FRIDAY, DECEMBER 18, :30 AM

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1 AGENDA FINANCE COMMITTEE REGULAR MEETING FRIDAY, DECEMBER 18, :30 AM ADMINISTRATION CENTER - ROOM A W. MAIN STREET, PORT WASHINGTON, WI CALL TO ORDER Roll Call 2. PROPER NOTICE/ADOPTION OF AGENDA 3. PUBLIC COMMENTS/CORRESPONDENCE/COMMUNICATIONS 4. APPROVAL OF MINUTES a. November 20, CORPORATION COUNSEL DEPARTMENT REPORT Corporation Counsel Report 6. ACTION ITEMS a. Review/Approve Out of State Travel for 2016 as it relates to the Appointment of Transit Superintendent to WURTA Legislative Committee Chair b. Review/Approve Out of State Travel Request for Emergency Preparedness Coordinator to Attend 2016 Preparedness Summit, Dallas, Texas, April 19-22, 2016 c. Review/Approve Resolution - Increase of Revenue Public Health d. Review/Approve Request to Exceed Four-Percent Promotional Wage Increase - WIC Director e. Review/Approve Resolution - Amending the Ozaukee County Policy and Procedure Manual - Promotions f. Review/Approve Ordinance - Amending the Ozaukee County Code of Ordinances - Supervisory District 11 g. Review/Approve Wire Transfers #2376-#2386 and November Schedule of Vouchers 7. DISCUSSION ITEMS a. Health Department Merger Update b. Update on E. Barkwood Ct. Property, City of Mequon c. Update on Radio System 8. DEPARTMENT REPORTS a. County Clerk b. Human Resources c. Information Technology d. County Treasurer e. Finance 9. NEXT MEETING DATE January 28, ADJOURNMENT A quorum of members of committees or the full County Board of Ozaukee County may be in attendance at this meeting for purposes related to committee or board duties, however, no formal action will be taken by these committees or the board at this meeting. Persons with disabilities requiring accommodations for attendance at this meeting should contact the County Clerk s Office at , twenty-four (24) hours in advance of the meeting. Updated 12/11/2015 4:26 PM

2 Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: December 18, 2015 DEPARTMENT: Corporation Counsel DIRECTOR: Rhonda Gorden PREPARER: Beth Esselman Agenda Summary Corporation Counsel Report ATTACHMENTS: FinanceCommitteeCorp.Counsel.Dec.2015 (PDF) Packet Pg. 2

3 5.a Ozaukee County Committee Report General Fund Corporation Counsel For the Eleven Months Ending November 30, 2015 Profit and Loss Statement ACTUAL TO AMENDED BUDGET Current % Month YTD Amended Budget Budget Actual Actual Budget Balance YTD Revenues Intergovernmental Revenues 104, , , , % Public Charges for Services 408 3,183 4, % Other Revenue ,000 4, % Total Revenues $104,868 $351,031 $465,020 $113, % Expenditures Salaries 32, , ,156 58, % Fringe Benefits 14, , ,165 22, % Travel/Training 0 1,937 2, % Supplies 71 6,201 7, % Purchased Services ,326 21,500 10, % Interdepartment Charges 6,991 82,260 96,301 14, % Other Expenses 0 60, ,388 ********** Total Operating Expenditures $55,156 $706,628 $753,422 $46, % Capital Outlay Total Expenditures $55,156 $706,628 $753,422 $46, % Net Increase (Decrease) 49, , ,402 67, % E q u i t y: Attachment: FinanceCommitteeCorp.Counsel.Dec.2015 (3258 : Corporation Counsel Finance Report Dec. 2015) CommRpt Oversight Comm Recommended PnL Amended Bdgt 12/09/15 Packet Pg. 3

4 6.a Public Works Committee AGENDA INFORMATION SHEET AGENDA DATE: December 18, 2015 DEPARTMENT: Transit DIRECTOR: Bob Dreblow PREPARER: Jason Wittek Agenda Summary Review/Approve Appointment of Transit Superintendent to WURTA Legislative Committee Chair BACKGROUND INFORMATION: In September, Transit Superintendent was asked to serve as the Chair of the Wisconsin Urban & Rural Transit Association's (WURTA) Legislative Committee. WURTA is a non-profit advocacy group that is made up of primarily public transit agencies including 28 bus systems, 43 shared-ride taxi systems, and 24 affiliate members. Transit Services currently pays approximately $900 in membership dues. WURTA lobbies State & Federal government to help improve transit legislation and issues affecting Wisconsin transit systems. The Legislative Committee Chair is primarily involved with convening Legislative Committee meetings, drafting WURTA's annual Legislative Agenda, and assisting in coordinating materials for annual Washington, D.C. Fly-in, state budget hearings, and annual Legislative Day in Madison. ANALYSIS: Legislative Committee Chair position is an opportunity for Transit Superintendent to have influence on WURTA's legislative agenda for Ozaukee County, as well as stay more up to date on state and federal legislative impacts (see attached Legislative Agenda). Position requires trips to Madison four or five times per year for meetings, as well as air travel to Washington, D.C. twice per year in March and September on a Saturday thru a Wednesday. Travel to Washington, D.C. is paid for by WURTA. Travel to Madison would be paid out of Transit Services travel budget. FISCAL IMPACT: $500 Balance Current Year: Next Year s Estimated Cost: $500 FUNDING SOURCE: County Levy: $500 Non-County Levy: Indicate source: RECOMMENDED MOTION: Approve ATTACHMENTS: legagenda-2015 (PDF) Packet Pg. 4

5 6.a HISTORY: 11/19/15 Public Works Committee APPROVED AND FORWARDED RESULT: APPROVED AND FORWARDED [UNANIMOUS] Next: 12/18/2015 8:30 AM MOVER: S. Rishel, Supervisor District 14 SECONDER: D. Korinek, Supervisor District 13 AYES: EXCUSED: K. Geracie, L. Haeuser, D. Korinek, S. Rishel J. Slater Packet Pg. 5

6 LEGISLATIVE AGENDA a.a FEDERAL LEGISLATIVE PRIORITIES Shifting Demographics Drives Increased Transit Demand Federal transportation policy and investment must addresss changing demographics and an increased demand for public transportation. For the first time in our history, Americans are driving less. Both younger adults and a growing senior population are seeking alternatives to driving. Nearly half off America s 82 million baby boomers are over age 65 today and nearly 90% of them will be over age 65 by Seniors are retiring to areas that offer amenities like shopping, health care and social activities. They are continuing to work while living a more frugal lifestyle, which may not include car ownership. Their freedom to remain in their home, participate in the economy and stay active in the community will increasingly depend upon the availability of public transportation. Unlike older generations, our youngest adults, the 71 million born after 1980, are opting for transportation alternatives instead of driving. They like telecommuting, online shopping and real time transit technology and they are forgoing a driver s license, even after obtainingg employment. Whether it is increasing debt after college, stagnant wages, high cost of car ownership or concern for the environment, younger adults are increasingly depending upon public transportation. In the coming years, changing demographics will influence transportation needs throughout Wisconsin and the nation. If communities are to attract young professionals and retain our seniors, public transit is essential. Without adequate Federal funding resources, the emergingg transit demand will be unmet. Communities failing to address this demand willl be at risk of losing population, tax base and economic activity. It is for this reason that Federal investment in public transportation is of vital importance. Reauthorization of the Federal Surfacee Transportation Program The next reauthorization bill must be of longer term and provide adequate, sustainable funding to meet operating and capital needs for Wisconsin transit systems. Reauthorization of the Federal Surface transportation program is essential for maintaining a strong economy and enhancing mobility, independence and quality of life for all Americans. Changing demographics and increased demandd for public transit services must be key considerations in policy and funding deliberations. In order to plan, develop and maintain vital transit infrastructure in our communities, stable, long term Federal commitment and investment is critical. While MAP 21 was an innovative plan, its limited duration andd lack of sustainable funding sources provided little certainty for the future. For Wisconsin in particular, that uncertainty has been compounded by diminished transit funding levels under Map 21 overall. Wisconsin received $80.9 million in Federal transit aids in 2012 under SAFETEA LU, but just $78 million in 2013 under MAP 21 and just $80.5 million in It is simply not possible to maintain existing transit services or expand to meet growing demand at these reduced funding levels. Transit service cuts have diminished service availability and passenger fare Attachment: legagenda-2015 (3206 : Review/Approve Appointment of Transit Superintendent to WURTA Legislative Committee Chair) Packet Pg. 6

