THURSDAY, AUGUST 27, :30 AM

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1 AGENDA FINANCE COMMITTEE REGULAR MEETING THURSDAY, AUGUST 27, :30 AM ADMINISTRATION CENTER - ROOM A W. MAIN STREET, PORT WASHINGTON, WI CALL TO ORDER Roll Call 2. PROPER NOTICE/ADOPTION OF AGENDA 3. PUBLIC COMMENTS/CORRESPONDENCE/COMMUNICATIONS 4. APPROVAL OF MINUTES a. Finance Committee - Regular Meeting - Jul 23, :30 AM 5. DISCUSSION: STATE OF THE COUNTY ADDRESS - SEPTEMBER 30, RESCHEDULE MEETING DATES FOR OCTOBER - DECEMBER 7. CORPORATION COUNSEL a. Review of 2016 Proposed Budget b. Corporation Counsel Department Report 8. ACTION ITEMS a. Review/Approve Resolution Amending Sections 4.068, 4.069, , 4.10, And Chapters 7, 9, 11, and 12 of the Ozaukee County Code of Ordinances b. Review/Approve Resolution Amending Section 4.04(2)(i) of the Ozaukee County Policy and Procedure Manual - Health Insurance Accounts c. Review/Approve Resolution Amending the Ozaukee County Policy & Procedure Manual - Chapter 3 - UW Extension d. Review/Approve Resolution - Transfer of Funds Highway e. Review/Approve Resolution - Transfer of Funds Lasata Senior Living Campus f. Review/Approve Wire Transfers #2326-#2337 and July Schedule of Vouchers 9. DISCUSSION ITEMS a. Update on Radio System b. Update on Cedar Vineyard Project 10. REVIEW OF 2016 PROPOSED BUDGETS a. County Board & County Clerk b. Human Resources, Information Technology, Radio Services c. County Treasurer d. Finance 11. DEPARTMENT REPORTS a. County Clerk Updated 8/21/2015 2:19 PM

2 Agenda Finance Committee August 27, 2015 b. Human Resources c. Information Technology d. County Treasurer e. Finance 12. NEXT MEETING DATE Thursday, September 24, ADJOURNMENT A quorum of members of committees or the full County Board of Ozaukee County may be in attendance at this meeting for purposes related to committee or board duties, however, no formal action will be taken by these committees or the board at this meeting. Persons with disabilities requiring accommodations for attendance at this meeting should contact the County Clerk s Office at , twenty-four (24) hours in advance of the meeting. Updated 8/21/2015 2:19 PM

3 MINUTES FINANCE COMMITTEE REGULAR MEETING THURSDAY, JULY 23, :30 AM ADMINISTRATION CENTER - ROOM A W. MAIN STREET, PORT WASHINGTON, WI a Draft Minutes Pending Committee Approval 1. CALL TO ORDER A regular meeting of the Finance Committee was held in room A-200 at the Administration Center. Attendee Name Title Status Arrived D. Becker Chairperson Present 8:55 AM R. Nelson Vice-Chairperson Excused G. Wirth Supervisor District 18 Present R. Dieffenbach Supervisor District 17 Present I. Macek Supervisor District 24 Excused Staff present: County Administrator Meaux, Assistant CA Dzwinel, County Treasurer Makoutz, Corporation Counsel Gorden, Finance Director Lamb, Planning & Parks Director Struck and County Clerk Winkelhorst. 2. PROPER NOTICE/ADOPTION OF AGENDA 8:30AM Quorum has not been established, meeting could not begin. 8:55AM Chairperson Becker in attendance and the meeting was called to order. The meeting was properly noticed. Motion made by Supervisor Wirth, seconded by Supervisor Dieffenbach to adopt the agenda as presented. Motion carried. (3-0) 3. PUBLIC COMMENTS/CORRESPONDENCE/COMMUNICATIONS 9:08AM Financial Analyst Bold and Schenk representatives Michael Konecny and Bryan Grunewald joined the meeting. Mr. Struck provided an update on the Cedar Vineyard project. Chairperson Becker reverted back to the order of the agenda. 4. APPROVAL OF MINUTES Finance Committee - Regular Meeting - Jun 25, :30 AM Motion to approve the June 25 minutes as submitted. Minutes Acceptance: Minutes of Jul 23, :30 AM (Approval of Minutes) Updated 8/7/2015 Packet 9:17 Pg. AM 3

4 Minutes Finance Committee July 23, a FINANCE COMMITTEE RESULT: APPROVE [UNANIMOUS] MOVER: G. Wirth, Supervisor District 18 SECONDER: R. Dieffenbach, Supervisor District 17 AYES: Becker, Wirth, Dieffenbach EXCUSED: Nelson, Macek 5. CORPORATION COUNSEL DEPARTMENT REPORT a. CC Finance Report - July 2015 Ms. Gorden was excused at 8:35AM due to the delayed start of the meeting. Chairperson Becker requested to move ahead in the agenda until Mr. Struck returns. There were no objections. 6. ACTION ITEMS a. RES :Increase of Revenue Planning & Parks Mr. Struck noted that after approval by the Natural Resources Committee on July 1, 2015 additional funding of $3,000 was awarded. Total funding awarded under this grant is $13,000. The funding is for the same project and scope and will go towards staff time. The resolution will be changed to reflect the additional funding and the accounting. Motion to approve the increase of revenue budget amendment resolution for the total amount of $13,000. Chairperson Becker requested to revert back to communications for Mr. Struck to provide an update on the Stewardship Grant for the City of Port Washington Cedar Vineyard project. There were no objections. FINANCE COMMITTEE RESULT: APPROVED [UNANIMOUS] MOVER: R. Dieffenbach, Supervisor District 17 SECONDER: G. Wirth, Supervisor District 18 AYES: Becker, Wirth, Dieffenbach EXCUSED: Nelson, Macek b. RES :Transfer of Funds from 2013 Note to Capital Projects Non Lapsing Reserve Ozaukee County borrowed funds in 2013 for several projects one of which was to construct bathrooms at Pioneer Village. This was reviewed at a subsequent meeting with the county contributing $100,000 of the original $225,000 that was allocated to the project. Minutes Acceptance: Minutes of Jul 23, :30 AM (Approval of Minutes) The remaining $125,000 is the unspent/uncommitted funds from that project. Mr. Lamb would like to transfer the funds from the Note 2013 to Capital Projects Non Lapsing Reserve to be used for future projects or emergencies that may arise. Supervisor Dieffenbach confirmed with Mr. Lamb that these funds would not be designated to Pioneer Village for future bathrooms. In addition, Mr. Lamb noted that the funds would not be designated to any purpose or department and that any project would have to go Updated 8/7/2015 Packet 9:17 Pg. AM 4

5 Minutes Finance Committee July 23, a through the normal process. Motion to approve the request for the transfer of funds. This will move forward to the County Board for final approval. FINANCE COMMITTEE RESULT: APPROVED [UNANIMOUS] MOVER: G. Wirth, Supervisor District 18 SECONDER: R. Dieffenbach, Supervisor District 17 AYES: Becker, Wirth, Dieffenbach EXCUSED: Nelson, Macek c. Report No County Board/Citizen Attendance and Mileage Motion to approve the report as submitted. This will move forward to the County Board for final approval. Chairperson Becker reverted back to the order of the agenda. FINANCE COMMITTEE RESULT: APPROVED AND FORWARDED [UNANIMOUS] Next: 8/5/2015 9:00 AM MOVER: R. Dieffenbach, Supervisor District 17 SECONDER: G. Wirth, Supervisor District 18 AYES: Becker, Wirth, Dieffenbach EXCUSED: Nelson, Macek d. Review/Approve June 2015 Schedule of Vouchers and Wire Transfers # Motion to approve the June 2015 Schedule of Vouchers for the amount of $4,407, and wire transfers # for the amount of $850, FINANCE COMMITTEE RESULT: APPROVED [UNANIMOUS] MOVER: R. Dieffenbach, Supervisor District 17 SECONDER: G. Wirth, Supervisor District 18 AYES: Becker, Wirth, Dieffenbach EXCUSED: Nelson, Macek Minutes Acceptance: Minutes of Jul 23, :30 AM (Approval of Minutes) 7. DISCUSSION ITEM a. Results of 2014 Audit - Schenck Solutions Mr. Lamb distributed the Management Communications report. Mr. Konecny reviewed the highlights of the Management Communications report which included the communication to the County Board; summary of financial information which included General Fund balance analysis and comparative summaries on special revenue funds; Highway Department Fund, working capital and machine operations cost; Lasata Enterprise Fund; review of comments and observations; and updates on new standards and change from new guidance on Federal awards. Updated 8/7/2015 Packet 9:17 Pg. AM 5

6 Minutes Finance Committee July 23, a Mr. Lamb explained a proposal that will be coming forward to transfer $1M from the County Road and Bridges Special Revenue Fund to the Highway Department Fund. In addition, a possible transfer from Lasata Crossings to the Lasata Care Center. b. Review of Grants to Non-Profit Organizations Supervisor Dieffenbach had concerns that appropriate recognition is not being given during the budget review of the non-profit organizations. Committee and staff provided history of the organizations that are still receiving funds and addressed any concerns. Chairperson Becker noted that all supervisors are welcomed to attend the Executive Committee budget reviews and with the Chairperson s permission may ask questions, if there are concerns, from the individual organizations. c. Update on Radio System Harris will be in the dispatch center on August 6 to demonstrate their new radio equipment. 8. DEPARTMENT REPORTS a. County Clerk Update on election equipment b. Human Resources A September meeting is being planned for an executive review of the county health clinic and PopSpring wellness activities with all parties involved. The clinic will be open one year on August 5. Medcor is actively recruiting a replacement for the Physician Assistant position at the clinic. An improvement in the way blood draws are done has been implemented with real time results. c. Information Technology The audio visual equipment has been completed at the St. Mary s Ozaukee Center at the Fairgrounds. Discussion on 911 system and cellular calls. d. County Treasurer Cash ending June is down $1,923,497 or 8.4% from last June. Interest and penalty revenues are down from last year $45,435 or 16.7%. A decrease was expected due to reduction in delinquent taxes. Discussion on interest earnings. Ms. Makoutz provided information on items relating to her office as a result of the State Budget bill. e. Finance There were no questions. 9. NEXT MEETING DATE August 27, ADJOURNMENT Motion made by Supervisor Dieffenbach, seconded by Supervisor Wirth to adjourn. Motion carried. (3-0) Minutes Acceptance: Minutes of Jul 23, :30 AM (Approval of Minutes) Meeting adjourned at 11:07AM. Updated 8/7/2015 Packet 9:17 Pg. AM 6

