Please call the Chairperson or the Forestry Department ( ) if you will not be able to attend.

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1 FOREST, PARKS, AND RECREATION COMMITTEE MEETING Douglas County Board of Supervisors Monday, February 25, 2019, 9:30 a.m., Forestry Headquarters 9182 East Hughes Avenue, Solon Springs, Wisconsin February 20, 2019 Please call the Chairperson or the Forestry Department ( ) if you will not be able to attend. MEMBERS: Mark Liebaert, Chair Mary Lou Bergman, Vice Chair Steve Long Joseph Moen Nick Baker AMENDED AGENDA (Committee to maintain a two-hour meeting limit or take action to continue meeting beyond that time.) 1. Roll call. 2. Approval of minutes from the December 17, 2018, meeting (attached). 3. Department reports: (a) Budget (attached); (b) Forest management operations (attached); and (c) Parks and recreation. 4. Action items/referrals: (a) (b) (c) WDNR Sustainable Forestry Grant Application FY2019 (attached); 2018 Budget (attached): (1) Carryovers/reserves; (2) Year-end transfer of excess revenue to the General Fund; (3) Release of reserve funding; and (4) Release of capital reserve funding. Town of Summit property acquisition: (1) Property acquisition; (2) Release of capital reserve funding (land acquisition); and (3) Application for county Forest Law entry. 5. Informational items/correspondence/updates/reports: (a) 2018 Annual Department Law Enforcement Report (Sheriff s Department) (attached); (b) Movies in the Park (Solon Springs Family Fun Days) (attached); (c) Upper St. Croix Forest Land Conservation Project (The Conservation Fund) (attached); (d) Extended timber sale contracts (attached); (e) 2018 Wisconsin County Forest Certification Audit Report (attached); (f) 2018 Public Land Timber Sale Report (attached); (g) 2018 Timber Sale Revenue Record (attached); (h) 2018 Town Severance Payment Record (attached); (i) 2018 Spring Logger s Discussion Forum; (j) March 5, 2019 Timber Sale reminder; and (k) WDNR County Forest liaison. 6. Future agenda items. 7. Adjournment. cc: Sue Sandvick County Board Supervisors WI DNR Terry Priem Shelley Nelson Ann Doucette Carolyn Pierce WCFA NOTE: Attachments to the agenda are available at the County Forestry Department for review or copying and at the Douglas County website at Action may be taken on any item listed on the agenda. The County of Douglas complies with the Americans with Disabilities Act of If you are in need of an accommodation to participate in the public meeting process, please contact the Douglas County Forestry Office at (715) by 4:00 p.m. on the day prior to the scheduled meeting. Douglas County will attempt to accommodate any request depending on the amount of notice received. Posted/Daily Telegram/Government Center/Courthouse: 2/20/2019 Name Date

2 FOREST, PARKS, AND RECREATION COMMITTEE MEETING Douglas County Board of Supervisors Monday, December 17, 2018, 9:30 a.m., Forestry Headquarters 9182 East Hughes Avenue, Solon Springs, Wisconsin Meeting called to order by Chair Liebaert. ROLL CALL: Present Mark Liebaert, Mary Lou Bergman, Nick Baker, Joseph Moen (left at 10:02 a.m. returned 10:55 a.m.), Steve Long. Others present Max Ericson Sr., Cody Kamrowski, Jon Harris, Candy Holm-Anderson, Craig Golembiewski, Mark Schroeder, Shelley Nelson, Jim Latvala, Cheryl Larson, Cheryl Westman, Committee Clerk. APPROVAL OF MINUTES: Motion by Moen, second Bergman, to approve the minutes from the October 23, 2018, timber sale meeting and October 29, 2018, regular meeting. Motion carried. Department Reports: Budget: Included with members packet. Anderson reviewed the budget for the time period ending October 31, Forest Management Operations: Golembiewski reported a lot of road work going on; crews busy working 17 active sales; 4 hauling. Oak Wilt detection occurred on Flat Lake Road near Towns of Gordon/Solon Springs (map distributed). The monitoring and controlling of future outbreaks discussed. American Bird Conservancy Grant update provided. Parks and Recreation: Schroeder reported working on FEMA project closures, providing requested information; grants; snowmobile and ski trail maintenance; and due to flood damage, portions of Saunders Grade Trail is closed. ACTION ITEMS/REFERRALS: Open and Approve Timber Sale Bids: Bids were opened and read aloud. Cheryl Larson recorded results, totaling approximately $167,000. Detailed results will be posted on the county s website by the end of the day tomorrow. ACTION: Motion by Bergman, second Long, to accept the high bids most advantageous to the county after they are checked for accuracy and qualifications. Motion carried Douglas County Outdoor Recreation Plan: Attached reviewed. Required every five years. ACTION (RESOLUTION): Motion by Bergman, second Long, to approve Douglas County Outdoor Recreation Plan, and forward to County Board. Motion carried unanimously Department Annual Work Plan: Attached reviewed. Required annually. Include previous year harvesting goals in next year s plan. ACTION (RESOLUTION): Motion by Long, second Bergman, to approve 2019 Department Annual Work Plan, and forward to County Board. Motion carried unanimously Annual WDNR Recreational Trail Grant Program Participation: Annual approval required by state for WDNR Recreational Trail Grant participation. Page 1 of 2 Forest, Parks, and Recreation Committee Meeting, December 17, 2018

