CITY OF WILLISTON, FLORIDA CITY COUNCIL WORKSHOP AGENDA ITEM 1 DISCUSSION OF PROPOSED SALARY INCREASES AND RELATED ITEMS

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1 CITY OF WILLISTON, FLORIDA CITY COUNCIL WORKSHOP AGENDA DATE: FRIDAY, FEBRUARY 17, 2017 TIME: 5:00 P.M. PLACE: WILLISTON CITY COUNCIL ROOM CALL TO ORDER ROLL CALL MEMBERS: Mayor R. Gerald Hethcoat President Charles Goodman Vice-President Nancy Wininger Councilman Tim Hass Councilman Kori Lamb Councilman Elihu Ross OTHERS: City Manager Scott Lippmann City Clerk Frances Taylor City Attorney Fred Koberlein ITEM 1 DISCUSSION OF PROPOSED SALARY INCREASES AND RELATED ITEMS ITEM 2 PUBLIC PARTICIPATION ITEM 3 ADJOURNMENT Minutes of the City Council meeting may be obtained from the City Clerk s office. The minutes are recorded, but not transcribed verbatim. Persons requiring a verbatim transcript may make arrangements with the City Clerk to duplicate the recordings, or arrange to have a court reporter present at the meeting. The cost of duplication and/or court reporter will be borne by the requesting party. In accordance with Section , Florida Statutes, notice is given that if a person wishes to appeal a decision made by the City Council with respect to any matter considered at this meeting they will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is based. In accordance with Section , Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact the Mayor through the City Clerk s office no later than 5:00 P.M. on the day prior to the meeting.

2 Date: February 17, 2017 COUNCIL AGENDA ITEM DISCUSSION: PROPOSAL FOR STARTING SALARY INCREASES FOR GENERAL EMPLOYEES AND INCREASES FOR CURRENT EMPLOYEES TO AVOID/REDUCE SALARY COMPRESSION WITHIN THE CURRENT COMPENSATION PAY PLAN REQUESTED BY: CITY COUNCIL PREPARED BY: CITY MANAGER CITY CLERK BACKGROUND / DESCRIPTION: The City of Williston has experienced recruitment and retention impacts in recent years as a result of a compensation plan that fails to account for salary standards among like sized cities and the competitive offerings available in other cities of close proximity. These types of issues negatively affect the quality of the applicant pool and the service and productivity of the organization, as a whole. The result is an agency that spends much of its time and resources dealing with an ongoing and never ending cycle of recruiting/hiring/training/replacing employees, rather than one that invests its efforts in bolstering the quality of each employee over the long term. Throughout December, January and February, the City Clerk developed a survey and conducted a salary study of like sized cities that provide like services to represent an industry standard for small city pay plans in Florida. In addition, the surrounding municipalities of Ocala and Gainesville were factored in to the results because of the competition they create and how it impacts on the hiring pool for this organization. The initial compilation indicated that the City of Williston is in the lowest range of the salary average among peer cities surveyed across the board with a few exceptions. The City of Williston starting salary is almost always lower than the average for like sized or locally competitive cities. Upon review of the survey, staff and Council requested that the study be modified by eliminating the cities of Malabar, Bradenton Beach and Indian Shores and including localities with a rural base similar to those shown in the prior police department study. Information was gathered from those localities and included, as