Developing a Transportation Asset Management Plan

Transcription

1 Developing a Transportation Asset Management Plan A Workshop for the NCDOT July 2, 2015 Conducted By: Katie Zimmerman, P.E., Applied Pavement Technology, Inc. (APTech) And Lacy Love, Volkert, Inc.

2 Workshop Topics The Role of a TAMP MAP-21 Requirements for a TAMP Current Trends in TAMP Development Resources Available to Assist in TAMP Development Facilitated Discussion

3 TAMP s Role in a DOT Create a single source of information to link strategic goals to day-to-day actions Serve as a communication tool to better tell your story Evaluate strategies to reduce whole life costs Align investment decisions at all levels to strategic goals Coordinate decision-making processes from different parts of the organization

4 The TAMP Links Strategic & Operational Activities

5 Links to Other DOT Products

6 MAP-21 Supports a Performance- Based Approach Congestion Reduction & System Reliability Environmental Sustainability Freight Movement & Economic Vitality Infrastructure Condition Reduced Project Delivery Delays Safety

7 Performance-Based Management

8 MAP-21 TAMP Requirements State Performance Management- (1) IN GENERAL- States must develop a riskbased Asset Management Plan for pavements & bridges on the NHS to improve or preserve the condition of the assets and the performance of the system

9 MAP-21 TAMP Requirements (2) PERFORMANCE DRIVEN PLAN- A State asset management plan shall include strategies leading to a program of projects that would make progress toward achievement of the State targets for asset condition and performance of the National Highway System in accordance with section 150(d) and supporting the progress toward the achievement of the national goals identified in section 150(b). (3) SCOPE- In developing a risk-based asset management plan, the Secretary shall encourage States to include all infrastructure assets within the right-ofway corridor in such plan.

10 MAP-21 TAMP Requirements (4) PLAN CONTENTS- A State asset management plan shall, at a minimum, be in a form that the Secretary determines to be appropriate and include-- (A) a summary listing of the pavement and bridge assets on the National Highway System in the State, including a description of the condition of those assets; (B) asset management objectives and measures; (C) performance gap identification; (D) lifecycle cost and risk management analysis; (E) a financial plan; and (F) investment strategies.

11 Trends in TAMP Development Current Status of TAMP Development Organizational Structures to Support TAM Observations From Existing TAMPs

12 2015 Survey With 45 Responses Survey conducted prior to the TAMP Workshop in Denver, May 31, 2025 White: No response The darker the shading the more responses, up to a maximum of 4 per state

13 Assets to Be Included Bridges

14 Responsibility for the TAMP

15 Are You Using a Consultant? N/R 9% Haven't yet decided 24% Yes 42% No 18% Yes, for specific parts/sections 7%

16 Progress in Developing a TAMP We have an older TAMP that will be our starting point 5% We have a draft completed 24% We have a good part of it done 13% N/R 9% We haven t started 2% Just starting 25% We ve made some progress 22%

17 Have an Enterprise Risk Management Unit? N/R 7% Yes 11% Yes, but their primary focus is not related to infrastructure 9% No 55% Not as a unit, but as a subfunction within another unit 9% No, but we're looking at it 9%

18 Is There a Formal Process For Incorporating Risk Into Investment Decisions? N/R 7% Yes 9% We are considering this idea 11% No 35% We have taken steps towards developing the process

19 Colorado DOT TAM Structure

20 Utah DOT Steering Committee

21 Utah DOT Asset Management Steering Committee Meets every other month Chair UDOT Deputy Director Voting Members Direct Reports Participants Secretary Asset Management Safety, Finance, Maintenance, Structures, Asset Management, Traffic Operations Committee Recommends, Transportation Commission Approves Mature Assets: Pavements & Bridges Developing Assets: Safety, Signs, Culverts

22 Pennsylvania DOT TAM Structure

23 Trends in TAMP Development FHWA Pilot States ( Minnesota Available New York Available Louisiana Not Yet Available Other Draft TAMPs Available Colorado DOT Pennsylvania DOT Georgia DOT Wyoming DOT

24 Trends in TAMP Development FHWA Pilot States ( Minnesota Available New York Available Louisiana Not Yet Available Other Draft TAMPs Available Colorado DOT Pennsylvania DOT Georgia DOT Wyoming DOT Utah DOT

