awana Rd Random Lake, WI /1/ Tia Barribeau Witness Fee 445 W Grand Ave #202 Port Washington, WI /8/ Robin Carl Anderson Jr. Jury Fees 648 W Hillcrest Rd Apt 201 Saukville, WI /8/ David Brian Holmes Jury Fees N River Road Mequon, WI /14/ Frances M Myers Meetings/Mileage 300 W Trillium Rd Jan- June Mequon, WI /4/ Adam G Sauter Overpayment on tax 2316 N Pontiac Drive parcel Janesville, WI /30/ Steven W Carroll Jury Fees 239 Meadowbrook Dr Fredonia, WI /30/ Lisa R Dehn Jury Fees 123 Park Street Belgium, WI /30/ Ann-Marie Schwarz-Bohn Jury Fees 118 Fillmore Street Fredonia, WI NOW, THEREFORE, BE IT RESOLVED, that the Ozaukee County Treasurer be instructed to Packet Pg. 21

22 6.d cancel and stop payment on the foregoing orders and return the applicable amounts to the County Treasurer, and FURTHER RESOLVED, that the person in whose favor the order was drawn may upon application to the Chairperson of the Board and County Clerk, made within 6 years from the date of the order, have a new order issued for the amount of the original, without interest. Dated at Port Washington, Wisconsin, this 6th day of December SUMMARY: Cancellation of Orders that remain outstanding after the two year deadline. VOTE REQUIRED: Majority FINANCE COMMITTEE Packet Pg. 22

23 6.d Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: November 17, 2017 DEPARTMENT: Treasurer DIRECTOR: Joshua Morrison PREPARER: Julie Irish Agenda Summary Cancellation of Outstanding Orders BACKGROUND INFORMATION: Annual cancellation of outstanding orders per WI Statutes 59.64(4)(e). ANALYSIS: $ will be credited back to the general fund where appropriated or to the respective departments where applicable. FISCAL IMPACT: return of $ Balance Current Year: $ Next Year s Estimated Cost: N/A FUNDING SOURCE: N/A RECOMMENDED MOTION: Approve cancellation of outstanding payment orders. FINANCE COMMITTEE Packet Pg. 23

24 6.e Public Safety Committee AGENDA INFORMATION SHEET AGENDA DATE: November 17, 2017 DEPARTMENT: Sheriff DIRECTOR: James Johnson PREPARER: Timothy Nelson Agenda Summary Review/Approve Out of State Travel Request to Attend DEA Clandestine Laboratory Training, Quantico, Virginia, December 11-15, 2017 BACKGROUND INFORMATION: The DEA Clandestine Laboratory Training Facility is located at the new 32,000 square foot Clan Lab facility located Quantico, Virginia. Sgt C. Eibs has been accepted to the class (#355) for December 11th--15th, The DEA Basic Clandestine Laboratory Certification School is the most widely recognized law enforcementsponsored clandestine laboratory training course meeting OSHA standards. Sgt C. Eibs beginning 01/01/2018 will be assigned as the Sheriff's Office Task Force Officer for the local DEA Office. ANALYSIS: With the increase in the number of clandestine laboratory seizures throughout the country, there has been a corresponding escalation of problems confronting state and local agencies that are called to the scene of these laboratories. Often, it is state or local police who first encounter these laboratories and must ensure that they are investigated, dismantled, and disposed of appropriately. Attendee is responsible for ground transportation between home and airport, luggage fees, and other personal items. Sheriff Office anticipates those fees to be no more than $ FISCAL IMPACT: Balance Current Year: $ Next Year s Estimated Cost: $0.00 FUNDING SOURCE: County Levy: $ Non-County Levy: Indicate source: Federal DEA RECOMMENDED MOTION: Motion to approve the out of state travel request for the selected sergeant to attend DEA Clandestine Laboratory Training in Quantico, Virginia, December 11-15, PUBLIC SAFETY COMMITTEE Packet Pg. 24

25 6.f RESOLUTION NO. (ID # 4608) WISCONSIN COUNTIES ASSOCIATION & NATIONAL ASSOCIATION OF COUNTIES 2018 MEMBERSHIP DUES RESOLVED, by the Ozaukee County Board of Supervisors per Wis. Statutes 59.52(22), that the County Clerk be authorized to submit payment to the Wisconsin Counties Association (WCA) in the amount of $11,312 and the National Association of Counties (NACo) in the amount of $1, for the 2018 annual membership dues of Ozaukee County. Dated at Port Washington, Wisconsin, this 6th day of December SUMMARY: Membership dues to WCA and NACo. VOTE REQUIRED: Two-Thirds Members Elect FINANCE COMMITTEE Packet Pg. 26

