GUJARAT MINERAL DEVELOPMENT CORPORATION LIMITED WORK OF STONE PITCHING AND PIPE CULVERT ON KORAWADI RIVER AT LIGNITE MINES PANANDHRO

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1 GUJARAT MINERAL DEVELOPMENT CORPORATION LIMITED "Khanij Bhavan", 132 ft. Ring Road,University Ground, Vastrapur, AHMEDABAD PHONE :+ (079) , FAX : + (079) civil@gmdcltd.com TENDER NO. 16/LP/KORAVADI/2012 WORK OF STONE PITCHING AND PIPE CULVERT ON KORAWADI RIVER AT LIGNITE MINES PANANDHRO Tal; Lakhpat, Dist: Kutchh TECHNICAL BID PART- I GUJARAT MINERAL DEVELOPMENT CORPORATION LIMITED (A Govt. of Gujarat Enterprise) Khanij Bhavan, Near University Ground, 132 feet Ring Road, Vastrapur, Ahmedabad Phone : (079) , Fax No : (079) Website 1

2 GUJARAT MINERAL DEVELOPMENT CORPORATION LIMITED "Khanij Bhavan", 132 ft. Ring Road,University Ground, Vastrapur, AHMEDABAD PHONE :+ (079) , FAX : + (079) civil@gmdcltd.com INDEX Name of Work: Work of Stone Pitching and Pipe culvert on Korawadi river at lignite mines Panandhro.Tal: Lakhpat, Dist: Kutchh S.N. Chapter Title & Description Page Nos. Technical Bid Tender Notice Introduction I Instruction to The Bidders II Instruction to Bidders for Online Tendering III Check List Of Documents Enclosed With Tender 13 6 IV Criteria for Evaluation of Technical Bids (Form A & B ) V General Instructions to the Bidders VI General Terms & Conditions EMD details on renderer letterhead Prescribed Forms for undertakings/ declaration by bidder 12 Format for No Deviation sheet Technical Bid- Part II 2

3 e-tender NOTICE GMDC, invites Online e-tender from reputed contractors for, Work of Stone Pitching and Pipe culvert on Korawadi river at lignite mines Panandhro.Tal: Lakhpat, Dist: Kutchh 01 e-tender No 16/LP/KORAWADI/ Name Of Work / Job, Work of Stone Pitching and Pipe culvert on Korawadi river. 03 Location at lignite mines Panandhro.Tal: Lakhpat, Dist: Kutchh 04 Tender Fee [Non refundable] Rs. 900/- by D.D. DD should be of nationalized Bank or HDFC/IDBI/ICICI/AXIS Bank only in favour of GMDC Ltd, payable at Ahmedabad 05 Availability of tender On web site 06 Total Estimated Cost Rs. 14,23,489/-- 07 Earnest Money deposit Rs. 14,250/- By D.D. of Nationalised or HDFC/IDBI/ICICI/AXIS Bank only in favour of GMDC Ltd, payable at Ahmedabad and to be enclosed along with technical bid only, failing which tender will not be considered as a valid tender 08 Security Deposit 5 % of contract value (including EMD) in form of DD of nationalized bank or HDFC/IDBI/ICICI/AXIS Bank only in favour of GMDC Ltd, payable at Ahmedabad, to be submitted on issue of LOI. 3

4 09 Retention Money Retention money deposit will be deducted from RA 5 % of the value of the contract amount, which will be released after one month from completion of the work. 10 Work Completion Time. Four months 11 Last Date and time for On or up to hrs Downloading of Tender document 12 Last date and time for On line submission of tender DT: up to hrs 13 Last date for Submission of Dt: up to hrs. Tender fee, EMD and Supporting doc. for Tech. bid during office hours in person 14 Date and time for opening of Technical bid Dt: at Hrs 15 Validity of tender 180 Days 1. The Gujarat Mineral Development Corporation reserves the right to reject any or all the tenders or split the work between more than one bidders without assigning any reason thereof. 2. The bidders are required to quote the rate strictly as per the terms and conditions mentioned in the Tender document. The conditional tender will not be entertained and shall be liable for outright rejection. 3. bidder registered either in DGS & D, SSI, NSIC or in the Central/ State Govt. or Central / State Govt. undertaking is not exempted by this corporation for paying EMD, SD etc. As well as no price preferences over the quoted rate will be considered. 4. Bidders are requested to visit the site before quoting the tender. 5. Tender will be considered only of those parties having Provident Fund Number received from Regional Provident Fund Commissioner s office and permanent Account Number of Income Tax, service tax no. and qualified as per Pre qualification criteria/bid. 6. Tender documents are only available in Electronic form. The bidder should submit all the forms electronically only. 4

