2018 BENEFITS OPEN ENROLLMENT

Transcription

1 OPEN ENROLLMENT TO DO LIST Enroll, change or drop coverage Review dependents covered under your plans Update life insurance beneficiaries and review coverage Re-enroll in healthcare and dependent care FSA plans Enroll, change or drop disability plans Enroll in or update your 403b/457b plans (enrollment is open year-round) 2018 BENEFITS OPEN ENROLLMENT THIS IS YOUR ANNUAL OPPORTUNITY TO UPDATE YOUR BENEFITS PLANS. PLEASE REVIEW THE INFORMATION IN THIS DOCUMENT TO DETERMINE IF YOU WOULD LIKE TO MAKE ANY UPDATES FOR THE COMING YEAR. MEDICAL AND DENTAL COVERAGE Coverage under your CCC medical plans remains the same. There is no action that you need to take if you would like to keep your coverage in place. BCBS of Illinois does offer a variety of services available to you as a member that can assist you in seeking services and promote a healthy life style: 24/7 Nurseline at is available for assistance in deciding where to go for care. The Provider Finder at bcbsil.com can help assist in finding a doctor or hospital. The Customer Service number on your ID card is available. Blue Access Mobile (available on ios or Android) and BlueAccess for Members provides access to claims, coverage and deductible information. It can also assist in locating services. You have access to the Well ontarget Wellness portal. It provides wide range of wellness information available at your fingertips: Health assessments Self-directed courses Health trackers and calculators Health information on a variety of topics For the month of November, BCBS will be offering discounted gym membership through their Wellness ontarget Fitness Program. Log into BlueAccess for members ( click on Fitness Program in the Quick Links and use Coupon Code: CCCNOV to receive a waiver of the $25 enrollment fee and discounted membership fees for over 9,500 fitness locations and 35,000 health and well-being providers.

2 Open Enrollment begins October 30 and ends November 17 VISION COVERAGE Your VSP vision coverage for 2018 remains the same, but. VSP offers several discounts that you may want to explore: The VSP Premier Program offers a wide selection of featured frame brands, bonus offers, and more. To locate a Premier Program location, visit Eyeconic is an easy-to-use, in-network, eyewear option that allows you to shop online using your VSP benefits. You are also able to use your FSA benefit to cover expenses. For additional information visit LIFE, DISABILITY AND CRITICAL ILLNESS PLANS City Colleges has partnered with Prudential to provide disability and critical illness benefits which help safegard you and your family in the event of a long-term disability or illness. You may access a number of videos and tools to determine which benefits may make sense for you in Visit for additional information. Note: Increases to coverage may require that you complete the Evidence of Insurability process. Coverage may be placed in a pending status until approval is received. FLEXIBLE SPENDING ACCOUNTS Health Care Flexible Spending Accounts allow employees to save on a pre-tax basis for health care expenses that your medical plan does not cover up to an annual limit of $2,650. Dependent Care FSA accounts allow employees to save on a pre-tax basis for child care or elder care expenses incurred in order to maintain employment up to an annual limit of $5,000. Enrollment is not continuous you must re-enroll each year. As a reminder, BenefitExpress is our new FSA administrator. Any expenses for 2017 must be submitted by March 15, 2018 for expenses incurred by December, 31, Remember, FSA plans are governed by the IRS. Funds must be used within the calendar year or they will be forfeited. EMPLOYEE ASSISTANCE PROGRAM (EAP) City Colleges of Chicago provides an Employee Assistance Program (EAP) to all active employees and the family members residing in the home. To register, click on the 'REGISTER' tab and use the following information: CCC's 'Organization Web ID' - MGR311 (not case sensitive) In addition to benefits provided through health insurance coverage, EAP services include consultation and support for everyday challenges of life that may affect your health, family life, or desire to excel at work. CCC's 'Company Name' (first 5 characters)- Board (not case sensitive) Click 'Submit' - Enter your personal information to register. To utilize EAP services, call (800) hours a day, 7 days a week. Care can also be accessed online via: 2

3 Open Enrollment begins October 30 and ends November 17 MAKING CHANGES IN HR SELF-SERVICE To enroll in benefits, log onto HR Self Service. Log into the portal using your CCC username and password. Once you re logged in, click on Self-Service. Under the Benefits tab choose the Benefits Enrollment link to begin making elections. Follow all prompts and navigate through all plans. Once all elections have been made, click the Submit to complete the enrollment process. You may view all elections made by clicking on the Benefits Summary link located under the main Benefits section. DEPENDENT VERIFICATION City Colleges will require that employees adding dependents for the first time provide proof of their relationship beginning with Open Enrollment As a reminder, eligible dependents includes: Legal spouse, civil union spouse, or domestic partner Eligible child(ren) including step, legally-adopted and children under legal guardianship until age 26 (or until age 30 for military dependents). Physically or mentally handicapped children (regardless of age), who have been added prior to age 26 The following are considered ineligible dependents: Employee s parents Divorced spouse Common law spouse Children who are not under employee s legal guardianship Examples of acceptable documentation can include: Marriage Certificate Civil Union Certificate Birth Certificate Court Order ARE YOUR BENEFICIARIES UP-TO-DATE? Beneficiaries for life insurance are kept in Employee Self-Service. For your basic and voluntary employee life coverage, you will want to ensure that your beneficiaries are current. SURS as well as our 403(b)/457(b) vendors keep separate beneficiaries on record. Make sure that your records are updated with them as well. 3