26 6.g Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: November 17, 2017 DEPARTMENT: Finance DIRECTOR: Jay McMahon PREPARER: Carla Phillips Agenda Summary Review/Approve Wire Transfers #2660 to #2670 and October 2017 Schedule of Vouchers ATTACHMENTS: Wire Transfers #2660 tp #2670 List (PDF) Packet Pg. 28

27 6.g.a Finance Committee November 17, 2017 Wire Transfers WT # Date Amount Paid To Purpose WT# /20/2017 $1, WI DOR/KPM Emp PR Ded DOR Order/kpm WT# /23/2017 $272, IRS/Federal Payroll Tax/KPM Federal Payroll Tax/KPM WT# /15/2017 $48, WI Dept of Revenue State Payroll Tax/kpm WT# /31/2017 $318, WRS/dsd Retirement Contributions/Sept WT# /25/2017 $343, JP Morgan Chase Bank Credit Card bill /dsd WT# /3/2017 $100, Aegis Corporation/Claim/dsd Work Comp/Limited Compromise WT# /15/2017 $157, WI Dept of Revenue/dsd Real Estate Transfer Fees-Oct WT# /3/2017 $1, WI Dept of Revenue Wage Attach/DOR Order/dsd WT# /6/2017 $290, IRS Federal Payroll Taxes/dsd WT# /30/2017 $52, WI Dept of Revenue State Payroll Taxes/dsd WT# /7/2017 $19, Aegis Corporation Workers Comp Claims Oct/dsd Attachment: Wire Transfers #2660 tp #2670 List (4592 : WT SV) $1,606, Packet Pg. 29

28 7.a Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: November 17, 2017 DEPARTMENT: DIRECTOR: PREPARER: Administrator Jason Dzwinel Jason Dzwinel Agenda Summary Information Technology ATTACHMENTS: Radio Financials (PDF) IT Financials (PDF) Packet Pg. 30

29 7.a.a Ozaukee County Committee Report General Fund InformationTechnology-Radio Services For the Ten Months Ending Tuesday, October 31, 2017 Profit and Loss Statement ACTUAL TO AMENDED BUDGET Current Month Actual 2017 YTD Actual 2017 Amended Balance % YTD Revenues Other Revenue $600 $61,669 $80,000 $18, % Total Revenues $600 $61,669 $80,000 $18, % Expenditures Salaries $6,833 $68,959 $90,680 $21, % Fringe Benefits $1,250 $12,645 $16,669 $4, % Travel/Training - $993 $3,000 $2, % Supplies $1,584 $32,327 $42,600 $10, % Purchased Services $58,253 $395,626 $503,000 $107, % Interdepartment Charges $853 $8,812 $12,309 $3, % Other Expenses - - $1,366 $1, % Total Operating Expenditures $68,773 $519,362 $669,624 $150, % Capital Outlay Total Expenditures $68,773 $519,362 $669,624 $150, % Net Increase (Decrease) ($68,173) ($457,693) ($589,624) ($131,931) 77.62% E q u i t y: Attachment: Radio Financials (4609 : Information Technology - November) CommRpt Oversight Comm Recommended PnL Amended Bdgt 11/10/2017 Packet Pg. 31

30 7.a.b Ozaukee County Committee Report Internal Service Fund Information Technology For the Ten Months Ending Tuesday, October 31, 2017 Profit and Loss Statement ACTUAL TO AMENDED BUDGET Current Month Actual 2017 YTD Actual 2017 Amended Balance % YTD Revenues Public Charges for Services $1,529 $14,789 - ($14,789) 0.00% Intergovernmental Charges - $1,816 $9,000 $7, % Interdepartmental Charges $102,386 $1,188,916 $1,183,888 ($5,028) % Other Revenue - $65,437 - ($65,437) 0.00% Total Revenues $103,915 $1,270,958 $1,192,888 ($78,070) % Expenditures Salaries $27,562 $256,285 $283,783 $27, % Fringe Benefits $9,033 $87,875 $104,086 $16, % Travel/Training - $5,401 $7,250 $1, % Supplies $119 $9,199 $12,900 $3, % Purchased Services $16,545 $677,090 $771,296 $94, % Interdepartment Charges $3 $33 $200 $ % Depreciation - $5,504 $13,173 $7, % Other Expenses - $90 $200 $ % Total Operating Expenditures $53,262 $1,041,477 $1,192,888 $151, % Capital Outlay Total Expenditures $53,262 $1,041,477 $1,192,888 $151, % Net Increase (Decrease) $50,653 $229,481 - ($229,481) 0.00% E q u i t y: Retained Earnings - $111,958 - ($111,958) 0.00% Attachment: IT Financials (4609 : Information Technology - November) CommRpt Oversight Comm Recommended PnL Amended Bdgt 11/10/2017 Packet Pg. 32

