Regd.& Corporate Office: INKEL Centre, Off Vallathol Junction, Seaport-Airport Road, Thrikkakara, Cochin TENDER DOCUMENT

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1 Regd.& Corporate Office: INKEL Centre, Off Vallathol Junction, Seaport-Airport Road, Thrikkakara, Cochin TENDER DOCUMENT Laying testing and commissioning of 11 KV 3C x 300 sq.mm XLPE UG Cable from 66 KV KSEB Kariad substation to SDM INKEL premises at Angamaly

2 BID SYNOPSIS 1 Tender No. 16/INKEL/EKM/ Retender 2 Name & Address of the Authority, Venue of receipt of Tender INKEL LIMITED INKEL Centre, Off Vallathol Junction, Seaport-Airport Road, Thrikkakara, Cochin Name of Work Laying testing and commissioning of 11 KV 3C x 300 sq.mm XLPE UG Cable from 66 KV Kariad substation to SDM INKEL premises at Angamaly 4 Project Location Angamaly, Ernakulam a. Nearest Railway Station Angamaly b. Accessibility By Road 5 Scope of Work Electrical WORKS- HT Cable Laying testing and commissioning 6 Type of Tender Item rate tender 7 Schedule of rates applicable CPWD, Delhi 8 Time of Completion 35 Days 9 Cost of Tender Document Rs. 525/- 10 Availability of Tender Documents at INKEL website to Last Date of Receipt of Tender up to 3.00 PM 12 Date & Time of Tender opening , 3.30 PM 13 Earnest Money Deposit Rs. 42,000/- 14 Security Deposit 5% of Contract amount 15 Retention Percentage from 10% of the value of RAB, subject to maximum of 5% of Running/Final Bill the Contract Amount. 16 Validity Period of Tender 120 days 17 Defects Liability Period 12 Months 18 Minimum interim Bills 25% of the contract value / once in a month Please note that the Tender Conditions/ specifications are same as Tender No. 16/INKEL/EKM/ dated without Supply of 11 KV HT cable. 2

3 1. 1 TENDER INVITATION NOTICE INVITING TENDER Sealed item rate tenders are invited on behalf of INKEL Limited, Established by the Government of Kerala as a company incorporated under the Companies Act, 1956 having its Registered Office at INKEL Centre, Off Vallathol Junction, Sea port Airport Road, Thrikkakara, Cochin (hereinafter referred to as INKEL) for laying testing and commissioning of 11 KV 3C x 300 sq.mm XLPE UG Cable from 66 KV Kariad substation to SDM INKEL premises at Angamaly from eligible Contractors possessing appropriate class registration in CPWD, State PWD, MES, Railways, DOT/DOP, BSNL & other Government Undertakings for executing this work who fulfil the eligibility criteria prescribed in Clause ELIGIBILITY CRITERIA Contractors who fulfill the following criteria may apply: 1. The Contractor should be registered under any prevailing law in India. 2. The Tenderer should have valid A grade Contractors license from Kerala State Electrical Inspectorate. 3. All electrical works shall be carried out in accordance with the provisions of IndianElectricityAct-1910, Indian Electricity Rules, 1956 amended up to date (date of call of tender unless specified otherwise) and the state electrical inspectorate. 4. The Contractor should have minimum 5 (Five) years experience in contractual business. 5. The Contractor shall obtain a Labour License from the office of the Labour commissioner exclusively to run this contract (if awarded) and submit a copy of the same before commencement of the contract. 6. The Contractor should submit a copy of PAN card issued in his name or in the name of Firm. The contractor shall submit copies of the VAT / WCT and Service Tax registration forms along with copy of the PAN. 7. Experience of having successfully completed similar work(s) in last five years ending the last day of the month previous to the one in which the tenders are called. a. One Electrical HT work involving ITC of HT cables costing not less than 30 Lakhs. or b. Two Electrical HT works involving ITC of HT cables costing not less than 15 Lakhs, each. The contractor should have enough capacity in terms of personnel, labour force both skilled and unskilled, equipments, plants and machinery, qualified sub-contractors to satisfactorily complete the job in stipulated time. 3