5 7. Bidders who wish to participate in this tender will have to register on Further bidders who wish to participate in online tenders will have to procure Digital Certificate as per information technology Act 2000 using which they can sign their electronic bids. Bidder can procure the same from (n) code solution- a division of GNFC Ltd, who are licensed Certifying Authority by Govt. of India and they will assist them in procuring the same at below mentioned address. Bidders who already have a valid Digital certificate need not procure a new Digital Certificate. (n) Code Solution A division of GNFC 301, GNFC Infotower, Bodakdev, Sarkhej- Gandhinagar highway, Ahmedabad Tel: /17/18 Toll Free Ext: 501, 512, 516, 517 Fax: = nprocure@gnvfc.net Mobile: , Manager (Civil) GUJARAT MINERAL DEVELOPMENT CORPORATION LTD. (A Govt. of Gujarat Enterprise) KHANIJ BHAVAN, 132 RING ROAD, UNIVERSITY GROUND VASTRAPUR, AHMEDABAD EPABX : EXTN. 1712, 1714, 1726 & 1725 TELE-FAX: (079) O 5

6 INTRODUCTION TENDER NO. 16/LP/KORAWADI/2012 The owner, M/s. Gujarat Mineral Development Corporation Limited, Ahmedabad (hereinafter referred to as Employer or Owner) invites e- tenders from experienced and financially sound contractor, who are in the field of civil construction work, in two bid system part I & II technical Bid/ PQ bid and Part II Price Bid, at Khanij Bhavan, 132 Ft Ring Road, Nr. University Ground, Vastrapur, Ahmedabad Name of Work : : Work of Stone Pitching and Pipe culvert on Korawadi river at lignite project, lignite mines, Panandhro.Tal: Lakhpat, Dist: Kutchh The estimated cost of proposed work is approximately Rs. 14,23,489/- including cost of all materials like cement,steel, man power, tools, tackles machineries, equipment,safety measures, mobilization etc to complete the work in all respect. In view of the above and to get resourceful and experienced agencies (Contractors or Bidders), it will be necessary to get them pre-qualified for the work under reference on the basis of the documents submitted by the contractors as asked by GMDC (Corporation). With a view to select a competent agency for the subject work under reference the Tender Documents are placed on (n) procure management system. The Tender Documents include Technical Bid / Prequalification Bid. Only the tenders of the tenderers who are qualified in the Technical Bid / Prequalification Bid will be considered for further evaluation. The tenderers (bidders) are requested to send all the required documents as mentioned in the Technical Bid / Prequalification Bid. If required, inspection visit will be made by client for job of similar nature of the work under reference. Decision of the GMDC Management regarding pre- qualification based on the documents furnished by the bidders contractors will be final and binding to all the bidders and no correspondence will be entertained from any of the bidders in this regard. 6

7 The Corporation reserves the right to reject any or all the Technical Bids for pre- qualification without assigning any reasons there of. The Corporation reserves the right to allot the work in parts to more than one agency whose Technical Bid is qualified for the work. All decision to award the work will be made by employer. The Engineer in charge or any other Officer authorized by the Corporation is entitled to ask the contractor to discontinue any work which does not meet the expected and/or specified standards. The selected tenderer will have to enter into an agreement with the Corporation on a stamp paper of Rs.100/- to be provided by the selected tenderer in the form approved by the Corporation covering all terms and conditions interalia that are advertised and stated in this tender form and those which may be agreed upon or modified by both parties during subsequent correspondence / discussions / negotiations. Dated Signature & Stamp of the Contractor 7

8 Chapter I INSTRUCTIONS TO THE BIDDERS Bidders are advised to read the instructions, evaluation norms and other terms and conditions described in these documents under different Chapters carefully before making their offer. In case of any doubt they may seek clarification from Manager (Civil) available at the head office of the corporation at Ahmedabad. THE TENDER & THE OFFER: It is a three-bid system. The bid is required to be submitted on line at by the date and time prescribed in the tender notice as under: Part I Preliminary Bid - To be submitted online about the details of Tender document fee and EMD. Part - II Technical Bid - Technical bid documents are to be submitted on line. However, the documents required to be submitted in support of experience, financial position, status of the bidder, machinery and equipment owned by the bidders etc. as well as tender fee and EMD in the desired form shall be placed in sealed cover super-scribed TECHNICAL BID, Tender No., and Name of work, should be submitted separately at Corporate Office, Ahmedabad before stipulated time. Part III Price-bid - To be submitted on line before the stipulated time. Opening of bids a. e-tendering procedure is explained in detail in Chapter II. b. Preliminary bids will be opened after verification of receipt of payment towards Tender document fee and EMD. The bidders will able to view it on their computers on date and time notified in tender notice. c. On verification of the supporting documents, technical qualification of the bidders will be assessed. The successful bidders will be communicated the date and time of on line opening of price bids by fax or telephone or . However, all the bidders will be able view the price bids online on their computers. 8

