TENDER NOTICE INCHARGE PURCHASE CELL

Transcription

1 TENDER NOTICE University of Veterinary & Animal Sciences, Lahore invites tender only DDP basis (Delivered Duty Paid) on the basis of Single Stage Two Envelops bidding procedure shall be used for procurement under PPRA Rule 204 from all income tax and sales tax registered firms for the Procurement of 40 KVA Generator under the project Para Veterinary School at Narowal. Immediately after publication of the tender notice, the bidding documents are available on University website as well as on PPRA website. Original paid challan of tender fee Rs.200/- generated online from UVAS website and deposited into UVAS Income Account No in any branch of Habib Bank Limited, should be enclosed with the bid. The Sealed quotations complete in all respect should reach in this office by till :00 a.m. along with 2% Bid Security of Estimated Price in the form of CDR in the favor of Treasurer UVAS Lahore. The quotations will be opened on at :30 a.m. in the Meeting Room, Department of Business School Management (FLSBM), UVAS, Lahore. Director, IT, for placing it on the PPRA s and University s Websites INCHARGE PURCHASE CELL CC: Project Director, Para Veterinary School Narowal

2 Tender No.386/207 SPECIAL INSTRUCTIONS No Cutting erasing is allowed in the Tender bid. Bid offered strictly in accordance with the bid document will only be accepted. Only typed bid will be accepted (no hand written) Bid Security will be accepted in the form of CDR (Call Deposit Receipt) THIS IS FOR STRICT COMPLIANCE, FAILING WHICH THE RESPECTIVE BID SHALL STAND CANCELLED Contact Address: Incharge Purchase Cell University of Veterinary and Animal Sciences, Sheikh Abdul Qadir Jelani (Outfall Road) Lahore Tel: , Ext:38 Tel:

3 BIDDING DOCUMENTS:-. The University of Veterinary and Animal Sciences, Lahore invites sealed bids for the procurement of 40 KVA Diesel Generator, from well reputed firms having previous experience and registered with the Sales Tax and Income Departments. The bid should be addressed to the Incharge Purchase Cell UVAS, Lahore 2. Any offer not received as per instruction, term and conditions of the tender notice/ bidding documents in the light of PPRA Rules, 204 is liable to the rejected. No offer shall be considered ifi. Received without required earnest money in shape of Pay Order/Call Deposit Receipt in favour of Treasurer, UVAS, Lahore ii. Received after the time and date fixed for its receipts, mentioned in tender notice iii. The tender/bidding documents are unsigned. iv. The offer is ambiguous. v. The offer is conditional vi. The offer is from a firm blacklisted, suspended or removed from the approved list. vii. The offer is for only specific items confirming to specifications indicated in the bidding documents. viii. Submitted without Tender document duly signed by official of Purchase Cell ix. Is given by the firm black listed, suspended or removed from Government, Semi Government, Autonomous Bodies or other firm. x. Is received by Telegram. xi. Is received with a validity period shorter than the required in the tender enquiry. xii. Does not confirm to general conditions of the enquiry i.e. it is not accompanied by sample or manufacturers literature where required. xiii. Is for store materially and substantially different from that required in the tender enquiry. xiv. The sample provided as desired by technical committee. 3. All bids shall be opened in the presence of bidders / their representatives not less than thirty minutes of the closing time of the submission of bidding documents. However, tender can be open within office times/ hours.. 4. All tenders must submit their bids Single Stage-Two Envelope Procedure as per Punjab Procurement Rules, 204, as under:- i. The bid shall comprise a single packet containing two separate envelopes. Each envelope shall contain separately the Financial Proposal and the Technical Proposal. ii. The envelopes shall be marked as FINANCIAL PROPOSAL and TECHNICAL PROPOSAL in bold and legible letters to avoid any confusion. iii. Initially, only the envelope marked Technical Proposal shall be opened. iv. The envelope marked as Financial Proposal shall be retained in the custody of the UVAS without being opened. v. The Technical Committee of the UVAS shall evaluate the Technical proposal in a manner prescribed in advance in the light of PPRA, 204, without reference to the price and reject any proposal which does not conform to the specified technical requirements/criteria with solid grounds of the rejection and acceptance. vi. During the technical evaluation no amendments in the technical proposal shall be permitted. vii. The financial proposals of bids shall be opened publicly at a time, date and venue announced and communicated to the bidders in advance in the spirit of PPRA rules, 204. viii. After the evaluation and approval of the technical proposal the UVAS, shall publicly open the financial proposals of the technically accepted bids only. The financial proposal of bids found technically nonresponsive shall be returned un-opened to the respective bidders. 5. The purchaser reserves the rights to purchase full or part or ignore/cancel/scrap the tender with assigning a reason/ justification. If any condition which is not mentioned in bidding, the spirit and implication of codal formalities of PPRA Rules 204 shall be followed.