25 Minnesota DOT Summary Scope Pavements, bridges, centerline culverts, tunnels, overhead sign structures, tower lighting on the entire state system Development Team Steering Committee Project Management Team Work Groups Consultant (APTech)

26 MnDOT Steering Committee Office of Statewide Multimodal Planning Office of Transportation Data & Analysis Office of Capital Programming & Performance Measures Office of Maintenance Operations (District Rep) Office of Finance Materials Office Office of Transit Operations (Metro Dist) Bridge Office Enterprise Risk Management Traffic, Safety, & Technology FHWA Division Office

27 MnDOT TAMP - Highlights Detailed life cycle analysis Included assets at different levels of maturity Developed a separate Technical Guide with details Had recently developed a Strategic Plan with 10-year goals Constrained & aspirational goals

28 New York State DOT Summary Scope Pavements and bridges on the entire state system Development Team Capital Program Delivery Committee Comprehensive Program Team TAMP Champion & PM TAMP Working Groups & Subject Matter Experts

29 NYSDOT Comprehensive Program Team Assistant Commissioner TAM Champion Chief Engineer CFO Program Management Maintenance Structures Pavement Manager Policy & Planning Multi-modal Planning Regional Directors (2 of 11) Sustainability Traffic & Safety Operations Note: CPT members are executives and high-level managers

30 Portion of Risk Register

31 NYSDOT TAMP - Highlights Managing the rate of deterioration since funding is inadequate to preserve conditions Focus on system not projects Asset values from modified GASB-34 Conceptual approach to LCCA Investment strategy includes: Preservation first Beyond preservation Demand recovery (LVR in Poor condition)

32 Colorado DOT Summary Assets Included: Pavement, Bridges, Maintenance, Buildings, ITS, Fleet, Tunnels, Culverts, Rockfall Mitigation Sites Included a Policy Directive for TAM

33 Inventory & Condition Summary

34 Initial Risk Register

35 Colorado DOT Highlights Addresses the economic impact of Colorado s transportation system (consumer value, gross state product, jobs & income, exports) Included a Delphi analysis to determine funding priorities among assets Generic LCCA Risk analysis looks at several types of consequence (safety, mobility, asset damage, & other financial impacts) & other factors (funding, insurance, regulatory, & political)

36 Pennsylvania DOT Summary Assets Included Pavements, Bridges & Culverts, ITS, Signage Assets, Lighting Assets, Guiderails, Drainage Assets Shows results from multiple funding scenarios Concludes that gaps are so large they either have to get additional funding or reduce performance requirements

37 One Sample Funding Scenario

38 Risk Profile of Current Funding Scenario

39 Pennsylvania DOT Highlights Details included as appendices In-depth predictive modeling for pavements and bridges with available funding, simple straight line decay for other assets without limiting funding levels Goals developed for 2033 Per asset risk assessment Strategies encouraged them to shift funding from pavements to bridges

40 Resources Available TAMP Builder ( TAM Portal ( FHWA Peer Exchanges 2016 TAM Conference Minneapolis July 9-12, 2016 FHWA/AASHTO Webinars

41 Tentative Conference Schedule 8:00 AM 8:30 AM 9:00 AM 9:30 AM 10:00 AM 10:30 AM 11:00 AM 11:30 AM 12:00 PM 12:30 PM 1:00 PM 1:30 PM 2:00 PM 2:30 PM 3:00 PM 3:30 PM 4:00 PM 4:30 PM 5:00 PM Saturday, July 09, 2016 AASHTO Part 1 Asset Mgt Peer Exchange Sunday, July 10, 2016 AASHTO Part 2 Asset Mgt Peer Exchange Pooled Fund States Workshops 5:30 PM Joint Meeting 6:00 PM TRB Asset Mgt Cm 6:30 PM & AASHTO Subcm Monday, July 11, 2016 Opening Session Breakouts Luncheon Breakouts Breakouts Posters & Reception Tuesday, July 12, 2016 Breakouts Breakouts Luncheon with Separate Pooled Fund Lunch Breakouts Closing Planning Committee Debrief

42 Work Plan Your Roadmap

43 What Is the Purpose of the TAMP? What are the objectives for developing a TAMP? Is it more than compliance? Which assets should be included? Only pavements & bridges? Only NHS?

44 What is the Purpose of the TAMP? (cont) Who should champion & manage the effort? An executive champion A project manager A Steering Committee Work Groups What is the timeframe for development? Expected due date: October 1, 2017 Allow 6 months for FHWA review? Coordination with other plans?