4 Open Enrollment begins October 30 and ends November 17 GET FAMILIAR WITH YOUR RETIREMENT PLAN OPTIONS If you are a benefited employee, 8% of your pre-tax pay is contributed to the SURS retirement plan. Upon your hire, you were given the option to choose your plan design option and if you elected the Self-Managed Plan, the vendor which would receive your contributions. If you are unsure of your election, reach out to SURS via the web at or by calling There are some additional items which you may want to discuss to ensure that you re ready for retirement: SURS has several videos available related to plan options, reciprocity with other agencies as well as retirement planning which may help you navigate your options. As your life changes family changes, retirement, termination, be sure to make sure SURS is kept in the loop. Their life events page will guide you on making any necessary changes. Webinars and seminars (in Naperville) are offered from time-to-time. Check the current schedule to see when seminars are available. BENEFIT FAIRS (10:00am- - 3:00pm) BENEFIT FAIRS AND OFFICE HOURS Should you need assistance during Open Enrollment, there will be several opportunities to have your questions answered: Don t forget your flu shot! Cold and Flu season is upon us. You should get a flu shot as soon as it's available as flu season can begin as early as October. The vaccine is covered under the plan and is recommended by the Centers for Disease Control and Prevention for all people ages 6 months and older. Check with your doctor to find out if the flu vaccine is recommended. Many times it can be administered within their office. BCBS PPO plan members may also visit any CVS Pharmacy location. Just bring your prescription card and valid photo ID. Truman College 1145 W. Wilson McKeon Lobby November 2 Harold Washington College 30 East Lake Street Room 103 November 7 Olive Harvey College So. Woodlawn Room 1205 November 8 Daley College 7500 So. Pulaski Room L215 November 9 OFFICE HOURS (9:00am 4:00pm) District Office 226 West Jackson Room 301 Malcolm X 1900 West Jackson November 13 November 14 HR Conference Room Kennedy King 6301 South Halsted St Room U156 November 15 Wright College 4300 N. Narragansett Avenue Room L215 November 16 4

5 Open Enrollment begins October 30 and ends November 17 PERKS AND DISCOUNTS OFFERED THROUGH CITY COLLEGES OF CHICAGO Earn More & Save More with Alliant Credit Union To help our members realize their financial goals, we deliver friendly, simple and smart financial services. Unlike banks, Alliant returns profits to members through higher savings rates, lower loan rates and fewer fees. And, we make it easy to bank how and when you want with 24/7 members service and account access. Alliant Credit Union members benefit from: Below-market loan rates Above-market rates on Savings, IRAs, and Certificates Free high rate checking & ATM Rebates Over 80,000 surcharge-free ATMs nationwide Online banking with free Bill Pay Mobile banking and mobile check deposit Direct deposit, overdraft protection and electronic funds transfer Benefits may also be extended to family members and domestic partners of Alliant Credit Union members 24/7 toll-free personal assistance More Information/ Become an Alliant Member Learn more about Alliant and the benefits of your credit union membership by visiting myalliantcreditunion.com/ccc Stay tuned for additional discounts and perks in the coming year! TicketsatWork provides access to exclusive savings nationwide on movie tickets, theme parks admissions, top shows and events including Broadway, top attractions and tours in the most popular destinations and exclusive discounts up to 60% off on hotels around the country and around the world. To register on-line go to Pet insurance through Nationwide /PetsNationwide.com 5

6 Open Enrollment begins October 30 and ends November 17 BENEFITS CONTACT INFORMATION Plan Customer Service Number Address Website Blue Cross BlueShield Blue Advantage HMO Medical: (800) Rx: (800) BCBS of Illinois PO Box Chicago, IL BlueCross BlueShield PPO Medical (800) BCBS of Illinois PO Box Chicago, IL CVS Caremark PPO Prescription (877) CVS Caremark PO Box Palatine, IL BCBS Blue Care Dental (855) BCBS Blue Care Claims Processing PO Box Belleville, IL Vision Service Plan (VSP) Prudential (Life Insurance and Voluntary Disability) (800) VSP P.O. Box Sacramento, CA (877) ComPsych (EAP) (800) hours a day 7 days a week Organization Web ID - MGR311 Company Name - Board Benefit Express (FSA) (877) (253) fax Benefitexpress P. O. Box 189 Arlington Heights, IL State University Retirement System (SURS) TSA Retirement Investments (800) Toll-Free (217) Direct Dial (888) SURS P.O. Box 2710 Champaign, IL TSA Consulting Group P.O. Box 4037 Ft. Walton beach, FL