3 ACTION (RESOLUTION): Motion by Bergman, second Baker, to approve participation in 2019 Annual WDNR Recreational Trail Grant Program, and forward to County Board. Motion carried unanimously. Village of Solon Springs Property Acquisition: Property Acquisition: Village of Solon Springs private landowner offering to sell to Douglas County 0.5 acres near Lucius Woods County Park. Map distributed. Removing old cabin structure and utilizing as vacant public property is short term goal. Potential long-term goal may entail partnership with the village or other entity to consider parking area development options. ACTION (RESOLUTION): Motion by Baker, second Bergman, to approve acquisition of property located in the Village of Solon Springs at an amount not to exceed $25,000, and forward to County Board. Motion carried unanimously. Release of Capital Reserve Funding (Land Acquisition): Requesting release of capital reserve funding in the amount of 25,000. ACTION (REFERRAL/RESOLUTION): Motion by Baker, second Bergman, to approve release of capital reserve funding (land acquisition) in an amount not to exceed $25,000, and refer to Administration Committee and County Board. Motion carried unanimously. INFORMATIONAL ITEMS/CORRESPONDENCE/UPDATES/REPORTS: Extended Timber Sale Contracts: Spreadsheet with updates to extended timber sale contracts reviewed. Upper St. Croix Forest Land Conservation Project (The Conservation Fund): One of the parcels proposed as match raised some concerns, so was removed and the grant application resubmitted to Joint Committee on Finance for passive review. Harris should hear whether there are any objections to the grant application this week and will provide update to committee at the next meeting. WDNR Wisconsin State Park System Award: Schroeder reported that Douglas County Forestry was awarded an exceptional partner plaque from WDNR. WDNR County Forest Liaison: Latvala reported working on assigned county timber sales and is on target to meet time standards goal for the fiscal year. Future Agenda Items: No January meeting. Next meeting is February 25, ADJOURNMENT: Motion by Baker, second Long, to adjourn. Motion carried. Meeting adjourned at 11:08 a.m. Submitted by, Cheryl Westman, Committee Clerk Page 2 of 2 Forest, Parks, and Recreation Committee Meeting, December 17, 2018

4 Douglas County, Wisconsin Forestry Department - Budget Summary Report Net Cost - Budget and Actual For the Year Ending December 31, Amended Budget % % 2017 YTD Actual Balance Actual Balance Actual Revenues Intergovernmental Revenues $ (328,275) $ (451,821) $ 123, % % $ (359,163) Licenses & Permits (2,000) (1,400) (600) 70.00% 30.00% (1,570) Public Charges For Services (3,460,343) (4,726,748) 1,266, % % (4,937,346) Intergovernmental Charges for Services (545) (3,272) 2, % % (1,621) Miscellaneous Revenues (31,998) (56,588) 24, % % (159,088) Other Finance (Sources) Uses 1,075,000 2,242,000 (1,167,000) % % 2,990,646 Total Revenues (2,748,161) (2,997,830) 249,669 (2,468,141) Expenditures Personnel Costs 1,137,929 1,098,070 39, % 3.50% 955,979 Contractual Services 446, ,524 (77,958) % % 363,472 Supplies & Expense 268, ,676 45, % 16.83% 198,386 Fixed Charges 451, ,581 43, % 9.72% 434,979 Grants & Contributions 8,143 6,685 1, % 17.90% 11,091 Department Allocation 68,100 87,606 (19,506) % % 56,235 Total Expenditures 2,381,132 2,348,141 32,991 2,020,141 Net Cost $ (367,029) $ (649,689) $ 282,660 $ (448,000)