31 7.b Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: November 17, 2017 DEPARTMENT: Treasurer DIRECTOR: Joshua Morrison PREPARER: Julie Irish Agenda Summary County Treasurer ATTACHMENTS: Treasurer November Report (PDF) Packet Pg. 33

32 7.b.a Attachment: Treasurer November Report (4593 : Treasurer Report) Packet Pg. 34

33 7.b.a Attachment: Treasurer November Report (4593 : Treasurer Report) Packet Pg. 35

34 7.b.a Attachment: Treasurer November Report (4593 : Treasurer Report) Packet Pg. 36

35 7.b.a Attachment: Treasurer November Report (4593 : Treasurer Report) Packet Pg. 37

36 7.b.a Attachment: Treasurer November Report (4593 : Treasurer Report) Packet Pg. 38

37 7.b.a Attachment: Treasurer November Report (4593 : Treasurer Report) Packet Pg. 39

38 7.b.a Attachment: Treasurer November Report (4593 : Treasurer Report) Packet Pg. 40

39 7.b.a Attachment: Treasurer November Report (4593 : Treasurer Report) Packet Pg. 41

40 7.c Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: November 17, 2017 DEPARTMENT: DIRECTOR: PREPARER: Finance Jay McMahon Carla Phillips Agenda Summary Finance ATTACHMENTS: November Finance Director Report (PDF) 2017 NOV Finance Committee Mtg - Countywide October Rpt (PDF) 2017 NOV Finance Committee Mtg - General Fund October Rpt (PDF) 2017 NOV Finance Committee Mtg - County Administrator October Rpt (PDF) 2017 NOV Finance Committee Mtg - Finance Dept October Rpt (PDF) 2017 NOV Finance Committee Mtg - Grt Mgmt October Rpt (PDF) 2017 NOV Finance Committee Mtg - Non Department October Rpt (PDF) Packet Pg. 42

41 7.c.a DIRECTOR S REPORT TO THE FINANCE COMMITTEE NOVEMBER 2017 TO: THE HONORABLE MEMBERS OF THE OZAUKEE COUNTY FINANCE COMMITTEE The mission of the Ozaukee County Finance Department is to facilitate effective and efficient fiscal management while maintaining accountability for the financial resources in accordance with generally accepted accounting principles (GAAP). Finance Committee Members: County Finances: $900,000 $850,000 $800,000 $750,000 $700,000 $650,000 $600,000 $550,000 $500,000 $450,000 $400,000 REVENUES: o Sales Tax is tracking at budget through the August collections. Below is a graph on sales tax collections by month. We have had four months below budget estimates and four above. Historically, tax collections exceed the average in the second half of the year. Through eight months, we have received 65% of our sales tax budget. We are tracking to exceed our budget for 2017 as collection for September through December are usually the highest months of the year. Sales Tax 5 Yr History 2016 Attachment: November Finance Director Report (4597 : Fin) Yr Avg. $660K/Mo. o Intergovernmental revenues are below budget year to date as many of the budgeted grants have not been received. Claims have historically been done in the final few months of the year after the projects are completed. To date, 31.51% of the general funds grants have been received. o Other revenue is the only other lagging line item and that is due to the lack of insurance refunds and budgeted miscellaneous revenue that have not been received to date. Packet Pg. 43

42 EXPENSES: 7.c.a o Wages and benefits are tracking slightly below budget. Normal o Supplies are below budget by 10%. Some supplies such as salt and other year-end items may close this gap by the end of December. Supplies for the General Fund are 81.1% of the budget which is right on track. Through October, 83% of the budget should be spent. o Purchased Services are below budget at 71.14% County Wide. Larger users are Human Services, Transit, Sheriff, Facilities, and IT. o Other Expenses are over budget through October with 96.48% of the total budget spent. The only discernable trend is that some departments with small amounts are exceeding them by large percentages and some insurance charges need to be allocated. The allocation will be calculated and posted in November. County Preliminary Audit: The auditors were her November 6 th through November 10 th. There were no issues discovered or reported. Discussed future changes with Bryan Grunewald. Future changes include: - Purchasing guidelines according to the Uniform Grant Guidance will go into effect for We will be working with the auditors to devise a plan to make sure our documentation and procedures meet the new requirements. - We will be reviewing our post-employment benefits with the auditors to be sure we are accurately reporting our Other Post-Employment Benefits correctly in our year-end financial statements under GASB 45. The reporting standard will be changing for 2018 with GASB Statement 75. An update will be provided after the review with the auditors. - Reporting of Leases. GASB 77 will be affective for the year ending December 31, 2020 and will change how operating leases and capital leases are reported and disclosed in the financial statements. Radio Backbone Project: Now that the 2018 budget has been completed and approved, we will begin working with our bonding advisor and the equipment supplier to work out the final costs for the second half of the Radio Backbone Project. More details to follow after the New Year. Attachment: November Finance Director Report (4597 : Fin) Packet Pg. 44

