Board of County Commissioners. FY Budget Workshop August 15, 2014

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1 Board of County Commissioners FY Budget Workshop August 15, 2014

3 FY PROPOSED FLOOR BUDGET SUMMARY 1) Fully funds all constitutional officer budget requests Current FY Proposed FY Sheriff $12,175,241 $12,720,473 Supervisor Of Elections 681, ,857 Property Appraiser 1,175,006 1,219,612 Clerk To Board 346, ,142 Tax Collector 750,000* 750,000* (* FEE OFFICER BUDGET BASED ON ACTUAL COLLECTIONS)

4 FY PROPOSED FLOOR BUDGET SUMMARY (Cont ) 2) Fully funds increases in Florida retirement system contribution rates as approved by the Florida legislature. Depending on retirement class, contribution rates increased from.35% to 10.22% -

5 FY PROPOSED FLOOR BUDGET SUMMARY (Cont ) 3) Provides for the continuation of a noncontributory employee health care plan

6 Recommended Health Insurance Plans Blue Options Plan A Plan C Plan D/E New Offering Deductible (CYD) Individual/Family $1,000 / $2,000 $1,500 / $4,500 $1,250 / $2,500 $2,500 / $5,000 Coinsurance In Network 20% 20% 20% 20% Out of Pocket Maximum Office Visit Rx Copays Individual/Family $2,000 / $6,000 $3,000 / $6,000 $5,000 / $5,000 $5,800 / $11,600 Preventive $0 $0 $0 $0 Primary Care $20 $25 CYD + 20% CYD + 20% Specialist CYD + 20% CYD + 20% CYD + 20% CYD + 20% Deductible CYD $0 CYD CYD Retail (30 day supply) Generic/Brand/Non-Preferred 40% $15 / $30 / $50 $15 / $30 / $50 $15 / $30 / $50 Mail Order (90 day supply) Not subject to CYD Generic/Brand/Non-Preferred $20 / $50 (all brand) $40 / $75 / $125 $40 / $75 / $125 $25 / $75 / $125 Hospital Inpatient $150 + CYD + 20% Option 1 - CYD + 20% CYD + 20% CYD + 20% Option 2 - CYD + 25% Outpatient CYD + 20% Option 1 - CYD + 20% CYD + 20% CYD + 20% Option 2 - CYD + 25% Emergency $50 + CYD + 20% CYD + 20% CYD + 20% CYD + 20%

7 Recommended Health Insurance Plans Costs Individual Plans Plan A Plan C Plan D New Offering Annual Premiums $ 8, $ 7, $ 6, $ 4, County's Portion $ 6, $ 6, $ 6, $ 6, Employee's Portion of Annual Premium $ 1, $ 1, $ - $(1,561.20) Amount Deducted Per 24 Pay Periods $ $ $ - $ (65.05) Current Amount of Deduction $ $ $ - N/A Increase Per Pay Period $ $ $ - N/A

8 Recommended Health Insurance Plans Costs Family Plans Plan A Plan C Plan D New Offering Annual Premiums $ 14, $ 14, $ 11, $ 8, County's Portion $ 6, $ 6, $ 6, $ 6, Employee's Portion of Annual Premium $ 8, $ 7, $ 5, $ 2, Amount Deducted Per 24 Pay Periods $ $ $ $ Current Amount of Deduction $ $ $ N/A Increase Per Pay Period $ $ $ N/A

9 Recommended Health Insurance Plans Costs Proposed floor budget contains $6,600 per employee for Life, Disability and Health Insurances. Life and Disability costs $ $6, available for Health Insurance

10 FY PROPOSED FLOOR BUDGET SUMMARY (Cont ) 4) Provides for the following pay adjustments A. All employees (excluding sheriff s office, property appraiser and tax collector) earning $41,000 per year or less - $1,000 COLA (prorated for part time) Total cost $334, (including match) (*NOTE* COLA is negotiable for employees covered by a Collective Bargaining Agreement)

11 FY PROPOSED FLOOR BUDGET SUMMARY (Cont ) B. Telecommunicators Identified as high turnover / high training cost issue Adjustments based on completion of required certifications Creates parity with competing agencies

13 FY PROPOSED FLOOR BUDGET SUMMARY (Cont ) C. Funds the Following Salary Adjustments and Stipends: $10,000 each annually for the Economic Development Director and Assistant County Manager (Negotiated at time of hire. To be paid upon successful completion of specific training / education scope of work)

14 FY PROPOSED FLOOR BUDGET SUMMARY (Cont ) C. Funds the Following Salary Adjustments and Stipends (Cont ): $15,000 (annual) stipend to the Assistant County Manager to provide services as Budget Director. (Request was made by Clerk of Court. Stipend in lieu of new FTE employee)

