THE DIRECTOR GOVERNMENT PRINTING AND STATIONERY, MAHARASHTRA STATE. Netaji Subhash Road, Mumbai

Transcription

1 THE DIRECTOR GOVERNMENT PRINTING AND STATIONERY, MAHARASHTRA STATE Netaji Subhash Road, Mumbai TENDER NO DESK-2B/P.DEV/MACHINE PUR./TE-5/ Serial No. TENDER FORM A (Technical Tender) Price Rs.2000 Attention is particularly invited to clauses (I) to (IX) of the instructions to Tenderer. Original Tender Form To be returned to the Director, Government Printing and Stationery, Bombay Schedule to Tender No. Desk-2B/P.Dev/Machine Pur/TE-5/ Period of download of Tender Form : from 16:01 hours on 19/4/2012 upto 12:00 hours on 9/5/ Period of Bid Preparation and Hash Submission : from 16:01 hours on 19/4/2012 upto 12:00 hours on 9/5/ Period of Closing for Bid : from 12:01 hours on 9/5/2012 upto 17:00 hours on 9/5/ Period of Submission of Bids online : from 17:01 hours on 9/5/2012 upto 14:00 hours on 14/5/ Bid Opening : from 14:01 hours on 14/5/2012 upto hours on 15/5/2012 Tender shall remain valid till 120 days Description of goods with details of specifications Number or Quantity Price per Unit Remarks E(1) (2) (3) (4) Multi Folding Machine A-1 Size 30"x40" Four fold (Indian) 4 NO Machines to be supplied should be Indian make only. Broachers of machine should be enclosed along with Technical tender. Technical specification and other detail are enclose

2 Signature of the Tenderer with official Rubber Stamp. Name of the M/c. : Size : Specification MULTI FOLDING MACHINE AUTO FEEDING SYSTEM (30 x40 ) 4 Fold Sr.No. Required Tech. Specification Details 1 Size 30 x40 2 Maximum sheet size 31 x40 3 Minimum sheet size 5.5 x7 4 Fold Length 20 5 Sheet as weight Range 48 gsm to 200 gsm 6 Fold speed 11,000 sheets/hr.after 4 th fold 7 Feed pile Height 30 8 Space 15 feet x 15 feet 9 Power Three Phase. Upto 6 kw. 10 Maxi Folding Knife speed 150 strokes/min 11 Mini folding roller speed 150m/min 12 Fold Pattern Parallel fold, Short fold, open gate fold, accordion fold zigzag (4 panel), Double parallel, cross fold utpto 32 pages 13 Automatic set-up Feed guide bar, Side lay guide- 1 st to 4 th Buckles, 1 st and 2 nd Knife stoppers Accessories Conveyor belts, runners, folding knives, metal roller. Buckles 4 Nos. Optional Requirements 1) Scoring, Perforating & Slitting functions. 2) Programmable online hot & cold gluing system (for Booklets) Salient features High Precision steel folding Rollers in combination with P.U. bands/p.u.rollers Advance Helical Gears (Low Noise) Advance PLC control users friendly operations High speed folders with advance sheet separating system for various paper stocks. Other Requirement Electrical and electronic circuit diagram and mechanical drawing ( in ptd. Form) M/c. parts (ptd diagram) and code numbers of M/c. parts Cost of spare parts as per manual. After Sales and service facility.

3 Standing delivery unit Buckle Unit Job memory (upto 200 jobs) Guarantee of M/c. spare parts upto 15 years. Maintenance & supply of spare parts of M/c. upto the life of machine. Responsibility in written form. Note: It is likely that size of the machinery specified above may change.

4 Instructions totenderers 1. There will be a Two Bid System of Tendering that is Technical Envelop termed as T1 and Commercial Envelop termed as C1. Conditions of Technical Tenders (T1):- I. The tenderer should pay Earnest Money Deposit of Rs. 5000/- by Demand Draft/Bank s pay order drawn in favour of the Director, Government Printing and Stationery, Mumbai only or treasury challans. The Earnest Money Deposit will be forefeited if the tenderer fails to complete the contract according to terms of tender if accepted. Tenders without Earnest Money will not be accepted/considered. For the item for which tender enquiry is floated, the tenderer should clearly state whether his firm is registered with C.S.P.O. (M.S.)/D.G.S. & D./N.S.I.C. or as S.S.I. Unit in the Maharashtra State for the items of the Tender. An attested true or photostat copy of valid Registration should accompany the tender. II. An attested copy/certified copy of valid S.T. and/or C.S.T. registration certificate and sales tax clearance certificate upto 31 March 2012 should be enclosed in Technical Envelop T1. III. If the tenderer is otherwise than a manufacturer an authority letter in original of the manufacture stating that they would supply the machinery in case the tender is accepted must be enclosed in Technical Envelop T1. Tenderers offer without an original authority letter will be rejected. IV. The tenderer should attach a copy of the power of attorney in respect of the person who attends the Director, Government Printing and Stationery, Mumbai, for tender opening, further follow up work and also who is authorized to sign tenders, agreements and other relevant documents. OR V. Compliance chart: Information in the following format should be submitted. Tender specifications as asked in the tender form Equivalent specifications quoted by the tenderer with the name of the manufacturer Whether the tender quoted by the supplier is as per specifications asked for. Indicate against each item clearly YES / NO. If the tender quoted is not as per specifications then variations / deviations should be clearly indicated against each item asked for Make/Model VI. Validity of the offer should be mentioned in Technical Envelop T1. Tenders with less than three months validity will not be considered. VII. (i).no rates should be quoted in the Technical Envelop T1. (ii). The Technical Details and Commercial details of the tender will have to be filled up online only. No manual tenders will be acceptable. (iii). Opening of Commercial Tenders. The Commercial Tenders will be opened of those tenderers whose Technical Tenders in Technical Envelop T1 are found suitable after evaluation will/be opened on the date and time to be announced at the time of opening of TECHNICAL TENDER