43 7.c.b Ozaukee County Committee Report Summary of All Units For the Ten Months Ending Tuesday, October 31, 2017 Profit and Loss Statement ACTUAL TO AMENDED BUDGET Current Month Actual 2017 YTD Actual 2017 Amended Balance % YTD Revenues Taxes $690,395 $26,018,441 $28,785,659 $2,767, % Intergovernmental Revenues $999,945 $10,792,898 $16,040,180 $5,247, % Public Charges for Services $810,315 $17,123,747 $22,224,593 $5,100, % Intergovernmental Charges $285,177 $5,966,450 $7,046,496 $1,080, % Interdepartmental Charges $112,674 $3,256,034 $5,069,663 $1,813, % Fines/Forfeitures/Penalties $20,696 $203,131 $296,200 $93, % Licenses & Permits $17,384 $407,959 $530,317 $122, % Interest Revenue $22,855 $395,014 $297,977 ($97,037) % Other Revenue $63,318 $2,436,971 $3,531,350 $1,094, % Total Revenues $3,022,759 $66,600,645 $83,822,435 $17,221, % Expenditures Salaries $2,381,515 $24,894,426 $31,751,615 $6,857, % Fringe Benefits $816,273 $8,433,444 $11,232,194 $2,798, % Travel/Training $22,203 $272,775 $489,203 $216, % Supplies $478,372 $6,844,301 $9,384,526 $2,540, % Purchased Services $1,048,903 $12,679,192 $17,823,101 $5,143, % Interdepartment Charges $60,518 $3,055,166 $1,127,001 ($1,928,165) % Depreciation $219,123 $2,229,876 $2,428,623 $198, % Debt Service - $2,419,836 $2,419, % Grants $66,953 $1,248,618 $1,558,880 $310, % Other Expenses $209,287 $2,611,437 $2,706,835 $95, % Total Operating Expenditures $5,303,147 $64,689,071 $80,921,814 $16,232, % Capital Outlay Equipment & Furniture $212,320 $1,372,479 $2,694,701 $1,322, % Buildings & Land ($81) $199,864 $3,657,192 $3,457, % Contra - - ($1,182,000) ($1,182,000) 0.00% Total Capital Outlay $212,239 $1,572,343 $5,169,893 $3,597, % Total Expenditures $5,515,386 $66,261,414 $86,091,707 $19,830, % Other Finance (Sources) - ($2,770,538) ($5,061,023) ($2,290,485) 54.74% Other Finance Uses - $2,770,538 $2,482,400 ($288,138) % Net Other Financing Sources/Uses - - ($2,578,623) ($2,578,623) 0.00% Net Increase (Decrease) ($2,492,627) $339,231 $309,351 ($29,880) % E q u i t y: Retained Earnings - $1,610,519 - ($1,610,519) 0.00% Governmental Fund Balance - ($13,180,178) - $13,180, % Attachment: 2017 NOV Finance Committee Mtg - Countywide October Rpt (4597 : Fin) CommRpt Oversight Comm Recommended PnL Amended Bdgt 11/7/2017 Packet Pg. 45