7 6.a.a increases have made services less affordable for transit riders. Additionally, Wisconsin s public transit systems are poorly positioned to meet the demographic challenges that lie ahead. It is imperative that the next Federal reauthorization provide increased levels of capital and operating funding for transit systems, backed by diverse, sustainable revenue sources to offset declining gas tax revenues. Moreover, transit funding formulas should be revised so that Wisconsin receives a more equitable share. Although Wisconsin accounts for 2% of the nation s population, it receives just 1% of the nation s transit funds. Transit Capital Investment Capital funds for Bus and Bus Related Facilities were reduced dramatically in Map 21. Wisconsin transit systems are in dire need of additional Federal capital investment. Adequate capital investment is central to preserving and renewing transit infrastructure and for maintaining safe, dependable, affordable service for our citizens. Prolonging the use of aging vehicles and facilities beyond a reasonable lifespan is costly and inefficient and it diverts limited operating funds from service delivery. Although Federal Fixed Guideway Modernization and Bus & Bus Facilities programs most benefit Wisconsin, MAP 21 diverted substantial funding from those programs to New Starts/Small Starts programs. Additionally, discretionary funds, which have financed the purchase of buses and bus related facilities in Wisconsin for many years, have been split into siloes and structured to promote new services or new technologies rather than preserve or replace existing assets. The impact for Wisconsin has been a sharp reduction in capital funding and a near crisis situation for fleet vehicle replacement. Under SAFETEA LU Wisconsin received an average annual allocation of $12 million in capital funding. Wisconsin now receives about $6.2 million under MAP 21 a decline of 47%. Correspondingly, the backlog of unmet capital needs has grown; the replacement of vital capital assets has become more critical; and planning for the future has become less certain. Targeted grant funds are worthwhile in promoting aspirational goals, but they should not displace funding for maintenance and replacement of basic capital needs. Without increased federal capital investment, Wisconsin transit systems cannot maintain existing services and facilities, nor can the demand for increased services be addressed. Identifying a means for increased access to capital funds for buses and bus related facilities is a critical priority. Economic and Community Development Legislation Federal economic or community development legislation must include funding to enhance the availability of public transportation. Public transit is an essential resource for workers to access jobs and for businesses to access workers. Investment in public transit promotes business expansion and economic growth worth more than the value of the initial investment. The American Public Transportation Association (APTA) estimates that for every $1 invested in public transportation, $4 in economic returns are generated. Public transit is poised to play a vital role as Wisconsin and the nation look for ways to create economic opportunities and get people back to work. Any legislation promoting economic or community development should include investment in pedestrian and transit infrastructure and expanded transit services. Attachment: legagenda-2015 (3206 : Review/Approve Appointment of Transit Superintendent to WURTA Legislative Committee Chair) Packet Pg. 7

8 6.a.a STATE LEGISLATIVE PRIORITIES Transit Operating Assistance Transit funding should be restored to historic levels and should continue to be drawn from the segregated transportation fund. For many years, public transit has been an important part of Wisconsin s multimodal transportation infrastructure and the State has maintained a strong commitment to fund public transit services. But in recent years, the State has significantly reduced transit investment and has shifted a greater share of transit operating cost to local municipalities. State imposed levy limits and reduced shared revenue payments have left municipalities with few options and transit service cuts and increased passenger fares have been the consequence. Reduced transit services have disproportionately impacted the working poor and middle class families, who rely on the basic mobility that transit provides to access employment and educational opportunities. Increased passenger fares have made transit services less affordable, especially for those who need them most. Although targeted State funds for paratransit services have mitigated the growing cost of paratransit programs, dramatic cuts in State transit operating aids have triggered cuts to bus services and paratransit services alike. The Wisconsin Transportation Finance and Policy Commission recommends the restoration of the $9.3 million cut from annual public transit funding as part of the biennial budget; the allocation of an additional $9.5 million annually to bring transit funding back to historic levels; and that transit assistance continue to be funded from the segregated Transportation Fund. Secretary of Transportation Mark Gottlieb s budget proposal includes a Supplemental Transit Expansion Program, which would provide $4,044,400 in and $16,177,600 thereafter in a continuing appropriation aimed at promoting increased transit availability and ridership. Each of these proposals serves to recognize the damaging impact of cuts to transit operating funds and the vital importance of restoring Wisconsin s transit investment to historic levels. Transit Capital Investment Program Create a State transit capital investment program to replace lost Federal capital funds, so that vital transit vehicles, facilities and equipment can be maintained and replaced. Adequate capital investment is necessary to preserve and renew transit infrastructure and to maintain safe, dependable, affordable services. The availability of Federal capital funds has declined in recent years, falling from $12 million under SAFETEA LU to just $6.2 million under MAP 21. The result is a significant backlog of unmet capital needs for Wisconsin Transit Systems. Particularly acute is the need to replace fleet vehicles. Failure to replace this funding and address these capital needs will result in the decay of transit infrastructure and the diversion of limited operating funds from service delivery. In order to avoid the deterioration of vital public transit services, the State of Wisconsin must provide transit capital assistance. WURTA supports the recommendations from the Wisconsin Transportation Finance and Policy Commission and Secretary of Transportation Mark Gottlieb to create a state transit capital program, funded at $15 million annually. Medicaid Non Emergency Medical Transportation (NEMT) Brokerage The State must reexamine its Medicaid non emergency medical transportation (NEMT) brokerage and consider alternative payment and service delivery models that better serve consumers and taxpayers. Non emergency medical transportation (NEMT) is a fundamental component of Wisconsin s overall transportation network, serving some of the most vulnerable citizens in our communities. Although Attachment: legagenda-2015 (3206 : Review/Approve Appointment of Transit Superintendent to WURTA Legislative Committee Chair) Packet Pg. 8