5 Douglas County, Wisconsin Forestry Department - Budget Detail For the Year Ending December 31, Year Prior 2 Year Prior 1 Year Prior Current Year Current Year Actual Actual Actual Amended Actual Amount Amount Amount Budget Amount Revenues Intergovernmental Revenues $ (1,078,933) $ (340,988) $ (359,163) $ (328,275) $ (451,821) Licenses & Permits (2,345) $ (1,560) $ (1,570) (2,000) (1,400) Public Charges For Services/Supplies (2,016) $ (6,806) $ (2,369) (2,820) (5,800) Public Charges For Services/Park Revenues (39,995) $ (38,952) $ (43,912) (31,500) (40,716) Public Charges For Services/Timber Sales (3,856,788) $ (4,218,433) $ (4,885,801) (3,421,813) (4,644,643) Public Charges For Services/Permits and Copies (170,027) $ (41,434) $ (5,264) (4,210) (35,588) Intergovernmental Charges for Services (167) $ (5,437) $ (1,621) (545) (3,272) Miscellaneous Revenue (85,707) $ (175,871) $ (159,088) (31,998) (56,588) Other Finance (Sources) Uses 1,808,000 $ 2,323,410 $ 2,990,646 1,075,000 2,242,000 Total Revenues (3,427,978) (2,506,069) (2,468,141) (2,748,161) (2,997,830) Operating Expenses Personnel Costs 917, , ,979 1,137,929 1,098,070 Contractual Services Legal - 7,065 4,399 2,000 - Other Professional Services ,000 12,021 Electric 13,274 13,947 13,867 16,970 13,951 Natural Gas 6,142 4,732 4,723 7,500 5,704 Water and Sewer 6,765 7,415 7,090 7,200 6,040 Telephone 7,964 9,075 9,417 10,000 9,296 Maint. Agreement 8,541 11,997 9,252 13,600 8,865 Other Repair & Maint. 335, , , , ,201 Paper Service Cellular and Pager Service 906 3,266 3,748 3,700 4,303 Landfill Service 1, ,000 1, Environmental Services Other Outside Services 1,349 2, ,100 8,297 Total Contractual Services 382, , , , ,524 Supplies and Expense Postage 3,874 3,266 3,498 4,500 3,359 Office Supplies and Expense 4,136 5,110 3,624 4,500 4,425 Printing and Duplication 5,199 5,118 2,197 3,500 6,590 Other Computer Supplies 7,095 12,843 20,051 17,000 16,446 Publications and Subscriptions Membership Dues 14,692 15,362 16,753 17,000 17,741 Training and Seminars 5,320 3,167 1,820 7,000 4,347 Advertising 1,023 2,961 1,454 2, Licenses and Permits , Other Travel 1, ,200 1,482 Medical ,427 Clothing and Uniforms Other Operating Supplies 99, ,647 82, ,650 97,807 Gas and Fuel 33,147 26,701 28,079 40,000 37,141 Repair Parts and Maintanence 13,004 18,042 18,469 22,100 6,658 Road Supplies 38,063 16,724 17,566 21,000 25,183 Total Supplies and Expense 227, , , , ,676 Fixed Charges Insurance 20,451 25,008 28,536 29,910 24,329 Equipment 9,169 6,223 11,785 9,300 6,511 Depreciation/Amortization 300, , , , ,775 Bank Charges Sales Tax Expense 2,525 2,816 2,994 2,184 2,941 Property Tax Expense Total Fixed Charges 333, , , , ,581 Grants and Contributions Promotional 5,643 5,643 5,643 5,643 5,643 Other 2,100 2,239 5,448 2,500 1,042 Total Grants and Contributions 7,743 7,882 11,091 8,143 6,685 Department Allocations Machinery Operation 32,999 30,697 27,476 30,000 42,072 Other Inter-dept Allocation (2,002) 504 (7,293) 500 4,822 Data Processing Allocation 36,767 38,160 36,052 37,600 40,712 Total Department Allocation 67,764 69,361 56,235 68,100 87,606 Total Operating Expenses 1,934,880 1,995,960 2,020,141 2,381,132 2,348,141 Net Cost $ (1,493,098) $ (510,109) $ (448,000) $ (367,029) $ (649,689)