7 Minutes Finance Committee July 23, a Julianne B. Winkelhorst County Clerk Minutes Acceptance: Minutes of Jul 23, :30 AM (Approval of Minutes) Updated 8/7/2015 Packet 9:17 Pg. AM 7

8 7.a Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 27, 2015 DEPARTMENT: DIRECTOR: PREPARER: Corporation Counsel Rhonda Gorden Jennifer Clark Agenda Summary Review of 2016 Proposed Budget ATTACHMENTS: Coporation Counsel-Budget Highlights (PDF) Child Support-Budget Highlights (PDF) 103-Corporation Counsel-Child Support-Summary of Expenditures & Revenues (PDF) Packet Pg. 8

9 7.a.a CORPORATION COUNSEL BUDGET HIGHLIGHTS EXPENDITURES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec NO CHANGES OCCURRED Total Increase/-Decrease $0 REVENUES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec NO CHANGES OCCURRED Total Increase/-Decrease $0 WAGE & BENEFIT CHANGES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Total Increase/-Decrease $0 Attachment: Coporation Counsel-Budget Highlights (3024 : Budget Review-Corporation Counsel) LEVY REQUEST 2016 LEVY REQUEST OVERALL $ INCREASE/-DECREASE OVERALL % INCREASE/-DECREASE $237,099 $ % Packet Pg. 9

10 7.a.b CORPORATION COUNSEL-CHILD SUPPORT AGENCY BUDGET HIGHLIGHTS EXPENDITURES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Total Increase/-Decrease $0 REVENUES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Total Increase/-Decrease $0 WAGE & BENEFIT CHANGES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Regular Wages / Salaries Retirement of N. Londo, replacement with new worker -$1, Health Insurance New worker - uncertain coverage election to date $8,361 Attachment: Child Support-Budget Highlights (3024 : Budget Review-Corporation Counsel) Total Increase/-Decrease $7,011 LEVY REQUEST 2016 LEVY REQUEST OVERALL $ INCREASE/-DECREASE OVERALL % INCREASE/-DECREASE $54,765 $2, % Packet Pg. 10

11 7.a.c Account Description 2013 Actual 2014 Actual CORPORATION COUNSEL-CHILD SUPPORT SUMMARY OF EXPENDITURES AND REVENUES OVERALL DEPARTMENT SUMMARY 2015 Adopted 2015 Amended 2015 Actual YTD 2016 Proposed Variance $ Variance % EXPENDITURES Salaries & Wages 391, , , , , , % Fringe Benefits 137, , , ,165 87, ,420 6, % Travel & Training 2,116 1,153 2,800 2, , % Supplies 7,169 7,505 7,200 7,200 4,969 7, % Purchased Services 14,624 24,999 21,500 21,500 6,480 22,979 1, % Interdepartmental Charges 86,641 88,404 96,301 96,301 45,499 90,967-5, % Depreciation % Debt % Grants % Other Expenses , % Capital Outlay % Capital Contra % Other Financing Uses % TOTAL EXPENDITURES 639, , , , , ,884 3, % REVENUES Taxes-Delinquencies-Penalties % Taxes-County Sales % Intergovernmental Revenues 446, , , , , , % Public Charges for Services 4,294 4,520 4,020 4,020 2,861 4, % Intergovernmental Charges % Interdepartmental Charges % Fines, Forfeitures & Penalties % Licenses & Permits % Interest Income % Other Revenues -1, ,000 5, , % Other Financing Sources % TOTAL REVENUES 448, , , , , , % TAX LEVY 190, , , , , ,864 3, % Attachment: 103-Corporation Counsel-Child Support-Summary of Expenditures & Revenues (3024 : Budget Review-Corporation Counsel) Packet Pg. 11

12 7.a.c Account Description 2013 Actual 2014 Actual CORPORATION COUNSEL SUMMARY OF EXPENDITURES AND REVENUES General Fund Adopted 2015 Amended 2015 Actual YTD 2016 Proposed Variance $ Variance % EXPENDITURES Salaries & Wages 107, , , ,323 65, ,435 2, % Fringe Benefits 46,427 52,712 60,215 60,215 24,802 59,137-1, % Travel & Training % Supplies 2,727 1,793 1,750 1,750 2,043 1, % Purchased Services 4,267 13,182 11,000 11,000 2,719 10, % Interdepartmental Charges 8,786 10,105 10,788 10,788 5,746 11, % Depreciation % Debt % Grants % Other Expenses , % Capital Outlay % Capital Contra % Other Financing Uses % TOTAL EXPENDITURES 170, , , , , , % REVENUES Taxes-Delinquencies-Penalties % Taxes-County Sales % Intergovernmental Revenues % Public Charges for Services 750 1, % Intergovernmental Charges % Interdepartmental Charges % Fines, Forfeitures & Penalties % Licenses & Permits % Interest Income % Other Revenues -1, ,000 5, , % Other Financing Sources % TOTAL REVENUES ,486 5,000 5, , % TAX LEVY 170, , , , , , % Attachment: 103-Corporation Counsel-Child Support-Summary of Expenditures & Revenues (3024 : Budget Review-Corporation Counsel) Packet Pg. 12

13 7.a.c Account Description 2013 Actual 2014 Actual CHILD SUPPORT AGENCY SUMMARY OF EXPENDITURES AND REVENUES General Fund Adopted 2015 Amended 2015 Actual YTD 2016 Proposed Variance $ Variance % EXPENDITURES Salaries & Wages 284, , , , , ,483-1, % Fringe Benefits 90, , , ,950 62, ,283 7, % Travel & Training 1, ,900 1, , % Supplies 4,443 5,712 5,450 5,450 2,925 5, % Purchased Services 10,357 11,817 10,500 10,500 3,761 12,533 2, % Interdepartmental Charges 77,855 78,299 85,514 85,514 39,752 79,736-5, % Depreciation % Debt % Grants % Other Expenses % Capital Outlay % Capital Contra % Other Financing Uses % TOTAL EXPENDITURES 469, , , , , ,785 2, % REVENUES Taxes-Delinquencies-Penalties % Taxes-County Sales % Intergovernmental Revenues 446, , , , , , % Public Charges for Services 3,544 2,634 4,020 4,020 2,657 4, % Intergovernmental Charges % Interdepartmental Charges % Fines, Forfeitures & Penalties % Licenses & Permits % Interest Income % Other Revenues % Other Financing Sources % TOTAL REVENUES 449, , , , , , % TAX LEVY 20,144 12,207 52,227 52, ,676 54,765 2, % Attachment: 103-Corporation Counsel-Child Support-Summary of Expenditures & Revenues (3024 : Budget Review-Corporation Counsel) Packet Pg. 13

14 7.b Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 27, 2015 DEPARTMENT: Corporation Counsel DIRECTOR: Rhonda Gorden PREPARER: Beth Esselman Agenda Summary Corporation Counsel Department Report ATTACHMENTS: Corp. Counsel Financials August 2015 (PDF) Packet Pg. 14

15 7.b.a Ozaukee County Committee Report General Fund Corporation Counsel For the Seven Months Ending Friday, July 31, 2015 Profit and Loss Statement ACTUAL TO AMENDED BUDGET Current Month Actual 2015 YTD Actual 2015 Amended Budget Budget Balance % Budget YTD Revenues Intergovernmental Revenues - $101,020 $456,000 $354, % Public Charges for Services $389 $3,250 $4,020 $ % Other Revenue $21 $98 $5,000 $4, % Total Revenues $410 $104,368 $465,020 $360, % Expenditures Salaries $52,920 $253,155 $450,156 $197, % Fringe Benefits $15,619 $97,993 $175,165 $77, % Travel/Training - $771 $2,800 $2, % Supplies $930 $5,569 $7,200 $1, % Purchased Services $1,279 $7,759 $21,500 $13, % Interdepartment Charges $7,635 $53,133 $96,301 $43, % Other Expenses $40 $60,367 $300 ($60,067) % Total Operating Expenditures $78,423 $478,747 $753,422 $274, % Capital Outlay Total Expenditures $78,423 $478,747 $753,422 $274, % Net Increase (Decrease) ($78,013) ($374,379) ($288,402) $85, % E q u i t y: Attachment: Corp. Counsel Financials August 2015 (3052 : Corporation Counsel Aug Finance Committee Report) CommRpt Oversight Comm Recommended PnL Amended Bdgt 8/19/2015 Packet Pg. 15

16 8.a ORDINANCE NO. (ID # 3047) AMENDING SECTIONS 4.068, 4.069, , 4.10, AND CHAPTERS 7, 9, 11, AND 12 OF THE OZAUKEE COUNTY CODE OF ORDINANCES An Ordinance amending Sections 4.068, 4.069, , 4.10, and Chapters 7, 9, 11, and 12 of the Ozaukee County Code of Ordinances. The County Board of Supervisors of the County of Ozaukee does ordain that Section 4.068, 4.069, , 4.10, and Chapters 7, 9, 11, and 12 of the Ozaukee County Code of Ordinances be amended as follows: FAMILY OR MEDICAL LEAVE DESIGNATION POLICY (1) If an employee is involved in or has a serious medical condition, the employee is automatically protected by the state or federal Family and Medical Leave Act. It is not up to the employee to decide if he/she wants to complete the request for FMLA, it is up to the employer. It is a safeguard for the employee. (2) If the employer knows enough about the employee s serious medical condition, the employer can automatically designate that the employee is on FMLA leave. The first day the employee is off will be counted towards FMLA, provided it is a serious health condition. (3) The employer can waive the right to have the employee complete the Certification of Physician form. (4) The employee must exhaust all paid time (sick, vacation, comp time, floating holiday, etc.) before requesting unpaid leave." EMPLOYEE TIME DONATION POLICY FOR CATASTROPHIC ILLNESS OR INJURY (1) Introduction: (a) This program is intended to provide financial assistance and support to regular full-time and regular part-time employees of the County who have exhausted all paid time off benefits and are unable to return to work due to a catastrophic illness or injury suffered by themselves or a family member. Ozaukee County employees may donate a portion of their earned and un- used vacation, compensatory time or floating holiday time as a way to provide income continuation for eligible employees. The Human Resources Department will administer this program in accordance with the procedures outlined below. (2) Definitions. (a) Employee: An individual who is employed with the County in a regular full-time or regular part-time position, has been employed for a minimum of six (6) months, and is eligible to use accrued benefit leave balances. (b) Catastrophic Illness or Injury: A prolonged non-occupational illness or injury which is life threatening as determined by the program administrator and supported by Packet Pg. 16