4 1.3 PURCHASE OF TENDER DOCUMENT The general information on the project may be found from the tender document. The information is only indicative. The tenderers are required to visit the site and familiarize themselves with the site conditions, nature of substrata, availability of construction materials, etc., before quoting. The drawings, conditions of contract, schedule of quantities and the specifications may be carefully studied before they offer their prices. No claims for extra compensation over and above the quoted rates will be entertained by INKEL on the ground that the tenderer have misjudged site conditions, nature of substrata, tender conditions or any item of tender. The tender documents can be downloaded from INKEL website from to The cost of tender document is to be submitted along with the completed tender (Rs.525/- (Rupees five hundred and twenty five only) in the form of DD in favour of INKEL Ltd., payable at Kochi. 1.4 RECEIPT OF TENDER DOCUMENTS The priced tender documents signed and complete in all respects shall be forwarded so that it reaches the office of INKEL Centre, Off Vallathol Junction, Sea port Airport Road, Thrikkakara, Cochin on or before 3.00 PM on Any tender received after the due time on this date will be rejected. INKEL will not be responsible for the loss, delay or non-receipt of tenders sent by mail or Courier. 1.5 MANDATORY ENCLOSURES FOR THE TENDER Tenderer shall deposit a sealed envelope superscribed Tender No 16/INKEL/EKM/ Retender for the laying testing and commissioning of 11 KV 3C x 300 sq.mm XLPE UG Cable from 66 KV Kariad substation to SDM INKEL premises at Angamaly enclosing the following in the sealed envelope. 1a. Earnest Money Deposit with an Unconditional Acceptance Letter b. Proof for eligibility criteria 2. Tender Drawings 3. Signed Tender documents 4. Preliminary agreement duly executed on non-judicial stamp paper of value not less than Rs.100/- as per Performa attached. 1.6 SUBMISSION OF TENDER Tender shall be submitted in two separate sealed covers as given below, superscribing the name of work, due date & time address of INKEL and the address of the tenderers. criteria. Cover 1.a. EMD in the form of Demand Draft and Proof for eligibility Cover 2. a. All Tender papers duly quoted and signed 4

5 1.6.2 The cover 2 of tender of those tenderers will be opened only who gives an unconditional acceptance of the INKEL tender conditions, EMD and proof for eligibility criteria in cover 1 only Submission of a tender by a tenderer implies that he has read this notice and all other contract documents and has made himself aware of the scope and specifications of the work to be done and of conditions and rates at which stores, tools and plant, etc. will be issued to him by INKEL and local conditions and other factors bearing on the execution of the works OPENING OF THE TENDER Tender will be opened on the presence of tenderers or their authorized representatives who are present at 3.30 PM 0n in the office of INKEL, Cochin INFORMATION REGARDING TENDER After the public opening of the tenders, the information relating to the examination, clarification, evaluation and comparison of tenders and recommendations concerning the award of contract shall not be disclosed to the tenderer and other persons not officially concerned with such process Subject to INKEL s right to accept any tender and reject any or all tenders; the work will be awarded to the tenderer whose bid has been determined to be substantially responsive to the tender documents and who has offered the lowest Evaluated Tender Price provided further that the tenderer has the capability and resources to carry out the contract effectively Prior to the expiry period of validity of the Tender, INKEL will notify the successful tenderer in writing by registered letter that his tender has been accepted. This letter (hereinafter referred as letter of acceptance) shall name the percentage rate above / below the PAC, which INKEL will pay to the Contractor in consideration of the execution completion, operation, maintenance and guarantee of the work by the Contractor as specified by the contract (hereinafter called the contract price). This letter of acceptance will constitute the formation of a contract between INKEL and the tenderer Before commencing the work and within 15 days after the letter of acceptance of the tender has been intimated to him, the tenderer shall make security deposits as given in clause 1.13 of this notice and furnish the same for the proper fulfilment of the contract and shall execute an agreement for the work in required non-judicial stamp paper in the format given as Articles of Agreement If the tenderer fails to execute the agreement as stated above within the specified period, the Earnest Money Deposit shall be forfeited to INKEL and fresh tenders called for or the matter otherwise disposed off. 1.9 REJECTION OF TENDER A tenderer shall submit a responsive bid, which satisfies each and every condition laid down in this notice, accepting all terms and conditions of the specifications and contract documents without any modifications, failing which, the tender will be liable to be rejected. 5