9 Corrigendum: Some times issue of Corrigendum may be necessary to clarify doubts raised or to make some corrections. All such corrigendum shall be displayed on web site only. The bidders are therefore advised to refer to this web site from time to time to keep them updated. 9

10 CHAPTER- II e- Tendering ( Online Tendering ) Instruction to Bidders Further details of this tender are as under 1.0 Particulars: Tender No. 16/LP/KORAWADI /2012 Work of Stone Pitching and Pipe culvert on Korawadi river at lignite project Panandhro.Tal: Lakhpat, Dist: Kutchh 2.0 Down loading of Tender Documents 2.1 Bid document will be available on web site up to date shown above 2.2 Bidders wishes to participate in this tender will have get them self registered on web site Digital Certificate 3.1 Bidders who wish to participate in on line tenders will have to procure / should have legally valid digital Certificate as per Information Technology act 2000 using which they can sign their electronic bids. Bidders can procure the same from any of the license certifying Authority of India or can contact (n) code solutions- a division of GNFC Ltd, who are licensed certifying Authority by Govt. Of India 3.2 All bids should be digitally signed, for details regarding digital signature certificate and related training involved the below mentioned address should be contacted (n) Code Solution A division of GNFC 301, GNFC Infotower, Bodakdev, Ahmedabad Tel: /17/18 Fax: = nprocure@gnvfc.net Mobile: , Bidders who already have a valid Digital certificate need not procure a new digital certificate. 4.0 On line Submission of Technical & Price Bid 4.1 Bidders can prepare & edit their offers number of times before tender submission date & time. After tender submission date & time, bidder can not edit their offer submitted in any case. No written or online request in this regard shall be granted. 4.2 Tenderer shall submit their offer, i.e Technical bid as well as Price bid in Electronic format on above mentioned website & date shown above after Digitally signing the same. 4.3 Offers submitted without digitally signed will not be accepted 4.4 Offers in physical form will not be accepted in any case 10

11 5.0 Submission of Tender Fees and other Documents 5.1 Bidder shall have to submit D D for Tender fee, EMD and other documents as mentioned above in physical form so as to reach on date shown above, during office hours to Manager(Civil), Civil Department, GMDC Limited Khanij Bhavan, 132 Ft ring road, Nr. University Ground, Vastrapur, Ahmedabad in person only. 5.2 Bidder has to submit the document as said in 5.1 above and no other condition in any form shall be considered at all, at the time of evaluation of the tender, i.e. the bidder shall have to submit unconditional offer without differing from any of the tender condition. 6.0 Opening of Tender 6.1 Opening of bid documents will be held on Date & time shown above in the office of GMDC Ltd, Manager(Civil), Civil Department, at Khanij Bhavan, 132 Ft ring road, Nr. University Ground, Vastrapur, Ahmedabad After successful completion of Technical Evaluation, price bid of only those bidders would be opened online who are found to be substantially responsive 7.0 Contacting Officer 7.1 Further details / clarification, if any required, will be available from Manager(Civil), GMDC Ltd,, Civil Department, at Khanij Bhavan, 132 Ft ring road, Nr. University Ground, Vastrapur, Ahmedabad Ph no In case bidder needs any clarification /assistance or if training required for participating in online tender, they can contact at following office (n) Code Solution A division of GNFC 301, GNFC Infotower, Bodakdev,Ahmedabad Tel: /17/18, Fax: = nprocure@gnvfc.net Mobile: ,

12 8.0 General Instructions: 8.1 The fees for on line tender document will not be refunded under any circumstances 8.2 EMD in the form specified in tender document only shall be accepted. 8.3 Tenders without Tender document fees, earnest money deposit (EMD) and which do not fulfils all or any of the condition or submitted in complete in any respect will be rejected. 8.4 Tenderer approved either by the Central/ State Govt. or Central / State Govt. undertaking is not exempted by this corporation for paying EMD, SD etc. 8.5 Conditional tender shall not be accepted. 8.6 This tender notice shall form a part of tender document 8.7 Tenderers are advised to read carefully the Instruction for Tenderer and :eligibility criteria contained in the tender document s 8.8 The Internet site address for E-Tender is Free training camp for bidders will be organized on every Saturday between 1.0 to 5.00 p.m. at (n) code solution, A division of GNFC, 301, GNFC Infotower, Bodakdev, Ahmedabad Bidders are requested to take the benefit of the same The Corporation reserves the right to reject any or all the tenders or split the work between more than one bidders without assigning any reason thereof Tenderer is requested to quote rates as per the terms and conditions mentioned in the Tender Document Part I and Part II. Tender submitted for part items will not be considered and will be rejected Tenderer has to do this work strictly according to the drawings and specifications provided by GMDC and which together with general conditions, technical specifications, bills of quantities and contract agreement, will be called Documents of Contract 8.13 The selected Tenderer shall enter in to an agreement with the corporation, on a stamp paper of Rs. 100/- which will be provided by the selected Tenderer, in the form approved by the corporation covering all terms and conditions. 12