17 8.a medical substantiation from the employee s or family member s treating physician, and would result in the employee having to go on unpaid leave of absence or terminate their employment. (c) Donated Leave: The amount of vacation, compensatory time or floating holiday time an employee donates of their accrued and unused vacation, compensatory time or floating holidays. Donations may be done in one-half day (3.50, 3.75 or 4.00 hours) or in full day increments (7.50 or 8.00 hours). Employees may not donate sick leave. (03-12) (d) Program Administrator: The Human Resources Department will be responsible for the administration of this program. (3) Program Eligibility And Requirements. (a) Employment Status/Severity of Illness: An individual must be employed as a regular full-time or regular part-time employee for at least six calendar months and be eligible to utilize accrued benefit balances. An employee must be suffering from a catastrophic illness or injury. (b) Exhaustion of Paid Benefit Balances: An employee must have exhausted all accrued and paid benefit balances before being eligible for Catastrophic Illness and Injury Time Donations. An employee or their designee may submit the required program documents prior to the exhaustion of their leave when it is anticipated that the remaining benefit balances will be exhausted as a result of the catastrophic illness or injury. (c) Documentation to Request Donations: An employee must submit the following documents when requesting Catastrophic Illness and Injury Time Donations: 1. An Employee Time Donation Application for Catastrophic Illness and Injury 2. Physical Medical Certification 3. Release and Authorization to Contact Health Care providers. (d) Use of Donated Benefit Time: An employee who has been granted the use of Catastrophic Illness and Injury Time Donations will have the donated vacation, compensatory time or floating holidays credited to their benefit balances. An employee must utilize any available donated vacation, compensatory time or floating holiday hours within their statutory Wisconsin and Federal family and medical leaves. (e) Worker s Compensation: An employee will not be eligible for Catastrophic Injury or Illness Time Donations if they have applied for worker s compensation benefits and a determination has not been made as to their eligibility. If a determination has been made that the employee is not eligible for worker s compensation and there is no pending appeal, the employee may submit an Application for Catastrophic Illness and Injury Time Donations. (f) Unused Donated Time: If an employee returns to work, terminates, or applies for a WRS disability retirement, the unused vacation, compensatory time and floating holiday hours that were donated will be returned to those employees who donated the benefit time. (g) Status Updates: Human Resources will monitor the use of donated leave under the Packet Pg. 17

18 8.a program and will periodically require program participants to provide updates and additional medical documentation to ensure ongoing eligibility. (h) Decisions of Program Administrator: All decisions made or actions taken by the Program Administrator, including but not limited to determination of eligibility, documentation required, or any decision or action made or taken in the administration, modification or termination of the benefits under the program are final and binding on all parties and shall not be grievable or arbitrable under any labor contract or county policy. (i) County Right to Modify or Terminate: The County reserves the right to modify or terminate this policy at any time after providing reasonable notice to all applicable labor organizations. (4) Donated Benefit Time. (a) Eligibility to Donate Floating Holiday. Regular full-time and regular part-time employees are eligible to voluntarily donate accrued and unused Floating Holidays to an eligible employee for use under the program. (b) Eligibility to Donate Compensatory Time. Regular full-time and regular part-time employees are eligible to voluntarily donate accrued and unused compensatory time to an eligible employee for use under the program. A County employee may not donate more than twenty-four (24) hours of compensatory time in a calendar year. (c) Eligibility to Donate Vacation. Regular full-time and regular part-time employees who are eligible at the beginning of the calendar year for a minimum of two (2) weeks of vacation are eligible to voluntarily donate accrued and unused vacation to eligible employees under the program. A County employee may not donate more than twentyfour (24) hours of vacation in a calendar year. (d) Increment for Donations. Any vacation, compensatory time or floating holiday benefit time that is being donated to an eligible program participant may be done in one-half day (3.50, 3.75 or 4.00 hours) or in full day increments (7.50 or 8.00 hours). (03-12) (e) Documentation to Provide Donation. Any employee donating vacation, compensatory time or floating holiday time must complete a Catastrophic Illness and Injury Time Donation form. This form specifies the type of leave being donated, the amount of hours the employee wishes to donate, to whom the leave is being donated to, a statement certifying that the vacation, compensatory time or floating holiday hours are being donated on a voluntary basis, and that within limited circumstances the donation is irrevocable. (f) Value of Donation. Donations will be done on a day for day basis. The program administrator will not be assessing the value of the donation with respect to the value it has to the program participant. The total hours donated will be credited to the appropriate benefit balance and the recipient will take the time off and be paid at their current rate of pay when the time is taken. (g) Unused Donated Time. The Program Administrator will record the receipt of donations and will allocate the donations to the program participant on a first in, first out basis. If a program participant terminates employment or returns to work with the County prior to the exhaustion of the donated time, the remaining balances will be Packet Pg. 18

19 8.a returned to those employees whose benefit time had not yet been allocated. These hours will be credited back to the employee s appropriate benefit balance. If the employee is unable to take the return vacation, compensatory time or floating holiday hours before the end of the calendar year they will be allowed to carryover those hours into the next calendar year. (h) Maximum Donation Received Program participants will be eligible to receive a maximum of 2080 hours of donated benefit time per illness or injury. Participation ends once an employee or family member is either medically determined to be totally and permanently disabled or becomes eligible for other County income continuation benefits. (i) Earning/Use of Benefit Time While Utilizing Donations. A program participant may be eligible to earn additional benefit time when using Catastrophic Illness or Injury Time Donations. Employees will be required to utilize any eligible and earned sick leave, holiday, or floating holiday time before using the donated vacation, compensatory time or floating holiday hours. (j) No Payout of Unused Donations. Program participants will not be eligible for the payout of any remaining donated vacation, compensatory time or floating holidays hours upon the termination of their employment with Ozaukee County. (k) Remaining Vacation or Holiday Balance. If a program participant has a vacation, compensatory time or holiday balance at the end of the calendar year, the benefit time will be carried over into the next year. (l) Record keeping. Human Resources will maintain all records relating to the program, including the amounts of leave donated, the amount of leave used by program participants, applications for program participation, and supporting documentation Early Retirement Health Insurance Supplemental Benefit (1) Any full-time non-represented employee who retires from the County at age sixty (60) or later, with a minimum of twenty (20) years of continuous service with the County, shall be entitled to a health insurance supplemental payment up to the minimum age at which Medicare begins. The County Agrees to pay an amount towards such health insurance costs for those qualified retirees in the following amounts prorated by month by retirement date: (a) Three Thousand Five Hundred Dollars ($3,500.00) for the year (b) Four Thousand Dollars ($4,000.00) for years 2006 and (c) Four Thousand Five Hundred Dollars ($4,500.00) for years 2008 and (d) A maximum of Five Thousand Dollars ($5,000.00) beginning in 2010, and remaining at that amount DRUG FREE WORK PLACE POLICY (1) Intent. The Federal Drug Free Workplace Act of 1988 requires employers to adopt a formal policy to provide a drug free, alcohol free, healthful and safe work environment. Packet Pg. 19

20 8.a (a) Ozaukee County employees are expected and required to report to work on time and in appropriate mental and physical condition. (b) The goals of this policy are prevention and rehabilitation whenever possible and employees with drug and alcohol problems are encouraged to seek help to deal with their problems. (2) Policy. It is the policy of Ozaukee County to prohibit the unlawful manufacture, distribution, dispensation, possession or use of any controlled substance or alcohol in the workplace. Every employee is prohibited from being noticeably impaired by any controlled substance or alcohol while in the workplace or while conducting County business off County premises. Employees who violate this policy will be subject to various levels of disciplinary action, which may include termination of employment. Employees must notify their department head of any criminal drug statute violations occurring in the workplace within five days of a conviction. Department heads must notify their appropriate committee chairperson of any criminal drug statute violations occurring in the workplace within five days of conviction. If the department does not have an oversight committee, this notice must be given to the chairperson of the Administrative Committee. As a condition of employment, each employee must abide by the terms and conditions of this policy PROPERTY TAX COLLECTION (1) Interest and Penalty on Delinquent Taxes. A penalty of one-half of one percent (0.5%) per month or fraction of a month is imposed, in addition to the interest provided for in Section (1), Wisconsin Statutes, on all delinquent general property taxes (including personal property taxes), special assessments, special charges and special taxes included in any tax roll for collection. Overdue or delinquent on or after February 1, 1990 (2) Timely Payment Appeal Procedure. Appeals filed under the provisions of Section (3), Wisconsin Statutes, shall be referred to the County Board Committee on Taxation and General Claims Finance Committee. (3) Foreclosure of Tax Liens in Rem. (a) From and after April 1, 1948 the County of Ozaukee elects to adopt the provisions of Section , Wisconsin Statutes, for the purpose of enforcing tax liens in such county in the cases where the procedure provided by such section is applicable. (b) The term penalties as used in Section (6), Wisconsin Statutes, is defined as a pro-rata share of the cost of the proceedings under the foreclosure of County held tax liens by action in rem. (4) Repurchase of Tax Deeded Lands. (a) At the option of the County, former owners or surviving spouses or minor children of former owners may be granted the right to repurchase lands to which Ozaukee County has taken title through delinquent tax enforcement collection by payment of: 1. All delinquent taxes, together with interest thereon, and the penalty imposed under Section (1) to the date of payment. 2. A pro-rata share of the costs of the proceedings. Packet Pg. 20