5 . VIII. Suppliers are advised to attach information brochure, product catalogue and any other literature about the machine in duplicate along with the Technical Envelop T1 IX. The tenderer should quote in original tender form purchased from the department or Form downloaded from the Government website (in this case Tender form fees of Rs 2000/-. should be paid in the form of demand draft drawn in favour of Director, Government Printing and Stationery, Mumbai) alongwith a list documents enclosed with the tenders and the list should be duly signed by the authorized person or/and power of attorney holder. X. The Purchase Committee / The Director, Government Printing and Stationery Mumbai reserves the right to distribute the orders at acceptable rates amongst two or more tenderers & relax any of the above condition. Signature of the Tenderer with official Rubber Stamp. N.B. List of compulsory document to be scanned and uploaded in Technical Envelop T1 in E-Tendering System. 1. Earnest Money Deposit 2. Attested/ Certified copy of S.T. and/or C.S.T. registration certificate and sales tax clearance upto 31 March If the tenderer is otherwise than a manufacturer an authority letter in original as per clause no III. 4. Power of attorney as per clause no IV. 5. Compliance chart as per clause no. V 6. Information brochure, product catalogue and any other literature about the machine as per clause no. VIII 7. Original tender form purchased from the department or Form downloaded from the Government website along with the prescribed fees as per clause no.ix

6 Guidelines to Suppliers / Contractors regarding e-tendering System of Directorate of Government Printing and Stationery Registration of the Contractors / Suppliers: The Contractors / Suppliers interested in doing business with Directorate of Government Printing and Stationery are required to get enrolled on the Portal After submitting their enrollment online, the enrollment shall be required to be approved by the Representative of the Service Provider. Upon approval of enrollment, the Bidders shall be able to participate in the Tenders processed online by Directorate of Government Printing and Stationery. 2. Obtaining a Class II or Class III Digital Signature Certificate: The Bids required to be submitted online should be signed electronically with a Class II or Class III- Digital Signature Certificate to establish the identity of the Bidder bidding online. These Digital Certificates are issued by an approved Certifying Authority, authorized by the Controller of Certifying Authorities, Government of India. 3. Set up of Computer System: In order to operate on the e-tendering System for Government of Maharashtra, the User s Computer System is required to be set up. A Help File on setting up of the Computer System can be obtained from the Service Provider or downloaded from the Home Page of the Portal 4. Online Viewing of Detailed Notice Inviting Tenders: The Contractors can view the detailed Notice Inviting Tenders and the detailed Time Schedule (Key Dates) for all the Tenders processed by Maharashtra using the e-tendering System for Directorate of Government Printing and Stationery on 5. Online Download of Tender Documents: The Tender documents can be downloaded by registered and eligible Contractors / Suppliers from the e-tendering System for Directorate of Government Printing and Stationery on

7 6. Bid Preparation: Bidders will have to fill up the tender online where Technical details are required to fill up in Technical Envelop termed as T1 and Commercial details are required to fill up in Commercial Envelop termed as C1. 7. Service Provider Payment: After Closing of online e-tender, Bidders are required to make an only payment of Rs. 1038/- in Decryption and Re-encryption stage using online modes of payment as given on portal. In case of any further queries, please contact of support team on /56, (Ext 25/26),

8 THE DIRECTOR GOVERNMENT PRINTING AND STATIONERY, MAHARASHTRA STATE Netaji Subhash Road, Mumbai TENDER NO DESK-2B/P.DEV/MACHINE PUR./TE-5/ TENDER FORM B (Commercial) Original Tender Form to be returned to the Director, Government Printing and Stationery, Mumbai Schedule to Tender No. Desk-2B/P.Dev/Machine Pur/TE-5/ / Last date of Submission of Tender in Form A and B 8/5/2012 upto P.M Date of opening of the Tender Form B Will be informed later on Tender shall remain valid till 120 day Description of goods with details of specifications Number or Quantity Price per Unit Remarks (1) (2) (3) (4) 5.Multi Folding Machine A-1 Size 30"x40" Four fold (Indian) 1 NO Technical specifications and other details are enclosed. Signature of the Tenderer with official Rubber Stamp.