13 CHAPTER III Check List Of Documents Enclosed With Tender Sr. No. Particulars Declaration (Strike out whichever is not applicable) 1 Check list of documents in the prescribed proforma, Yes / No 2. Earnest Money deposit paid for the value as indicated in Notice Inviting Tender, Yes / No 3. Formats enclosed-dully filled in and signed along with all required enclosures, complete as per Instruction to bidder 4 Documents /details as per Status of the Bidder, with documentary proof Yes / No 13

14 Criteria for evaluation of Technical bid CHAPTER - IV Following details are requested to be furnished with documents to qualified in Prequalification bid for the tendered work: Status of the Bidder FORM- A Sr no Item Details 01 Name and address of Company. 02 Phone no, Mobile No Fax No E mail ID, Website 03 Name Of Concern Person 04 Whether Proprietorship /partnership/ Pvt ltd / Limited co or any other 05 Documentary Evidence for Sr no 4 to be attached. 06 Technical qualification and experience of the proprietor or partners and leading technical employees of the firm with detailed Biodata. 07 List of persons involved in providing comprehensive services with their qualification experience and designation 08 Number of years of experience in construction field. 09 Income tax PAN Registration No Copy [Copy to be enclosed] 10 Registration Certificate as per statutory requirement under contract labour laws (If you have for the work executed of any type issued by Authority submitted) 11 Whether enlisted as approved Contractor with GOG / Public Under taking /SEB / others if so please furnish details and copy of certificate in separate sheet. Yes/ No Yes/ No 14

15 12 Tax No. details. VAT [State Sales Tax] No Central Sales Tax C.S.T No Service Tax No. 13 Provident Fund Registration Number Copy attached 14 Indicated details of Arbitrations/legal proceeding in last ten years. 15 Penalty Clause - Accepted Yes/ No Yes/No Penalty for the work delayed /non completion/ non performance of the works will be imposed as mentioned in Technical bid-i 16 Prices/Charges- Accepted Yes/No Prices / charges should be firm and fixed. Quoted price included all man power, required material,cement, steel, scaffolding,tools,tackles, safety measures, PF contribution,, all taxes, service tax, VAT, cess etc.. No price increase will be allowed during tenure of contract due to any reason. 17 Payment Terms Accepted Yes/No 18 I. T. and other taxes Deduction.- Yes/No Agree Taxes will be deducted as per prevailing Government rules from the monthly bill 19 Validity of offer Accepted Yes/ No 20 Work completion period as per price Yes/ No schedule- accepted 21 Deviation sheet attached Yes/ No Deviation sheet to be attached by the bidder mentioning any deviation in technical & commercial. If there is no deviation then with,no deviation sheet,submitted on letter head of the bidders 22 Declaration sheet - Attached Declaration in prescribed format on letter head of the bidder 15

16 FORM- B Sr no Item Details 01 Latest copy of [ not issued earlier than one year) solvency certificate for amount not less than Rs.4.0 lacs of any Nationalised or IDBI/ICICI/HDFC/AXIS Bank only. Name of Bankers Full Address: Phone Nos. Fax No. 02 Turnover / profit during last three years certified by charted Accountant Bidder should have minimum annual turn over of Rs. 25 lac for any one year of last five years. Year Turn over In Rs. Profit after Tax in Rs 03 Registration Certificate Copy with minimum D class in Buildings Category in the state of Gujarat or equivalent class in other state or CPWD (Copy attached) Yes/No 04 Name of the company for whom work carried out during last five years with copy of orders and Minimum one single value of work Rs. satisfactory job completion year during the last five years. certificates. Sr no Name Of Client /Nature of work Work Order No Date of commence ment and date of completion satisfactory work completion certificates of clients/ Work orders, having 6.0 lacs in single Value. In Rs. 16

17 05 Details of Equipment /Machinery related to above work, available with your firm or at your work site mentioned and certified on your letter head. 1. Mixer machine 2. Vibrator 3. Cube moulds 4. Levels 5. Centering and shuttering materials 6 Other machineries & equipment required for the work. All above information submitted are true the best of our knowledge Note: 1) Decision of the Management regarding the technical qualification is final and binding to the tenderer and no correspondence will be entertained in this regards there after. 2) It is desirable to furnish all information with necessary documents. 17

18 RTGS DETAILS BIDDERS ARE REQUESTED TO SUBMIT RTGS/ECS DETAILS AS PER FORMAT ON LETETRHEAD ALONG WITH TECHNICAL BID Name of the Party & Address PAN Number Name of Bank & address Accountant Number Type of Account IFS code of the Bank MICR Code of the Bank 18