21 8.a (b) Any sale made under the provisions of this section shall be exempt from all of the requirements of Section 75.69, Wisconsin Statutes. (c) After proceedings for publication and sale of such lands pursuant to Section 75.69, Wisconsin Statutes, have begun, the County may refuse to grant the privilege of repurchase. The Ozaukee County Board of Supervisors does authorize the County Clerk to administratively amend committee references, where applicable, for the following chapters: Chapters 7 and 12 - Environment & Land Use Committee Natural Resources Committee Chapters 9 and 11 - County Zoning Committee Natural Resources Committee This Ordinance shall take effect upon enactment and publication. Dated at Port Washington, Wisconsin, this 2nd day of September SUMMARY: Amending Sections 4.068, 4.069, , 4.10, and Chapters 7, 9, 11, and 12 of the Ozaukee County Code of Ordinances. VOTE REQUIRED: Majority FINANCE COMMITTEE Lee Schlenvogt CHAIRPERSON - COUNTY BOARD Packet Pg. 21

22 8.a Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 27, 2015 DEPARTMENT: County Clerk DIRECTOR: Julie Winkelhorst PREPARER: Julie Winkelhorst Agenda Summary Amending Sections 4.068, 4.069, , 4.10, And Chapters 7, 9, 11, and 12 of the Ozaukee County Code of Ordinances BACKGROUND INFORMATION: This ordinance change is housekeeping. A recent review of some of the chapters of the Code of Ordinances by the Assistant County Administrator, County Clerk and Corporation Counsel identified the following sections for elimination or update. ANALYSIS: In some cases, the ordinance is duplicated in the current Policy and Procedure Manual. The Employee Donation for Catastrophic Injury Ordinance Section is found in 4.04(8) of the Policy and Procedure Manual, the Family or Medical Leave Designation Policy Ordinance Section is found in 4.04(6) of the Policy and Procedure Manual and the Drug Free Work Place Policy Ordinance Section 4.10 is found in 4.07 of the Policy and Procedure Manual. The Early Retirement Supplemental Ordinance Section was eliminated by the County Board on December 31, The proposed ordinance updates to eliminate unnecessary, duplicative or confusing language. Under (4), (c) is duplicative and creates confusion regarding the meaning of (a) as (c) implies that the county must agree to repurchase under (a) if requested prior to initiating proceedings for publication and sale. However, repurchase under (a) is discretionary. Defining penalties in (3)(b) is unnecessary and confusing because the county imposes a penalty under (1) which is not the penalty defined in (3)(b) and (4)a.2. imposes the cost of proceedings which meets the definition of penalties in (3)(b). The proposed Ordinance change also properly renames the previous Environmental and Land Use Committee and County Zoning Committee as the Natural Resources Committee. FISCAL IMPACT: N/A RECOMMENDED MOTION: Staff respectfully requests that the ordinance amending Sections 4.068, 4.069, , 4.10, and Chapters 7, 9, 11, and 12 of the Ozaukee County Code of Ordinances be approved as presented. Packet Pg. 22

23 8.b RESOLUTION NO. (ID # 2200) AMENDING SECTION 4.04(2)(I) OF THE OZAUKEE COUNTY POLICY AND PROCEDURE MANUAL - HEALTH INSURANCE ACCOUNTS RESOLVED, by the Ozaukee County Board of Supervisors that Section 4.04(2)(i) of the Ozaukee County Policy and Procedure Manual be amended to read: LEAVES (2) Sick: (i) Health Insurance Premium Escrow Accounts: 1. If an employee retires after completing at least 10 years of service with the County and has the minimum accruals as established by the schedule below of unused accumulated sick leave remaining in his/her account, the County will establish a health insurance premium account for one of the following: (a) The employee (b) The employee s spouse and/or dependent children 2. The County shall place accumulated sick days in the account based on the schedule below: Accumulated Sick Time: Administration and Justice Center Lasata Campus Employees Employees Days 40% of the days hours 40% of the hours Days 50% of the days hours 50% of the hours Days 60% of the days hours 60% of the hours Days 65% of the days hours 65% of the hours 3. Such health insurance premium account will be used only for the payment of health insurance premiums, deductibles and copays. 4. The above provision shall also apply for an individual who resigns from County employment, after serving in some full-time position for at least 10 years, whose resignation is for the sole purpose of accepting a full-time County elected position. 5. Upon separation from employment an employee may elect a cash payout of 50% of the value as determined by the schedule above. Dated at Port Washington, Wisconsin, this 2nd day of September SUMMARY: Amending Section 4.04 (2)(i) of the Ozaukee County Policy & Procedure pertaining Packet Pg. 23

24 8.b to Health Insurance Accounts. VOTE REQUIRED: Majority FINANCE COMMITTEE Packet Pg. 24

25 8.b Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 27, 2015 DEPARTMENT: Human Resources DIRECTOR: Jason Dzwinel PREPARER: Jason Dzwinel Agenda Summary Amending Section 4.04(2)(i) of the Ozaukee County Policy and Procedure Manual - Health Insurance Accounts BACKGROUND INFORMATION: The County established health insurance escrow accounts as an incentive to deter the use of unnecessary sick leave. The accounts have been in place for more than 20 years and serve two purposes. First, they act as the originally intended incentive to bank sick leave for the largest majority of employees. Second, the accruals serve as a short-term disability policy for employees. Employees are able to use accrued sick time during longer medical leaves as the county does not offer short-term disability coverage. The escrow accounts have always been limited for the payment of health insurance premiums. The proposed amendment would allow the funds to be used for premiums, co pays and deductibles. ANALYSIS: As high deductible health insurance plans (HDHP) have become more attractive options for retirees in the health insurance market, the county escrow accounts have diminished in their usefulness. The proposed amendment would allow retirees to seek out HDHPs and utilize the escrow accounts to fund the plan co pays and deductibles. The business process to accomplish the accounting will be assumed by the Human Resources Department. FISCAL IMPACT: N/A RECOMMENDED MOTION: Staff respectfully requests that the Committee approve the amendment to Section 4.04(2)(i) of the Ozaukee County Policy and Procedure Manual. Packet Pg. 25

26 8.c RESOLUTION NO. (ID # 3048) AMENDING THE OZAUKEE COUNTY POLICY & PROCEDURE MANUAL - CHAPTER 3 - UW EXTENSION RESOLVED, by the Ozaukee County Board of Supervisors that Chapter 3.01, Section (13) of the Ozaukee County Policy & Procedure Manual be amended as follows: 3.01 POSITIONS AND PAY GRADES POSITION GRADE UNION HOURS # 13 UW EXTENSION Community Development Educator/Director 108 Special* NON REP SALARY 40 1 Agricultural Agent/Department Head 110 Special* SALARY H Youth Development Educator 109 Special* NON REP SALARY 40 1 Office Assistant III 5 OPEIU 28 1 TOTAL 4 *Cooperative Extension Agreement Dated at Port Washington, Wisconsin, this 2nd day of September SUMMARY: Chapter 3.01, Section 13 of the Ozaukee County Policy & Procedure Manual pertaining to Positions and Pay Grades - UW Extension be amended. VOTE REQUIRED: Majority FINANCE COMMITTEE Packet Pg. 26

27 8.c Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 27, 2015 DEPARTMENT: Human Resources DIRECTOR: Jason Dzwinel PREPARER: Julie Winkelhorst Agenda Summary Amending the Ozaukee County Policy & Procedure Manual - Chapter 3 - UW Extension BACKGROUND INFORMATION: With the retirement of the Agricultural Agent in August of 2015 the Natural Resources Committee has named the Community Development Educator the University Extension Department Director. This amendment to Chapter 3 of the Policy and Procedure Manual reflects the appointment. The University Extension staff are paid via an employment contract between the County and State Extension System, the resolution also properly identifies the position in the compensation system as special. ANALYSIS: This resolution reflects the current appointment of the Director and proper pay grade. FISCAL IMPACT: The current Director stipend is $4,500 and is split 40/60 between the county $1,800 and state $2,700. Balance Current Year: $750 Next Year s Estimated Cost: $1,800 FUNDING SOURCE: County Levy:$750 Non-County Levy: $1,125 Indicate source: State University Extension Funds RECOMMENDED MOTION: Staff respectfully requests that the Board approve the amendment to Chapter 3 of the Policy and Procedure Manual confirming the Natural Resources Committee appointment of the Community Development Director position in the University Extension Office as the Director and properly classifying all University Extension System positions as special in the county s compensation system. Packet Pg. 27

28 8.d RESOLUTION NO. (ID # 3055) TRANSFER OF FUNDS HIGHWAY RESOLVED, by the Ozaukee County Board of Supervisors, that funds be transferred as follows: Department / Program Account Number Account Name AMOUNT AMOUNT Highway Expense Operating Transfer from Co. Rds. & Brdgs. To Highway $1,000,000 Revenue Operating Transfer to Highway for Co. Rds. & Brdgs. $1,000,000 Dated at Port Washington, Wisconsin, this 2nd day of September SUMMARY: Bookkeeping entry to equalize the fund balance between the two separate entities that constitute the County Highway operation - $1,000,000. VOTE REQUIRED: Two-Thirds Vote of Members Elect FINANCE COMMITTEE Packet Pg. 28

29 8.d Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 27, 2015 DEPARTMENT: Finance DIRECTOR: Andrew Lamb PREPARER: Julie Winkelhorst Agenda Summary Transfer of Funds Highway BACKGROUND INFORMATION: County Roads and Bridges (fund 205 Special Revenue) and Highway (fund 601 Internal Fund) are considered as one overall department. Highway Department enterprise fund recovers costs for the work it does for the County, state, local municipalities and others. The County Roads and Bridges fund has a healthy surplus while the Highway portion owes the General Fund for equipment purchases and operating losses. This is a Housekeeping entry to balance the two and more properly present County operations. ANALYSIS: FISCAL IMPACT: N/A FUNDING SOURCE: N/A RECOMMENDED MOTION: Approve Packet Pg. 29

30 8.e RESOLUTION NO. (ID # 3056) TRANSFER OF FUNDS LASATA SENIOR LIVING CAMPUS RESOLVED, by the Ozaukee County Board of Supervisors, that funds be transferred as follows: Department / Program Account Number Account Name AMOUNT AMOUNT Lasata Senior Living Campus Expense Operating Transfer from Lasata Crossings to Lasata Care Ctr $1,000,000 Revenue Operating Transfer from Lasata Care Ctr from Lasata Crossings $1,000,000 Dated at Port Washington, Wisconsin, this 2nd day of September SUMMARY: Bookkeeping entry to equalize fund balance between components of the County Lasata Senior Living Campus - $1,000,000. VOTE REQUIRED: Two-Thirds Vote of Members Elect FINANCE COMMITTEE Packet Pg. 30