9 6.a.a coordination of NEMT services between public transit and human service providers would be consistent with Federal policy directives and may produce cost savings and operational efficiencies, the Wisconsin Department of Health Services (DHS) operates its Medicaid NEMT brokerage in isolation and the sole beneficiary of the taxpayer funded program seems to be the broker. The per capita payment model employed by DHS bases its payment to the broker on the number of enrollees in the program, rather than on services provided. In this model, the broker achieves financial gain when fewer rides are provided and this monetary incentive adversely affects transportation access for Medicaid clients. While per capita rates paid to the broker have steadily increased, the broker has established procedures that make it more difficult for users to access Medicaid transportation; shifted demand and cost to other programs and providers; displaced coordinated programs previously operated by counties; and forced some private transportation providers out of business entirely. The result is a collapsing human service transportation network with gaps in accessible services and an increased financial burden for underfunded public transportation systems, charities and local governments. The Medicaid NEMT brokerage per capita payment model should be abandoned in favor of a fee for service model that promotes cost savings without discouraging access to transportation services. Additionally, the program should be restructured to promote regional transportation coordination between public transit and human service providers, so that taxpayer funded resources can be shared and duplication of effort can be eliminated. Coordinating resources in providing and administering transportation services is good public policy and in the best interest of Wisconsin citizens. Regional Transit Authorities (RTAs) Approve regional transit authority (RTA) enabling legislation that would allow local residents to consider the creation of local or regional funding alternatives. For many years, municipalities in the Wisconsin have pooled their resources to provide transit services. Local funds, leveraged with State and federal sources have produced basic mobility for communities. By sharing resources and coordinating service delivery, efficiencies and cost savings have been gained to benefit taxpayers. The arrangement is an extraordinary example of inter municipal cooperation and it represents a significant investment in the local economy. For transit riders, this local partnership enables greater access to school, work, medical and other destinations that would otherwise be out of reach. Unfortunately, public transit services in Wisconsin are at risk. Municipalities have no alternative local funding sources with which to respond when State and/or Federal funding sources are reduced. State imposed levy limits leave municipalities with few options and transit service cuts and increased passenger fares have been the result. For those who rely on public transit to conduct their daily lives, restricted mobility, loss of economic opportunity, increased isolation and diminished quality of life is the consequence. The enactment of legislation that permits the creation of RTAs, financed by dedicated county or local sales taxes, would dramatically improve the financial condition of Wisconsin Transit systems. This same model is permitted in all other Midwestern states and is a key recommendation of the Wisconsin Transportation Finance and Policy Commission. RTAs could provide a predictable, dedicated funding source and remove transit costs from the property tax. RTAs could also help to stabilize transit services; preserve mobility for a growing senior population; and address the increasing demand for accessible transportation for citizens with disabilities. Without RTA enabling legislation, the future of public transit in Wisconsin will remain at risk. It is important to note that passing RTA enabling legislation will not create a tax or an RTA. It will simply provide residents the right to decide what they want the future of their public transit system to be and whether they want to tax themselves to pay for it. Attachment: legagenda-2015 (3206 : Review/Approve Appointment of Transit Superintendent to WURTA Legislative Committee Chair) Packet Pg. 9

10 6.b Health and Human Services Committee AGENDA INFORMATION SHEET AGENDA DATE: December 18, 2015 DEPARTMENT: Public Health DIRECTOR: Kirsten Johnson PREPARER: Kirsten Johnson Agenda Summary Review/Approve Out of State Travel Request for Emergency Preparedness Coordinator to Attend 2016 Preparedness Summit, Dallas, Texas, April 19-22, 2016 BACKGROUND INFORMATION: Every year an annual preparedness summit is hosted by the National Association of County and City Health Officials. The 2016 Preparedness Summit; Planning Today for Rebuilding Tomorrow: Resiliency and Recovery in the 21st Century, is being held in Dallas, Texas from April 19-22nd. WI Division of Public Health offers a select number of scholarships for local public health agencies to send preparedness staff to the summit. It is an excellent professional development opportunity for our staff and community preparedness activities. ANALYSIS: The Emergency Preparedness Coordinator was awarded a conference scholarship to attend the 2016 Preparedness Summit in The Public Health Director and Emergency Preparedness Coordinator are requesting approval of out of state travel to attend. FISCAL IMPACT: Conference scholarship covers registration, transportation (including mileage to and from airport, airport parking and transportation between airport to hotel, and hotel. Balance Current Year: Next Year s Estimated Cost: The scholarship is $ Additional costs: staff time and meals will be covered by preparedness grant dollars which are designated for travel. FUNDING SOURCE: County Levy: Non-County Levy: X Indicate source: CRI and PHEP through Department of Public Health Consolidated Contract RECOMMENDED MOTION: To approve the Public Health Director s recommendation to authorize the Emergency Preparedness Coordinator to attend the 2016 Preparedness Summit in Dallas, Texas. Packet Pg. 10

11 6.c RESOLUTION NO. (ID # 3272) INCREASE OF REVENUE PUBLIC HEALTH RESOLVED, by the Ozaukee County Board of Supervisors, that budgets be increased in the accounts as follows: Department / Program Account Number Account Name AMOUNT AMOUNT Public Health Expense Other Professional Services $4,500 Expense Regular Salaries/Wages 4,610 Expense Social Security Tax 285 Expense Medicare Tax 70 Expense Retirement 315 Expense Conferences/Meetings 955 Revenue St Aid - Medication $4,500 Collection Revenue St Aid - Prevention 6,235 Dated at Port Washington, Wisconsin, this 6th day of January SUMMARY: WI Department of Agriculture, Trade and Consumer Protection Clean Sweep Grant - $10,735. VOTE REQUIRED: Two-thirds of Members Elect FINANCE COMMITTEE Packet Pg. 11

12 6.c Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: December 18, 2015 DEPARTMENT: County Clerk DIRECTOR: Julie Winkelhorst PREPARER: Julie Winkelhorst Agenda Summary Increase of Revenue Public Health BACKGROUND INFORMATION: The purpose of the WI Department of Agriculture, Trade and Consumer Protection (DATCP) Clean Sweep Grant is to conduct a medication collection day in partnership with Concordia University and Starting Point of Ozaukee County. The purpose of the additional Prevention Grant funding is to begin preparation to pursue accreditation readiness. ANALYSIS: The DATCP funding provides the means to offer a medication collection day to Ozaukee County residents, for proper disposal of prescription and over-the-counter medications. The one day collection complements the collection efforts of the Ozaukee County Sheriff s Department and each municipality. It is intended to reduce the volume of prescription and overthe-counter medications that are collected on a daily basis by our law enforcement. The additional Prevention Grant funding provides the Health Department the ability to begin preparation to pursue accreditation readiness by updating policies and procedures and identifying the Departments strengths and opportunities for improvement and plans to address gaps. FISCAL IMPACT: $4,500 (DATCP); $6,235 (Prevention) FUNDING SOURCE: County Levy: Non-County Levy: X Indicate source: WI Dept of Agriculture, Trade and Consumer Protection & State Division of Public Health RECOMMENDED MOTION: Staff respectfully requests the Committee to accept the additional grant funding. Packet Pg. 12

13 6.d Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: December 18, 2015 DEPARTMENT: Administrator DIRECTOR: Tom Meaux PREPARER: Jason Dzwinel Agenda Summary Review/Approve Request to Exceed Four-Percent Promotional Wage Increase - WIC Director BACKGROUND INFORMATION: Section 4.03(8) of the Policy and Procedure Manual requires the following when an employee is promoted from a new position in the county with a higher paygrade: (8) Promotions: (a) (b) (c) (d) Promotions from within the service shall be encouraged where practicable. A promotion is defined as a change in pay grade. The pay rate new position must be higher than the current rate for the promoted employee s position. An employee being promoted may be paid at a rate which is 4% higher than their rate at the time of the promotion, 1. Except that an increase beyond 4% may be granted to pay the minimum rate of the new grade 2. Increases beyond 4% require Finance Committee approval The standard for initial employment as defined in Section 4.03(3) Wages of the Policy and Procedure Manual is as follows: (a) Initial Employment: 1. The minimum rate in the range shall be the entrance rate payable to any person first appointed to a job. 2. The County may allow a higher entrance rate of up to 2% per year of job related experience beyond the minimum rate. 3. Recruitment at any rate beyond the minimum rate requires the approval of the County Administrator. ANALYSIS: The Public Health Director is requesting that the newly appointed WIC (Women, Packet Pg. 13