19 CHAPTER - VI SPECIAL NOTES. Note : The bidder should note that special clauses brought out in this chapter VI of Special Notes will hold good and govern the contract. In case, if similar condition/clauses elsewhere in tender document complied conflict with the clause of this chapter, the clauses mentioned in this chapter will prevail and Govern the contract. 1. Any conditional Tender will not be entertained and will be rejected. 2. Bidders are advised to visit the site to study the actual working conditions, before submitting its offer. 3. Successful Tenderer is required to insure the whole work and their personnel under Workman Compensation Act against any accident, minor and major injuries arising out of the work situation. GMDC will not pay any charges against the same. 4. The successful Tenderer shall have to start the work within period of 15 days from the date of Letter of Intent. In case of non-compliance with the above condition, the action may be taken. 5. The contract shall be item rate contract. The rate quoted is inclusive of all labour and material required for the Job. 6. Tenderers are expected to quote competitive and workable rates. 7. The Scope of work under this Tender is providing and laying /fixing the materials. In the event of missing of above phrase in the description of schedule of quantities will not mean that materials will be supplied by GMDC and Tenderer has to deploy only laborers for completing the work. 8. Quantity mentioned in schedule of quantities against each item is only for guidance to quote the rate and no claim will be entertained on either increase or decrease in the quantity. 9. You have to make your own arrangement for water and electricity for construction work. If it is supplied by GMDC at one point only, then charges will be recovered at the rate of 1 % and 0.5 % of the work value, for water and electricity respectively. 19

20 10. No escalation in price / rate will be allowed on any ground. Even if there is a delay in completion of the work due to client, then extension in time limit may be granted with an explicit understanding that no price escalation will be paid. However, in any case no claim is entitled for idle machinery and man power. 11. No extra item/ Additional work would be executed without getting the approval. If there may be any extra work, contractor have to brought to the notice to GMDC well in advance with expected cost of execution. 12. In absence of detailed specifications, the work should be carried out based on either relevant IS code and /or fair engineering practice. 13. No mobilization advance shall be given by GMDC for this contract. 14. Rates quoted shall be inclusive of all current taxes/duties, service tax, sales tax, PROFESSIONAL TAX, turn over tax, VAT and Cess, Royalti and levies and all other charges and rates to complete the work. No separate changes will be paid on this account. If the rates of current taxes, sales tax, service tax, VAT etc undergo any revision during contractual completion date, the same shall be allowed as statutory variation. However, if any variation take place after contractual date of completion, the same shall not be allowed, even if delayed are accepted by bidder. No statutory variation shall be admitted, if current taxes, sales tax /duties, sales tax, service tax, VAT etc. become payable because of exceeding the prescribed limit for turn over of the tenderers after the date of offer. 15. Successful Tenderer will have to submit three copies of detailed bar chart in the manner as per the Performa issued by the client, for timely completion of the work 16. Tenderer is required to submit a copy of PF registration number received from RPFC office along with the tender, failing which the tenderer will be rejected summarily. RA bill must be submitted along with the names of the laborers employed for the work, salaries / payment made to them, PF code No., amount of P.F. deducted from the salary made to the labours and employer s contribution amount deposited in RPFC office till the previous month duly certified by project office, failing which no payment will be made for the RA bill submitted by the Contractor. 17. The Tenderer will have to submit NO DEMAND CERTIFICATE along with the final bill of the work, as per the Performa given. 18. Successful Tenderer is supposed to enter in to an agreement with the corporation on an appropriate stamp paper ( to be provided by the contractor) after accepting the Letter of Intent. 20

21 19. The quoted rates should hold good for working as per drawings related from time to time. 20. In overall interest of work and for better co-ordination Engineers in charge may ask the contractor to stop the work for time being for which no compensation will be paid. 21. You will abide by the provision of labour laws, contract labour regulations and Abolition act (contract Act-37 of 1970) pertaining to the employment of the labour and shall get your self register with regional provident fund commissioner and infirm the corporation about the registration number by submitting the copy of the number allotted to you by RPFC. You have to submit the copy of labour license from the competent authority for the subject work. 22. Contractor shall be responsible for and shall pay any compensation to your workman payable under the workman s compensation Act, 1923(VII of 1923) for injuries, cause to the Workman. If such compensation is paid by GMDC as principal under sub-section(1) of section 12 of the said act on behalf of the contractor. It shall be recovered by GMDC from you under section (2) of the said section. You shall pay such amount of compensation on demand, failing which same will be recovered from your running bills. 23. Contractor has to submit month wise labour payment record duly certified by GMDC labour welfare officer /HR dept, along with RA bill, failing which no payment will be made for the respective RA bill. 24. Roads, passages, approach at work site should be kept clean all the time..material/machineries should be stack/ kept in proper manner so it should not obstruct day to day vehicular traffic. 25. The contractor has to produce bill of the materials use in the execution if ask for by the client or consultant. 26. Bidders has to erect the Board, mentioning work details at work site at his own cost. 27. The tenderer will have to submit Royalty Clearance Certificate received from District C.G.M. Office along with the final bill of the work. 21