provided. Note that some agencies were non-responsive to the information requests which were, in many cases, made on multiple occasions. Respondent cities that were not included but were surveyed advised that their city pay scale is outdated and not used, there are no relevant full-time positions to compare due to the fact that they primarily utilize part-time personnel or no information was given on starting salaries. An assessment of this study provides similar conclusions to the prior iteration: the City of Williston is in the lowest range of the salary average among peer cities surveyed across the board with a few exceptions. The City of Williston starting salary is almost always lower than the average for like sized or locally competitive cities. Fiscal impacts vary between the two studies. Finally, an additional study has been provided by Williston Fire Rescue. This study indicates that the average/mid-level hourly pay for firefighters and WFR employees is, in all but two cases,

3 below the average pay among small departments. It further indicates that the average/mid-level pay for firefighters and WFR employees is, in all but one case, below the average pay among larger departments. LEGAL REVIEW: None. FISCAL IMPACTS: $34,305 - $44,638 in salary annually plus benefit liability and WFR calculated costs. Prorated fiscal impacts for the current year are $26,540 - $30,194 plus WFR calculated costs. RECOMMENDED ACTION: Approve an increase of starting salaries by the amounts shown and a corresponding increase for existing employees to avoid/reduce compression. ATTACHMENTS: CONTRACT RESOLUTION MAP LEASE x OTHER DOCUMENTS COUNCIL ACTION: APPROVED DENIED

4 2017 Salary Study of Starting Salaries for Small Florida Cities (with select regional communities included) Position Title (Number of FTE Affected) Alachua Alachua County Belleview Bunnell Bushnell Chiefland Dunnellon Gainesville Marion County Monticello Newberry Ocala Umatilla Williston Average Levy County** Starting Pay Rank (1 Lowest) Population 9, ,451 4,746 2,875 2,459 2,153 1, , ,362 2,458 5,360 58,355 3,798 2,848 39,644 Millage Rate Administrative/Staff Assistant (1) $28,517 $28,037 $31,612 $25,723 $24,717 Still $26,874 $28,840 $32,864 $26,812 $21,840 $23,970 $27,255 $21,666 3 of 12 Billing Specialist (Utility)/Senior Account Rep. (1) $31,450 $31,088 $30,084 $29,459 $24,717 Awaiting $28,226 $37,349 $25,834 $26,560 $31,500 $29,775 $24,874 $29,243 2 of 12 City Clerk (1) $83,299 $49,073 $52,470 $61,958 Additional $42,930 $57,345 $67,500 $51,662 $38,900 $56,126 1 of 9 City Manager (1) $135,328 $78,438 $65,000 $71,598 Information $62,400 $89,389 $70,000 $81,736 3 of 7 City Planner/Senior Planner (1) $54,644 $49,483 $51,578 and Survey $38,210 $50,554 $48,298 $50,558 $50,700 $48,435 $49,162 3 of 9 Crew Worker/Maintenance Worker (6) $21,112 $24,014 $23,571 $25,723 $22,000 Results $19,074 $21,254 $22,256 $21,841 $21,008 $23,600 $21,487 $22,245 $20,634 6 of 13 Crew Leader (2) $33,467 $28,038 $28,663 $31,657 $26,447 $22,090 $32,864 $29,185 $32,590 $31,500 $24,874 $29,216 $29,536 2 of 12 Customer Service Rep./Secretary/Utility Cashier (2) $28,517 $28,037 $23,571 $24,456 $22,000 $21,724 $26,874 $26,459 $28,371 $24,319 $26,000 $23,613 $21,487 $25,033 $22,359 1 of 14 Lineworker Apprentice (1) $34,861 $34,667 $31,436 $34,220 $34,650 $27,423 $32,876 1 of 6 Meter Reader/Entry Maint. Technician (1) $25,958 $24,014 $23,571 $23,345 $22,000 $24,791 $22,256 $24,330 $23,161 $26,000 $21,487 $23,719 $20,634 2 of 12 Permitting Clerk/Technician (2) $28,308 $28,663 $24,222 City does $23,192 $28,840 $24,544 $26,812 $28,600 $28,212 $23,970 $26,536 2 of 10 Utility Director (1) $67,840 $71,307 $62,518 $61,958 not handle $42,930 $91,003 $63,419 $46,798 $64,527 $81,700 $66,788 $36,750 $63,128 1 of 12 Utility/Maintenance Supervisor (2) $46,114 $49,073 $36,952 $34,667 zoning, $34,320 $37,349 $43,826 $32,593 $43,674 $38,100 $31,746 $38,947 $29,536 2 of 12 Utility Technician/Sr. Maintenance Tech/Equipment Op. (3) $27,685 $29,524 $26,011 $30,015 $26,447 code enf. $26,874 $26,459 $29,765 $30,700 $31,038 $31,500 $22,595 $24,874 $27,961 $27,102 2 of 14 Wastewater Treatment Plant Operator (Lead/Senior Position) (1) $42,016 $36,619 $38,374 $42,468 or planning $31,117 $44,374 $39,998 $41,500 $37,727 $41,900 $49,995 $31,746 $39,820 2 of 12 Wastewater Treatment Plant Tech (Licensed/non apprentice) (1) $33,218 $31,612 $35,573 $26,874 $31,436 $31,262 $26,750 $31,038 $31,500 $24,874 $30,414 1 of 10 **Included for comparison purposes but not factored into calculations because the County pays Spouse, Children and Family health insurance monthly premium of up to $ per employee. In addition, pay scale included rates at less than minimum wage and referenced raising salaries to $7.93 per hour (two minimum wage raises ago) and $8.10 (one minimum wage raise ago) scale out of date/rates have not been updated to comply with minimum wage requirements. None of the small cities of less than 5,000 offer all of the services provided by the City of Williston. Typically, small cities do not offer gas and electric. The City of Williston is unique relative to small cities. It is essentially a microcosm of the larger cities. Original study was a standard salary survey that included peer cities of similar size and service offerings. Service offerings are important to compare because benchmark positions can be identified that include the same responsibilities, duties and skill sets. A utility tech in a city that does not have a gas or electric service does not require the same skill set, expertise and exposure as a utility tech in a city with water and wastewater only. Similarly, a city without those services does not require maintenance of reports, billing activities and administrative support provided by a city that does offer a gas or electric service. Finally, several small cities do not have planning departments and rely solely on the RPC's to address planning needs and maintain their LDR's and Comp Plans. The new study eliminates some peer cities per Council and staff input and includes regional cities with similar services. There are a few organizations included, like Levy County, that do not have similar services but are regional. Information was initially requested from Cross City, Fruitland Park, High Springs, Keystone Heights, Midway, Sneads, Wachula and Zolfo Springs response was that the city pay scale is outdated and not used, there were no relative full time positions because they primarily utilize part time personnel o no information was given on starting salaries. Revised: February 15, 2017 Compiled by: Frances V. Taylor, CMC MPA City of Williston

