Capital Improvements Program. City Council October 14, 2014

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1 Capital Improvements Program City Council October 14, 2014

2 Neighborhood Attendees ~15 (Paul Kaspar) Presentation Today CIP Advantages/Process Approved CIP Program (FY14 - FY18 CIP) Financial Forecast Projects in CIP Database Other Projects Questions 2

Capital Improvement Capital Improvement Project (CIP) $200,000 or more cost Non-recurring expense At least 5 year benefit CIP Program Advantages Coordination of

3 Capital Improvement Capital Improvement Project (CIP) $200,000 or more cost Non-recurring expense At least 5 year benefit CIP Program Advantages Coordination of related projects Land acquisition ahead of construction Improved fiscal responsibility Maximizes staff time (provides focus) Higher priority projects done first 3

4 Goals Objective project prioritizations Strategic direction incorporated in process Community buy-in Flexibility (for changes in process) Transparency Proactive vs. Reactive 4

5 Resolution 3185 CIP Process CIP Process Adopted November 25, 2008 Established Ranking System Resolution 3367 Adopted a biennial process August 23, 2011 Odd Fiscal Year Council Adopts 5 Year CIP Even Fiscal Year Update Database/Provide Update to Council Four CIP programs adopted since 2008: 2009, 2010, 2011,

6 Biennial Process (Odd FY) October December Evaluate existing CIP bond funds to determine available savings Apply ranking criteria to Database projects develop list of ranked projects January March Obtain initial estimate of projected debt issuances for next 5 years Utilize ranked list of projects to draft a proposed CIP based on debt issuances April June Review CIP with City Management Prepare City Council Presentation July Discuss CIP with City Council Modify as needed August September Council adopts 5 year CIP 6

7 Biennial Process (Even FY) October March Present status update to City Council on active CIP projects Update the cost estimates for projects in the CIP database Evaluate the projects in the database to make sure still valid Enter new projects into the database, developing scope and cost estimates Input citizen survey or other feedback into the database Apply ranking criteria to database projects develop list of ranked projects April May Review ranking criteria and develop recommended changes (if needed) June September Present recommended changes (if any) to City Council for consideration / adoption Issue Debt in Even Fiscal Year 7

8 FY14 - FY18 CIP Approved by Resolution 3506 on September 10, 2013 Funding Sources Certificates of Obligation (Bond funds) Transportation Fee Drainage Fee Cemetery Funds Water and Sewer for the General Fund CIP projects 8

9 Funding Sources Certificates of Obligation (Bond Funds) Streets Buildings Sidewalks Drainage Fire Trucks 9

10 Funding Sources Transportation Fee Street Reconstruction Street Maintenance Traffic Signals 10

11 Funding Sources Drainage Fee Drainage Facilities Drainage Studies 11

12 Funding Sources Cemetery Funds Expansion of Cemetery Facilities 12

13 Funding Sources Water and Sewer Funds Water and Sewer Facilities 13

14 TxDOT Funds Proposition 1 ballot Other Sources If passes, may be eligible for State funds Funds funneled through MPO SH 6 Ramp Relocation from FM 158 to US 190/SH 21 MPO #35 ($4 MM) SH 21 from approximately 2.32 miles E. of SH 47 to SH 47 reconstruct crossovers ($1 MM) Tarrow St. / Tarrow Dr. from FM 60 to Carter Crk. Pkwy. Construct bike/ped facilities w/ bridge over Burton Crk. MPO #313 ($1 MM) 14

15 CIP Process Public Input Financial Reality CIP Project Database Ranking 15

16 Current Ranking Criteria 16

17 Typical Large CIP Schedule Year 1 Year 2 Year 3 Year 4 Design Services ~ 15 months Bid Award 2 mo. Land Acquisition ~ 12 months Utility Relocation ~ 6-8 months Construction ~ 12 months Design Services Land Acquisition Utility Relocation Construction 17

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17

18 City Review City Review City Review Schematic Design Typical Design Phase MONTH Survey Schematic Design Preliminary Design Final Design Advertise & Award Design Services Surveying City Review Bid & Council Award 18

Introductory Letters Typical Land Acquisition Phase MONTH 1 2 3 4 5 6 7 8 9 10 11 12 Title Reports, Contact

19 Introductory Letters Typical Land Acquisition Phase MONTH Title Reports, Contact w/ Owners, Make Offers Condemnation Initial Contact Land Acquisition / Appraisals / Negotiation Condemnation 19

20 FY14 CIP FY14 Debt Issuance = $7,815, th Street Reconstruction - $3,925,000 Old Hearne Rd / Wilkes St - $3,125,000 Fire Truck - $765,000 Cemetery Expansion Phase 1 - $700,000 Not a part of GF Debt 20