31 8.e Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 27, 2015 DEPARTMENT: Finance DIRECTOR: Andrew Lamb PREPARER: Julie Winkelhorst Agenda Summary Transfer of Funds Lasata Senior Living Campus BACKGROUND INFORMATION: Lasata Senior Living Campus is seen as one unit that has three funds. The Lasata Crossings unit was built to help support the nursing home unit and to hopefully keep it off the tax levy while the senior care center operates at a loss. This transfer is a housekeeping entry to balance out funds and present the senior campus as a single unit in the way it is intended. ANALYSIS: FISCAL IMPACT: N/A FUNDING SOURCE: N/A RECOMMENDED MOTION: Approve Packet Pg. 31

32 8.f Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 27, 2015 DEPARTMENT: Finance DIRECTOR: Andrew Lamb PREPARER: Carla Phillips Agenda Summary Review/Approve Wire Transfers #2326-#2337 and July Schedule of Vouchers ATTACHMENTS: 2015 Aug Fin Comm - WT List (PDF) Packet Pg. 32

33 8.f.a Wire Transfers Summary Sheet Finance Committee August 27, 2015 WT # Date Amount Paid To Purpose WT#2326 7/17/2015 $ State of Wisconsin/cs Emp PR Ded DOR Order/cs WT#2327 7/20/2015 $293, IRS/dsd Fed P/R Tax/dsd WT#2328 7/17/2015 $18, Wi Dpt Rev/dsd Sales Tax June/dsd WT#2329 7/31/2015 $303, WRS June WRS Contributions/cs WT#2330 7/24/2015 $188, JP Morgan Credit Card Payment/cs WT#2331 7/31/2015 $ Wi Dpt Rev Emp PR Ded DOR Order/cs WT#2332 8/3/2015 $262, IRS Fed P/R Tax cs WT#2333 8/17/2015 $96, Wi Dpt Rev State Payroll Tax/cs WT#2334 8/4/2015 $14, Aegis Workmens Comp July 15/cs WT#2337 8/20/2015 $19, Wi Dpt Rev Sales tax July 2015/cs $1,198, Attachment: 2015 Aug Fin Comm - WT List (3027 : Wire trfr) Packet Pg. 33

34 10.a Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 27, 2015 DEPARTMENT: DIRECTOR: PREPARER: County Clerk Julie Winkelhorst Julie Winkelhorst Agenda Summary County Board & County Clerk ATTACHMENTS: 105- County Clerk Budget HIghlights (PDF) 105-County Board & Cty Clerk Summary (PDF) Packet Pg. 34

35 10.a.a COUNTY BOARD & COUNTY CLERK BUDGET HIGHLIGHTS EXPENDITURES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Committee per diem mileage Attendance at meetings increased $3, Travel/mileage Accounting change $1, Conference & meetings WCA in Milwaukee -$1, IT program support Increase in MT license $1, Office Equipment Purchase of camera for passports $2, Telephone combined accounts plus additional charges requested $3, Photocopy Chrg. Cent. Serv underestimated in 2015 when combining cost centers $ IT Supplies Reduction in printers -$1, most accounts 4 election cycle $83, maintenance contracts reallocated telephone maintenance to radio services -$14,500 Total Increase/-Decrease $77,800 REVENUES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Photocopies reallocated revenue to IT -$14,200 Total Increase/-Decrease -$14,200 WAGE & BENEFIT CHANGES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Health Insurance Change from family to single -$11,102 Attachment: 105- County Clerk Budget HIghlights (3059 : cty clk budget) Total Increase/-Decrease -$11,102 LEVY REQUEST-COUNTY BOARD 2016 LEVY REQUEST OVERALL $ INCREASE/-DECREASE OVERALL % INCREASE/-DECREASE LEVY REQUEST-COUNTY CLERK 2016 LEVY REQUEST OVERALL $ INCREASE/-DECREASE OVERALL % INCREASE/-DECREASE $183,799 $3, % $423,724 $91, % Packet Pg. 35

36 10.a.b COUNTY BOARD SUMMARY OF EXPENDITURES AND REVENUES General Fund Account Description 2013 Actual 2014 Actual 2015 Adopted 2015 Amended 2015 Actual YTD 2016 Proposed Variance $ Variance % EXPENDITURES Salaries & Wages 125, , , ,009 63, , % Fringe Benefits 9,610 9,555 9,640 9,640 4,820 9, % Travel & Training 17,688 20,814 24,000 24,000 1,694 26,500 2, % Supplies 300 1,378 1,500 1, , % Purchased Services ,250 6,250 2,230 6, % Interdepartmental Charges ,300 11,300 10,171 12, % Depreciation % Debt % Grants % Other Expenses ,200 1, , % Capital Outlay % Capital Contra % Other Financing Uses % TOTAL EXPENDITURES 154, , , ,899 82, ,799 3, % REVENUES Taxes-Delinquencies-Penalties % Taxes-County Sales % Intergovernmental Revenues % Public Charges for Services % Intergovernmental Charges % Interdepartmental Charges % Fines, Forfeitures & Penalties % Licenses & Permits % Interest Income % Other Revenues % Other Financing Sources % TOTAL REVENUES % TAX LEVY 154, , , ,899 82, ,799 3, % Attachment: 105-County Board & Cty Clerk Summary (3059 : cty clk budget) Packet Pg. 36

37 10.a.b COUNTY CLERK'S OFFICE SUMMARY OF EXPENDITURES AND REVENUES General Fund Account Description 2013 Actual 2014 Actual 2015 Adopted 2015 Amended 2015 Actual YTD 2016 Proposed Variance $ Variance % EXPENDITURES Salaries & Wages 148, , , ,141 97, , % Fringe Benefits 77,816 80,765 84,574 84,574 37,084 84, % Travel & Training 1,302 2,312 2,250 2,250 1,804 3,500 1, % Supplies 135, , , ,450 71, ,050 59, % Purchased Services 77, ,851 43,225 43,225 28,468 58,625 15, % Interdepartmental Charges 20,248 20,993 25,799 25,799 12,133 26,858 1, % Depreciation % Debt % Grants % Other Expenses 1, ,598 1, , % Capital Outlay , , , % Capital Contra % Other Financing Uses % TOTAL EXPENDITURES 462, ,230 1,045,037 1,046, , , , % REVENUES Taxes-Delinquencies-Penalties % Taxes-County Sales % Intergovernmental Revenues % Public Charges for Services 1,140 1, % Intergovernmental Charges 22,344 16,581 18,000 18,000 17,630 18, % Interdepartmental Charges 112, , , ,900 52,315 94,700-14, % Fines, Forfeitures & Penalties % Licenses & Permits 23,270 22,350 22,700 22,700 12,230 22, % Interest Income % Other Revenues 12,060 16,344 13,252 13,252 9,461 14, % Other Financing Sources , , , , % TOTAL REVENUES 171, , , , , , , % TAX LEVY 291, , , , , ,724 91, % Attachment: 105-County Board & Cty Clerk Summary (3059 : cty clk budget) Packet Pg. 37

38 10.b Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 27, 2015 DEPARTMENT: DIRECTOR: PREPARER: Human Resources Jason Dzwinel Julie Winkelhorst Agenda Summary Human Resources, Information Technology, Radio Services ATTACHMENTS: HR, IT and Radio Services Highlites (PDF) HR, IT & Radio Services Summary (PDF) IT & RADIO SERVICES CIP (PDF) Packet Pg. 38

39 10.b.a DEPARTMENT OF ADMINISTRATION-HUMAN RESOURCES/IT/RADIO BUDGET HIGHLIGHTS EXPENDITURES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Other Professional Services Increased costs of empoyee recutiment testing $5,464 Advertising and Legal Notices Increase costs of employee recruitment $2, Employment Exams Increased costs of empoyee recutiment testing $2, Computer Equipment & Software +$5,000 SAN Upgrade $180, Consulting Services IT Security Assessment $30, Licenses & Maintenance Contract Scanning Project $20, Computer Equipment & Software +$5,000 County Board Room AV Upgrade $100, Computer Equipment & Software +$5,000 Radio System Upgrade $750,000 Moveable Equipment - Radios Radio System Upgrade $750,001 Total Increase/-Decrease $1,840,465 REVENUES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec None Total Increase/-Decrease $0 WAGE & BENEFIT CHANGES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec None Total Increase/-Decrease $0 LEVY REQUEST-HUMAN RESOURCES 2016 LEVY REQUEST OVERALL $ INCREASE/-DECREASE OVERALL % INCREASE/-DECREASE $270,901 $14, % Attachment: HR, IT and Radio Services Highlites (3057 : hr, it, radio budget) LEVY REQUEST-RADIO SERVICES 2016 LEVY REQUEST OVERALL $ INCREASE/-DECREASE OVERALL % INCREASE/-DECREASE LEVY REQUEST-INFORMATION TECHNOLOGY 2016 LEVY REQUEST OVERALL $ INCREASE/-DECREASE OVERALL % INCREASE/-DECREASE $2,423,849 $1,179, % $0 $0 0.00% Packet Pg. 39

40 10.b.b DEPARTMENT OF ADMINISTRATION-HUMAN RESOURCES SUMMARY OF EXPENDITURES AND REVENUES General Fund Account Description 2013 Actual 2014 Actual 2015 Adopted 2015 Amended 2015 Actual YTD 2016 Proposed Variance $ Variance % EXPENDITURES Salaries & Wages 92,527 96, , ,313 70, ,096 2, % Fringe Benefits 35,054 35,065 49,258 49,258 23,465 48, % Travel & Training , % Supplies 15,910 17,586 16,750 16,750 5,575 17,750 1, % Purchased Services 65,014 65,791 44,736 44,736 33,710 55,200 10, % Interdepartmental Charges 9,397 10,206 9,588 9,588 4,805 9, % Depreciation % Debt % Grants % Other Expenses ,000 1, , % Capital Outlay % Capital Contra % Other Financing Uses % TOTAL EXPENDITURES 219, , , , , ,901 14, % REVENUES Taxes-Delinquencies-Penalties % Taxes-County Sales % Intergovernmental Revenues % Public Charges for Services % Intergovernmental Charges % Interdepartmental Charges % Fines, Forfeitures & Penalties % Licenses & Permits % Interest Income % Other Revenues % Other Financing Sources % TOTAL REVENUES % TAX LEVY 219, , , , , ,901 14, % Attachment: HR, IT & Radio Services Summary (3057 : hr, it, radio budget) Packet Pg. 40