6 1.9.2 Tenders not properly filled, mutilated with incorrect calculations or generally not complying with the conditions are susceptible to be rejected Canvassing is strictly prohibited and the tenders submitted by the tenderers, who resort to canvassing will be liable for rejection The tender for the Works shall not be witnessed by a contractor or contractors who himself/themselves has/have tendered for the same works. Failure to observe this condition shall render the tender of the contractor tendering as well as of those witnessing the tender liable to rejection ITEM RATE TENDER As this is an item rate tender the tenderer shall make his offer as an overall percentage above, below or at par with the rates given in the Schedule of Quantities & Rates and shall be entered (both in figures & words) where called for at the end of the Schedule of Quantities & Rates. The percentage rate accepted and specified in the Work Order and/or `Agreement shall not be varied on any account whatsoever. The rate thus quoted will be deemed to include the cost of all materials, labour, hire charges for all machinery, cost of fuel, power, all leads and lifts, taxes, levies, service tax, royalties all overheads, contingencies, profits etc. and the quoted price is all inclusive and nothing extra shall be payable to the contractor except under any of the clause of the contract. The total Contract price shall also be worked out and entered in SIGNATURE OF THE TENDERER 1.12 EMD If the tender is made by an individual, it shall be signed with his full name and his complete address shall be given. If it is made by partnership firm, it shall be signed with the co-partnership name by a member of the firm who shall sign his own name and give the name and address of each partner of the firm and attach a copy of Power of Attorney with the tender authorizing him to sign on behalf of the other partners. A certified copy of the Registered Partnership Deed shall also be submitted along with the tender Earnest Money Deposit is 42,000/- It shall be drawn in the form of crossed demand draft in favour of INKEL Ltd., payable at Kochi valid for a minimum of 6 months EMD of the unsuccessful tenders will be refunded without any interest on finalization of the contract with the successful Tenderer or on the expiry of the validity period whichever is earlier EMD deposited with INKEL will be forfeited, if i) a tenderer withdraws his bid during the period of validity specified. ii) the successful bidder fails within the time limit to sign the contract document or fails to furnish the required security deposit On acceptance of the tender, the EMD will be treated as part of the security Deposit. 6

7 1.13 SECURITY DEPOSIT The successful tenderer on receipt of the letter of acceptance will deposit an amount equal to 5% of the probable value of contract in the form of a Bank guarantee from a scheduled public sector Bank in the format prescribed by INKEL and valid for the entire period of construction within fifteen days after the letter of acceptance EMD will be refundable to the contractor after remittance of the security Deposit and execution of the agreement The Security Deposit will be refunded to the contractor after expiry of the defects liability period RETENTION AMOUNT Retention Money at the rate of 10% of the value of work for each running bill will be deducted from first and following part bills until such time as the cumulative total of such deductions (herein referred to as the Retention Money) shall amount to 5% of the executed value of the work. On expiry of the defects liability period or on payment of the amount of the Final Bill whichever is later, the Engineer-in-charge, shall on demand from the contractor refund to him the security deposit and retention amount provided that the Engineer-in-charge is satisfied that there is no demand outstanding against the Contractor Provided that when the Retention amount reaches a limit of 5% of the contract value or on completion of the work, if the Contractor so demand may convert the amount into one of the Government securities, or Bank guarantee from any nationalized bank; the bank guarantee being valid till the completion of the defect liability period All the deposits of EMD, SECURITY DEPOSIT and RETENTION MONEY will not bear any interest whatsoever INCOME TAX Income-tax at the rate prevailing at the time of payment will be deducted from each running bill and final bill as per the provisions of the act STATUTORY PAYMENTS All statutory payments in connection with the employment of the workmen for this work will be borne by the Contractor The contractor is the employer of all the worker s engaged for this work and should therefore take all required registrations and pay premium correctly to labour welfare funds constituted by the Union Government and Government of Kerala from time to time All statutory deductions shall be made from the amount eligible to the contractor in each part bill at current rates. The deduction towards the work contract tax shall be 7