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8 Douglas County, Wisconsin Forestry Department - Budget Detail For the Month Ending January 31, Year Prior 2 Year Prior 1 Year Prior Current Year Current Year Actual Actual Actual Amended Actual Amount Amount Amount Budget Amount Revenues Intergovernmental Revenues $ (12,104) $ (21,280) $ (25,654) $ (341,050) $ - Licenses & Permits (110) $ (180) $ (120) (2,000) (200) Public Charges For Services/Supplies - $ (90) $ (30) (2,520) (90) Public Charges For Services/Park Revenues - $ (25) $ - (39,000) - Public Charges For Services/Timber Sales (277,409) $ (376,205) $ (489,427) (3,608,764) (398,402) Public Charges For Services/Permits and Copies (250) $ (500) $ - (2,720) (250) Intergovernmental Charges for Services - $ (176) $ Miscellaneous Revenue (45) $ (2,233) $ (8,530) (30,698) (4,075) Other Finance (Sources) Uses 71,500 $ 170,054 $ 128,333 1,646, ,210 Total Revenues (218,418) (230,635) (395,428) (2,380,252) (265,808) Operating Expenses Personnel Costs 67,848 76,933 81,633 1,193,475 93,497 Contractual Services Legal 863 4,399-2,000 - Other Professional Services Electric 2,176 1,193 1,098 18,970 1,134 Natural Gas 1,049 1,058 1,811 7, Water and Sewer ,200 - Telephone 1, ,000 1,301 Maint. Agreement 4,550 1,825 3,834 13,940 - Other Repair & Maint. 13,571 22,263 32, ,930 3,273 Paper Service Cellular and Pager Service , Landfill Service , Environmental Services Other Outside Services , Total Contractual Services 24,011 31,900 40, ,740 7,982 Supplies and Expense Postage ,500 1,533 Office Supplies and Expense , Printing and Duplication ,099 4,500 - Other Computer Supplies 12,611 10,362 4,746 11, Publications and Subscriptions Membership Dues 15,362 16,753 16,602 17,000 15,603 Training and Seminars , Advertising ,750 - Licenses and Permits , Other Travel ,500 - Medical ,200 - Clothing and Uniforms Other Operating Supplies 731 8,839 7, ,450 12,479 Gas and Fuel 1,027 1,455 1,783 40,000 2,161 Repair Parts and Maintanence 5, , Road Supplies ,000 - Total Supplies and Expense 35,529 39,016 35, ,272 34,941 Fixed Charges Insurance 2,108 2,225 2,500 29,925 - Equipment ,497 - Depreciation/Amortization 27,777 31,703 32, ,000 52,102 Bank Charges Sales Tax Expense , Property Tax Expense Total Fixed Charges 30,352 34,414 35, ,892 52,131 Grants and Contributions Promotional ,643 5,143 Other ,500 - Total Grants and Contributions ,143 5,143 Department Allocations Machinery Operation Other Inter-dept Allocation Data Processing Allocation 2,833 6,042 3,133 38,000 3,167 Total Department Allocation 2,833 6,050 3,133 38,730 3,167 Total Operating Expenses 160, , ,423 2,380, ,861 Net Cost $ (57,844) $ (42,321) $ (199,005) $ - $ (68,947)