41 10.b.b RADIO SERVICES AND TECHNOLOGY PROJECTS SUMMARY OF EXPENDITURES AND REVENUES General Fund Account Description 2013 Actual 2014 Actual 2015 Adopted 2015 Amended 2015 Actual YTD 2016 Proposed Variance $ Variance % EXPENDITURES Salaries & Wages 66,778 67,085 71,471 71,471 35,427 69,759-1, % Fringe Benefits 9,881 10,646 19,032 19,032 9,256 18, % Travel & Training 2, ,000 3, , % Supplies 100,775 30,068 50,600 50,600 9,249 50, % Purchased Services 278, , , , , ,750 49, % Interdepartmental Charges 10,345 8,243 15,450 15,450 7,689 13,431-2, % Depreciation % Debt % Grants % Other Expenses 1,733 2,282 1,595 1,595 1,595 1, % Capital Outlay 118, , , ,000 51,906 1,890,000 1,655, % Capital Contra % Other Financing Uses % TOTAL EXPENDITURES 588, , , , ,985 2,423,850 1,699, % REVENUES Taxes-Delinquencies-Penalties % Taxes-County Sales % Intergovernmental Revenues % Public Charges for Services % Intergovernmental Charges % Interdepartmental Charges % Fines, Forfeitures & Penalties % Licenses & Permits % Interest Income % Other Revenues 72,519 71,298 80,000 80,000 24, , % Other Financing Sources 49, ,000 50, % TOTAL REVENUES 121,519 71,298 80, ,000 74, , % TAX LEVY 467, , , , ,974 2,423,850 1,779, % Attachment: HR, IT & Radio Services Summary (3057 : hr, it, radio budget) Packet Pg. 41

42 10.b.b INFORMATION TECHNOLOGY SUMMARY OF EXPENDITURES AND REVENUES Internal Service Fund Account Description 2013 Actual 2014 Actual 2015 Adopted 2015 Amended 2015 Actual YTD 2016 Proposed Variance $ Variance % EXPENDITURES Salaries & Wages 294, , , , , ,641 13, % Fringe Benefits 127, ,868 97,932 97,932 50,877 97, % Travel & Training 3,862 5,674 6,900 6,900 1,348 7, % Supplies 11,830 13,039 14,000 14,000 4,156 13, % Purchased Services 628, , , , , , , % Interdepartmental Charges % Depreciation 0 9, ,870 13,740 13, % Debt % Grants % Other Expenses , % Capital Outlay 0-1, % Capital Contra % Other Financing Uses % TOTAL EXPENDITURES 1,066,482 1,068,724 1,220,171 1,220, , , , % REVENUES Taxes-Delinquencies-Penalties % Taxes-County Sales % Intergovernmental Revenues % Public Charges for Services 2, ,500 1, , % Intergovernmental Charges 7,428 22,888 7,500 7, ,000 1, % Interdepartmental Charges 1,051,246 1,031,227 1,211,171 1,211, , , , % Fines, Forfeitures & Penalties % Licenses & Permits % Interest Income % Other Revenues % Other Financing Sources % TOTAL REVENUES 1,061,405 1,054,924 1,220,171 1,220, , , , % TAX LEVY 5,077 13, , % Attachment: HR, IT & Radio Services Summary (3057 : hr, it, radio budget) Packet Pg. 42

43 10.b.c ADMINISTRATION-INFORMATION TECHNOLOGY REQUESTED CAPITAL PROJECTS 104-IT01-County Board Audio Visual Equipment Upgrades Upgrade to current audio, visual and voting software located in County Board Room Computer Equipment $100, Tax Levy $100, IT02-SAN Upgrade Denied by County Administrator Expense Total: $100,000 Revenue Total: $100,000 Denied by Executive Committee Energy Efficiency Project Upgrade SAN (storage area network) to increase capacity and speed Computer Equipment $200, Other Revenue Sources (49000): Direct Project Charges Donations Fund Balance Applied General Fund Denied by County Board Tax Levy Capital Reserve Capital Reserve Carryover Bonding $200,000 Expense Total: $200,000 Revenue Total: $200,000 Other Revenue Sources (49000): Direct Project Charges Donations Fund Balance Applied General Fund Capital Reserve Capital Reserve Carryover Bonding Attachment: IT & RADIO SERVICES CIP (3057 : hr, it, radio budget) Denied by County Administrator Denied by Executive Committee Energy Efficiency Project Denied by County Board Packet Pg. 43

44 10.b.c 104-IT03-County-wide Hardware/Software/Infrastructure Upgrades Upgrades and replacement of infrastructure, projects, and other hardware replacements that occur during Computer Equipment $90, Tax Levy $90,000 Expense Total: $90,000 Revenue Total: $90,000 Other Revenue Sources (49000): Direct Project Charges Capital Reserve Donations Capital Reserve Carryover Fund Balance Applied Bonding General Fund Denied by County Administrator Denied by Executive Committee Denied by County Board Energy Efficiency Project Total Department for 2016: $390,000 $390,000 Attachment: IT & RADIO SERVICES CIP (3057 : hr, it, radio budget) Packet Pg. 44

45 10.b.c ADMINISTRATION-RADIO SERVICES REQUESTED CAPITAL PROJECTS 104-RS04-County wide Trunked Radio System Migration-P-25 Digital Current and future standards and requirements for public safety interoperable communications demand that two-way radio communication systems become compliant with APCO (Association of Public Safety Communication Officials) P25. This will require that not only system infrastructure be converted/modified but user equipment will also need to reflect that change in the relatively near future. User equipment currently in service will need to be replaced through attrition Moveable Equipment $750, Tax Levy $750,000 Denied by County Administrator 104-RS08-Next Generation 911 Implementation of NG911 - Next Generation Computer Equipment Expense Total: $750,000 Revenue Total: $750,000 Denied by Executive Committee Energy Efficiency Project $750, Other Revenue Sources (49000): Direct Project Charges Donations Fund Balance Applied General Fund Denied by County Board Tax Levy Capital Reserve Capital Reserve Carryover Bonding $750,000 Expense Total: $750,000 Revenue Total: $750,000 Other Revenue Sources (49000): Direct Project Charges Donations Fund Balance Applied General Fund Capital Reserve Capital Reserve Carryover Bonding Attachment: IT & RADIO SERVICES CIP (3057 : hr, it, radio budget) Denied by County Administrator Denied by Executive Committee Energy Efficiency Project Denied by County Board Total Department for 2016: $1,500,000 $1,500,000 Packet Pg. 45

46 10.c Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 27, 2015 DEPARTMENT: DIRECTOR: PREPARER: Treasurer Karen Makoutz Jennifer Clark Agenda Summary County Treasurer ATTACHMENTS: 107-Treasurer-Budget Highlights (PDF) Treasurer-Revolving Loans-Summary of Expenditures & Revenues (PDF) 101-Treasurer-General Fund Summary of Expenditures & Revenues (PDF) Packet Pg. 46

47 10.c.a COUNTY TREASURER BUDGET HIGHLIGHTS EXPENDITURES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Treasurer Combined Treasurer Cost Center to include Taxation & Assessment Taxation Moved to Treasurer Cost Center Assessment Moved to Treasurer Cost Center Total Increase/-Decrease $0 REVENUES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Interest Delinquent Tax Reduced interest due to reduction of delinquent taxes -$50, Penalty Delinquent Tax Reduced interest due to reduction of delinquent taxes -$25, Unclaimed Funds Unclaimed revenue is every odd year projection is 0 for $14,190 Total Increase/-Decrease -$89,190 WAGE & BENEFIT CHANGES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Attachment: 107-Treasurer-Budget Highlights (3026 : Budget Review-Treasurer) Total Increase/-Decrease $0 LEVY REQUEST 2016 LEVY REQUEST OVERALL $ INCREASE/-DECREASE OVERALL % INCREASE/-DECREASE $115,074 $87, % Packet Pg. 47

48 10.c.b Account Description 2013 Actual 2014 Actual COUNTY TREASURER SUMMARY OF EXPENDITURES AND REVENUES General Fund Adopted 2015 Amended 2015 Actual YTD 2016 Proposed Variance $ Variance % EXPENDITURES Salaries & Wages 233, , , , , ,984 4, % Fringe Benefits 98,315 98, , ,840 50, ,625-2, % Travel & Training 1,677 1,542 2,100 2, , % Supplies 6,816 6,394 8,235 8,235 2,513 4,635-3, % Purchased Services 10,600 12,743 13,322 13,322 2,608 12, % Interdepartmental Charges 48,721 50,079 53,044 53,044 36,675 57,902 4, % Depreciation % Debt % Grants % Other Expenses 5,658 9,854 8,465 8,465 5,911 8, % Capital Outlay % Capital Contra % Other Financing Uses % TOTAL EXPENDITURES 405, , , , , ,510 3, % REVENUES Taxes-Delinquencies-Penalties 690, , , , , ,437-71, % Taxes-County Sales % Intergovernmental Revenues % Public Charges for Services 3,037 4,823 2,500 2,500 2,544 3, % Intergovernmental Charges % Interdepartmental Charges % Fines, Forfeitures & Penalties % Licenses & Permits % Interest Income % Other Revenues 9,716 6,235 24,193 24,193 63,362 10,000-14, % Other Financing Sources % TOTAL REVENUES 703, , , , , ,437-84, % TAX LEVY -297, ,933 27,172 27,172-69, ,073 87, % Attachment: Treasurer-Revolving Loans-Summary of Expenditures & Revenues (3026 : Budget Review-Treasurer) Packet Pg. 48

49 10.c.b Account Description 2013 Actual 2014 Actual REVOLVING LOAN FUND SUMMARY OF EXPENDITURES AND REVENUES Special Revenue Fund Adopted 2015 Amended 2015 Actual YTD 2016 Proposed Variance $ Variance % EXPENDITURES Salaries & Wages % Fringe Benefits % Travel & Training % Supplies % Purchased Services 0 1,508 1,500 1,500 2,364-4,000-5, % Interdepartmental Charges % Depreciation % Debt % Grants 0 73, , % Other Expenses 440, , , ,634 34,390 90,780-14, % Capital Outlay % Capital Contra % Other Financing Uses % TOTAL EXPENDITURES 440, , , , ,954 86,780-20, % REVENUES Taxes-Delinquencies-Penalties % Taxes-County Sales % Intergovernmental Revenues % Public Charges for Services % Intergovernmental Charges % Interdepartmental Charges % Fines, Forfeitures & Penalties % Licenses & Permits % Interest Income 545, , , ,674 73, ,049-38, % Other Revenues % Other Financing Sources % TOTAL REVENUES 545, , , ,674 73, ,049-38, % TAX LEVY -105, ,241-78,540-78,540 41,930-60,269 18, % Attachment: Treasurer-Revolving Loans-Summary of Expenditures & Revenues (3026 : Budget Review-Treasurer) Packet Pg. 49