5 Comparison of Current Lowest Paid Employee to Starting Salary Average Among All Cities Surveyed Lowest Paid Employee Average Starting Salary Lowest Paid Variance from Average Starting Number of Employeess in Position Proposed Salary Adjustments Annual Cost W/Benefits Prorated Cost W/Benefits (Mar 1,2017) Administrative/Staff Assistant $23,970 $27,255 $3,285 1 $3,285 $3,762 $2,195 Billing Specialist (Utility)/Senior Account Rep. $34,196 $29,243 ($4,953) $0 $0 $0 City Clerk $51,703 $56,126 $4,423 1 $4,423 $5,066 $2,955 City Manager $82,001 $81,736 ($265) $0 $0 $0 City Planner/Senior Planner $48,435 $49,162 $727 1 $727 $833 $486 Crew Worker/Maintenance Worker $22,847 $22,245 ($602) $0 $0 $0 Crew Leader $26,445 $29,216 $2,771 2 $5,542 $6,347 $3,703 Customer Service Rep./Receptionist/Utility Cashier $23,996 $25,033 $1,037 2 $2,074 $2,375 $1,386 Apprentice Lineworker $27,726 $32,876 $5,150 1 $5,150 $6,536 $3,813 Meter Reader/Entry Maint. Technician $22,181 $23,719 $1,538 1 $1,538 $1,761 $1,028 Permitting Clerk/Technician $23,970 $26,536 $2,566 2 $5,133 $5,878 $3,429 Utility Director $58,006 $63,128 $5,122 1 $5,122 $5,866 $3,422 Utility/Maintenance Supervisor $35,410 $38,947 $3,537 2 $7,073 $8,102 $4,726 Utility Technician/Sr. Maintenance Tech/Equipment Op. $30,626 $27,961 ($2,665) $0 $0 $0 Wastewater Treatment Plant Operator (Lead/Senior Position) $35,250 $39,820 $4,570 1 $4,570 $5,234 $3,053 Wastewater Treatment Plant Tech (Licensed/non apprentice) Apprentice $30,414 $0 $0 $0 Total Proposed Budget Impact $44,638 $51,761 $30,194 BREAKDOWN BY FUND Fund Annual Cost Prorated Cost General Fund 14,149 9,432 Airport Fund CRA Fund 1,849 1,233 Utility Fund 35,372 23,581 Total 51,761 34,507 Police Adjustments 12,075 8,050 Total Adj w/ Police 63,836 42,557 Revised: February 15, 2017 Compiled by: Frances V. Taylor, CMC MPA City of Williston and Stephen Bloom of Severn Trent Services

6 Starting Salary Comparison Like Sized Cities* (with Gainesville Ocala included) (Initial Study Presented at the February 7, 2017 City Council Meeting) Belleview Bradenton Beach Bunnell Dunnellon Gainesville Indian River Shores Indian Shores Malabar Monticello Newberry Ocala Umatilla Williston Average Variance from Average Rank Population , ,955 3,995 1, , ,355 3, Administrative/Staff Assistant $31,612 $27,465 $25,723 $26,874 $28,840 $31,668 $26,812 $21,840 $23,970 $27,200 $3,230 2 of 9 Billing Specialist (Utility)/Senior Account Rep. $30,084 $29,459 $28,226 $37,349 $31,668 $26,560 $31,500 $29,775 $24,874 $29,944 $5,070 Lowest City Clerk $49,073 $43,805 $52,470 $42,930 $79,985 $54,876 $57,000 $67,500 $51,662 $38,900 $53,820 $14,920 City Manager $78,438 $65,000 $62,400 $138,641 $65,243 $89,389 $70,000 $81,302 $11,302 City Planner/Senior Planner $51,578 $38,210 $50,554 $50,558 $50,700 $48,435 $48,339 ($96) 2 of 6 Crew Worker/Maintenance Worker $19,074 $21,254 $24,587 $21,841 $21,008 $23,600 $21,487 $21,836 $349 4 of 7 Crew Leader $28,663 $31,657 $22,090 $30,413 $29,185 $32,590 $31,500 $24,874 $28,872 $3,998 2 of 8 Customer Service Rep./Receptionist/Utility Cashier $23,571 $24,411 $24,456 $26,874 $26,459 $31,668 $24,319 $26,000 $23,613 $21,487 $25,286 $3,799 Lowest Lineworker Apprentice $31,436 $34,220 $34,650 $27,423 $31,932 $4,509 Lowest Meter Reader/Entry Maint. Technician $23,571 $22,127 $23,345 $24,791 $24,587 $24,330 $23,161 $26,000 $21,487 $23,711 $2,224 Lowest Permitting Clerk/Technician $28,663 $24,411 $24,222 $23,192 $28,840 $24,000 $30,459 $27,000 $26,812 $28,600 $28,212 $23,970 $26,532 $2,562 2 of 12 Utility Director $71,307 $41,713 $62,518 $42,930 $91,003 $57,766 $46,798 $64,527 $81,700 $66,788 $36,750 $60,345 $23,595 Lowest Utility/Maintenance Supervisor $49,073 $34,320 $36,952 $34,320 $37,349 $27,833 $39,047 $45,799 $32,593 $43,674 $38,100 $31,746 $37,567 $5,821 2 of 12 Utility Technician/Sr. Maintenance Tech/Equipment Op. $26,011 $27,465 $30,015 $26,874 $26,459 $30,413 $27,040 $30,700 $31,038 $31,500 $22,595 $24,874 $27,915 $3,041 2 of 12 Wastewater Treatment Plant Operator (Lead/Senior Position) $36,619 $38,374 $31,117 $44,374 $41,500 $37,727 $41,900 $49,995 $31,746 $39,261 $7,515 2 of 9 Wastewater Treatment Plant Tech (Licensed/non apprentice) $31,612 $35,573 $26,874 $31,436 $26,750 $31,038 $31,500 $24,874 $29,957 $5,083 Lowest * None of the other cities listed have all of the services offered by the City of Williston except for Gainesville and Ocala which were included for their employment draw and close proximity to Williston Revised: February 7, 2017 Compiled by: Frances V. Taylor, CMC MPA City of Williston