4 The price of this tender documents is Rs.200/- TERMS & CONDITIONS. The Tender complete in all respect along with 2% Bid Security of Estimated Price / Cost in the shape of pay order/bank draft in favor of Treasurer, UVAS, Lahore should reach in Purchase Cell by at :00 a.m in the University of Veterinary & Animal Sciences, Lahore. The bid security shall be refunded on successful completion of the contract. Lot No Description Bid Security (Rs) Procurement of 40 KVA Diesel Generator 40,000/- 2. The bidding documents should be reached and dropped in Tender Box in the office of the Purchase Cell, Room No. 08, st Floor, UVAS, Lahore, during five working days till the last date mentioned in tender notice. 3. Any conditional, ambiguous or incomplete offer in any respect shall be ignored. No supplementary or revised offer after the opening of tenders shall be entertained. 4. Tenderers shall submit complete details of their firm, officers, workplaces, staff alongwith postal address, phones/fax number, and website information. 5. The Tenderers should specifically indicate their NTN, Professional Tax certificate, GST number and Circle of the Income Tax Department. 6. Any Erasing/cutting/crossing etc. appearing in the offer must be properly signed by the person singing the tender, Moreover, all pages of the tender must also be properly signed. Offer with any overwriting shall in no circumstances be accepted. 7. Affidavit should be provided by the tenderers that their firm has never been blacklisted by any Government Department. 8. The tenderers have to deposit their sample at the time of opening of the tenders, otherwise the offers shall be ignored. 9. The payment will be made on successful completion of contract through Treasurer Office, Accounts Department, University of Veterinary and Animal Sciences, Lahore 0. The bidders are expected to examine the bidding documents/tender notice, including all instructions, term & conditions, specifications etc. failure to furnish all information/documents or submission of a bid not substantially responsive to the bidding documents/tender notice in every respect would result in the rejection of the bid.. All the tender process/codal formalities will be strictly followed by the spirit as prescribed in PPRA Tenders will be opened in the meeting of the Purchase Committee in the presence of the authorized representatives of the contesting bidders on at :30 a.m. in the office of Convener Purchase Committee. 3. The offered price should be inclusive of all taxes as per levied by Government day to day. 4. The rate must be quoted only DDP basis (Delivered Duty Paid) 5. Quoted rates must be valid for 90 days. 6. In case of warranty 0% amount as security will be deducted from the bills of the firms at the time of payment and be released as per purchase rules 2005 of the UVAS. 7. Any applicable taxes will be deducted from the bill. 8. The quantity of the items may be increased/decreased as per availability of funds. 9. The equipment supplied by the supplier shall be brand new, in original manufacturer packing and complete in all respects. Cost of transportation of supplied equipment to the site of University and cost of installation and commissioning of equipment shall be the responsibility of the supplier. 20. Supply of material should be made within stipulated period of the Purchase Order positively; in case of failure the amount of CDR will be forfeited and purchase will be made at the risk and cost of the defaulter or any penalty as per Purchase Rules, 2005 of the University can also be imposed. 2. The buyer shall notify the supplier in writing/through telephone immediately of any defects that occur during the warranty period. On receipt of such notification/telephonic message the supplier shall attend the breakdown call within a maximum of 6 working hours. 22. The firm offering prices for supply of machinery and equipment should have sufficient qualified technical staff and be equipped and having capability to undertake the maintenance or replacement for the equipments supplied to this University. 23. Bidding documents must be signed, stamped and written on company s printed letter pad. 24. Please attached the copy of your FBR Active taxpayer serial Number list for the current financial year. 25. Please read, singed all the tender documents, terms and conditions carefully and attached with your bidding documents. 26. Any further information if required can be obtained from Purchase Cell, UVAS, Lahore conditions mentioned above. We, M/s. hereby certify that we have read and agreed with all terms and Signature: Designation: Dated: Stamp: INCHARGE PURCHASE CELL