44 7.c.c Ozaukee County Committee Report Summary of All General Fund Units For the Ten Months Ending Tuesday, October 31, 2017 Profit and Loss Statement ACTUAL TO AMENDED BUDGET Current Month Actual 2017 YTD Actual 2017 Amended Balance % YTD Revenues Taxes $690,395 $16,255,511 $19,022,729 $2,767, % Intergovernmental Revenues $202,066 $952,480 $3,022,919 $2,070, % Public Charges for Services $185,522 $1,756,219 $2,020,215 $263, % Intergovernmental Charges $62,919 $367,870 $247,102 ($120,768) % Interdepartmental Charges $6,822 $258,140 $512,078 $253, % Fines/Forfeitures/Penalties $20,118 $198,336 $290,000 $91, % Licenses & Permits $14,625 $114,720 $139,000 $24, % Interest Revenue $17,633 $304,218 $206,050 ($98,168) % Other Revenue $6,257 $646,496 $1,154,040 $507, % Total Revenues $1,206,357 $20,853,990 $26,614,133 $5,760, % Expenditures Salaries $954,439 $10,045,507 $12,679,322 $2,633, % Fringe Benefits $343,063 $3,632,933 $4,772,634 $1,139, % Travel/Training $4,798 $91,328 $176,690 $85, % Supplies $32,006 $1,047,211 $1,291,259 $244, % Purchased Services $202,844 $2,384,743 $3,420,809 $1,036, % Interdepartment Charges $53,279 $703,436 $974,067 $270, % Grants $60,457 $1,095,741 $1,355,647 $259, % Other Expenses $11,221 $741,763 $405,821 ($335,942) % Total Operating Expenditures $1,662,107 $19,742,662 $25,076,249 $5,333, % Capital Outlay Equipment & Furniture - $499,992 $712,675 $212, % Buildings & Land - $89,667 $1,861,272 $1,771, % Total Capital Outlay - $589,659 $2,573,947 $1,984, % Total Expenditures $1,662,107 $20,332,321 $27,650,196 $7,317, % Other Finance (Sources) - ($351,700) ($1,036,738) ($685,038) 33.92% Other Finance Uses - $936 - ($936) 0.00% Net Other Financing Sources/Uses - ($350,764) ($1,036,738) ($685,974) 33.83% Net Increase (Decrease) ($455,750) $872,433 $675 ($871,758) 33% E q u i t y: Governmental Fund Balance - ($7,241,976) - $7,241, % Attachment: 2017 NOV Finance Committee Mtg - General Fund October Rpt (4597 : Fin) CommRpt Oversight Comm Recommended PnL Amended Bdgt 11/7/2017 Packet Pg. 46

45 7.c.d Ozaukee County Committee Report General Fund County Administrator For the Ten Months Ending Tuesday, October 31, 2017 Profit and Loss Statement ACTUAL TO AMENDED BUDGET Revenues Current Month Actual 2017 YTD Actual 2017 Amended Balance % YTD Expenditures Salaries $2,550 $163,581 $151,718 ($11,863) % Fringe Benefits $786 $19,145 $41,748 $22, % Travel/Training - $1,005 $1,925 $ % Supplies - $838 $2,175 $1, % Purchased Services $50 $702 $2,661 $1, % Interdepartment Charges $1,288 $13,325 $21,104 $7, % Other Expenses - $3,587 $1,212 ($2,375) % Total Operating Expenditures $4,674 $202,183 $222,543 $20, % Capital Outlay Total Expenditures $4,674 $202,183 $222,543 $20, % Net Increase (Decrease) ($4,674) ($202,183) ($222,543) ($20,360) 90.85% E q u i t y: Attachment: 2017 NOV Finance Committee Mtg - County Administrator October Rpt (4597 : Fin) CommRpt Oversight Comm Recommended PnL Amended Bdgt 11/7/2017 Packet Pg. 47

46 7.c.e Ozaukee County Committee Report General Fund Finance Department For the Ten Months Ending Tuesday, October 31, 2017 Profit and Loss Statement ACTUAL TO AMENDED BUDGET Current Month Actual 2017 YTD Actual 2017 Amended Balance % YTD Revenues Interdepartmental Charges - - $41,000 $41, % Other Revenue - $90,158 $80,000 ($10,158) % Total Revenues - $90,158 $121,000 $30, % Expenditures Salaries $42,997 $561,890 $604,201 $42, % Fringe Benefits $15,473 $158,121 $198,410 $40, % Travel/Training $44 $2,548 $2,850 $ % Supplies $159 $56,374 $37,805 ($18,569) % Purchased Services $140 $44,635 $84,000 $39, % Interdepartment Charges $2,026 $20,675 $24,975 $4, % Other Expenses - $90 $50 ($40) % Total Operating Expenditures $60,839 $844,333 $952,291 $107, % Capital Outlay Equipment & Furniture - $5,040 - ($5,040) 0.00% Total Capital Outlay - $5,040 - ($5,040) 0.00% Total Expenditures $60,839 $849,373 $952,291 $102, % Net Increase (Decrease) ($60,839) ($759,215) ($831,291) ($72,076) 91.33% E q u i t y: Attachment: 2017 NOV Finance Committee Mtg - Finance Dept October Rpt (4597 : Fin) CommRpt Oversight Comm Recommended PnL Amended Bdgt 11/7/2017 Packet Pg. 48

