First Fridays with the Budget Office. April 7, 2017
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1 First Fridays with the Budget Office April 7, 2017
2 AGENDA Budget Updates Brenda Cates Cognos Enhancements Hyperion FY 18 Budget Hearings Cash Policy Updates General Announcements Upcoming Trainings Functions Jennifer Stevenson New Onboarding Tools Brandi Renton Survey Results Allen Clark
3 Announcements Cognos Reporting Enhancements Functions added to the Department Budget Summary Report Payroll Drill Down Detail for a particular employee added Payroll Detail Report added Invoice numbers added to voucher detail Account descriptions added back Sorting options added on the Transaction Detail Report Identifiers added to Requisitions (RQ), Purchase Orders (PO) and Vouchers (VO)
4 Announcements Hyperion Budget Planning Monday, 04/10 Hyperion Opens Your opportunity to clean up budgetary chartstrings and functions for 2018! Open Labs: 4/12 1PM-3PM ESSC 152 4/17 1:30PM-3:30PM ESSC 152 4/21 9AM-11AM GAB550 Friday, 04/28 Hyperion Closes **VPs may set earlier close dates for their areas**
5 Announcements FY 18 Budget Hearings 4/17 President s Cabinet and College Deans receive guidelines and workbook templates 5/1 Responses due back to Budget Office Week of 5/8 Budget Hearings held
6 Announcements Cash Handling Controls Policy Update Cash Control Training must be attended annually by any employee who has any involvement in the cash/check/credit card process Departments must maintain written cash handling procedures Cash must be secured in a safe affixed to a fixture (locked desk drawers are not within policy) Cash/Checks must be deposited within 3 business days
7 Announcements Pcards - up to date Facilities work/sales orders - up to date F&A Revenues - posted through February Other Payroll Related Costs - posted through March ABAs - Incorrectly completed ABAs are now being returned for corrections Procurement Category Tool - updated for D- Levels
8 Trainings Chart of Accounts Refresher 04/10, 2:00PM-3:30PM, CHEM 352 (UP17AC) One-time Chart of Accounts refresher offered by UNT System. Learn the mechanics of the COA, obtain more in-depth training on the individual chartfields, and receive tips for pairing those fields together to form chartstrings. Who should attend? New employees or those wanting to get a firm grasp of the COA. Budget Basics 04/19, 9:00AM - 11:30AM (UP17CA) Function Field 04/24, 2:00PM - 4:00PM (UP17CF) Cognos Reports Departmental Budgets - 04/11, 2:00PM - 4:00PM (UP17CR) Cognos Reports Project Budgets - 04/13, 9:00AM - 11:00AM (UP17CP) Budget Reconciler Tools 04/19, 2:00PM - 3:30PM (UP17BR) Open Lab with the Budget Office 04/21, 9:00AM - 11:00AM Cash Handling Training 04/12, 3:30PM - 4:30PM (UP17CH)
9 Functions Financial Reporting preparing a Function Guide for general campus use Budget Officers will have 1 week to review (4/10-4/14) and provide feedback Finalized version will be ed to all Cognos users and published Revenue and Expense actuals will be corrected
10 New Onboarding Tools Find where any new hire is in the onboarding process via the following new queries: Guide to Check Onboarding Status for a New Hire Find an individual new hire by EmplID Guide to Check Onboarding Status for a Group of New Hires Find all new hires across campus Visit UNT System s Onboarding Resources page for additional onboarding resources.
11 Survey Results Financial Transformation Efforts, Updates, and Improvement On a scale of 1 (Not Helpful) to 5 (Extremely helpful) how would you rank the overall quality of the current budget reports? Report First Survey Results 4 Week Update Department Budget Summary Project Budget Summary Budget Overview Report
12 Survey Results Financial Transformation Efforts, Updates, and Improvement On a scale of 1 (Not Helpful) to 5 (Extremely helpful) how would you rank the readability of the current budget reports? Report First Survey Results 4 Week Update Department Budget Summary Project Budget Summary Budget Overview Report
13 Survey Results Financial Transformation Efforts, Updates, and Improvement On a scale of 1 (Not Helpful) to 5 (Extremely helpful) how would you rank the overall information provided in the current budget reports? Report First Survey Results 4 Week Update Department Budget Summary Project Budget Summary Budget Overview Report
14 Survey Results Financial Transformation Efforts, Updates, and Improvement On a scale of 1 (Not Helpful) to 5 (Extremely helpful) how would you rank the overall accuracy of the current budget reports? Report First Survey Results 4 Week Update Department Budget Summary Project Budget Summary Budget Overview Report
15 Contact Information For Help With Contact IDTs Financial Reporting - x FRO_Cash&CampusAcctg@untsystem.edu Account Questions Financial Reporting - UNT FINREP epros Procurement - x bsc@untsystem.edu * The budget office can only assist with error messages that appear next to the budget check line. All other errors must be handled by Purchasing. epars Payroll - x bsc@untsystem.edu epar Hourly Worker Requests Career Center - x2105 ABAs Budget Office - x3233 Budget Errors Budget Office - Budget.Office@unt.edu Chart String General Questions Budget Office - x3233 Chart String Request a New Chart Field Budget Office - Complete the Chartfield Setup/Change Form and remit it to Hurley 102. Chart of Account Resources fit.untsystem.edu, Look here for Function definitions.
16 Thank You.
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