21 FY14 CIP Old Hearne Rd $650,000 ($78k Design, $3.3 MM TF, $250k DF) West Fork Stillcreek Drainage Study - $75,000 Traffic Signal (Old Hearne Rd/Texas Ave) - $250,000 Ettle St Overtopping - $300,000 21

22 Cemetery Expansion Cemetery Endowment Fund $980,000 available Estimated Cost: Phase 1 - $700,000 Phase 2 - $400,000 FY14 CIP 22

23 FY14 CIP Cemetery Expansion Preliminary Layout Washington / Old Kurten Re-alignment x30 Plots 23

24 FY15 CIP Traffic Signal (S College/Carson St) - $300,000 West Fork Drainage (Design) - $200,000 West 17 th St Box Culvert (Design) - $80,000 24

25 FY16 CIP FY16 Debt Issuance = $7,000,000 Fire Station 2 Design & Construct - $4,520,000 Old Hearne Rd South Design (to Texas Ave) - $1,600,000 ; ($1,800,000) Construction planned for FY20, giving time for ROW acquisition Fire Truck - $880,000 25

26 FY16 CIP West Fork Stillcreek Drn Const (Ph 1) - $400,000 West 17 th St Box Culvert (Const) - $500,000 ($630,000) 26

27 FY17 CIP Traffic Signal (S. College/Villa Maria) - $300,000 West Fork Stillcreek Drn Const (Ph 2) - $600,000 27

28 FY18 CIP FY18 Debt Issuance = $7,100,000 S. College Ph. 2 (Villa Maria Rd to Sulphur Springs Rd) - $4,750,000 Sadie Thomas Splashpads - $380, th Street Sidewalks - $500,000 Broadmoor Dr Sidewalks - $250,000 Rustling Oaks Dr Sidewalks - $270,000 Fire Truck - $950,000 28

29 FY18 CIP West Fork Stillcreek Drn Const (Ph 3) - $450,000 29

30 FY19 Proposed CIP Miscellaneous Drainage Projects - $300,000 Street Maintenance - $3,000,000 Traffic Signal Replacement - $610,000 30

31 FY20 Proposed CIP FY20 Debt Issuance = $7,442,000 Old Hearne Rd Ph. 2 - $3,343,000 South Coulter Dr $3,199,000 Fire Truck - $900,000 31

32 FY20 Proposed CIP Old Hearne Rd Ph 2 - $1,000,000 S. Coulter Dr (S. College Ave /29 th St) - $500,000 Miscellaneous Drainage Projects - $300,000 Street Maintenance - $3,000,000 Traffic Signal Replacement - $780,000 32

33 Projects to be added First Street Skate Parks St. Joseph Other Projects 29 th St/Memorial Dr 29 th St/Villa Maria Rd West 26 th St Highway Safety Improvement Program 33

34 Questions Public Input Financial Reality CIP Project Database Ranking 34

35 City of Bryan Financing Picture

36 Debt Considerations Revenues Come from Property Taxes About 1/3 of tax rate goes to pay debt Remainder goes to General Fund Adjusted periodically As property values increase, revenues increase and ability to borrow increased Creates a steady steam of revenue 36

37 Projected Debt Service Revenues (in millions) $10 $9 $8 $7 $6 $5 $4 $3 $2 $1 $- FY2015 FY2016 FY2017 FY2018 FY2019 FY

38 Debt Considerations Existing debt plus new debt must fit in this revenue stream 38

39 Existing Annual Debt Service (in millions) $9 $8 $7 $6 $5 $4 $3 $2 $1 $- 39

40 Current CIP Budget FY 14 $7.8 mm FY 16 $7.0 mm FY 18 $7.1 mm 40

41 $10 Existing and New Debt Service (in millions) $9 $8 $7 $6 $5 $4 $3 $2 $1 $- FY2015 FY2016 FY2017 FY2018 FY2019 FY

42 Borrowing Outlook The City s capacity to borrow has increased in recent years due to: Property Value Increases Lower Cost of Interest Refinancing of higher cost older debt 42

43 Lenders Viewpoint Lenders want to see: Growth in property values ability to pay Borrowing for major projects Execution a plan City of Bryan has an AA rating S&P AA Very strong capacity to meet financial commitments. 43

44 Financial Questions

45 CIP Database

46 CIP Database Input from Citizens, Council, Staff, Citizen Surveys Includes projects for Parks, Streets, Traffic Signals, Fire Stations, Drainage, Sidewalks, Facilities, Information Technology 46