9 Instructions to Tenderers Terms and Conditions. 1. The second envelope should be clearly marked as Tender form B( Commercial ). It should contain the price. THE COST SHOULD BE QUOTED IN INDIAN CURRENCY ONLY. The tenderer should quote the FD price at Government Press, Mumbai/Pune/Nagpur/Aurangabad/Kolhapur/Wai, Dist.Satara inclusive of insurance and freight, C.S.T., Sales tax, Octroi, basic custom duty, custom duty, custom clearance charges, C.V.D. and S.A.D. surcharge or any other charges (existing or imposed before delivery of goods) transportation, installation, commissioning and inclusive of any civil, electrical work, fitting/ fixture required for it. Price should be quoted both in words and figures. OTHER TERMS AND CONDITIONS CONCERNING THE TENDER. 2. The Director, Government Printing and Stationery, Mumbai does not pledge himself to accept the lowest or any tender and reserves the right of accepting the whole or any part of the tender or portion of the quantity offered against any item and the Tenderer shall supply the same at the rate quoted. Tenderer is at liberty to quote for the whole or any portion of the quantity of any item or state that the rate quoted shall apply if the entire quantity of any such item is taken from him. 3. All the machines will be required to be supplied and installed in the Press within 6-8 weeks from the date of receipt of A/T Tenderer should state the earliest delivery period necessary for completion of the order. 4. In the case of non-delivery and or delayed delivery of machine against an order placed, Director, Government Printing and Stationery, Mumbai is entitle to recover from the supplier by way of late delivery, sum equal to 0.5% of the total price of the machine delivered late per week. 5. Validity less than three months of tender is liable to be rejected. 6. More than one offer from one tenderer will not be considered. The offers other than the specified conditions will not be considered and treated as invalid. 7. Inspection. Supply to be made against this Supply Order will be inspected by the consignee on behalf of the Director, Government Printing and Stationery, Mumbai after receipt & installation of machine. Consignee have the right to reject the machine within 45 days from the date of Installation of machine. 8. The training for operating the machines will also have to be given to the press employees by the Supplier. 9. Assurance regarding prompt after sales service and availability of required spare parts of the machine will have to be given by the supplier. In case of breakdown of the machine, the supplier shall send his experienced technician to the press to attend the call within two days from the intimation and also arrange to set right the machine as quickly as possible. If the machine is not attended within two days the supplier will be liable to pay a penalty of 0.05% of purchase cost for every day of delay. Such penalty shall be recovered from the amount of performance guarantee % payment will be made on receipt of acceptance of machines in satisfactory condition and installation. The balance within 30 days, on receipt of acceptance of machine in satisfactory condition and the Inspection report from the consignee. 11. Successful tenderer will have to pay a security deposit of an amount equivalent to 3% of the total cost of machine and enter into the agreement for the due-performance of the contract. The tenderer will be required to pay 5 % amount of the total cost of the supply order as performance guarantee for 2 year in addition to Security Deposit. Security deposit & performance Guarantee Should be in the form of Bank Guarantee issued by any Nationalized Bank or Fixed Deposit pledged in the Name of Director, Government Printing and Stationery, Mumbai. 12. In the event of the order being placed against any of the tenderers and the tenderer fails to supply any machines according to the terms and conditions of A/T or fail to replace any machines rejected by the Directorate of Government Printing and Stationery, Mumbai or by any person on his behalf within such time as may be stipulated by the Director, Government Printing and Stationery, Mumbai., shall be entitled to purchase such machine from any other source and at such price as the Director, Government Printing and Stationery, Mumbai shall in his sole discretion thinks fit. If an action as stipulated above is taken.

10 a. The offer of the defaulting contractor will not be considered. b. The defaulting contractor will be penalized to the extent of the difference in the rate of 10 per cent of the value of the earlier orders whichever is higher. 13. (i) As soon as it is apparent that contract date of delivery of goods cannot be adhered to an application shall be sent to the Director, Government Printing and Stationery, Mumbai. (ii) Without prejudice to foregoing rights, if such failure to deliver in proper time as aforesaid has arisen from any cause which is found reasonable for an extension of time, he may be allowed such additional time as the Director, Government Printing and Stationery, Mumbai considers to be justified by the circumstances of the case. (iii) Provided that any failure or delay on the part of sub-contractor, through their employment shall not be admitted as reasonable for any extension of time or for exempting the contractor from the liability from any loss or damage. 14. The Purchase Committee / The Director, Directorate of Government Printing and Stationery, Mumbai reserve the right to enhance or reduce the quantity or to delete any items to accept any tender in full or in part to reject any or all tender without assigning any reason whatsoever. I quote my rates for the tendered quantity after having read the above conditions stipulated in online Technical Envelop T1 and Commercial Envelop C1. Signature of the Tenderer with official Rubber Stamp.