UNIVERSITY OF NORTH TEXAS. Friday, July 1, 2016 FULL VERSION

Transcription

1 UNIVERSITY OF NORTH TEXAS Friday, July 1, 2016 FULL VERSION

2 General Status Updates Hyperin (Oracle) Budgets Clsed Budget Planning is clsed fr FY17. Fr thse wh have Hyperin access, yur access is nw read-nly, and yu can lg in at any time t view yur budgets. The Budget Office is in the prcess f balancing the budget and crrecting any bvius issues. This may result in sme changes t yur budgets. Payrll Encumbrances Crrected! Issue: Encumbrances fr salary funding fr March and April were nt released after payments were psted. This caused payrll encumbrances t be verstated and net available fund balances t be understated. Payrll Drill Dwn Detail Nw Available! Issue: Payrll drill dwn detail was nt available. 2

3 Payrll Drilldwn Example The Payrll Jurnal ID is shwn in blue, indicating a hyperlink. 3

4 Payrll Drilldwn Example Upn clicking n the blue hyperlinked Jurnal ID number, payrll detail will appear. 4

5 Payrll Drilldwn Example The payrll detail is specific t the accunt selected. In this example, nly payrll detail fr wages is shwn. T view payrll detail fr all accunts at the same time (fr the particular jurnal #), press the blue play buttn at the tp f the payrll detail screen. 5

6 Payrll Drilldwn Example Yu will be directed t a new screen. Change the Accunt field t Accunt, then press Finish. 6

7 Payrll Drilldwn Example All payrll detail fr the particular jurnal entry, fr the particular Dept/Fund, will be reflected regardless f what accunt was used. Wages Staff 7

8 Payrll Reallcatins General Status Updates Reslutin ETA: August 31 Issue: Payrll reallcatins have nt ccurred. Other Payrll Related Csts (Fringe Benefits) Reslutin ETA: July 31 Issue: **This issue applies nly t fringes paid ut f Fund Cat 200 Fund r ut f Fund Cat 105 any Fund.** In 9.0, state-paid benefits were budgeted and expended frm a central institutinal pl, nt in individual departmental budgets. In 9.2, benefits expenses are charged against the departmental budget and then an equal budget amunt is transferred in frm a central pl t cver the charges. The transfers have nt ccurred since cnversin. Purchasing Drill Dwn Detail Reslutin ETA: August Issue: Purchasing, and Travel drill dwn detail is nt available. Once crrected, detail will be available dating back t March 1. 8

9 Nn-Spnsred Prject Reprting Reslutin ETA: August 31 Issue: Prject reprts fr nn-spnsred prjects are nt available. Nn-spnsred prjects are thse whse chartstrings cntain a PC Business Unit equal t NDISC, NFCAP, & NINTP. Duble Encumbrances Reslutin ETA: July 31 Issue: Prject expenses fr certain prjects are being reprted n department budgets. This is causing the fund balance fr affected departments t be understated. Autmated IDC Revenue Allcatins General Status Updates Reslutin ETA: Nt Available Issue: Autmated F&A/IDC Recvery Revenues which are suppsed t pst mnthly have nt been psting since cnversin. Once crrected, the fix will be applied retractively t 3/1. 9

10 Chartstring Wh s buying it? Chemistry ( ) Retail Dining Services ( ) Accunt What are yu buying? (Object f Expense) Salaries M&O Cpy Paper 10

11 FAQs What s the prcess fr changing an Org Dept Hlder? the Budget Office. Cpy the current Dept ID hlder n the request unless he/she has been terminated. Include the future hlder s name and emplyee ID number in the . If any functin/purpse/prgram/site can be used, why d budget errrs appear, and what shuld be dne? Thugh any functin, purpse, prgram, r site can be used, a budget must still be tied t it. T use a functin different than the ne that was assigned t yur chartstring, r t include a prgram, purpse, r site, then just the budget ffice. We will create a $0 budget t remve the budget errrs. 11

12 FAQs Multiple Dept IDs rlled int the same chartstring. Hw d I keep track f my mney? 1. Use accunts. **Recall accunt is nt synnymus with Dept ID. Refer t slide 10 fr an explanatin.** Yu can budget at the accunt level. There is n lnger a need t have a Dept ID fr salaries and a different ne fr M&O. Yu can budget fr these separate items using accunts. 2. Use ptinal chartfields. Need t budget $500 fr a cnventin? Use the Purpse chartfield when recrding the expense. Then, use the Department Transactin Detail reprt t track all expenses with that purpse. Nt sure what prgrams, purpses, and sites are available? G t: fit.untsystem.edu/ca > Where Can I see the New FaPs sectin > select the applicable chartfield t view the available cdes. Or click here: Prgram, Purpse, Site. 12

13 ABA Mve budget/funds Remit t Budget Office IDT Mve an expense/service Remit t Financial Reprting 13

14 ABA Transfer Funds r Mve Budget ABA & IDT Examples IDT Transfer a Specific Expense r Service Transfer M&O t Wages Transfer funds frm Chemistry t Bilgy Reduce budget in ne Org Dept and increase in anther Org Dept Mve PCard expenses frm ne chartstring t anther Mve the cst f backgrund checks frm ne Dept t anther Share cpier expense Remit t the Budget Office Remit t Financial Reprting 14

15 Fr Help With Cntact IDTs Financial Reprting - x FinancialReprting Accunt Questins Financial Reprting - UNT FINREP My FaPs Accunt Lk Up - my.unt.edu>reprts tab>financial Reprting sectin epros Prcurement - x bsc@untsystem.edu * The budget ffice can nly assist with errr messages that appear next t the budget check line. All ther errrs must be handled by Purchasing. epars Prcurement - x bsc@untsystem.edu epar Hurly Wrker Requests Career Center - x2105 ABAs Budget Office - x3231 Budget Errrs Budget Office - Budget.Office@unt.edu Chart String General Questins Chart String Request a Change t an existing Chart String Chart String Request a New Chart String Budget Office - x3231 My FaPs Department Lk Up - my.unt.edu>reprts tab>financial Reprting sectin Budget Office - Budget.Office@unt.edu *Include yur ratinale fr why yu believe the change is needed. Budget Office - Budget.Office@unt.edu *Attach the cmpleted 9.0 ABA frm. Please d nt cmplete the new ABA frm. Chart f Accunt Resurces fit.untsystem.edu, Lk here fr functin definitins. Payrll Jurnal Details Review yur epars, r Run EIS Query: myfs.unt.edu > Main Menu > Reprting Tls > Query > Query Viewer > Search fr BDC_PAYROLL_JRNL_DETAI > Run t HTML r Excel *The clumn in the query results labeled Line Descriptin is yur Emplyee ID 15