First Fridays with the Budget Office. April 6, 2018
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1 First Fridays with the Budget Office April 6, 2018
2 AGENDA Online ABAs Helpful Hints Cashiering Deposit Slip Update Hyperion Approver Stamps & Proxies ABA & IDT Refresher Budget Office Transitions Monthly Trainings
3 Online ABA Online ABA rollout complete Online ABAs are located in FSPD (EIS) Main Menu > Campus Self Service > Transfers (Budget & IDT) > ABA IDT Entry Request access via the Budget Website Support > ABA Access Request Processing Time is 2-5 days, assuming no errors
4 Helpful Hints & Demo Online ABA Recommend batching ABA requests by type and by approver Multiple ABAs may be submitted at once Consider submitting no more than 10 requests in one batch An error on any one line will cause the entire batch to be denied
5 Helpful Hints & Demo Online ABA When an ABA is denied, review the denial comments All ABAs must contain a function (unless related to a clean up) Click arrows to view additional information
6 Deposit Slips Effective 04/01 cashiering services is part of UNT Updated Deposit Slip! The description used here will (in time) appear in Cognos
7 Open March 21 April 30 Visit the 2019 Budget Planning tab on Budget Website for: o Hyperion Link o Training Guide Lab Dates o 04/11 (Wed) 1:00p - 3:00p GAB 550 o o o o Hyperion (Oracle) o Lab Dates o FAQs 04/12 (Thurs) 9:30a - 11:30a GAB 550A 04/18 (Wed) 1:00p - 3:00p ESSC 152 **CANCELLED** 04/18 (Wed) 9:00a 11a GAB 550A **NEW** 04/20 (Fri) 9:00a - 11:00a GAB 550A VP areas and Colleges may establish internal deadlines.
8 Approver Stamps Approver Stamps may not be used to authorize financial or official transactions. Proxies may be assigned to authorize transactions epro & ABA Proxy Designations UNT System Approver Proxy Request Form Approver Proxies are limited to 90 days. Proxies in excess of 90 days require Vice President Approval. Budget Website > Resources > Forms epar Proxy Designations HRPD > Manage Delegations > Create Delegation Request
9 ABA & IDT Refresher ABA IDT Move funds or budgets Move specific revenue or expense transactions Budget Office Financial Reporting
10 Examples ABA Transfer M&O to Wages Transfer funds from Org Dept to another Org Dept Reduce budget in one Org Dept and increase in another Org Dept IDT Move PCard expenses from one chartstring to another chartstring Move the cost of background checks from one Dept to another Share copier expense
11 Budgetary Chartstrings Fund Cat = 105, 120, 200 ABA Move Budget Remit to Budget Office IDT Move a specific expense/revenue Remit to Financial Reporting
12 Non Budgetary or Project IDT Move a specific expense/revenue ABA Move Funds
13 Budget Office Transitions Congratulations! Beverly Shuford Vice Chancellor for Administrative Services University of Alaska Anchorage Allesanda Griffitt Budget Officer UNT Center for Achievement and Lifelong Learning Cortney Watson Assistant Dean for Finance & Operations UNT TAMS & Honors College
14 Monthly Trainings Budget Basics Learn the fundamentals of the Chart of Accounts including chartfields, chartstring formation, and the differences between budgetary and non-budgetary chartstrings. Participants will learn the proper uses of the ABA, IDT, Chartfield Setup/Change forms, HRM-4s, epars, and Salary Savings. Wednesday, April 11th from 8:30AM 11:30AM in WH315
15 Monthly Trainings Cash Handling This required annual course is for all UNT employees who handle cash. Participants will gain a functional understanding of UNT s policies and the controls designed to safeguard cash. Thursday, April 12th from 10:00AM 11:00AM in WH221
16 Monthly Trainings Cognos Faculty Project Budgets Users will learn how to read NFCAP project ID reports at a high-level to view balances, and how to read reports at a granular level by drilling-down to view account balances and locate transactions. Tuesday, April 17 th from 9:00AM 11:00AM in GAB550A
17 Monthly Trainings Function Field Users will become familiar with each function classification to ensure chartstrings are appropriate and in compliance with state reporting requirements. Wednesday, April 18th from 2:00PM 4:00PM in WH117
18 Monthly Trainings Cognos Departmental Budgets Users will learn how to interpret departmental reports, view balances, and locate transactions. Thursday, April 19th from 9:00AM 11:00AM in GAB550A
19 Monthly Trainings Open Lab with the Budget Office Your opportunity to receive one-on-one assistance in all budget related areas including how to cover deficit lines, submit epars and ABAs, and how to manage your budgets! Come and go. Friday, April 20 th from 9:00AM 11:00AM in GAB550A
20 Monthly Trainings Budget Reconciler Users will discover best practices and strategies to reconcile budgets and to manage funds. Wednesday, April 24th from 2:00PM 4:00PM in WH113
21 Budget Website Ongoing Support Whom to Contact o Support>Whom To Contact o List of departmental contacts by issue (IDTs, ABAs, epros, epars, etc.) Announcements o Find out any new information you should be aware of that could affect your budget Training Materials o Training > Training Materials o List of all training documents Documents o Resources > Documents o List of Budget Management Help Documents
22 Thank You.
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