22 CHAPTER VII General Terms And Conditions Of Tender: Note : The bidder should note that special clauses brought out in this chapter VII of General Terms and Condition of Tender will hold good and govern the contract. In case, if similar condition/clauses elsewhere in tender document complied conflict with the clause of this chapter, the clauses mentioned in this chapter will prevail and Govern the contract 1) Prices: Prices quoted by the tenderer should be firm and no price increase will be allowed to the tenderer during the supply period. 2) Payment Terms and Running Bills: Invoice/ Bill should be sent in duplicate. [Please mention our LOI/Work Order no in the invoice without fail]. Original invoice, Measurement Sheet Materials Test Certificates if any should be sent to project with a copy to head office for reference. The payment procedure will be carried out on original copy only. MODE OF PAYMENT OF RUNNING BILLS: The contractor will submit running bill with required all documents for the work executed for the minimum value of Rs. 4.0 lacs. Each running bill shall be accompanied with detailed measurement sheets duly certified by the Engineer In charge or authorized person of GMDC and Consultant. Payments shall be released for the work executed in all respects as per BOQ, drawings and specifications RA bill will be paid at 75 % of the amount payable after applicable recovery under this contract by Engineer in Charge /general Manager(Proj) at the Project office. Balance 25 % amount of running Bills become payable at HO, after deduction as per following and after approval from management within 30 working days from the date of receipt of the bill at HO, after deducting there from A Payment made from Project office. B Retention money deposit will be deducted from RA 5 % of the value of the bill amount. 22

23 C D Income Tax, Turn over tax etc. as per the provisions of respective act from time to time. Security deposit at 5 % of the contract value exceed than tendered value. E. Income tax inclusive of surcharge at the prevailing rate from time to time shall be deducted from the running account bills. F G H I Works contract tax / sales tax TDS, prevailing from time to time as per rule shall be deducted from the running account bills. Cost of any services provided by GMDC and/or material supplied by the GMDC. RA bill must be submitted along with the names of the employee labours employed for the work, salaries/payment made to them, PF code No.,amount of P.F. deducted from the salary made to the labours and employer s contribution amount deposited in RPFC against each and copy of challans for the amount deposited in RPFC office till the previous month duly certified by project office, failing which no payment will be made for the RA bill submitted by the Contractor. Other deduction either statutory or other work reason, if any. 3) Earnest Money Deposit.(EMD) / Security Deposit (SD) / Retention Money a) The tender must accompany Earnest money deposit of Rs. 14,250/-- only by demand Draft of Nationalised Bank OR HDFC/ICICI/AXIS/IDBI Bank only or the amount as stated above in favour of Gujarat Mineral Development Corporation Limited, payable at Ahmedabad. Cheque or Bank Guarantee will not be accepted. b) Earnest money deposit paid as above will be refunded to unsuccessful tenderer only after finalizing of tender. c) Successful tenderer has to pay full amount of Security 5% of the contract value including EMD by Demand draft of Nationalised Bank/IDBI/HDFC/AXIS/ICICI within 7 days from the date of issue of LOI. Payment against the work as well as detail work order will be issued only after submission of Security Deposit. If you fail to pay security deposit within7 days from the date of LOI, necessary action may be taken and EMD paid by you shall be forfeited. d) Earnest Money Security deposit and Retention Money will not bear any interest. 23

24 e) If successful tenderer does not pay security deposit and does not commence work as per tender / LOI/ Work Order E.M.D. paid will be liable to be forfeited by the corporation. f) Security deposit paid by the successful tenderer shall be liable to be forfeited by the corporation, if he does not able to carry out the work in accordance with the terms and condition of the tender / LOI/Purchase Order/ Work Order. This will not also prejudice that Corporation will complete the work at your risk and cost. g) Tender received without E.M.D. Will be outright rejected. h) No relaxation on EMD/SD for any small-scale industry shall be considered. i) Security deposit will be refunded with in three months after the completion of defect liability period of Twelve Months from the date of completion of work, on demand by Contractor. j) Retention money deposit will be deducted from RA 5 % of the bill value, which will be released after one month from completion of work. 4) Work Completion time Schedule. Work Completion time is the essence of the contract and if Completion of Work not made as stipulated or contractor abunded the work then corporation shall be at liberty to execute the work at contractor s risk and cost and if thereby any extra expenditure is involved, the same shall be debited to tenderer s account, If corporation is unable to execute and complete the work from alternate source in time and if corporation suffers any consequential loss, tenderer will have to bear the same. Corporation in that case will forfeit the security deposit and will also have the right to recover the claim against party for damage incurred. 5) Validity. Validity of the tender should be for 180 days from the date of opening the Price Bid and if required by the corporation, the tenderer will have to extend the validity for a further period of 30 days. 6) Taxes / VAT/Service Tax. Taxes should be stated as applicable. All the rates quoted by the Tenderer must be inclusive of all taxes and duties applicable like, Royalty, Octroi, transportation, labour, sales tax, Service Tax,Cess, Professional Tax, turn over tax, loading, unloading at site TDS: TDS will be deducted from bill amount as per the prevailing Govt. Rules & regulations. 24