47 Review CIP Database Projects 47

48 Other Projects

49 Old Hearne Road August 7 th City Council August 7, 2014

50 Old Hearne Road In current CIP for design in FY16 CIP Estimated design cost is $1,800,000 Recommended by Staff to construct in FY20 CIP Estimated cost is $4,343,000 for construction 50

51 Peale Street August 7th City Council August 7, 2014

52 Peale Street South side 525 feet long Open ditch 2009: Reconstructed in place with the addition of limestone base and overlaid North side 190 feet long Open ditch 2011: Overlaid 52

53 Peale Street (South) 53

54 Peale Street (South) 54

55 Peale Street (North) 55

56 Pavement Preservation 56

57 Pavement Condition 57

58 Woodville Road

59 Woodville Road In current CIP database ST_09_002 Entered into the database in 2009 Current CIP ranking is 13 Estimated future cost ~ $ 11.4 million 59

60 West 17 th Street Culvert

61 West 17 th Street Culvert Ranked high in Stormwater Masterplan In current FY14-18 adopted CIP Est. cost (design and construction) - $580k; ($710k) Design Contract to Council 2 nd meeting in October/First meeting in November Design (12 weeks) March 2015 Bidding March/April 2015 Council Award April/May 2015 Construction Start May/June 2015 Const. complete (5 mo) October/November

62 Martin Luther King Jr Blvd

63 MLK Jr Blvd Planned to be resurfaced in 2015 year Texas Ave to SH6 From Military Dr to SH6 in database. Project ST_09_109 (9), ST_09_209 (8) New project added to database. Includes redoing entire length of MLK. ST_14_011 Estimated cost: $41 MM (today s cost) 63

64 Sandy Point Road Sidewalks August 7 th City Council August 7, 2014

65 Sandy Point Rd - Timeline 12/11/2013 Met with County staff to discuss sidewalk and possibility of using trustee labor 1/21/2014 Staff met with Council members Pena and Saenz. Makes them aware we are already working with County on Sandy Point Rd sidewalk Feb Staff met w/ County to discuss needs, location and ILA Mar ILA is signed by both governmental agencies 3/31/2014 Staff asked County to provide officer and inmates to construct the Apartment side also. They agree with 50/50 of materials on their side only. 65

66 Sandy Point Rd - Timeline 4/1/2014 COB staff made contact with TXDOT staff 4/9/2014 COB staff met with TxDOT staff and they have utility easement concerns April 2014 Contract with Jones & Carter to survey TXDOT ROW 5/30/2014 ROW was staked 6/2/2014 TxDOT wants to leave utility corridor open. Rural FM road. Saw the need for curb/gutter. Called in for locates per TXDOT request. 66

67 Sandy Point Rd - Timeline Mid June TXDOT requested more in depth locates (fiber line found running in the same area that we want the sidewalks to be placed). 6/17/2014 Met with TXDOT and we never received a go ahead. We were told there were several challenges on this project and that it would be costly. 6/24/2014 Sent to TXDOT that the remaining locates (fiber) had been completed (no response from TXDOT) 6/30/2014 Sent to TXDOT if they had a chance to review the locates. 67

68 Sandy Point Rd - Timeline 7/8/2014 TXDOT responded with other questions Staff responded the same day to TXDOT no response on this since 7/10/2014 Sent to see if they could meet to discuss 7/14/2014 They responded that they would get back with staff 7/28/2014 Staff sent another request to meet 7/31/2014 Staff left phone message 8/1/2014 Staff left phone message 8/6/2014 Staff talks to TxDOT. Staff is waiting on TxDOT to provide direction on Curb and Gutter and level of design they will require. 68

69 Sandy Point Rd - Timeline 8/8/2014 TXDOT responded that the project will have to go through the AFA process 9/11/2014 Staff met with TxDOT to discuss AFA requirements TxDOT to require Scope of Work (project limits, type of work, etc.) Cost estimate (provide breakdown of services) Environmental Analysis (Study & Clearance) Engineering (PS&E) Construction 69

70 Sandy Point Rd 70

71 Sandy Point Rd 71

72 Sandy Point Rd 72

73 Sandy Point Rd 73

74 74

75 75

76 Sandy Point Rd (County) 76

77 Sandy Point Rd (Apt Side) 77

78 Questions Public Input Financial Reality CIP Project Database Ranking 78

RESOLUTION NO. WHEREAS, the City of Bryan intends to issue new debt to fund the projects listed in Fiscal Year 2018, and

RESOLUTION NO. WHEREAS, the City of Bryan intends to issue new debt to fund the projects listed in Fiscal Year 2018, and RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRYAN, TEXAS APPROVING THE FIVE YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2018 THROUGH 2022; WHEREAS, the City of Bryan has an annual