45 Introductory Section Our Experience TAMP Purpose & Requirements TAMP Content TAMP Themes Relationship to Existing Plans NCDOT Content TBD

46 Asset Management Objectives & Measures Our Experience Objectives of the Asset Management Program Existing Processes Supporting TAM Existing Performance Measures & Use Existing Performance Targets NCDOT Content Agency Goals How Asset Management Plan Fits Into Agency Goals

47 Development Questions Do TAM objectives exist? Are LOS defined? Do they need to be updated? Are there targets for each measure? How will the TAMP be used to achieve agency goals?

48 Asset Inventory & Conditions Our Experience Summary of Assets Managed by NCDOT & Condition Identification of Assets Not in the Inventory Level of Confidence in Data Asset Value NCDOT Content Itemization of NCDOT s NHS Asset and Their Condition Data Quality Management Plan

49 Sample Asset Register PAVEMENTS Inventory and Replacement Value Road Prioritization Category Pavement Inventory 1 Total NHS Non-NHS Avg. Replacement Centerline Lane Centerline Lane Value 2 PSI Miles Miles Miles Miles 1 Controlled-access - Asphalt $938 Controlled-access - Concrete $ ESAL>540 or ADT>10, $ ESAL>405 or 10,000 ADT>1,600 1, $ ESAL>270 or 1,600 ADT> ,510 $ ESAL>0 or 400 ADT>0-2 1,720 3,443 $ Total 2,557 7,570 2,963 6,265 $3,

50 Sample Graphic Summaries

51 Development Questions What inventory will be included? What is the level of confidence in the data? How should limitations in existing data be addressed? How will non-inventoried assets be addressed? How will value be calculated?

52 Performance Gap Assessment Our Experience Short- & Long-Term TAM Planning Horizons Traffic Growth & Other Demands Relationship to National Measures Trends in Performance With Time Impact of MPOs & Locals on Performance Performance Gap Between Existing and Future Conditions NCDOT Content Process for Gap Analysis Methodology for Coordination with MPOs (?)

53 PennDOT Performance Gaps

54 Development Questions Are there new performance targets that need to be established? Will both aspirational and constrained targets be used? Will separate targets be established for each system?

55 LCCA Our Experience Benefits to LCCA Typical Deterioration Strategies for Managing Assets Over Their Life Typical Life Cycle Costs (Capital & Maintenance) Consideration of Future Maintenance Costs NCDOT Content LCCA Process

56 MnDOT Results - Pavements

57 Development Questions What level of sophistication will be used for the LCCA? What strategies should be analyzed? How will maintenance costs be incorporated into the analysis? Is information in the PMS & BMS suitable for conducting the analysis?

58 Risk Management Analysis Our Experience Process for Assessing & Managing Risks Risk Register With Mitigation Strategies Relationship to Investment Strategies NCDOT Content Risk Analysis Process for Identifying & Analyzing Assets Requiring Recurrent Repair in Emergencies (If included in final rule)

59 Risk Assessment Framework

60 Establishing Context

61 Assessing Risk Heat Map

62 Risk Register

63 Development Questions What types of risks will be addressed in the TAMP? How will likelihood & consequence be defined? What mitigation strategies will be used? Who will be involved in the process? How will the results of the risk assessment be incorporated into the TAMP?

64 Financial Plan & Investment Strategies Our Experience Funding Sources Historic Funding Levels for TAMP Assets 10-Year Revenue Projection Assumptions Made NCDOT Content 10-Year Financial Plan Identifying Program of Projects to Reach Targets: Our Existing STIP Process Using PMS & BMS to Support Decision Making Methodology for Coordination With MPOs

65 MnDOT Plan & Targets

66 Development Questions What portion of the budget will be included in the financial plan? Can it be split by system? How many years should be reflected in the historical summaries? How will 10-year funding levels be determined? What investment strategies will be considered? How will the plan reflect the results of the LCCA & risk assessment? What process is needed to approve the investments & targets?

67 TAM Process Enhancements & TAMP Governance Our Experience Governance Plan for the TAMP Plans for Expanding the Assets Included in TAMP Planned Business Process Enhancements NCDOT Content To Be Determined

68 Development Questions Who will be responsible for the TAMP updates? How will business processes be evaluated for improvement? What information will be provided in the TAMP?

69 Next Steps Work Plan Development Involvement Assignments