15 FY PROPOSED FLOOR BUDGET SUMMARY (Cont ) C. Funds the Following Salary Adjustments and Stipends (Cont ): $10,000 (annual stipend to the Web Developer to provide services for records custodian pertaining to grants. Request is noted in the management letter of the financial reports ending September 30, 2012 and September 30, Stipend in lieu of new FTE employee)

16 FY PROPOSED FLOOR BUDGET SUMMARY (Cont ) 5) Creates an Equipment Replacement Plan for technology ($125,000)

17 FY PROPOSED FLOOR BUDGET SUMMARY (Cont ) 6. Fully funds the operation of all three (3) branch libraries Requires the use of $538,429 in non reoccurring fund balance

18 FY BUDGET REQUESTS AUTHORIZED FOR FY The following items were requested for fiscal year funding. During the line item budget review it was determined that sufficient funding allocation within the requesting department existed to allow for purchasing this fiscal year. All items listed have been deemed necessary. Facilities New Truck $28,000 Landscape and Parks Roof Repair $ 5,000 Tractor $35,000 Landfill Roof Replacement $15,000 Garbage Drop Off Construction $25,000 Mosquito Control ULV Sprayer $ 5,000 Fuel Tank Replacement $21,584 Fire PRN Turnout Gear $21,000

19 REQUESTS IN EXCESS OF FLOOR BUDGET 1) Safety Manager Add Clerical Position $ 42,000 2) Emergency Communications replace CAD computers $ 12,000 replace chairs 6,126 replace batteries Eaton backup 10,738 replace 9 workstations CPU s 22,500 Upgrade Backup Center 14,626 (*NOTE*Safety Director requested to provide an equipment replacement plan for all equipment)

20 REQUESTS IN EXCESS OF FLOOR BUDGET (Cont ) 3) Public Works add two (2) positons MOT $ 57,600 additional Dump Truck (net of trade) 85,200 technology upgrades (7 units) 10,000 4) Addressing ESRI Conversion $205,860

21 REQUESTS IN EXCESS OF FLOOR BUDGET (Cont ) 5) Fire Staff Station 44 (Columbia City) $265,350 Station 44 Turnout Gear 21,000 Software Conversion Image Trend to Fire House 4,445 City of Lake City Hydrant Maintenance 35,000 Purchase Knox Box Systems ($2,024 each) 6,072 Replace 2004 Fire Truck 407,800 Replace 2005 Chief Command Vehicle 45,000 Generators (3 new station 40) 49,500 Workout/Gym Equipment 5,000

22 REQUESTS IN EXCESS OF FLOOR BUDGET (Cont ) 6) Central Communications Tower site appraisals $ 25,000 Replacement Vehicle 30,000 Update ADM/CSDM Servers 6,040 Spare Radio Console 17,798 Microwave Backhaul 8,924 Generators (Lulu/Columbia City) 37,000 Drive Test Software 9,800

23 REQUESTS IN EXCESS OF FLOOR BUDGET (Cont ) 7) County Extension Promote Secretary Specialist to Office Manager $ 6,900 County Extension Director (Stipend to match UF) 3,000 Horticulture Agent (Stipend to match UF) 1,800

24 REQUESTS IN EXCESS OF FLOOR BUDGET (Cont ) 8) Board of County Commissioners Promote Administrative Secretary to Human Resources Technician $ 4,745 Budget Director Salary 50,000 Grants Coordinator Salary 40,000

25 REQUESTS IN EXCESS OF FLOOR BUDGET (Cont ) 9) Economic Development Promote Office Manager to Administrative Assistant $ 15,250 Develop County Wide Newsletter 6,500 Newsletter Postage 8,200

26 REQUESTS IN EXCESS OF FLOOR BUDGET (Cont ) 10) Meridian Behavioral Healthcare (Current - $204,750, Requested - $297,883) $ 93,133 11) Suwannee Valley Transit Authority (Current - $24,492, Requested - $48,984) $ 24,492 12) Columbia County Historical Museum Building Repair $ 50,000 13) Columbia County Senior Services Operating Expense Increase $ 83,333

59 FLOOR BUGET STATUS FY

60 WHAT ABOUT FUNDING FOR THE FOLLOWING MAJOR PROJECTS? 1) Columbia County Detention Center Repair or Replacement 2) P25 (800 mhz) Communication System Funding will be based on a percentage of the FY fund balance. The percentage has not been determined. The amount of fund balance will not be known until the FY closeout is completed.

61 Board approval of the floor budget is requested. The first public hearing to adopt the FY budget is scheduled for: Monday, September 8, :30 P.M. School Board Administrative Complex

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