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1 9/21/16 Public Meeting The Center Call to Order 6:05pm Attendance Present Absent Associate Additional Jorge Clair Lyndon Bobby Kawika Nakia Approval of Minutes Approval of Minutes Motion passes - motions to approve outstanding minutes; Clair 2nds; motion passes unanimously Acknowledgements Acknowledgements Passed in recess
2 9/7/16 Workshop Vote - Nomination of Kawika Olivera to the Board of Directors Motion Jorge 2nd Clair Motioned 9/7/16 Finalized 9/7/16 Board Yes No Abstain No Response X Clair X Lyndon X Jorge X Nakia Absent Bobby X Result Motion Passes; dissents 9/7/16 Workshop Vote - Motion to donate 1 non-profit space and 1 parade entry fee to the Veterans Affairs contingency Motion Jorge 2nd Clair Motioned 9/7/16 Finalized 9/7/16 Board Yes No Abstain No Response X Clair X Lyndon X Jorge X Nakia Absent Bobby X Kawika Absent Result Motion Passes unanimously Community Participation Community
3 - Benjamin from Say it With a Condom interested in providing advertising and marketing for condom sales with national and international organizations; program includes sourcing sponsorship dollars to be designated to sponsored custom condoms; condoms are provided by Lifestyles brand and custom packaged in the USA - cost per unit Benjamin bases on volume but for 10,000 units of condoms, cost per unit is roughly 0.35 each condom unit custom printed - Tom B introduction as a long-time community member; former manager for Freemont Experience; currently representing the D hotel and the After-parade concert; ticket prices have been cut in half and $1 from each ticket sale will to back to a local charity of The D s choice o requests that they print some hand-outs and PRIDE will provide volunteers for o handing them out during the parade Tom inquires our funds distribution given funds available in excess of costs, vision is to distribute funds to a program TBD at The Center - Bob L representing Prime Timers group changes to their Board; just touching base o confirms a sponsored tent for their group; follow up with Ernie Committee Reports Executive Jorge - Finance Motion passes - review of Finance Report - requests checks to cover 2015 outstanding expenses Accurate Building Maintenance $2, United Staffing Associates $4, XS $5, Barricade Ernie? o motions to approve; Clair 2nds; motion passes unanimously - review of tax filing with a deadline of November 15, 2016; cost $975 processing through existing CPA, Lindsey W o Bobby motions; Kawika 2nds; motion passes Pageant/Royalty - - and Ernie, Kenneth Blake plus 2 will be attending a sponsored trip to Gay Days Anaheim as part of LVCVA dollars; room included, all other expenses including travel are BYO Parade - Clair processing applications; many received today Logistics Motion passes (below) - see below Vendors Jorge Motion passes
4 - Jorge finalizing - for the Art in the Park vendors suggesting to and hand out a physical application; cost at $100 for a 10x10 space, bring your own tent tables and chairs o Kawika motions to approve; 2nds; motion passes unanimously Sponsorship - bringing SLS onboard for a Violet Level sponsorship - SLS also interested in becoming a 2017 BINGO Sponsor and HOST Marketing Motion passes - Jorge waiting on a response to finalize Billboards location hard cost is $600 - Jorge digital finalization pending - motions to approve $600 conditionally based on location approval; Clair 2nds; motion passes unanimously Magazine Ernie - Ernie Guide to PRIDE 2016 is in final production; we are soft in content for Festival and Entertinment; 25,000 will be printed - Ernie following up with NGRA on payment before print; - Jake outlines the digital 2016 Festival Entertainment Guide Education / Community Involvement - - Food / Beverage
5 - Ernie confirms Tropicana Hotel finally confirmed 2016 sponsorship including 4 palates of water - Ernie - remaining to finalize with Coca-Cola and Sysco Final Proposed Approved Soda 50 0 Tonic Ginger Cola Diet Sprite Monster Dasani $8265 Based on above qty - Water and Soda water is covered so we will have a cost less than presented - Sysco will be less than $2,000 including juices and fruits may need to source a new vendor as payment was an issue last year - IceNow - $4,380 - motions to approve no more than $10,000 total for mixers expenses for 2016; Bobby 2nds motion passes unanimously Entertainment Motion passes - confirms Kristine W for 2016; in-kind as stay package to perform a 40 minute set on Sunday; herself, team, and meet and greet package; proposed costs of $6,500 max o Clair motions to approve as presented; Jorge 2nds; motion passes unanimously Special Events Motion Approved - Monthly 1 st and 3 rd Wednesday - Down & Derby we will continue to promote/market their monthly events (1 st and 3 rd Wednesdays at Gold Spike); additionally looking into the possibility to do an all-ages night on a Friday of PRIDE week) - PRIDE Luau at The Center BINGO - October BINGO please push it out Volunteers Jorge
6 - Logistics 2016 PRIDE Insurance Motion passes - - Options include $2m in liability, General Liability, Alcohol, Medical, Rented Equipment, Etc. (WEATHER IS SEPARATE) o Casswood - $6,070 o Kaliff - $5,166 - Bobby motions to approve up to $5,200 pending inquiry with Casswood for discounts and comparative analysis; Jorge 2nds; motion passes unanimously 2016 PRIDE Weather Insurance Motion passes - explains formula for weather insurance Total Payout Covered (Dollars) x Rate of Rainfall (inches) at leveled rates (0.25, 0.50, 0.75 ) - debates pros and cons - includes community community feels the prudent thing would be to skip weather coverage based on costs and coverage o Clair motions to pass on weather coverage for 2016; Kawika 2nds; motion passes unanimously 2016 ANNUAL Insurance Motion passes - Options included: loss/theft, earthquake, general liability, liquor liability, fire, medical, non-hired auto, media, and blanket additional insurance - Cost is $ through Casswood - motions to approve; Jorge 2nds; motion passes unanimously 2016 PRIDE Shuttles
7 - the following are bids for the proposed PRIDE shuttle schedule 2016; best quote is Best Airline for a cost of $3, Day 1 Day 2 Total Notes Earth Bus only 1 ADA available Tony Clark 0 Party Bus Only LV Limo 0 5 Star 0 no shuttles or ADA (party bus) Best Airline Bus + ADA (gratuity included) No ADA Available Bell o 24 Bus + ADA Van (gratuity not included) Bobby motions to approve to $4,000 for Best Airline conditionally approved pending confirmation of our parking off-site areas; Kawika 2nds; motion passes unanimously 2016 Toilets/Fence Motion passes - - $8,109 for fence, toilets with service, and barricades including Parade and Festival o Bobby motions to approve as presented; Kawika 2nds; motion passes unanimously New Business Sasha Scarlett (Joshua Ryan) - Sasha has relayed wishes to to end his proposal to repay PRIDE; since then (having run into and Ernie at an event) has ed an offer to pay $1,000 as a donation; will offer to accept and see what happens from there Adjournment Motion to Adjourn Motion Passes - Motions to adjourn, Jorge 2nds; motion passes unanimously o Meeting adjourns at 8:48pm Next Meeting 10/12/16 6:00pm The LGBT Center
8 Next Workshop TBD 7:00pm Ernie s House Follow Up - Follow Up - Finance to pay Accurate Building Maintenance, United Staffing, and XS - Associate Board follow up s to loop in - Clair to follow up with Center to confirm 10/12/16 Board meeting and cancel 10/19/16
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10/15/14 Public Meeting The Center Call to Order 7:10pm Attendance Present Absent Additional Jorge Brady Clair Lucas Frankie HiD Julie Lyndon Approval of Minutes Approval of Minutes Brady Motion passes
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