50 10.c.c Account Description 2013 Actual 2014 Actual GENERAL FUND SUMMARY OF EXPENDITURES AND REVENUES General Fund Adopted 2015 Amended 2015 Actual YTD 2016 Proposed Variance $ Variance % EXPENDITURES Salaries & Wages % Fringe Benefits % Travel & Training % Supplies % Purchased Services % Interdepartmental Charges % Depreciation % Debt % Grants % Other Expenses % Capital Outlay % Capital Contra % Other Financing Uses 1,729,753 1,497, , % TOTAL EXPENDITURES 1,729,753 1,497, , % REVENUES Taxes-Delinquencies-Penalties % Taxes-County Sales 6,796,393 7,393,657 7,175,000 7,175,000 2,384,709 7,700, , % Intergovernmental Revenues 310, , , , , % Public Charges for Services % Intergovernmental Charges % Interdepartmental Charges % Fines, Forfeitures & Penalties % Licenses & Permits % Interest Income 56, , , ,000 24,869 97,500-22, % Other Revenues % Other Financing Sources 350,000 67, % TOTAL REVENUES 7,512,981 7,762,076 7,500,506 7,500,506 2,409,578 8,003, , % TAX LEVY -5,783,228-6,264,095-7,500,506-7,500,506-1,993,678-8,003, , % Attachment: 101-Treasurer-General Fund Summary of Expenditures & Revenues (3026 : Budget Review-Treasurer) Packet Pg. 50

51 10.d Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 27, 2015 DEPARTMENT: DIRECTOR: PREPARER: Finance Andrew Lamb Jennifer Clark Agenda Summary Finance ATTACHMENTS: Administration-Finance-Budget Highlights (PDF) Finance-Summary of Expenditures & Revenues (PDF) 301-Debt Service-Summary of Expenditures & Revenues (PDF) Packet Pg. 51

52 10.d.a DEPARTMENT OF ADMNISTRATION-FINANCE BUDGET HIGHLIGHTS EXPENDITURES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Consulting Services Upgrade to Microsoft Dynamics GP cloud based $30,000 We were going to wait until 2017 but consideration of several events planned for 2017 require immediate attention Total Increase/-Decrease $30,000 REVENUES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Miscellaneous Revenues Improved credit card reimbursement system $10,000 Total Increase/-Decrease $10,000 WAGE & BENEFIT CHANGES Account Number Account Description Reason for Increase/Decrease $ Inc/-Dec Salaries & Wages Eliminating Financial Analyst HS position -$69, Social Security " -$4, Medicare " -$ Retirement " -$4, Health/Life/Disability Insurance " -$16, Salaries & Wages New position, Account Clerk 3 $20, Social Security " $1, Medicare " $260 Total Increase/-Decrease -$73,704 LEVY REQUEST 2016 LEVY REQUEST OVERALL $ INCREASE/-DECREASE OVERALL % INCREASE/-DECREASE $876,582 -$34, % Attachment: Administration-Finance-Budget Highlights (3049 : Budget Review-Finance) Packet Pg. 52

53 10.d.b DEPARTMENT OF ADMINISTRATION-FINANCE SUMMARY OF EXPENDITURES AND REVENUES General Fund Account Description 2013 Actual 2014 Actual 2015 Adopted 2015 Amended 2015 Actual YTD 2016 Proposed Variance $ Variance % EXPENDITURES Salaries & Wages 643, , , , , ,979-42, % Fringe Benefits 220, , , , , ,003-24, % Travel & Training 1,148 2,115 3,600 3, , % Supplies 15,978 10,960 3,925 3,925 1,770 7,625 3, % Purchased Services 47,323 84,409 33,040 33,040 40, ,080 80, % Interdepartmental Charges 57,560 56,921 55,158 55,158 45,215 54, % Depreciation % Debt % Grants % Other Expenses 3, % Capital Outlay % Capital Contra % Other Financing Uses % TOTAL EXPENDITURES 990,052 1,062, , , , ,764 16, % REVENUES Taxes-Delinquencies-Penalties % Taxes-County Sales % Intergovernmental Revenues % Public Charges for Services % Intergovernmental Charges % Interdepartmental Charges 0 41, ,182 41, % Fines, Forfeitures & Penalties % Licenses & Permits % Interest Income % Other Revenues 44,177 68,474 50,000 50,000 80,064 60,000 10, % Other Financing Sources 58, % TOTAL REVENUES 102, ,656 50,000 50,000 80, ,182 51, % TAX LEVY 887, , , , , ,582-34, % Attachment: Finance-Summary of Expenditures & Revenues (3049 : Budget Review-Finance) Packet Pg. 53

54 10.d.c DEBT SERVICE FUND SUMMARY OF EXPENDITURES AND REVENUES Debt Service Fund Account Description 2013 Actual 2014 Actual 2015 Adopted 2015 Amended 2015 Actual YTD 2016 Proposed Variance $ Variance % EXPENDITURES Salaries & Wages % Fringe Benefits % Travel & Training % Supplies % Purchased Services % Interdepartmental Charges % Depreciation % Debt 1,205,730 1,903,447 1,902,861 1,902,861 1,887,971 1,907,186 4, % Grants % Other Expenses % Capital Outlay % Capital Contra % Other Financing Uses % TOTAL EXPENDITURES 1,205,730 1,903,447 1,902,861 1,902,861 1,887,971 1,907,186 4, % REVENUES Taxes-Delinquencies-Penalties % Taxes-County Sales % Intergovernmental Revenues , % Public Charges for Services % Intergovernmental Charges % Interdepartmental Charges % Fines, Forfeitures & Penalties % Licenses & Permits % Interest Income % Other Revenues 194, % Other Financing Sources 1,145,275 1,617,731 1,495,950 1,495,950 1,495,950 1,516,770 20, % TOTAL REVENUES 1,339,462 1,617,731 1,495,950 1,495,950 1,500,144 1,516,770 20, % TAX LEVY -133, , , , , ,416-16, % Attachment: 301-Debt Service-Summary of Expenditures & Revenues (3049 : Budget Review-Finance) Packet Pg. 54

55 11.a Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 27, 2015 DEPARTMENT: County Clerk DIRECTOR: Julie Winkelhorst PREPARER: Julie Winkelhorst Agenda Summary County Clerk ATTACHMENTS: Cty Clk Financials (PDF) Packet Pg. 55

56 11.a.a Attachment: Cty Clk Financials (3054 : county clerk) Packet Pg. 56

57 11.b Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 27, 2015 DEPARTMENT: Human Resources DIRECTOR: Jason Dzwinel PREPARER: Jason Dzwinel Agenda Summary Human Resources Listed below is a brief recap of the previous month. Recruitment Items: APPLICATIONS CUTOFF RECEIVED DATE Emergency Preparedness Coordinator 6 OPEN Part-Time (20 hrs/wk) The primary responsibility of this position will be to serve as the Public Health Department s principal representative and contact for public health emergency preparedness activities, including pre-emergency planning, emergency response activities, and post-emergency functions. In addition, this position coordinates and directs the development of presentations to the public, schools, community groups and organizations relevant to public health preparedness planning and response. Public health threats may include communicable disease outbreaks, cyber-attacks, terrorism, natural disasters and weather related events.. Health Educator 8 OPEN Full-Time (40 hrs/wk) The primary responsibility of this position will be to plan, develop, implement and promote health education projects and/or initiatives to Ozaukee and Washington County residents, local healthcare providers, and community agencies to develop and maintain an active role in community outreach and partnerships. Health Educators assist in development of the community health assessment, community health improvement plan and community-wide health coalition. Providing a leadership role in community coalition and community action groups. Packet Pg. 57

58 11.b Licensed Mental Health Professional: Family and Individual Therapist 3 OPEN Full-Time (40 hrs/wk) This full-time position performs a wide array of mental health and substance abuse services to a diverse population of Ozaukee County residents as part of the treatment programs operated out of the Ozaukee County Counseling Center. Licensed Mental health Professionals are expected to be comfortable and experienced working with individuals facing a broad spectrum of challenges, work collaboratively with other departments and external providers, and to be reliable, ethical, effective, and efficient. Staff must be licensed by the state of Wisconsin to provide behavioral health services (LCSW preferred). Dual licensure to provide substance abuse treatment preferred. Every Licensed Mental Health Professional is expected to contribute to the crisis response, during business hours and after hours, including in the community and in collaboration with law enforcement. Clinic Usage - Members of Medcor, PopSpring, Ansay and Associates and County Staff will present an overview of the first year of clinic operations at the September 24, 2015 Finance Committee Meeting. Safety and Wellness Committee - the first meeting of the Safety and Wellness Committee was held on August 19, ATTACHMENTS: HR Metrics (PDF) HR Financials (PDF) Packet Pg. 58

