Ornamental Landscaping. Please let Greg know if you have suggestions on ways to improve maintenance activities within the district.

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1 THE CITY OF SAN DIEGO PARK AND RECREATION DEPARTMENT OPEN SPACE DIVISION PACIFIC HIGHLANDS RANCH MAINTENANCE ASSESSMENT DISTRICT NOVEMBER 2014 STAFF REPORT Ornamental Landscaping Please let Greg know if you have suggestions on ways to improve maintenance activities within the district. Landscape Enhancement Projects: o West Coast Arborist performed palm tree maintenance and trimmed all of the dead palm fronds in the medians throughout the Pacific Highlands Ranch MAD. o After evaluation of quotes, staff feels it would be best to purchase the ET Water Hermit Crab for our current Rain Master Eagle Controllers in the Pacific Highlands Ranch. The Hermit Crab would allow staff and our landscape crew to monitor and manage irrigation activity online through any smart device while enabling us to receive daily logs, emergency alerts and system notifications. The cost to activate the smart controller capabilities of the existing Rain Master controllers is much more expensive than installing ET Water Hermit Crabs. Rebate applications have been submitted through the SoCal Water Smart Program to take advantage of the rebates which could cover most of the costs. Quotes from both John Deere landscapes and ET Water are attached. The quote from John Deere does not include the monthly service fee which is an additional $8,100 for the 5 year service plan. The cost difference between the two quotes is $5,535.68, with ET Water being the lowest priced option. o Pardee Homes/Contractors are in the process of constructing the center medians just east of Rancho Sante Fe Farms Road. The plant palette will match the existing Carmel Valley Road medians in PHR and consist of drought tolerant plant material with water-efficient drip irrigation. The target date of completion is set for January Landscape Contract and Budget o Treebeard continues to provide services within budget. o A copy of the proposed Fiscal Year 2016 budget is attached. Year end operating reserves are very healthy and staff is proposing a 25% decrease in annual assessments.

2 Pacific Highlands Ranch MAD November 2014 Page 2 of 2 Attachments: 1. John Deere Landscapes quote 2. ET Water Quote 3. Fiscal Year 2016 Proposed Budget Respectfully submitted, Greg Armstead Grounds Maintenance Manager (619) garmstead@sandiego.gov cc: Paul Sirois, Assistant Deputy Director, Open Space Division Casey Smith, District Manager, Open Space Division 2

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4 H714-SAN DIEGO-HDI 7366 ENGINEER RD SAN DIEGO, CA Phone Fax Quotation QUOTE # LOCATION DATE PAGE 2F H714 10/07/14 1 of 1 BILL TO H00064 CASH SALE ENGINEER ROAD SAN DIEGO, CA Phone Fax SHIP TO CASH CUSTOMER MIML 7366 ENGINEER ROAD SAN DIEGO, CA Fax QUOTE DATE EXPIRE DATE REQUIRED DATE REFERENCE NUMBER PAYMENT TERMS 08/20/14 09/19/14 CITY OF SAN DIEGO CTR: CHECK OK WRITTEN BY CONTACT SHIP VIA S HAROLD KEETON(H714) GREG ARMSTEAD FREIGHT TERMS JOB NUMBER SALES REP COLLECT (IN/OUTBOUND) MIML H714/H714-SAN DIEGO-H PRODUCT/DESCRIPTION QUANTITY PRICE U/M EXTENSION ETW EA 6, ETW-HC ET WATER HERMIT CRAB W/O CABLE ETW EA ETW-HC-RM-CO ET WATER HERMIT CRAB CABLE RAIN MASTER TLL EA ANXTRAB821/18503 TALLEY COMM / DLBND ANTENN TLL EA HC-CABLE TALLEY COMMUNICATIONS 36" MB8U CABLE W/SMA CONNECTO ETW EA 7, ETW-MGR-5C ET WATER CELLULAR CONNECT 5YR TOTAL PL MERCHANDISE TOTAL HANDLING MISC CHARGE TAX FREIGHT QUOTE TOTAL 15, , , Accepted: By: Date:

5 Park and Recreation Department - Open Space Division Maintenance Assessment Districts Program Summary of Fiscal Year 2016 ( to ) Budget Pacific Highlands Ranch Maintenance Assessment District SAP Fund FY 2014 FY 2015 FY 2016 Unaudited Actuals Estimate Proposed District Expenses Supplies - (Mulch - SLA w/esd, Light Fixtures, Pipe Fittings, Hardware - Locks) $ 38, (1) $ 6, $ 6, Services (Contracts) Engineering Services - Reballot $ - $ - $ 48, Misc Prof/Technical Services - Uplighting Repairs (ABM Electric) A $ - $ 8, $ 1, Landscape Contract (Contract ends 08/31/2016) - Treebeard Landscaping A $ 115, $ 141, $ 158, Landscape Contract (Street Light Pole Painting) B $ - $ - $ 40, Landscape Contract (Landscape Enhancements) C $ 6, $ 10, $ 10, Landscape Contract (Palm Tree Replacement) D $ - $ 20, $ 20, Tree Trimming $ 24, $ 25, $ 30, Street Div Charges for Special Street Light Poles (Replacement) $ - $ 5, $ 5, Energy Charges for Special Street Lighting $ 5, $ 5, $ 6, Water / Storm Drain / Electrical (Landscaped Median Lighting/Irrigation Clocks) $ 37, $ 40, $ 43, Special Districts Administration (516024A, B) $ 12, $ 20, $ 21, (FTE) Grounds Maintenance Manager - Contract Administrator (Total Labor & Fringe C) $ 16, $ 17, $ 17, SUBTOTAL $ 255, $ 300, $ 406, TOTAL EXPENDITURES $ 255, $ 300, $ 406, District Revenues Assessment Income (411XXX-412XXX, 418XXX) $ 154, $ 269, $ 202, Damages Recovered (2) $ 3, $ 1, $ - City Contributions (3) General Benefit Offset, 8.6% $ - $ 27, $ 19, Gas Tax Fund $ 58, $ 59, $ 59, TOTAL REVENUES $ 158, $ 299, $ 221, District Reserves Beginning Fund Balance $ 278, $ 240, $ 298, Change in Fund Balance $ (38,444.30) $ 58, $ (124,431.32) Year End Operating Reserves $ 240, $ 298, $ 174, Target Reserves Minimum Reserve: 10% of Operating Budget $ 25, $ 30, $ 40, Maximum Reserve: Six Months Operating Budget $ 127, $ 150, $ 203, (1) Include $35, street light pole purchase. (2) In FY14 Street Light Pole/Base Damage, 6300 Carmel Valley Rd. File #63673/Han; In FY15 damaged tree, 5600 Carmel Valley Rd. File #64493/Pino. (3) City Contributions each Fiscal Year are subject to change pending City Council approval of new rate per square foot/acreage. Assessment Rate (25% Decrease) Zone 1 $ $ $ Zone 2 $ $ $ Zone 3 $ $ $ Zone 4 $ $ $ Number of Equivalent Benefit Units Zone Zone Zone Zone Maximum Assessment Rate (per EBU) Zone 1 $ $ $ Zone 2 $ $ $ Zone 3 $ $ $ Zone 4 $ $ $ (Estimated) INFLATION FACTOR - Consumer Price Index Rate (CPI) 1.55% 1.71% 2.00%