Birchbank Golf Minutes for Board of Directors Meeting for Mar. 29th, KSCU Board Room, Trail, BC at 4:00 pm

Transcription

1 Birchbank Golf Minutes for Board of Directors Meeting for Mar. 29th, KSCU Board Room, Trail, BC at 4:00 pm Attendance: Rob Drezdoff, Tom Milne, Mark Brown, Derrick Simister, Ken Swanson, Kimba McLean, Tom Gawryletz, Jeff Papilion and Mark Lloyd. Absent: Brad Harding, Jeri Santarossa and Kalea Garrett. 1.0 Meeting called to order by President Rob Drezdoff at 4:00 pm. 2.0 Approval of Minutes: 2.1 Approve the minutes of the meeting held on February 22nd, Business arising from the minutes: To be discussed later in the meeting. 3.0 Operations Reports 3.1 Director of Golf Report: (No report submitted) Advertising is full steam ahead all over the West Kootenay s. Expect to see our logo and promo s at the Theatre, in newspapers and hear from us on the local radio stations. Staffing requirements have been met and the crew looks great! Demo day will be May 23 rd. A weekend promo by Taylor Made is in the works. Date is TBA. Previously, members have asked for a weekend demo day. Unfortunately, we have to accommodate vendors as they go to Castlegar at the same time. Selkirk Security has been in and changed all codes. The 5 and 10 green fee punch cards are ready to go. Inquire in the Pro Shop. Twilight rates have been set for From one pm to three pm $49.95, from three pm to five pm $39.95 and from five pm on is $ All prices do not include tax and allow players to play as many holes as possible. The beat the heat green fee and cart special will return later in the year. 3.2 Course Superintendent Report: (No report submitted) The range is open and the course is close to opening. Greens look great! Murphy Creek dredging completed with thanks to Impact Equipment and the Trail Wildlife Association for their assistance. Mark also wanted to thank Colleen DeRosa and her crew for spending time to clean up the flower beds at our course.

2 Employees start returning to work next week. A major cleanup is required after a harsh winter. 3.3 Food and Beverage Manager Report: (No report Submitted) Cooks and Servers have been hired for the season. The rugs have been shampooed in the Bistro. We will be open Easter weekend to serve members and guests. After shopping for prices, we were able to rehire our former contractor for a fraction of the cost we have been recently paying to clean carpets. Lobby will be done next week. Tradesman in to get all refrigeration units up and running. 4.0 Committee Reports 4.1 Finance Committee: Mark Brown Chair See condensed financials attached Motion to accept Financials: Approved by: Tom Gawrlyetz, Seconded: Tom Milne. A meeting was held to discuss our insurance policy in hopes of trying to save money. A meeting with our Lender is being scheduled in April to discuss our Mortgage. Rob and Mark will meet with KSCU rep s. 4.2 Match Committee: Kimba McLean Chair: (No report submitted) 4.3 Building Committee: Tom Milne Chair: Painting has taken place in the Bistro, upstairs bathrooms and Dining Room. Looks great! Thanks to Marlin Frederick, Al Gallamore, Norm Larmour, Bob Menin, Stan Trozzo, Lino Moro, Serge Pasquali and Arnold Pertile for helping out. Tom would also like to thank Jim Vanhorn and Chinook Scaffolding for donating scaffold to help paint the beams near the ceiling safely. We received a $500 donation from an anonymous person to help pay for the paint. Many thanks for your donation. Lastly, the hot water tank in the Men s Locker room will have to be replaced. It will be done in the next few days.

3 4.4 Course Committee: Brad Harding Chair: Request from the Ladies Club to freshen up the outside bathrooms. Looking to paint and replace fixtures. Will discuss and come up with a game plan for the April meeting and receive input from Board Member/Ladies Club President Jeri Santarossa. 4.5 Junior Committee: Tom Gawryletz Chair: (No report submitted) Tom and Jeff have been in touch with local schools to try and encourage PE classes to come back to Birchbank for complimentary range balls and a brief lesson. This program has been absent the past five years. Both Jeff and Tom are working hard to encourage more juniors to visit our course. We hope to have classes attend the range in June. 4.6 Handicap Committee: Derrick Simister Chair: (No report submitted) 5.0 Old Business 5.1 Petition/changing 9 s: It was agreed to send the members an to ask for their opinion. A special meeting may be called with a vote to follow. 5.2 Staff Seminar (Jeanne Kim KSCU) Jeanne has agreed to put on a seminar for the Birchbank staff in late April. Rob met with Jeanne March 12/18 to lay out a plan. The focus will be ensuring a positive experience for members and guests, Professionalism and conflict resolution. 6.0 New Business 6.1 Licensee Representation: A big thanks to our Provincial Government for levying another cash grab in order to serve alcohol. Criminal background checks are complete except for those Board members out of the country. 6.2 Thanks to the Men s Club for replacing the Conveyor toaster in the kitchen. 6.3 Opening Date for the course: Friday April 6 th, 2018 (Weather pending) 6.4 Water on the course: Rob asked all Management to come up with a plan for the next meeting to put water on the course.

4 THERE WILL BE NO WATER ON THE COURSE IN APRIL. 6.5 Member s Accounts: A motion was unanimously passed by the Board to implement a new policy for members accounts. NO cash refunds will be given for credits accumulated on the Bistro or Pro shop accounts regardless of individual hardship. A formal policy will be added to our policy manual next meeting and sent to the membership. 7.0 Director s comments, concerns or queries 7.1 Tom Gawryletz asked about pricing for Social Clubs. A plan is in place and will presented to groups asap. 7.2 Rob asked Jeff to find a date in September for the Jumpstart Tournament. 7.3 An will go out to the members with an emphasis on our Liquor License and new stipulations. 8.0 In Camera: pm (not required) 9.0 Adjournment: 5:10 pm Next meeting to be held April 26 th 2018 at 4:00 pm at KSCU.

5 ROSSLAND-TRAIL COUNTRY CLUB CONDENSED BALANCE SHEET AS AT February 28, 2018 CURRENT ASSETS Cash and Accounts Receivables $43,764 $52,093 Inventory 78, , , ,365 PROPERTY AND EQUIPMENT 834, ,240 Capital Lease 177, ,572 $1,134,790 $1,252,177 CURRENT LIABILITIES Bank Indebtedness $406,453 $305,461 Payables and other current liablilities 33,400 80, , ,323 LONG-TERM DEBT KSCU Mortgage 390, ,894 Deferred Capital Contributions 14,050 16,750 Capital Lease Obligation 163, ,323 Other long term liabilities 102, , , ,244 NET ASSETS $24,659 $140,611 $1,134,790 $1,252,177 ROSSLAND-TRAIL COUNTRY CLUB CONDENSED STATEMENT OF OPERATIONS FOR THE YEAR TO DATE PERIOD ENDED February 28, REVENUE Membership Dues $ 304,018 $ 337,000 Green Fees 0 90 Golf Services 42,740 44,974 Other Revenue 12,040 13,420 Proshop Gross Margin (555) 204 Bistro Net of Direct Expenses (117) (1,209) Gain on Sale of Assets 0 0 Total Revenue 358, ,479 EXPENSES Course operations (Schedule 3) 78,872 79,468 Direct operating expenses-pro Shop 2,956 2,487 Direct operating expenses-administration 5,572 4,203 Amortization 36,527 42,606 Bank and Interest Charges 18,370 18,402 Other General, Repairs and Administrative 12,445 28,451 Insurance 3,896 3,859 Clubhouse Utilities 4,158 5,002 Total Expenses 162, ,478 Net Revenue (Expense) 195, ,001