47 7.c.f Ozaukee County Committee Report General Fund /Grant/Project Management For the Ten Months Ending Tuesday, October 31, 2017 Profit and Loss Statement ACTUAL TO AMENDED BUDGET Current Month Actual 2017 YTD Actual 2017 Amended Balance % YTD Revenues Other Revenue - $1,262 $1,000 ($262) % Total Revenues - $1,262 $1,000 ($262) % Expenditures Salaries $9,507 $111,531 $187,199 $75, % Fringe Benefits $2,592 $23,866 $50,659 $26, % Supplies - $50 $425 $ % Other Expenses $598 $3,030 $5,000 $1, % Total Operating Expenditures $12,697 $138,477 $243,283 $104, % Capital Outlay Total Expenditures $12,697 $138,477 $243,283 $104, % Net Increase (Decrease) ($12,697) ($137,215) ($242,283) ($105,068) 56.63% E q u i t y: Attachment: 2017 NOV Finance Committee Mtg - Grt Mgmt October Rpt (4597 : Fin) CommRpt Oversight Comm Recommended PnL Amended Bdgt 11/7/2017 Packet Pg. 49

48 7.c.g Ozaukee County Committee Report General Fund Non Departmental For the Ten Months Ending Tuesday, October 31, 2017 Profit and Loss Statement ACTUAL TO AMENDED BUDGET Current Month Actual 2017 YTD Actual 2017 Amended Balance % YTD Revenues Interdepartmental Charges - $100,000 $270,000 $170, % Interest Revenue $21 $144 - ($144) 0.00% Other Revenue $1,007 $8,604 $329,886 $321, % Total Revenues $1,028 $108,748 $599,886 $491, % Expenditures Salaries $937 $16,169 $95,000 $78, % Fringe Benefits - $149,866 $200,000 $50, % Travel/Training - $595 $10,000 $9, % Supplies - $15,419 $16,135 $ % Purchased Services $1,969 $33,940 $23,625 ($10,315) % Grants - $957,646 $987,896 $30, % Other Expenses $795 $552,325 $112,504 ($439,821) % Total Operating Expenditures $3,701 $1,725,960 $1,445,160 ($280,800) % Capital Outlay Total Expenditures $3,701 $1,725,960 $1,445,160 ($280,800) % Other Finance (Sources) - - ($95,000) ($95,000) 0.00% Net Other Financing Sources/Uses - - ($95,000) ($95,000) 0.00% Net Increase (Decrease) ($2,673) ($1,617,212) ($750,274) $866, % E q u i t y: Attachment: 2017 NOV Finance Committee Mtg - Non Department October Rpt (4597 : Fin) CommRpt Oversight Comm Recommended PnL Amended Bdgt 11/7/2017 Packet Pg. 50

49 7.d Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: November 17, 2017 DEPARTMENT: County Clerk DIRECTOR: Julie Winkelhorst PREPARER: Julie Winkelhorst Agenda Summary County Clerk ATTACHMENTS: Cty Clk Financials October 2017 (PDF) Packet Pg. 51

50 7.d.a Attachment: Cty Clk Financials October 2017 (4610 : clerk report) Packet Pg. 52

51 7.e Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: November 17, 2017 DEPARTMENT: DIRECTOR: PREPARER: Human Resources Chris McDonell Chris McDonell Agenda Summary Human Resources Wellness Program Administration Staff had a conference call on November 2 to kick off the transition of the wellness program to QuadMed. QuadMed is in process of determining what wellness coaching services the OzClinic PA can provide in support of the program. They are also reviewing our 2017 wellness program to ensure we can keep it as consistent as possible. Open Enrollment Staff is preparing materials for open enrollment for health, dental, flexible spending and voluntary vision insurance. As you know, the county is renewing with WPS and Lincoln (Vision/Dental), and is switching to MetLife for life and LTD. Employees working 30 hours per week or more are eligible to enroll in the health insurance. The county will continue to offer the wellness incentive payment to encourage employees and their spouses covered under the family and single-plus plans to have an annual wellness exam. The incentive will total $500 for insured employees covered by a single plan. The incentive will total $1,000 for insured employees covered by the family and single-plus plans, and will still include requirements for completing your annual physical and participating in a health risk assessment with QuadMed and Oz Health, in addition to, other wellness requirements. Blood Drive We are working with the Blood Center of Wisconsin and will be hosting blood drives on Thursday, November 16 and Friday, December 15. Staff is able to log in and schedule their own appointment. As part of the wellness program, employees can receive points for donating blood. ATTACHMENTS: HR Financials (PDF) HR Metrics (PDF) Packet Pg. 53