25 7) Work Completion time Penalty. The subject work should be completed with in Four months. If work is not completed as per work completion time penalty will be 0.1 % of work value per day from the date of delaying the said work up to the maximum 10 % of work value. This will not absolve the contractor from the responsibility of getting the balance work done by client at his risk and cost through any other contractor. 8) Loss and Damages: Any loss or damages or deterioration of the material in transits shall be at the cost of the contractor. It shall be at the discretion of the corporation to reject, damaged or spoiled material, if so noticed. During the work, if any property of client damaged than book value/ repair cost + 20 % of same should be recovered from contractor. 9) Insurance: All insurance required for the work like Transits, manpower, material, insurance of the consignment/ are to be provided by the tenderer and in their scope. 10) Approval: For the subject tendered work, GMDC decision for acceptance or rejection of the Quality Of work will be final and binding on you. 11) Defect Liability Period. : The subject work should have defects liability period of 12 Months from the date of completion of work. 12) The corporation also reserves right to amend, alter, increase or decrease the scope of work and payment will be made accordingly. 13) If tender submitted in contravention of the terms and conditions stated herein will not be considered. 14) In case of any dispute or difference of opinion in the interpretation of any of the terms and conditions of this tender, the decision of the Managing Director of Corporation shall be final and binding to all. 15) The courts at Ahmedabad in Gujarat state only will have jurisdiction to deal with and decide any legal dispute or contravention between the parties hereto. 25

26 16) Statutory Obligations:- I. That the Bidder shall obtain licence under the Bombay Shops and Establishment Act and it shall pay wages and benefits in accordance with the applicable laws and shall not pay less than as notified by the Government Authorities from time to time and shall maintain the employment records as required under applicable laws. II. That the Bidder shall get his own Licence under Contract Labour (Regulation and Abolition) Act, it shall be binding to get the same renewed from time to time and shall maintain all the records as per the act. III. That the Bidder shall be responsible to enroll his employees, deduct, add and deposit in the relevant accounts the contributions as required under the Employees State Insurance Act, 1952 and the Employees Provident Funds and Miscellaneous Provisions Act 1952 and any other enactment's covered under the various applicable labour laws as well as maintain all books of records for the staff and employees deputed by it for this contract such as required under any laws applicable. The Bidder shall also furnish a copy of such statements as documentary proof to the GMDC. IV. That if the Bidder is not covered under the Employees State Insurance Act, 1952 then it shall be the duty of the Bidder to take appropriate insurance cover under the Workmen Compensation Act and take Group Personal Accident Policy for all the employees deputed at the premises of the First Part. V. The Bidder has to issue to the employee's Identity card with their photos and shall also maintain relevant register. VI. That the Bidder shall give leave/holiday to its workforce as per the provisions of labour laws applicable. VII. That the Bidder would comply with all applicable laws and maintain all such necessary records as necessitated under such enactment's. VII. In case were the contract period is over or the contract is terminated by either party the Second Part shall employ the personnel deployed by it at other place. In case the workmen recruited by the GMDC is not provided work at any other place and are discharged then all the eligible workmen shall be paid retrenchment compensation, gratuity, bonus, earned leave and other benefits payable under the labour laws. 26

27 On Tenderer s Letter Head From: Ref: Date: To Managing Director Gujarat Mineral Development Corporation Limited [A Government Of Gujarat Enterprise] Khanij Bhavan, Nr. University Ground, 132 Ft. Ring Road Vastrapur Ahmedabad Sub: Earnest Money Deposit Against TENDER No. 16/LP/KORAWADI/2012 Dear Sir, With reference to above and as per terms and conditions of tender we are sending Herewith D.D. / Pay Order NO Dated Of [Name Of Bank and Branch] Payable at Ahmedabad for Rs. 14,250/--being the amount of E.M.D. Kindly acknowledge the stamp receipt. Thanking You Yours Faithfully [Name and Signature] 27