14 6.d Infants, and Children) Director be placed at step 4 of pay grade 108. The WIC Nutritionist was promoted to the WIC Director position on November 30, The newly appointed WIC Director was initially hired in 2014 as a WIC Nutritionist and has proven herself to be an asset and leader in the department. She is replacing the WIC Supervisor in Washington County. The newly appointed WIC Director should be compensated for the leadership skills and responsibilities the Director expects of her. The newly appointed WIC Director will be overseeing a minimum of six staff members, and will be supervising two separate clinic sites on a daily basis. The newly appointed WIC Director s predecessor was compensated at an equivalent to pay grade 109, step 11. At the time of her departure she was making $16,000 more than we are offering the newly appointed WIC Director and was only overseeing one clinic site. In addition, The newly appointed WIC Director has a master degree to complement her Registered Dietician license. The newly appointed WIC Director should be compensated accordingly at a pay grade 108, step 4. FISCAL IMPACT: $4, annually FUNDING SOURCE: State of Wisconsin WIC Funding RECOMMENDED MOTION: Staff respectfully requests that the Committee approve the promotional rate for the newly appointed WIC Director at a pay grade 108, step 4. Packet Pg. 14

15 6.e RESOLUTION NO. (ID # 3267) AMENDING THE OZAUKEE COUNTY POLICY AND PROCEDURE MANUAL - PROMOTIONS NOW, THEREFORE, BE IT RESOLVED, that Section 4.03(8) of the Policy and Procedure Manual be amended to read: 4.03 TERMS AND CONDITIONS OF EMPLOYMENT (8) Promotions: (a) (b) (c) (d) Promotions from within the service shall be encouraged where practicable. A promotion is defined as a change in pay grade. The pay rate new position must be higher than the current rate for the promoted employee s position. An employee being promoted may be paid at a rate which is 4% higher than their rate at the time of the promotion, 1. Except that an increase beyond 4% may be granted to pay the minimum rate of the new grade 2. Increases beyond 4% require Finance Committee the approval of the County Administrator. Dated at Port Washington, Wisconsin, this 6th day of January SUMMARY: The resolution amends Section 4.03(8) of the Policy and Procedure Manual allowing the County Administrator to approve promotions at any point within the pay grade, which is consistent with current practice for new hires. VOTE REQUIRED: Majority FINANCE COMMITTEE Packet Pg. 15

16 6.e Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: December 18, 2015 DEPARTMENT: Administrator DIRECTOR: Tom Meaux PREPARER: Jason Dzwinel Agenda Summary Amending the Ozaukee County Policy and Procedure Manual - Promotions BACKGROUND INFORMATION: Resolution approved by the County Board on December 6, 2014 eliminated the requirement for Finance Committee approval for recruitments beyond 10% of the minimum pay rate of the position and allowed the County Administrator to approve recruitment at any step in the pay range. This proposed amendment would replicate the policy for initial recruitment of new employees for times when a promotion is made from within our current employee ranks. ANALYSIS: This proposed amendment is being requested to ensure consistency in policy. The initial analysis of the recruitment process estimated that upwards of $5,000 of staff and County Board time was required to move positions through the recruitment process. FISCAL IMPACT: None, the savings estimated are largely an opportunity cost. RECOMMENDED MOTION: Staff respectfully requests that the Committee approve the amendment to Section 4.03(8) of the Policy and Procedure Manual allowing the County Administrator to approve promotions at any point within the pay grade, which is consistent with current practice for new hires. Packet Pg. 16

17 6.f ORDINANCE NO. (ID # 3271) AMENDING THE OZAUKEE COUNTY CODE OF ORDINANCES - SUPERVISORY DISTRICT 11 An Ordinance amending Section 2.02 (1) of the Ozaukee County Code of Ordinances pertaining to Establishment of Supervisory Districts. The County Board of Supervisors of the County of Ozaukee does ordain that Section 2.02 (1) of the Ozaukee County Code of Ordinances be amended as follows: 2.02 ESTABLISHMENT OF SUPERVISORY DISTRICTS () The Board of Supervisors of Ozaukee County shall consist of 26 supervisors to be elected from supervisory districts which are hereby created, numbered, and described as follows: DISTRICT WARD DISTRICT NUMBER DISTRICT DESCRIPTION POPULATION POPULATION 11. Town of Cedarburg - Ward Town of Cedarburg - Ward Town of Cedarburg - Ward Town of Cedarburg - Ward Town of Cedarburg - Ward City of Cedarburg - Ward 9 5 3,2733,278 This Ordinance shall take effect upon enactment and publication. Dated at Port Washington, Wisconsin, this 6th day of January SUMMARY: Amending the County Code of Ordinances to reflect the creation of Ward 9 by the City of Cedarburg that was done November 26, VOTE REQUIRED: Majority FINANCE COMMITTEE Lee Schlenvogt CHAIRPERSON - COUNTY BOARD Packet Pg. 17

18 6.f Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: December 18, 2015 DEPARTMENT: County Clerk DIRECTOR: Julie Winkelhorst PREPARER: Julie Winkelhorst Agenda Summary Amending the Ozaukee County Code of Ordinances - Supervisory District 11 BACKGROUND INFORMATION: On November 26, 2012 the City of Cedarburg Common Council adopted an Ordinance annexing territory to the City of Cedarburg from the Town of Cedarburg. A new ward (Ward 9) had to be created because ward lines cannot cross Supervisory District lines as the closest ward was Ward 2, Supervisory District 17. In 2012, Ward 9 was created in the Statewide Voter Registration System and the county supervisory boundary on the map for Supervisory District 11 was established. The current population of the territory is five. ANALYSIS: This change to the Code of Ordinances will accurately affect the correct number of wards in County Supervisory District 11. FISCAL IMPACT: N/A FUNDING SOURCE: N/A RECOMMENDED MOTION: Approve the change to Supervisory District 11 in the County Code of Ordinances. Packet Pg. 18

19 6.g Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: December 18, 2015 DEPARTMENT: Finance DIRECTOR: Andrew Lamb PREPARER: Carla Phillips Agenda Summary Review/Approve Wire Transfers #2376-#2386 and November Schedule of Vouchers ATTACHMENTS: 2015 Dec Fin Comm-Wire Transfers # #2386 (PDF) Packet Pg. 19

20 6.g.a Wire Transfers Summary Sheet Finance Committee December 18, 2015 WT # Date Amount Paid To Purpose WT# /30/2015 $286, WRS /dsd Oct Contributions/wt#2376/dsd WT# /20/2015 $6, WI Dept of Revenue/dsd WT# /20/2015 $ WI Dept of Revenue/dsd Sales Tax Oct 2015/dsd Wage Attach/DOR Order/dsd WT# /23/2015 $256, IRS Federal payroll tax/cs WT# /15/2015 $44, WI Dept of Revenue/dsd State Payroll Taxes/dsd WT# /23/2015 $443, JP Morgan Chase/dsd Nov Credit Card/dsd WT# /15/2015 $89, Wi Dpt Rev Real Estate Transfer/cs WT# /8/2015 $16, Aegis Nov 2015 Wrks Comp/cs WT# /4/2015 $ Wi Dpt REv Emp PR Ded DOR Order/cs WT# /7/2015 $303, IRS Federal payroll tax/cs WT#2386 1/4/2016 $54, Wi Dpt Rev State Payroll Tax/cs Attachment: 2015 Dec Fin Comm-Wire Transfers # #2386 (3265 : WT SV) $1,501, Packet Pg. 20