5 Sr. No. DESCRIPTION QTY UNIT PRICE 0 Foreign Assembled 40 kva Generator or above Ex-Stock Engine (Perkins / Cummins / John Deere / Cat) Alternator (Leroy Somer / Stamford / Cat/ Meccalte) 3 Phase, 50 Hertz, Turbo Charged, 500 RPM, 3 Cylinders 0.8 Power Factor Battery: Maintenance Free Lead Acid Battery with battery Frame and Cables along with Automatic Battery Trickle Charger Standard Accessories: Tool Kit along with Technical and Operational Manuals Letter of Authorization Distributor from Principal / Manufacturer Must have 3 Years Experience with Principal / Manufacturer as Distributor Origin of Brands: US/ UK/ France / Italy/ Germany / Brazil / JP Country of Manufacturing: US/ UK/ France / Italy/ Germany / Brazil / JP 02 Supply and Installation of Sound Attenuated Weather Proof Canopy Upto 85 db 03 Supply and Installation of ATS/AMF Panel Must have 4 Pole MCCB and 4 Pole Contactors with 4-Pole MOR with Manual interlocking including Phase Failure Relay / Circuit. (Schneider Electric / MG / Telemecanique ) 04 RCC Foundation Pad Dry Rammed Brick or Stone Balls.5 to 2 Gauge with 4 Thick R.C.C (:2:4) Slab include Steel, Size(5 * 7) with 6 Thick 05 Installation of genset including earthing (0 Ohams) up to water level, levelling, grouting, one time full fuel tank, bolting, alignment of genset on foundation pad, First Complete Service in all aspects without Air Filter. 06 Supply, laying & termination of Power Cable 35 mm2, 4-Core, Copper Conductor in meter (Pakistan Cables / Newage) 07 Supply, laying & termination of Control Cable 2.5mm2, 4-Core, Copper Conductor in meter (Pakistan Cables / Newage) 08 Supply, laying & termination of Earth Cable 20 mm2 Copper Conductor in meter Warranty: One Year Comprehensive Warranty i.e Labor and Parts As per Actual As per Actual As per Actual

6 Technical Evaluation Criteria for Generator: The Bidders who have duly complied with the Eligibility / Qualification and Evaluation Criteria will be eligible for further processing. The Bids which do not conform to the Technical Specifications or Bid conditions or Bids from the Bidders without adequate capabilities for supply of Goods/Items/Services will be rejected. The Eligible/Technically Qualified Bidders will be considered for further evaluation. The Technical proposals shall be evaluated by the technical evaluation committee in the light of following evaluation criteria: Legal () Category Description Points Certificate of Company/ Firm Registration / Incorporation under the laws of Pakistan. Valid Income Tax Registration. Valid General Sales Tax Registration (Status = Active with FBR as on the date of submission) Submission of undertaking on legal valid and attested stamp paper that the firm is not blacklisted by any of Provincial or Federal Government Department, Agency, Organization or autonomous body or Private Sector Organization anywhere in Pakistan. Compliance to the technical specifications of all items to be procured. Eligibility Criteria Must have 3 Years Experience with Principal / Manufacturer as Authorized Distributor Note: Minimum 5 Deployment for the Same Class of Equipment and similar value (PO Required). At least 3 Repair / After Sale Service Satisfactory Certificate from Semi Government / Government Departments For warranty and after sales support a parts hub/storage facility should be in Pakistan Verifiable documentary proofs for all above requirements are mandatory. Tender will be evaluated on turnkey basis with same brand of smart board with Short Throw Multimedia Projector i.e Overall Lowest Bidder in Lot. Vendor/ Supplier will be responsible for installation and configuration of the supplied equipment in client environment as per client's requirements Brand and Model Number of quoted equipment must be mentioned. Technical Brochures of quoted equipment must be attached.

7 PARAMETERS OF TECHNICAL EVALUATION CRITERIA FOR GENERATOR The Firm/Company securing less than 70% marks will be disqualified Total Marks 000 Qualification Marks 700 (70%) Firm has to Produce Income Tax Registration and General Sales Tax Registration. Firm must have 3 Years Experience with Principal / Manufacturer as Distributor for Pakistan. Firm Must have office in Pakistan. Category Description Marks Certificate of Registration/ Incorporation 50 Income Tax Registration 50 General Sales Tax Registration 00 Undertaking that the firm is not blacklisted and involved 50 Legal () in litigation with Government PEC (Pakistan Engineering Conceal) registration for 50 required category for Last Three years certificates. Must have 3 Years Experience with Principal / 50 Manufacturer as Distributor Audited Annual Net Rs million 0 Turnover Rs million 20 Financial / Experience Audited Financial Reports (Max Points 75) Income Tax Returns (Max points 75) Cost of Projects (Supply of Generators to Government / Semi Government) in the Past 3 Years Rs million 30 Rs million 60 Rs million 80 Rs. 60million or above 00 For the Past 3 Years 25 Marks for Each Year For the Past 3 Years 25 Marks for Each Year Rs million 0 Rs million 25 Rs million 50 Rs million 75 Rs. 300 million or Above 00 Human Resource Company Website Government / Semi Government Projects Total No of Technical (Msc, BSC, B.Tech or equivalent Electrical, Mechanical or equivalent) Employees Points Points Points Accomplished with Complete Products and Details At least 20 similar or above nature Projects worth of Rs. 3 Million and above in Government / Semi Government Departments in last three years. 00 Points 00 Points (5 Marks for Each Project)