8 as per the prevailing rates of Kerala Government Sales Tax rules, Any tax omitted, to be deducted in any part bill shall be deducted in the subsequent bills/final bill Sale Tax, Work Contract Tax, Excise/Customs duty or any other taxes or statutory levies applicable to this contract shall be payable by the Contractor and INKEL will not entertain any claim whatsoever in this respect PERIOD OF VALIDITY The tender shall remain valid for acceptance for a period of 4 months (120 days) from the date of submission of the tenders. If any tenderer withdraws his tender before the said period or makes any modifications in terms and conditions of the tender, then INKEL has the liberty to forfeit the said Earnest Money Deposit INSPECTION OF SITE Every tenderer is expected to inspect the site of the proposed work and acquaint himself with the site conditions of substrata, approaches, availability of raw materials, geological and weather conditions, etc., before quoting his rates. He must go through all the drawings, specifications and other tender documents. Any further clarification in the drawings and documents can be had from INKEL at the above mentioned address QUANTUM OF WORK A schedule of approximate quantities for various items accompanies this tender. It shall be definitely understood that INKEL does not accept any responsibility for the correctness or completeness of this schedule in respect of items and quantities and this schedule is liable to modification by deletions, deductions or additions at the discretion of INKEL without affecting the terms of the contract INKEL reserves the right to increase or decrease the quantum of work at site without assigning any reason Variations in the quantities put to tender will not be the basis of any claim or disputes. The rates agreed by the contractor shall hold good for any amount of variation in the quantities and no claims whatsoever will be entertained on this amount. The contractor shall carryout all works as directed by INKEL at the same agreed rates ALL INCLUSIVE RATES The contractor s rate must be firm and include the cost of transportation of materials to the site, all taxes such as Sales Tax, Excise, etc. and the fixing or placing in position for which the item of work is intended to be operated. The rates quoted by the contractor shall be firm throughout the contract period and there shall be no upward revision of the rates quoted by the contractor for any reasons whatsoever. It should be clearly understood that any claims for extra Sales Tax, Excise duty, Construction tax or any additional tax, etc., shall not be entertained in any case whatsoever once the tenders are opened. 8

9 1.21 INTERPRETING SPECIFICATIONS In interpreting the specifications, the following order of decreasing importance shall be followed: a. Specification mentioned in Schedule of Quantities b. Technical Specifications c. Special conditions of contract d. Drawings Matters not covered by the specifications given in the contract, as a whole shall be covered by the relevant Indian Standard Codes. If such codes on a particular subject have not been framed, the decision of INKEL shall be final REJECTION OF THE TENDER ON ACCOUNT OF MODIFICATIONS No modifications shall be made by the tenderer in the Notice Inviting Tender, Instructions to the contractors, Tender form, General conditions of contract (GCC), Special conditions of contract, drawings, technical specifications and schedule of quantities. A modification is one which affects in any way, the quality, quantity and period of completion of the work or which limits in any way the responsibilities or liabilities of the Tenderer or any right of INKEL as required in the specifications and contract documents. Any modification in the terms and conditions of the tender which are not acceptable to INKEL shall also be treated as a major modification. If any such modifications are made or any conditions attached, the tender is liable to be rejected ACCEPTANCE OF THE TENDER The acceptance of a tender rests with INKEL who does not bind himself to accept the lowest tender and reserves the authority to reject any or all the tenders received without assigning any reason(s) whatsoever INKEL reserves the right of accepting the whole or any of the tenders received and the tenderer shall be bound to perform the same at the rates quoted The work shall be carried out under the direction and supervision of INKEL or its authorised representatives at site. On acceptance of the tender, the contractor shall intimate the name of his accredited representative(s) who would be supervising the construction and would be responsible for taking instructions for carrying out the work LETTER OF ACCEPTANCE The Letter of Acceptance will be issued in writing to the successful tenderer by INKEL. The contract will normally be awarded to the qualified and responsive Bidder offering the lowest evaluated bid in conformity with the requirements of the specifications and contract documents and INKEL shall be the sole judge in this 9

10 regard. INKEL does not bind itself to accept the lowest or any tender or to give any reason for its decision 1.25 QUALITY OF MATERIAL AND WORKMANSHIP INKEL s decision with regard to the quality of the material and workmanship will be final and binding on the contractor. Any material rejected thus shall be immediately removed by the contractor and replaced by materials as per specifications and standards SUB-LETTING No part of the contract shall be sub-let without the written permission of INKEL nor shall transfers be made by the Power of Attorney authorizing others to carry out the work, or receive payment on behalf of the tenderer DEFECTS LIABILITY PERIOD Any defect developed within the Defect Liability Period of Twelve months will have to be rectified by the contractor at their own cost and in case the defects are not rectified by the contractor, INKEL or its authorised representative shall get the work done at the risk and cost of the contractor DELAYS IN COMMENCEMENT The contractor shall not be entitled to any compensation for any loss suffered by him on account of delays in commencing or executing the work, whatever be the cause for such delays including delays in procuring Government Controlled or other materials INSPECTION BY THE CONTRACTOR The contractor should inspect the source of materials, their quality, quantity and availability. All materials must strictly comply with the relevant B.I.S specifications CO-ORDINATION OF WORK The contractor must co-ordinate with other contractors involved in other works within the site to minimize the disruption of works SITE CLEARANCE BEFORE COMMENCEMENT OF WORK (This clause stands deleted since the work involved is paid for separately) PERIOD OF CONSTRUCTION Time is the essence of this contract. The construction period shall be Thirty Five Days. Commencement of the work shall be considered from the 15 th day of receipt of letter of acceptance. The contractor shall draw a detailed schedule of programme in the form of PERTCHART and a BAR CHART on whole work, within one week of award of work and submit to INKEL for their approval. 10