21 7.a Health and Human Services Committee AGENDA INFORMATION SHEET AGENDA DATE: December 18, 2015 DEPARTMENT: DIRECTOR: PREPARER: Public Health Kirsten Johnson Kirsten Johnson Agenda Summary Health Department Merger Update Work in the past month has focused on aligning programs and policies and developing the structure of the new Board of Health. Attached are a draft of the new board of health, the new merged organizational chart, and a comprehensive list of services for both departments. ATTACHMENTS: Health Department Org Chart October 2015 DRAFT (PDF) Services and Programs Provided - Both Oz and Wash (PDF) Proposed Board of Health Members and Structure (PDF) Packet Pg. 21

22 WASHINGTON/OZAUKEE COUNTY ORGANIZATIONAL CHART HEALTH DEPARTMENT 7.a.a HEALTH EDUCATOR AMY KOZICKI HEALTH EDUCATOR MISSY LACY 1 FT 1 PT HEALTH EDUCATOR AMANDA WISTH 1 FT HEALTH EDUCATOR VACANT 1 PT Purple shared 50/50 between counties Green hired by Ozaukee, working in Washington Yellow will be hired by Ozaukee, working in Washington Red hired by Ozaukee, working in Ozaukee Blue hired by Washington, working in Washington NURSE MANAGER/ SITE SUPERVISOR DIANA NOACK EMERGENCY PREPAREDNESS COORDINATOR PATTY RUTH 1 PT PUBLIC HEALTH NURSE CARALEE JACQUE JEANNINE KITZEROW 2 FT PUBLIC HEALTH NURSE 1 FT JANE SCHULZ JOANNE VIESSELMANN 2 PT HEALTH OFFICER/ DIRECTOR KIRSTEN JOHNSON 1 FT NURSE MANAGER/ SITE SUPERVISOR JONI WHITEHOUSE 1 FT EMERGENCY PREPAREDNESS COORDINATOR RYAN BETANCUR 1 PT PUBLIC HEALTH NURSE BETH BELLIN DONNA GROTH LORI LOOF BARBARA STAVEN 4 FT PUBLIC HEALTH NURSE JANET ARNDT 1 ¾ T PUBLIC HEALTH NURSE VACANT 1 ¾ T BUSINESS MANAGER JANET SCHLOSSER 1 FT PROGRAM ASSISTANT MICHELLE LARGE 1 FT PROGRAM ASSISTANT MARILYN THORNELL PROGRAM ASSISTANT PROGRAM ASSISTANT 1 FT MARY BOEGEL 1 PT WENDY SCHWAB 1 PT ENVIRONMENTAL HEALTH SUPERVISOR PAULA MUGAN ENVIRONMENTAL HEALTH SPECIALIST KARA HENDERLIGHT 1 FT ENVIRONMENTAL HEALTH SPECIALIST DAN ZIEGLER 1 FT 1 FT ENVIRONMENTAL HEALTH SPECIALIST VACANT 1 PT WIC DIRECTOR VACANT WIC NUTRITIONIST 1 FT MISSY LACY 1 PT WIC PROGRAM ASSISTANT JANICE OPGENORTH 1 FT WIC PROGRAM ASSISTANT THERESA DEKKER 1 PT WIC DIETETIC TECHNICIAN BRENDA PATEL 1 PT WIC DIETETIC TECH POOL KIMBERLY SCHNABEL 1 LTD-PERM WIC PEER COUNSELOR SARAH OLLA 1 LTD-PERM Attachment: Health Department Org Chart October 2015 DRAFT (3252 : Health Department Merger Update) WIC HEALTH SCREENER CHRISTINE STEINMETZ Packet Pg. 1 PT 22

23 7.a.b Ozaukee County Public Health and Washington County Public Health Current Service Provision Communicable Disease Communicable Disease programs are mandated by the State, and similar protocols related to prevention, tracking and follow-up services are provided by each county. This includes: Communication with healthcare providers, facilities, laboratories and schools Surveillance Individual case management and follow-up Public education about prevention Serve as resource to provide notifications, alerts and guidelines Reporting to DHS Facilitate School Nurse Meeting Infant Hepatitis B surveillance Women, Infant and Children (WIC) ATOD screening and referral program Breastfeeding Support Maternal and Child Health Prevention Prenatal Care Coordination (PNCC) MCH Grant Objectives state driven, change annually o Breastfeeding Friendly Childcare Centers 2016 Car seats o Car Seat Checks o Car Seat Distribution Breastfeeding Lead Screening Fluoride Varnish Injury Prevention o Home Safety o Every 15 Minutes (WC only evidence not strong) o Bike Helmets o Safe Sleep (limited program) Coordination of INVEST (Ozaukee), Healthy People Project (Washington in development) o Obesity o Tobacco Attachment: Services and Programs Provided - Both Oz and Wash (3252 : Health Department Merger Update) Packet Pg. 23

24 7.a.b o Mental Health o Alcohol Abuse Coordination of the Heroin Task Force (Ozaukee only, Washington has one, run by non-profit) Facilitation of Criminal Justice Coordinating Council (CJCC) (Ozaukee Only) Child Death Review Team (Ozaukee only will broaden to Washington) Administrative Support Staff Reception/Intake Payroll/HR Billing Software management Reporting (fiscal, annual and program) Expense reports Data Entry Environmental Health TN Well Program Radon Program Human Health Hazard investigation Beach Monitoring Lead Surveillance Food Safety and Recreational Licensing Washington County only Preparedness Cities Readiness Initiative (CRI) Public Health Emergency Plan (PHEP) Ebola Planning Immunization Vaccines for Children (VFC) Immunization rate surveillance Database/WIR management Storage and handling inventory Flu clinics (Ozaukee only) Immigrant/Refugee population immunizations Attachment: Services and Programs Provided - Both Oz and Wash (3252 : Health Department Merger Update) Packet Pg. 24

25 7.a.c Washington Ozaukee Public Health Department Board of Health Members: Washington Representatives: County Board: Rick Gundrum, Washington County Board of Health, Chairperson County Board: Roman Schulties, Washington County Board of Health County Board: Robert Milich, Washington County Board of Health, Vice Chairperson Citizen Member: Doreen Buntrock, Washington County Board of Health Citizen Member: Cynthia Sieloff, Restaurant Owner Ozaukee Representatives: County Board: Karl Hertz, Ozaukee County Health and Human Services Committee Chairperson County Board: Citizen Member: Cathy Cero-Jaeger, MSN, RN, Clinical Assistant Professor, Concordia University Citizen Member: Beth Anderson, Ozaukee County Health and Human Services Committee Medical Director: Dr. Steven Zils, Aurora Out of Hospital Director for Ozaukee, Sheboygan and Washington Counties Terms, staggered, three year rotation (based on current term if a current BOH member) Tentative Dates: 3 rd Thursday of the month 8-9:30? January 19 th March 16 th May 18 th July 20 th September 21 st November 16 th Attachment: Proposed Board of Health Members and Structure (3252 : Health Department Merger Update) Packet Pg. 25

26 7.a.c Committee Member Initial Appointment Term Expiration Rick Gundrum 4/17/2012 4/17/2018 Robert Milich 5/8/2012 4/18/2017 Roman Schulteis 5/13/2014 4/18/2017 Doreen Buntrock 1/1/2016 1/1/2019 Cynthia Sieloff 5/8/2012 4/18/2017 Beth Anderson 4/15/2016 Karl Hertz 4/18/2016 Attachment: Proposed Board of Health Members and Structure (3252 : Health Department Merger Update) Packet Pg. 26