9 Douglas County, Wisconsin Forestry Department - Budget Summary Report Net Cost - Budget and Actual For the Month Ending January 31, Amended Budget % % 2018 YTD Actual Balance Actual Balance Actual Revenues Intergovernmental Revenues $ (19,825) $ - $ (19,825) 0.00% % $ (25,654) Licenses & Permits (167) (200) % % (120) Public Charges For Services (302,584) (398,742) 96, % % (489,457) Intergovernmental Charges for Services % 0.00% - Miscellaneous Revenues (2,558) (4,075) 1, % % (8,530) Other Finance (Sources) Uses 137, ,210 (2) % 0.00% 128,333 Total Revenues (187,925) (265,808) 77,882 (395,428) Expenditures Personnel Costs 99,456 93,497 5, % 5.99% 81,633 Contractual Services 34,562 7,982 26, % 76.91% 40,346 Supplies & Expense 36,689 34,941 1, % 4.76% 35,977 Fixed Charges 39,324 52,131 (12,807) % % 35,334 Grants & Contributions 679 5,143 (4,464) % % - Department Allocation 3,228 3, % 1.87% 3,133 Total Expenditures 213, ,861 17, ,423 Net Cost $ 26,013 $ (68,947) $ 94,959 $ (199,005)

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18 DOUGLAS COUNTY FORESTRY DEPARTMENT FUND BALANCE RESERVES AS OF 12/31/18 R = RELEASE 12/31/ Reserve 2018 Reserve 12/31/2018 Column for Balance Used Additions Adjustments Subtotals Balance Internal Use Only Operating Budget Reserves: Miscellaneous park improvements 41,500 41,500 R Tree planting in parks 14, (14,000) - 15, Tree planting in parks - Park access road improvements 8, (8,000) - 8, Park access road improvements 1, Emerald Ash Borer trapping 1, Lk Minn pier Installation 15, Cabin raze - Anna Gene play area Bird Sanctuary Excess Revenues (cost center 61300) 34,465-12,555 47,020 R ( ) release $15k for clubhouse back porch repairs Additional Personnel (Under budget) 30,000 30,000 R Surveying 43,971-5,800 49,771 R ( ) Reforestation Reserve 92,170 92,170 ( ) Lucius Woods concert fee revenues 11,155 2,100 13,255 ( ) Emerald Ash Borer trapping 5,500 (5,500) - ( ) Additional deputy shift funding 5,000 - (5,000) - ( ) Computers 6,000 (6,000) - ( ) Contracted services and fuel expense savings ($40,500); allocate to: - Highway 35 approach removals 12,000 (6,500) (5,500) - - T1 semi air brake leak repair 1,500 (1,500) - - Gordon Dam Park hand pump 2,000 (2,000) - ( ) Total Operating Budget Reserves $ 235,761 $ (12,500) $ 50,455 $ - $ 273,716 Capital Budget Reserves: /2017 capital budget net savings to be used for CFR improvements 210, (210,115.00) - - Concrete apron on north side of office 6, (6,000.00) - - Lucius Woods Park electrical site expansion 15, (11,869.00) (3,131) - - Lucius Woods Park water site expansion 15, (6,694.00) (8,306) - - Mooney Dam Park water hookups/well/pump house 40, (41,065.00) 1, Lucius Woods Park new shower house (2017 & 2018) 45,403 (4,949) 75, , , Stateline Dam engineering/design/construction 123,287 (123,287) - - Park Creek Pond Dam engineering/design/construction (2016&2017) 329,210 (12,598) - 316, ,612 R Misc Building and Office Improvements 27,456 (27,456) - -County Forest Road Improvement 136, ,275 -Gordon Dam Water Well/Pump House/Hookups/Electrical 62,336 62, ,611 R CO -Misc Forestry Projects 37,828 37,828 R 20, Hancock Land Acq. Project 17, Gravel Crushing Capital Projects Upper St Croix Forest Land Acquisition 260, ,000 -LW Lower Restroom 34,216 34,216 -LW Paving Project 40,000 40, ,216 R CP Land Purchases 233,395-32, ,955 R ( ) release $100k for Hancock Project (re-release) Dam major repairs 45, ,422 ( ) Total Capital Budget Reserves $ 1,062,832 $ (416,577) $ 667,843 $ - $ 1,314,098 Total Reserves $ 1,298,593 $ (429,077) $ 718,298 $ - $ 1,587,814

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