7 Initial Comparison (Presented at the February 7, 2017 City Council Meeting) Lowest Paid Employee Average Starting Salary Lowest Paid Variance from Average Starting Number of Employeess in Position Proposed Salary Adjustments Annual Cost W/Benefits Prorated Cost W/Benefits Administrative/Staff Assistant $23,970 $27,200 $3,230 1 $3,230 $3,699 $2,466 Billing Specialist (Utility)/Senior Account Rep. $34,196 $29,944 ($4,252) $0 $0 $0 City Clerk $51,703 $53,820 $2,117 1 $2,117 $2,425 $1,616 City Manager $82,001 $81,302 ($699) $0 $0 $0 City Planner/Senior Planner $48,435 $48,339 ($96) $0 $0 $0 Crew Worker/Maintenance Worker $22,847 $21,836 ($1,011) $0 $0 $0 Crew Leader $26,445 $28,872 $2,427 2 $4,853 $5,559 $3,706 Customer Service Rep./Receptionist/Utility Cashier $23,996 $25,286 $1,290 2 $2,580 $2,955 $1,970 Apprentice Lineworker $27,726 $31,932 $4,206 1 $4,206 $5,338 $3,559 Meter Reader/Entry Maint. Technician $22,181 $23,711 $1,530 1 $1,530 $1,752 $1,168 Permitting Clerk/Technician $23,970 $26,532 $2,562 2 $5,124 $5,869 $3,912 Utility Director $58,006 $60,345 $2,339 1 $2,339 $2,679 $1,786 Utility/Maintenance Supervisor $35,410 $37,567 $2,157 2 $4,314 $4,941 $3,294 Utility Technician/Sr. Maintenance Tech/Equipment Op. $30,626 $27,915 ($2,711) $0 $0 $0 Wastewater Treatment Plant Operator (Lead/Senior Position) $35,250 $39,261 $4,011 1 $4,011 $4,594 $3,063 Wastewater Treatment Plant Tech (Licensed/non apprentice) Apprentice $29,957 $0 $0 $0 Total Proposed Budget Impact $34,305 $39,811 $26,540 BREAKDOWN BY FUND Fund Annual Cost Prorated Cost General Fund 9,517 6,345 Airport Fund CRA Fund 1,571 1,047 Utility Fund 28,405 18,937 Total 39,811 26,540 Police Adjustments 12,075 8,050 Total Adj w/ Police 51,886 34,590 Revised: February 7, 2017 Compiled by: Frances V. Taylor, CMC MPA City of Williston and Stephen Bloom of Severn Trent Services

8 Departments < 50 Salary Info hourly rate Firefighter I (per call) Firefighter II FTL/DO Lieutenant/Capt. Captain/Batt. Chief Officer Newberry $0.00 $12.72 $15.76 $17.42 $18.61 $19.54 ** Dunnellon* $0.00 $10.88 $0.00 $14.15 $0.00 $25.00 ** Chiefland* $17.50 $10.43 $0.00 $0.00 $12.53 $25.96 ** Levy County* $10.00 $14.74 $0.00 $16.22 $17.61 $38.22 ** Dixie County* $0.00 $12.68 $0.00 $12.93 $18.50 $36.25 ** Gilchrist County $15.00 $10.80 $0.00 $0.00 $12.62 $26.55 ** Average: $14.16 $12.04 $15.76 $15.14 $15.98 $28.66 ** Williston $14 $10.08 $11.32 $12.56 $13.79 $15.33 ** Deficent: $0.16 $1.96 $4.44 $2.58 $2.19 $13.33 Departments > 50 Marion $0.00 $17.00 $18.05 $19.30 $35.00 $40.85 ** Alachua $0.00 $15.50 $20.00 $25.50 $34.50 $51.44 ** Ocala $0.00 $15.72 $18.33 $23.09 $35.00 $51.47 ** Gainesville $0.00 $17.64 $20.15 $23.18 $30.41 $61.14 ** Citrus* $11.00 $13.00 $14.40 $16.00 $17.50 $40.00 ** Average: $11.00 $15.77 $18.16 $21.41 $30.48 $48.98 Williston $14.00 $10.08 $11.32 $12.56 $13.79 $15.33 ** Deficent: $5.69 $6.78 $8.85 $16.69 $33.65 Advantage: $3 ** Average/Mid level Hourly Pay *FF I stipend (12hrs) LC $50 Citrus $33 Marion $300(per Qtr) Dixie $35 DFR $50 Average: $42 WFR $60 Advantage: $18.00