27 8.a Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: December 18, 2015 DEPARTMENT: County Clerk DIRECTOR: Julie Winkelhorst PREPARER: Julie Winkelhorst Agenda Summary County Clerk ATTACHMENTS: County Clerk Financials (PDF) Packet Pg. 27

28 8.a.a Attachment: County Clerk Financials (3276 : clerk report) Packet Pg. 28

29 8.b Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: December 18, 2015 DEPARTMENT: DIRECTOR: PREPARER: Human Resources Jason Dzwinel Jason Dzwinel Agenda Summary Human Resources Listed below is a brief recap of the previous month. Recruitment Items: APPLICATIONS CUTOFF RECEIVED DATE Deputy Clerk - Clerk of Courts 22 Open Part-Time (20 hrs/wk) The Jailer is responsible for the operation of the jail by performing such duties to include, but not be limited to: book and take fingerprints and photographs of persons brought to the jail, supervise inmates, keep written and computerized records, serve as court security as needed. Deputy Clerk - Clerk of Courts 38 12/9 Full-Time (40 hrs/wk) Handles the prosecution of criminal cases that merit prosecution. Assigned work can include cases in the areas of felony, misdemeanor, criminal traffic, civil traffic/forfeiture, property forfeiture, juvenile delinquency, wage claim Wellness Points Program: The 2016 Wellness Points Program has been launched! Additional information is appended to this report. ATTACHMENTS: HR Metrics (PDF) 2016 Wellness Points Letter (PDF) Incentive Points Program - Overview Document (PDF) 2016 Wellness Program FAQ Sheet (PDF) HR Financials (PDF) Packet Pg. 29

30 HEALTH INSURANCE METRICS 8.b.a 2013 Health Insurance Summary 2014 Health Insurance Summary 2015 Health Insurance Summary Premium Paid Claims Admin and Reinsurance Net Premium Paid Premium Paid Claims Admin and Reinsurance Net Premium Paid Premium Paid Claims Admin and Reinsurance Net Premium Paid Jan $586,808 $398,915 $43,329 $144,564 Jan $554,540 $873,486 $45,000 ($363,946) Jan $595,056 $545,273 $46,000 $3,783 Feb $590,241 $616,237 $44,071 ($70,067) Feb $548,772 $110,590 $45,000 $393,182 Feb $594,286 $522,947 $46,000 $25,339 Mar $589,129 $448,489 $43,700 $96,940 Mar $555,629 $600,112 $45,000 ($89,483) Mar $595,015 $707,981 $46,000 ($66,966) Apr $598,585 $466,761 $43,700 $88,124 Apr $557,834 $661,602 $45,000 ($148,768) Apr $591,591 $404,171 $46,000 $141,420 May $595,067 $347,385 $43,700 $203,982 May $560,680 $538,072 $45,000 ($22,392) May $590,060 $485,112 $46,000 $58,948 Jun $583,493 $427,621 $43,700 $112,172 Jun $566,270 $411,611 $45,000 $109,659 Jun $591,208 $676,984 $46,000 ($131,776) Jul $586,493 $508,545 $43,700 $34,248 Jul $564,225 $469,477 $45,000 $49,748 Jul $588,130 $392,199 $46,000 $149,931 Aug $580,793 $607,550 $43,700 ($70,457) Aug $554,380 $501,679 $45,000 $7,701 Aug $586,134 $349,851 $46,000 $190,283 Sep $580,409 $498,518 $43,700 $38,191 Sep $552,078 $457,780 $45,000 $49,298 Sep $584,054 $607,880 $46,000 ($69,826) Oct $580,493 $480,065 $43,700 $56,728 Oct $552,819 $486,611 $45,000 $21,208 Oct $592,910 $409,577 $46,000 $137,333 Nov $577,705 $336,224 $43,700 $197,781 Nov $556,519 $278,841 $45,000 $232,678 Nov $592,141 $373,048 $46,000 $173,093 Dec $554,540 $584,396 $43,700 ($73,556) Dec $596,919 $585,118 $45,000 ($33,199) Dec $0 TOTAL $7,003,756 $5,720,706 $524,400 $758,650 TOTAL $6,720,665 $5,974,979 $540,000 $205,686 TOTAL $6,500,585 $5,475,023 $506,000 $611,562 *Administrative Costs are included in premium paid and estimated at 5.65% $850,000 $750,000 $650,000 $550,000 $450,000 $350,000 $250,000 $150,000 Paid Claims (YTD) Attachment: HR Metrics (3269 : Human Resources Report December) $50,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2013 $398,915 $616,237 $448,489 $466,761 $347,385 $427,621 $508,545 $607,550 $498,518 $480,065 $336,224 $584, $873,486 $110,590 $600,112 $661,602 $538,072 $411,611 $469,477 $501,679 $457,780 $486,611 $278,841 $585, $545,273 $522,947 $707,981 $404,171 $485,112 $676,984 $392,199 $349,851 $607,880 $409,577 $373,048 Packet Pg. 30

31 WORKERS COMPENSATION METRICS 8.b.a MONTHLY PAID WORKERS COMP CLAIMS January $24,009 $7,916 February $21,908 $8,835 March $58,532 $13,607 April $17,990 $7,983 May $13,043 $18,181 June $13,521 $22,204 July $45,555 $14,359 August $20,220 $13,947 September $15,790 $13,946 October $7,586 $53,742 November $9,399 $16,720 December $24,754 TOTAL $272,307 $191,440 MONTHLY AVERAGE $22,692 $17,404 MONTHLY DAYS LOST January 13 9 February 13 - March April - 18 May - 7 June - 17 July - 15 August 1 21 September - 7 October - 27 November December 30 TOTAL MONTHLY AVERAGE Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec CLAIMS $24,009 $7,916 $21,908 $8,835 $58,532 $13,607 $17,990 $7,983 $13,043 $18,181 $13,521 $22,204 $45,555 $14,359 $20,220 $13,947 $15,790 $13,946 $7,586 $53,742 $9,399 $16,720 $24, DAYS LOST Attachment: HR Metrics (3269 : Human Resources Report December) Packet Pg. 31

32 OZ HEALTH CLINIC METRICS 8.b.a OZ HEALTH CLINIC VISITS Month # inc/dec Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov CHRONIC DISEASE BY DIAGNOSIS CHRONIC DISEASE BY DIAGNOSIS OZ HEALTH CLINIC VISITS Asthma Cholesterol 50 Diabetes Hypertension Attachment: HR Metrics (3269 : Human Resources Report December) 0 Asthma Cholesterol Diabetes Hypertension Packet Pg. 32