59 HEALTH INSURANCE METRICS 11.b.a 2013 Health Insurance Summary 2014 Health Insurance Summary 2015 Health Insurance Summary Premium Paid Claims Admin and Reinsurance Net Premium Paid Premium Paid Claims Admin and Reinsurance Net Premium Paid Premium Paid Claims Admin and Reinsurance Net Premium Paid Jan $586,808 $398,915 $43,329 $144,564 Jan $554,540 $873,486 $45,000 ($363,946) Jan $595,056 $545,273 $46,000 $3,783 Feb $590,241 $616,237 $44,071 ($70,067) Feb $548,772 $110,590 $45,000 $393,182 Feb $594,286 $524,281 $46,000 $24,005 Mar $589,129 $448,489 $43,700 $96,940 Mar $555,629 $600,112 $45,000 ($89,483) Mar $595,015 $711,205 $46,000 ($70,190) Apr $598,585 $466,761 $43,700 $88,124 Apr $557,834 $661,602 $45,000 ($148,768) Apr $591,591 $391,538 $46,000 $154,053 May $595,067 $347,385 $43,700 $203,982 May $560,680 $538,072 $45,000 ($22,392) May $590,060 $507,203 $46,000 $36,857 Jun $583,493 $427,621 $43,700 $112,172 Jun $566,270 $411,611 $45,000 $109,659 Jun $591,208 $683,782 $46,000 ($138,574) Jul $586,493 $508,545 $43,700 $34,248 Jul $564,225 $469,477 $45,000 $49,748 Jul $588,130 $378,442 $46,000 $163,688 Aug $580,793 $607,550 $43,700 ($70,457) Aug $554,380 $501,679 $45,000 $7,701 Aug $0 Sep $580,409 $498,518 $43,700 $38,191 Sep $552,078 $457,780 $45,000 $49,298 Sep $0 Oct $580,493 $480,065 $43,700 $56,728 Oct $552,819 $486,611 $45,000 $21,208 Oct $0 Nov $577,705 $336,224 $43,700 $197,781 Nov $556,519 $278,841 $45,000 $232,678 Nov $0 Dec $554,540 $584,396 $43,700 ($73,556) Dec $596,919 $585,118 $45,000 ($33,199) Dec $0 TOTAL $7,003,756 $5,720,706 $524,400 $758,650 TOTAL $6,720,665 $5,974,979 $540,000 $205,686 TOTAL $4,145,346 $3,741,724 $322,000 $173,622 *Administrative Costs are included in premium paid and estimated at 5.65% $850,000 $750,000 $650,000 $550,000 $450,000 $350,000 $250,000 $150,000 Paid Claims (YTD) Attachment: HR Metrics (3051 : Human Resources Report August) $50,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2013 $398,915 $616,237 $448,489 $466,761 $347,385 $427,621 $508,545 $607,550 $498,518 $480,065 $336,224 $584, $873,486 $110,590 $600,112 $661,602 $538,072 $411,611 $469,477 $501,679 $457,780 $486,611 $278,841 $585, $545,273 $524,281 $711,205 $391,538 $507,203 $683,782 $378,442 Packet Pg. 59

60 WORKERS COMPENSATION METRICS 11.b.a MONTHLY PAID WORKERS COMP CLAIMS January $24,009 $7,916 February $21,908 $8,835 March $58,532 $13,607 April $17,990 $7,983 May $13,043 $18,181 June $13,521 $22,204 July $45,555 $14,359 August $20,220 September $15,790 October $7,586 November $9,399 December $24,754 TOTAL $272,307 $93,085 MONTHLY AVERAGE $22,692 $13,298 MONTHLY DAYS LOST January 13 9 February 13 - March April - 18 May - 7 June - 23 July - 48 August 1 September - October - November 18 December 30 TOTAL MONTHLY AVERAGE FALSE Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec CLAIMS $24,009 $7,916 $21,908 $8,835 $58,532 $13,607 $17,990 $7,983 $13,043 $18,181 $13,521 $22,204 $45,555 $14,359 $20,220 $15,790 $7,586 $9,399 $24, DAYS LOST Attachment: HR Metrics (3051 : Human Resources Report August) Packet Pg. 60

61 OZ HEALTH CLINIC METRICS 11.b.a OZ HEALTH CLINIC VISITS Month # inc/dec Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul CHRONIC DISEASE BY DIAGNOSIS OZ HEALTH CLINIC VISITS CHRONIC DISEASE BY DIAGNOSIS Asthma 40 7 Hypertension Cholesterol Diabetes Asthma Hypertension Cholesterol Diabetes OZAUKEE COUNTY HRA METRICS Eligibility Numbers Current Month Active Members: 1018 Current Month Active Employees: 416 Current Month Active Spouses: 237 Current Month Active Dependent: Attachment: HR Metrics (3051 : Human Resources Report August) Health Coaching Summary Numbers Total Members Referred: 144 Total Members have Cases Open-Active: 4 Total Members have Cases Closed-Participated: 2 Total Members have Cases Closed-Declined: 3 Packet Pg. 61

62 OVERTIME METRICS 11.b.a Month Highway Lasata Other Sheriff Grand Total Jan-14 $34,857 $28,443 $13,756 $76,511 $153,567 Feb-14 $50,097 $30,880 $9,856 $27,506 $118,339 Mar-14 $11,655 $19,196 $9,111 $29,541 $69,504 Apr-14 $4,910 $12,980 $7,734 $36,924 $62,547 May-14 $727 $17,072 $10,610 $38,753 $67,163 Jun-14 $2,225 $13,846 $10,462 $39,235 $65,768 Jul-14 $12,593 $22,165 $12,119 $40,559 $87,436 Aug-14 $5,308 $27,277 $21,226 $21,227 $75,038 Sep-14 $4,145 $23,007 $12,476 $27,968 $67,596 Oct-14 $3,847 $21,662 $14,619 $30,416 $70,544 Nov-14 $5,461 $19,325 $15,396 $51,975 $92,157 Dec-14 $16,337 $25,444 $12,499 $38,359 $92, TOTAL $83,596 $276,181 $130,417 $718,482 $1,208,676 Jan-15 $7,621 $39,324 $12,695 $58,917 $118,557 Feb-15 $9,525 $31,566 $9,350 $33,099 $83,540 Mar-15 $2,862 $27,717 $11,180 $38,937 $80,696 Apr-15 $1,758 $28,863 $11,833 $46,943 $89,397 May-15 $1,667 $40,001 $18,264 $41,551 $101,483 Jun-15 $3,684 $24,467 $14,837 $55,447 $98,435 Jul-15 $8,493 $32,862 $21,627 $72,905 $135,887 Aug-15 $0 Sep-15 $0 Oct-15 $0 Nov-15 $0 Dec-15 $ YTD $35,610 $224,800 $99,786 $347,799 $707, $117,063 $144,582 $73,649 $289,030 $624,324 Mar Jan $153,567 Apr $118,557 $118,339 Feb $83,540 0 May Mar $69,504 Jun $80,696 Jul Apr $62,547 $89,397Aug May $67,163 $101,483 Sep Jun $65,768 Oct $98,435 $87,436 Nov Jul Dec $135,887 $75,038 Aug $0 Jan Sep $67,596 Feb $0 Oct $70,544 $0 Nov $92,157 $0 Dec $92,639 $ Jan OT PAID Feb Attachment: HR Metrics (3051 : Human Resources Report August) Packet Pg. 62

63 11.b.b Attachment: HR Financials (3051 : Human Resources Report August) Packet Pg. 63

64 11.c Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 27, 2015 DEPARTMENT: DIRECTOR: PREPARER: Information Technology Jason Dzwinel Jason Dzwinel Agenda Summary Information Technology Justice Center Tower: The Tower project is currently delayed pending legal review of a vendors counsel. Dispatch Upgrade: Go live for the 911 Dispatch upgrade occurred August 5, the software upgrade went very well overall. Radio Upgrade: Staff and Harris have held a August 6 th demo of the new radio equipment in the Dispatch center, as well as, meeting with Harris Representatives and Washington County to discuss synergies between our two projects. Print Management: the print management project installation is underway with installations in the County Administrators Office, Finance Human Resources and IT. ATTACHMENTS: IT Financials (PDF) Radio Services Financials (PDF) Packet Pg. 64

65 11.c.a Attachment: IT Financials (3053 : Information Technology Department Report August) Packet Pg. 65

66 11.c.b Attachment: Radio Services Financials (3053 : Information Technology Department Report August) Packet Pg. 66

67 11.d Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: August 27, 2015 DEPARTMENT: Treasurer DIRECTOR: Karen Makoutz PREPARER: Kristine Morano Agenda Summary County Treasurer ATTACHMENTS: Treasurer August Financial Report (PDF) Packet Pg. 67

68 11.d.a Attachment: Treasurer August Financial Report (3050 : Treasurer Report) Packet Pg. 68

69 11.d.a Attachment: Treasurer August Financial Report (3050 : Treasurer Report) Packet Pg. 69

70 11.d.a Attachment: Treasurer August Financial Report (3050 : Treasurer Report) Packet Pg. 70

71 11.d.a Attachment: Treasurer August Financial Report (3050 : Treasurer Report) Packet Pg. 71

72 11.d.a SALES TAX INCOME SUB TOTAL COLLECTED (Jan-May) $ 3,106,311 $ 2,808,595 $ 2,507,270 $ 2,424,795 $ 2,394,548 TOTAL RECEIVED (Jan-July) $ 4,407,393 $ 4,051,970 $ 3,731,162 $ 3,504,447 $ 3,534,709 SALES TAX W/ACCRUALS (Jan-Dec) $ 7,393,657 $ 6,796,393 $ 6,543,023 $ 6,218,947 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $ SUB TOTAL COLLECTED (Jan-May) TOTAL RECEIVED (Jan-July) SALES TAX W/ACCRUALS (Jan-Dec) Page Attachment: Treasurer August Financial Report (3050 : Treasurer Report) Page 5 Packet Pg. 72

73 Packet Pg. 73 Attachment: Treasurer August Financial Report (3050 : Treasurer Report) 11.d.a

74 11.d.a OZAUKEE COUNTY ***TAX CERTIFICATE BALANCES*** JAN 2,313,323 2,070,908 1,812,986 1,525,588 1,135,705 FEB 2,145,990 1,908,228 1,764,175 1,410,714 1,083,252 MAR 1,761,423 1,727,613 1,716,917 1,300, ,697 APR 1,669,168 1,628,139 1,512,077 1,118, ,279 MAY 1,602,865 1,513,780 1,402,816 1,018, ,103 JUN 1,442,760 1,456,262 1,376, , ,060 JUL 1,353,358 1,412,057 1,195, , ,597 AUG 1,213,401 1,300,289 1,075, ,157 TAX SALE 2,096,649 1,668,353 1,458,930 1,162,746 SEP 3,001,099 2,733,940 2,284,382 1,803,565 OCT 2,792,507 2,490,844 2,028,016 1,680,555 NOV 2,610,031 2,184,395 1,861,994 1,580,306 DEC 2,362,277 1,949,240 1,638,964 1,277,353 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000, Attachment: Treasurer August Financial Report (3050 : Treasurer Report) $500,000 $- JAN FEB MAR APR MAY JUN JUL AUG TAX SALE SEP OCT NOV DEC Page 7 Packet Pg. 74