28 On Tenderer s Letter Head D E C L A R A T I O N I From: Ref: Date: To Managing Director Gujarat Mineral Development Corporation Limited [A Government Of Gujarat Enterprise] Khanij Bhavan, Nr. University Ground, 132 Ft. Ring Road Vastrapur Ahmedabad Sub: Declaration. Ref: TENDER No. TENDER No. 16/LP/KORAWADI/2012 Work of Stone Pitching and Pipe culvert on Korawadi river at lignite project Panandhro.Tal: Lakhpat, Dist: Kutchh Development of entrance area of SKV Nagar at Panandhro, Tal: Lakhpat, Dist: Kutchh Dear Sir, I / We have carefully gone through and clearly understood the tender notice tender terms and conditions and tendered to execute and satisfactorily complete the whole work strictly in accordance with the said Tender. I/We hereby solemnly declare that none of Our Partners Jointly or Severally or Our Firm / Company / Associates company have not been Black Listed by the Central Government or any State Government or It s Undertaking. I/We hereby further declare that, if the above Declaration is found untrue, G.M.D.C. Ltd., shall be entitled to take any action against us severally and or individually or our firm / Company, In this regard in any manner that may deemed fit by G.M.D.C. Thanking You Yours Faithfully [Name and Signature & Stamp] 28

29 DECLARATION II On Tenderer s Letter Head FROM: Date: To, Managing Director Gujarat Mineral Development Corporation Limited [A Government Of Gujarat Enterprise] Khanij Bhavan, Nr. University Ground, 132 Ft. Ring Road Vastrapur, Ahmedabad SUB: TENDER No. TENDER No. TENDER No. 16/LP/KORAWADI /2012 Work of Stone Pitching and Pipe culvert on Korawadi river at lignite project Panandhro.Tal: Lakhpat, Dist: Kutchh Dear Sir, I/we having carefully gone through and clearly understood the preface, Tender notice, details to be furnished along with technical bid, plans, specifications and conditions of contract for the above mentioned work, do hereby Tender to execute and complete the whole work strictly in accordance with the said plans and specifications and conditions of contract at the rates set out in the priced schedule and quantities attached hereto. I/we agree to finish the whole work as per instructions within Four months from expiry of fifteen days from the date of issue of Letter Of Intent or actual commencement of the work which ever is earlier. I/We have deposited as EMD Rs. 14,250/- by D.D. along with the technical bid in your office which amount is not to bear any interest and my/our do hereby agree that this sum shall be liable to be forfeited by the corporation at its sole discretion, in the event of your accepting my /our Tender and my/our failing to execute the contract when called upon to do so. It is understood by me /us that the lowest or any Tender will not necessarily be accepted and that no reason shall be given for such non acceptance I/We agree to keep our offer valid for 180 days or for a further period as would be desired by the corporation, from the date of the opening of the Price bid. We agree to all the terms and conditions of the technical bid. Thanking You Yours Faithfully [Name and Signature & Stamp] 29

30 On Tenderer s Letter Head Ref: From: NO DEMAND CERTIFICATE FORMAT Date: To Managing Director Gujarat Mineral Development Corporation Limited [A Government Of Gujarat Enterprise] Khanij Bhavan, Nr. University Ground, 132 Ft. Ring Road Vastrapur Ahmedabad Name of Work: e TENDER No.16/LP/KORAWADI /2012. Dear Sir, We hereby certify that we have received the payment of all our bills in full and final settlement of our claims in respect of e tender no- TENDER No. TENDER No. 16/LP/KORAWADI/2012, Work of Stone Pitching and Pipe culvert on Korawadi river at lignite project Panandhro.Tal: Lakhpat, Dist: Kutchh. The payment received by us is in full and final settlement of our all the claims towards the amount with respect to the work under reference. Hence, we do not have any outstanding claim against GMDC for the work under reference. We shall not claim any further amount from GMDC in future, either one way or the other. This certificate is given without any prejudice and in the presence of two witnesses. Signature & Stamp of the Firm Signature & Address of Witnesses (1) (2) 30

31 SCHEDULE OF DEVIATIONS TENDER NO: e TENDER No. 16/LP/KORAWDI/2012 Bidders shall indicate / bring out all Commercial & Technical deviations, clause by, clause in this Schedule, but any commercial deviation will not be accepted by GMDC. if the Schedule is not submitted duly filled in, the bid will be considered as incomplete. (In case of NO DEVIATION the Schedule be submitted mentioning NO DEVIATION ).. If nothing is mentioned than it will be considered that bidders have no deviation Commercial Deviations For:- Sr. Clause No. Deviation Justification No Technical Deviations For:- Sr Clause No Deviation Justification No The tenderer hereby certify that there is no technical &commercial deviation from the purchaser s specification. Name of firm: Signature of Bidder: Name of Bidder: Date: Seal of the Company 31