33 OVERTIME METRICS 8.b.a Month Highway Lasata Other Sheriff Grand Total Jan-14 $34,857 $28,443 $13,756 $76,511 $153,567 Feb-14 $50,097 $30,880 $9,856 $27,506 $118,339 Mar-14 $11,655 $19,196 $9,111 $29,541 $69,504 Apr-14 $4,910 $12,980 $7,734 $36,924 $62,547 May-14 $727 $17,072 $10,610 $38,753 $67,163 Jun-14 $2,225 $13,846 $10,462 $39,235 $65,768 Jul-14 $12,593 $22,165 $12,119 $40,559 $87,436 Aug-14 $5,308 $27,277 $21,226 $21,227 $75,038 Sep-14 $4,145 $23,007 $12,476 $27,968 $67,596 Oct-14 $3,847 $21,662 $14,619 $30,416 $70,544 Nov-14 $5,461 $19,325 $15,396 $51,975 $92,157 Dec-14 $16,337 $25,444 $12,499 $38,359 $92, TOTAL $83,596 $276,181 $130,417 $718,482 $1,208,676 Jan-15 $7,621 $39,324 $12,695 $58,917 $118,557 Feb-15 $9,525 $31,566 $9,350 $33,099 $83,540 Mar-15 $2,862 $27,717 $11,180 $38,937 $80,696 Apr-15 $1,758 $28,863 $11,833 $46,943 $89,397 May-15 $1,667 $40,001 $18,264 $41,551 $101,483 Jun-15 $3,684 $24,467 $14,837 $55,447 $98,435 Jul-15 $8,493 $32,862 $21,627 $72,905 $135,887 Aug-15 $3,857 $31,555 $18,751 $55,110 $109,273 Sep-15 $10,728 $32,105 $14,994 $42,778 $100,605 Oct-15 $2,246 $27,972 $17,573 $34,097 $81,888 Nov-15 $8,167 $28,900 $13,021 $25,528 $75,616 Dec-15 $ YTD $60,608 $345,332 $164,125 $505,312 $1,075, $130,363 $216,528 $121,970 $368,641 $837,502 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan OT PAID Feb Mar $118,557 $118,339 $83,540 $69,504 Apr $80,696 $62,547 0 May $89,397Jun $67,163 Jul $101,483 $65,768 Aug $98,435 Sep $87,436 Oct $75,038 Nov Dec$109,273 $67,596 Jan $100,605 Feb $70,544 $81,888 $92,157 $75,616 $92,639 $0 $153,567 $135, Attachment: HR Metrics (3269 : Human Resources Report December) Packet Pg. 33

34 8.b.b HUMAN RESOURCES OFFICE Jason Dzwinel, Assistant County Administrator Betty Klumb, Benefits Manager Wednesday, November 11, 2015 Dear Employee, The County is pleased to build on its commitment to employee wellness in 2016 by continuing to offer the $1,000/$500 wellness incentive payments to employees who are enrolled in the health insurance plans. Employee wellness is the primary area of focus for our health insurance benefits package. In 2016 the County will build upon and improve our wellness programming in an effort to help you and your families live healthier and happier lives. We cannot do it without your efforts and we are truly appreciative of all you have done to take an active role in you and your family s health. We have made significant strides over the past five-years in our wellness efforts, the costs of treating lifestyle based health conditions like, high blood pressure, high cholesterol and obesity have decreased and in turn allowed the county to reinvest in additional programming like the PopSpring Health Risk Assessments and the Oz Health clinic that were launched in We have three specific goals in our wellness programming: 1. Providing our members with knowledge and a toolbox to be healthy. 2. Identifying high and medium risk members and partnering with them to improve their health. 3. Continually improving our wellness programming to enhance future incentives. You may be surprised to know the following facts about our wellness programming that we learned from the 2015 Health Risk Assessment: 1. 70% of our members are currently engaged in our online wellness programming it is a great start, but we have room for improvement! 2. 21% of our members are responsible for 72% of the medical costs, nearly $6,000,000 of claims in Heart Health is the number one clinically identified health risk among our members in In most cases this lifestyle based aliment is preventable with treatment and lifestyle changes. Attachment: 2016 Wellness Points Letter (3269 : Human Resources Report December) Our goal will always be to improve your health by actively engaging you in wellness. To that end, the $1,000/$500 wellness incentive payments will require participation in the Wellness Points Program. Participation is simple, especially if you have previously enrolled in the PopSpring portal at The Wellness Points Program builds upon the previous Packet Pg. 34

35 8.b.b requirements for the incentive. To qualify for the wellness incentive employees and their spouses enrolled in the health insurance must meet the following requirements. 1. The employee and spouse must both individually complete the online Health Risk Assessment (HRA) and tobacco affidavit through the online PopSpring Wellness Portal before March 31, The employee and spouse must both individually complete a wellness screening at Oz Health or with your Physician (biometrics and labs height, weight, blood pressure, cholesterol and glucose) between January 1, 2016 and March 31, The Oz Health clinic has implemented a simple finger prick test for the required blood work in 2016, no needles required! 3. The employee and spouse must both individually complete your annual wellness physical at Oz Health or with your Physician between January 1, 2016 and December 31, The employee and spouse must both individually earn 150 points per quarter through PopSpring s Wellness Points Program. Two changes for 2016 include the requirement to have blood work done in the first quarter of 2016 and the Wellness Points Program. The Wellness Points Programming will be fully explained at the following training sessions with representatives of PopSpring and the County at the dates and times below. Earning points in the Wellness Points Program is simple. For example, participants who complete the HRA, tobacco affidavit and wellness screening in the first quarter, will have earned 150 points for the first quarter. Participants who have their annual physical will earn 25 points. Again, our only goal is to improve your health by actively engaging you in your personal wellness. The implementation of the Wellness Points Program will mean that the wellness incentive payments will not be paid until the program is complete in the last quarter of I realize that this is a significant change, but it is required to implement the program. Please make an effort to attend one of the informational sessions. We will continue to hold meetings through the first quarter of 2016 to ensure that every employee and spouse has the opportunity to understand the new requirements. Please feel free to attend any of the informational sessions and extend the invite to your spouses to join us. I look forward to the discussion of the Wellness Points Program, but more importantly I look forward to your participation. Attachment: 2016 Wellness Points Letter (3269 : Human Resources Report December) 121 W. Main Street, P. O. Box 994, Port Washington, WI Phone: (262) Metro: (262) Fax: (262) Metro Fax: (262) Packet Pg. 35

36 8.b.b 2016 WELLNESS PROGRAMMING INFORMATIONAL SESSIONS Friday, December 11, 2015 Wednesday, December 16, :00 AM Sheriff's Office Training Room 1:00 PM Lasata Classroom 11:00 AM Auditorium 2:45 PM Lasata Classroom 1:00 PM Lasata Classroom 2:45 PM Lasata Classroom Tuesday, December 15, 2015 Friday, January 8, :00 AM Highway Shop 6:45 AM Lasata Classroom 9:00 AM Auditorium 10:00 AM Auditorium 3:00 PM Sheriff's Office Training 1:30 PM 4:15 PM Be Well, Jason Dzwinel Human Resources Director Ozaukee County Room Sheriff's Office Training Room Jury Assembly Room 3:00 PM Sheriff's Office Training Room 4:15 PM Sheriff's Office Training Room Attachment: 2016 Wellness Points Letter (3269 : Human Resources Report December) 121 W. Main Street, P. O. Box 994, Port Washington, WI Phone: (262) Metro: (262) Fax: (262) Metro Fax: (262) Packet Pg. 36

37 PopSpring Wellness Incentive Points Program Overview 8.b.c Attachment: Incentive Points Program - Overview Document (3269 : Human Resources Report December) Packet Pg. 37

38 8.b.d Attachment: 2016 Wellness Program FAQ Sheet (3269 : Human Resources Report December) Packet Pg. 38

39 8.b.d Attachment: 2016 Wellness Program FAQ Sheet (3269 : Human Resources Report December) Packet Pg. 39

40 8.b.e Attachment: HR Financials (3269 : Human Resources Report December) Packet Pg. 40