52 7.e.a Ozaukee County Committee Report General Fund Department Human Resources For the Ten Months Ending Tuesday, October 31, 2017 Profit and Loss Statement ACTUAL TO AMENDED BUDGET Revenues Current Month Actual 2017 YTD Actual 2017 Amended Balance % YTD Expenditures Salaries $17,660 $132,089 $139,566 $7, % Fringe Benefits $5,794 $43,796 $60,260 $16, % Travel/Training - $885 $2,200 $1, % Supplies $2,923 $9,781 $17,850 $8, % Purchased Services $2,433 $42,540 $52,700 $10, % Interdepartment Charges $1,280 $12,564 $15,533 $2, % Other Expenses - $3,212 $10,000 $6, % Total Operating Expenditures $30,090 $244,867 $298,109 $53, % Capital Outlay Total Expenditures $30,090 $244,867 $298,109 $53, % Net Increase (Decrease) ($30,090) ($244,867) ($298,109) ($53,242) 82.14% E q u i t y: Attachment: HR Financials (4594 : Human Resources Report) CommRpt Oversight Comm Recommended PnL Amended Bdgt 11/8/2017 Packet Pg. 54

53 HEALTH INSURANCE METRICS 7.e.b Premium 2015 Health Insurance Summary 2016 Health Insurance Summary 2017 Health Insurance Summary Paid Claims Admin and Reinsurance Net Premium Paid Premium Paid Claims Admin and Reinsurance Net Premium Paid Premium Paid Claims Admin and Reinsurance Net Premium Paid Jan $595,056 $545,273 $46,000 $3,783 Jan $589,823 $614,708 $46,000 ($70,885) Jan $582,696 $382,735 $199,961 Feb $594,286 $522,947 $46,000 $25,339 Feb $586,358 $480,031 $46,000 $60,327 Feb $577,115 $608,471 ($31,356) Mar $595,015 $707,981 $46,000 ($66,966) Mar $589,823 $522,054 $46,000 $21,769 Mar $583,827 $752,545 ($168,718) Apr $591,591 $404,171 $46,000 $141,420 Apr $596,336 $278,176 $46,000 $272,160 Apr $591,288 $556,491 $34,797 May $590,060 $485,112 $46,000 $58,948 May $590,210 $870,588 $46,000 ($326,378) May $587,781 $674,400 ($86,619) Jun $591,208 $676,984 $46,000 ($131,776) Jun $596,358 $328,462 $46,000 $221,896 Jun $590,167 $368,347 $221,820 Jul $588,130 $392,199 $46,000 $149,931 Jul $598,284 $411,857 $46,000 $140,427 Jul $588,680 $620,696 ($32,016) Aug $586,134 $349,851 $46,000 $190,283 Aug $599,419 $469,004 $46,000 $84,415 Aug $584,806 $656,860 ($72,054) Sep $584,054 $607,880 $46,000 ($69,826) Sep $590,971 $350,204 $46,000 $194,767 Sep Oct $592,910 $409,577 $46,000 $137,333 Oct $591,530 $614,979 $46,000 ($69,449) Oct Nov $592,141 $373,048 $46,000 $173,093 Nov $593,288 $623,349 $46,000 ($76,061) Nov Dec $592,511 $428,777 $46,000 $117,734 Dec $573,387 $505,765 $46,000 $21,622 Dec TOTAL $7,093,096 $5,903,800 $552,000 $729,296 TOTAL $7,095,787 $6,069,177 $552,000 $474,610 TOTAL $4,686,360 $4,620,545 $0 $65,815 $850,000 $750,000 $650,000 $550,000 $450,000 $350,000 $250,000 $150,000 December 2016 Paid Claims is an estimate Paid Claims (YTD) $50,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2014 $545,273 $522,947 $707,981 $404,171 $485,112 $676,984 $392,199 $349,851 $607,880 $409,577 $373,048 $428, $614,708 $480,031 $522,054 $278,176 $870,588 $328,462 $411,857 $469,004 $350,204 $614,979 $623,349 $505, $382,735 $608,471 $752,545 $556,491 $674,400 $368,347 $620,696 $656,860 Packet Pg. 55 Attachment: HR Metrics (4594 : Human Resources Report)

54 Month Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec TOTAL Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec YTD 2016 YTD Highway $6,508 $8,115 $4,593 $13,148 $2,289 $6,437 $17,309 $14,430 $11,389 $2,877 $2,848 $19,464 $109,407 $9,804 $15,243 $31,487 $1,180 $1,506 $4,053 $11,205 $5,826 $9,424 $3,041 Lasata $19,421 $33,430 $32,073 $29,273 $32,682 $29,708 $46,632 $37,578 $38,571 $38,495 $36,559 $47,714 $422,136 $29,848 $34,389 $37,024 $32,046 $43,638 $47,466 $31,487 $34,661 $36,038 $35,519 Other $13,174 $12,428 $11,156 $11,829 $9,999 $12,903 $19,686 $12,602 $12,260 $14,531 $9,909 $22,146 $162,623 $9,342 $10,239 $10,570 $11,287 $13,666 $16,818 $9,459 $7,205 $8,475 $12,447 Sheriff $25,256 $29,933 $57,785 $40,414 $44,643 $35,647 $57,264 $53,010 $43,979 $58,182 $41,885 $48,792 $536,790 $26,066 $39,838 $47,026 $32,070 $36,305 $53,534 $50,825 $44,437 $50,307 $53,090 $92,769 $58,399 $362,116 $223,219 $109,508 $91,175 $433,498 $290,942 Grand Total $64,359 $83,906 $105,607 $94,664 $89,613 $84,695 $140,891 $117,620 $106,199 $114,085 $91,201 $138,116 $1,230,956 $75,060 $99,709 $126,107 $76,583 $95,115 $121,871 $102,976 $92,129 $104,244 $104,097 $0 $0 $997,891 $663,735 OT PAID $64,359 Jan-17 Feb-17 $75,060 $83,906 $99,709 $105,607 $94,664 $76,583 $89,613 $95,115 $84,695 Mar-17 Apr-17 May-17 Jun-17 Jul-17 $102,976 Aug-17 $92,129 Sep-17 Oct-17 Nov-17 Dec-17 $0 $0 $91,201 $126,107 $121,871 $140,891 $117,620 $106,199 $104,244 $114,085 $104,097 $138, Packet Pg. 56 Attachment: HR Metrics (4594 : Human Resources Report) 7.e.b OVERTIME METRICS

55 NEW HIRE REPORT Department Title Position Hours PayGrade Step PayRate DOH ADRC/Aging Services Meal Program Staff Driver 8/21/1901 SPECIAL Drivers $ /27/2017 Lasata Food Services Dietary Aide 2/19/1901 LAS02 1 $ /4/2017 Human Services Social Worker II Child Protect 9/10/1905 NM10 01+$1.00 $ /30/2017 Public Health WC WIC Diet Tech 4/11/1902 MGT103 2 $ /26/2017 Lasata Nursing Certified Nurse Aide 7/21/1904 LAS4A 2 $ /24/2017 Lasata Nursing LPN On Call 10/26/1900 LPN NB 5 $ /24/2017 Lasata Nursing Registered Nurse 7/21/1904 MGT108 1 $ /24/2017 Lasata Nursing LPN On Call 10/26/1900 LPN NB 8 $ /24/ e.b Attachment: HR Metrics (4594 : Human Resources Report) Packet Pg. 57

56 JOB REQUISTION REPORT 7.e.b Job Title: Location Name: Open Date: Closed Date: Environmental Health Specialist Administration Center 10/19/ /1/2017 Attachment: HR Metrics (4594 : Human Resources Report) Packet Pg. 58

57 KEY Claim Number Claimant DOL Claim Type Lag Days Off O/C Injury Accident Med. Paid Indem. Paid Med. Reserve Indem. Reser Exp. Paid Exp. Reserve Total Paid Total Reserve Total Incurred 7.e.b Summary for Ozaukee County Medical Paid Indemnity Paid Expense Paid Medical Reserve Indemnity Reserve Expense Reserve Total Incurred Average Lag Time Total Lost Time $88, $40, $14, Total Paid $142, Number of Claims $71, $16, $25, $256, Number of claims Administration/Human Resources Health Care Highway Number of Claims by Department For This Policy Year Maintenance Nursing Home Department Other Other - County Sheriff Departmental Share of Total Incurred (%) For This Policy Year Administration/Human Resources Health Care Highway Maintenance Nursing Home Other Other - County Sheriff Administration/Human Resources 0.3% Health Care 17.5% Highway 26.9% Maintenance 0.0% Nursing Home 0.0% Other 35.3% Other - County 7.1% Sheriff 13.0% Total: 100.0% Attachment: HR Metrics (4594 : Human Resources Report) 2017 Policy Year - Ozaukee County Page 173 of /1/2017 Packet Pg. 59

58 OZAUKEE COUNTY HEALTH AND WELLNESS CENTER SEPTEMBER e.b Attachment: HR Metrics (4594 : Human Resources Report) Packet Pg. 60