41 8.c Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: December 18, 2015 DEPARTMENT: DIRECTOR: PREPARER: Information Technology Jason Dzwinel Jason Dzwinel Agenda Summary Information Technology Justice Center Tower: Groundbreaking planned has occurred, contractor is planning to pour concrete on Friday, December 11. Barring significant weather delays the tower construction should be complete in February of Radio Upgrade: Staff and Harris met to discuss the radio upgrade on October 6. Motorola made a presentation to the County on December 1. Staff will review both the approach and proposals internally, with an anticipated presentation to the Finance Committee in February or March to determine a direction on the upgrade. Microwave Connection to Fredonia Water Tower: Staff is completing an upgrade from the Justice Center to the Fredonia Water Tower and on to the Hawthorne Hills Golf Course. This upgraded connection will allow the IT Staff to connect the current phone system at the course to the county phone system using and over the air connection. It will also eliminate the separately supported system at the course and save approximately $5,000 annually. ATTACHMENTS: IT Financials (PDF) Communication Services Financials (PDF) Packet Pg. 41

42 8.c.a Ozaukee County Committee Report Internal Service Fund Highway Department For the Eleven Months Ending Monday, November 30, 2015 Profit and Loss Statement ACTUAL TO AMENDED BUDGET Current Month Actual 2015 YTD Actual 2015 Amended Budget Budget Balance % Budget YTD Revenues Taxes - $199,771 $199, % Intergovernmental Revenues $54,455 $96,929 $7,000 ($89,929) % Public Charges for Services - - $1,500 $1, % Intergovernmental Charges - $3,681,961 $3,054,918 ($627,043) % Interdepartmental Charges - $5,249,575 $6,002,825 $753, % Licenses & Permits $50 $2,670 $5,350 $2, % Other Revenue $8,352 $49,156 $10,000 ($39,156) % Total Revenues $62,857 $9,280,062 $9,281,364 $1, % Expenditures Salaries $192,885 $2,212,160 $2,806,948 $594, % Fringe Benefits $75,639 $847,308 $1,059,603 $212, % Travel/Training $87 $5,970 $15,700 $9, % Supplies $357,003 $6,136,391 $5,813,572 ($322,819) % Purchased Services $467,345 $2,475,845 $354,687 ($2,121,158) % Interdepartment Charges ($147,071) ($2,965,403) ($3,221,442) ($256,039) 92.05% Depreciation $76,020 $842,998 $911,000 $68, % Grants $1,462 $154,153 $100,000 ($54,153) % Other Expenses - $165,724 $231,364 $65, % Total Operating Expenditures $1,023,370 $9,875,146 $8,071,432 ($1,803,714) % Capital Outlay Equipment & Furniture - $919,429 $1,049,933 $130, % Buildings & Land - $325,759 $425,000 $99, % Total Capital Outlay - $1,245,188 $1,474,933 $229, % Total Expenditures $1,023,370 $11,120,334 $9,546,365 ($1,573,969) % Other Finance (Sources) - ($1,265,000) ($265,000) $1,000, % Other Finance Uses - $265,000 - ($265,000) 0.00% Net Other Financing Sources/Uses - ($1,000,000) ($265,000) $735, % Net Increase (Decrease) ($960,513) ($840,272) ($1) $840, % E q u i t y: Retained Earnings - ($12,925) - $12, % Attachment: IT Financials (3270 : Information Technology Department Report December) CommRpt Oversight Comm Recommended PnL Amended Bdgt 12/10/2015 Packet Pg. 42

43 8.c.b Ozaukee County Committee Report General Fund InformationTechnology-Radio Services For the Eleven Months Ending Monday, November 30, 2015 Profit and Loss Statement ACTUAL TO AMENDED BUDGET Current Month Actual 2015 YTD Actual 2015 Amended Budget Budget Balance % Budget YTD Revenues Other Revenue $4,743 $66,316 $80,000 $13, % Total Revenues $4,743 $66,316 $80,000 $13, % Expenditures Salaries $5,148 $58,603 $71,471 $12, % Fringe Benefits $761 $12,770 $19,032 $6, % Travel/Training - - $3,000 $3, % Supplies $14 $10,777 $50,600 $39, % Purchased Services $27,465 $232,345 $378,050 $145, % Interdepartment Charges $868 $12,048 $15,450 $3, % Other Expenses - $1,595 $1, % Total Operating Expenditures $34,256 $328,138 $539,198 $211, % Capital Outlay Equipment & Furniture - - $75,000 $75, % Total Capital Outlay - - $75,000 $75, % Total Expenditures $34,256 $328,138 $614,198 $286, % Other Finance (Sources) - ($50,000) ($50,000) % Net Other Financing Sources/Uses - ($50,000) ($50,000) % Net Increase (Decrease) ($29,513) ($211,822) ($484,198) ($272,376) 43.75% E q u i t y: Attachment: Communication Services Financials (3270 : Information Technology Department Report December) CommRpt Oversight Comm Recommended PnL Amended Bdgt 12/10/2015 Packet Pg. 43

44 8.d Finance Committee AGENDA INFORMATION SHEET AGENDA DATE: December 18, 2015 DEPARTMENT: Treasurer DIRECTOR: Karen Makoutz PREPARER: Carolyn Steen Agenda Summary County Treasurer ATTACHMENTS: Treasurer December Report (PDF) Packet Pg. 44

45 8.d.a Attachment: Treasurer December Report (3256 : Treasurer Report) Packet Pg. 45

46 8.d.a Attachment: Treasurer December Report (3256 : Treasurer Report) Packet Pg. 46

47 8.d.a Attachment: Treasurer December Report (3256 : Treasurer Report) Packet Pg. 47

48 8.d.a Attachment: Treasurer December Report (3256 : Treasurer Report) Packet Pg. 48

49 8.d.a SALES TAX INCOME SUB TOTAL COLLECTED (Jan-Sep) $ 5,784,511 $ 5,445,758 $ 5,102,632 $ 4,807,112 $ 4,587,261 TOTAL RECEIVED (Jan-Nov) $ 7,085,592 $ 6,689,134 $ 6,326,524 $ 5,886,763 $ 5,727,422 SALES TAX W/ACCRUALS (Jan-Dec) $ 7,393,657 $ 6,796,393 $ 6,543,023 $ 6,218,947 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $ SUB TOTAL COLLECTED (Jan-Sep) TOTAL RECEIVED (Jan-Nov) SALES TAX W/ACCRUALS (Jan-Dec) Page Attachment: Treasurer December Report (3256 : Treasurer Report) Page 5 Packet Pg. 49

50 Packet Pg. 50 Attachment: Treasurer December Report (3256 : Treasurer Report) 8.d.a

51 8.d.a OZAUKEE COUNTY ***TAX CERTIFICATE BALANCES*** JAN 2,313,323 2,070,908 1,812,986 1,525,588 1,135,705 FEB 2,145,990 1,908,228 1,764,175 1,410,714 1,083,252 MAR 1,761,423 1,727,613 1,716,917 1,300, ,697 APR 1,669,168 1,628,139 1,512,077 1,118, ,279 MAY 1,602,865 1,513,780 1,402,816 1,018, ,103 JUN 1,442,760 1,456,262 1,376, , ,060 JUL 1,353,358 1,412,057 1,195, , ,597 AUG 1,213,401 1,300,289 1,075, , ,204 TAX SALE 2,096,649 1,668,353 1,458,930 1,162, ,013 SEP 3,001,099 2,733,940 2,284,382 1,803,565 1,299,666 OCT 2,792,507 2,490,844 2,028,016 1,680,555 1,198,449 NOV 2,610,031 2,184,395 1,861,994 1,580,306 1,015,001 DEC 2,362,277 1,949,240 1,638,964 1,277,353 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000, Attachment: Treasurer December Report (3256 : Treasurer Report) $500,000 $- JAN FEB MAR APR MAY JUN JUL AUG TAX SALE SEP OCT NOV DEC Page 7 Packet Pg. 51