11 1.33 OCCUPATION IN PART If INKEL wants to occupy areas in part, the contractor shall complete the work of these areas in conjunction with INKEL and hand over the same to INKEL without affecting any of the clauses of contract agreement LIQUIDATED DAMAGES In case of delay in completion of the contract, liquidated damages (L.D) may be levied at the rate of half per cent (½%) of the contract price per week of delay, subject to a maximum of 10 per cent of the contract price INKEL, if satisfied, that the works can be completed by the contractor within a reasonable time after the specified time for completion, may allow further extension of time at its discretion with or without the levy of L.D. In the event of extension granted being with Liquidated Damages, INKEL will be entitled without prejudice to any other right or remedy available in that behalf, to recover from the contractor as agreed damages equivalent to half per cent (½%) of the contract value of the works for each week or part of the week subject to the ceiling defined in sub-clause INKEL, if not satisfied with the progress of the contract and in the event of failure of the contractor to recoup the delays in the mutually agreed time frame, shall be entitled to terminate the contract In the event of such termination of the contract as described in the owner shall be entitled to recover Liquidated damages up to ten per cent (10%) of the contract value and forfeit the security deposit made by the contractor besides getting the work completed by other means at the risk and cost of the contractor CONTRACTOR S STORE AND SITE OFFICE Suitable area in the site of work shall be allowed to the contractor free of cost for constructing temporary structures for storing his tools and plants, materials, site office and cement godown. However, the structure will be provided by him at his own expense and he will be solely responsible for guarding his property with requisite insurance against theft, fire etc. The contractor however will have to dismantle the sheds and vacate the land of all debris, etc. at his own expense after completion of work MEASUREMENT AND BILLING Wherever mode of measurement is not specified, the measurement will be taken at site as per the latest BIS code of practice for measurement The contractor or his representative shall accompany INKEL or its authorised representative in taking measurement and shall agree to the measurement taken on spot. All necessary tapes shall be of steel and shall be supplied by the contractor. The contractor shall then present his bill based upon the agreed and recorded measurements and as per the directions of INKEL. If the contractor fails to 11

12 accompany INKEL s representatives for measurements, then he shall be bound by the measurement taken by INKEL or their representative The contractor shall raise bills once a month or for a minimum payment of 25% of contract value Payment towards all interim bills will be made by INKEL within 30 days of presentation by the contractor Period of final measurement shall be one month from the time of completion of the project EXTRA ITEMS Any item of work that do not find a place in the schedule of quantities, in the original tender or in the accepted tender which has been directed by INKEL to execute is deemed as an extra item of work. All such works that are necessary to be carried out under the direction of INKEL shall be carried out by the contractor. No such variation will violate the Contract Extra items of work thus carried out by the contractor will be paid at the rates worked out by INKEL WATER AND ELECTRICITY The contractor shall make his own arrangement for water and electricity required for the work. INKEL shall take no responsibility for the supply of either electricity or water INSURANCE The successful tenderer shall take out Contractor s All Risk (CAR) insurance policy, jointly in the name of INKEL and the contractor, and the original policy shall be deposited with INKEL. This Notice Inviting Tender (NIT) will form part of the tender document and the agreement executed by the successful tenderer. Place: Date: INKEL Limited INKEL Centre, Cochin

13 SUMMARY OF NOTICE INVITING TENDER 1. Defects liability period : Twelve months 2. Period of final measurement and valuation : One month 3. Date of commencement of work : 15 th day from the date of receipt of Letter of Acceptance 4. Period of completion of work : 35 days 5. Interim Payments contract : Once a month for minimum value of 25% of contract amount. 6. Earnest Money Deposit : 42,000 /- 7. Security Deposit : 5% of contract value for each part. 8. Retention Money : 10% of each running bill, limited to 10% of executed value less Security Deposit 9. Firm period of tender : Four months from the date of opening of Tender 10. Escalation : No Escalation 11. Liquidated damages/penalty : 1/2% per week of delay, maximum of 10% of Contract value INKEL Limited INKEL Centre, Off Vallathol Junction, Sea port Airport Road, Thrikkakara, Cochin

14 SCHEDULE OF QUANTITIES Name of work: Laying Testing and Commissioning 11KV 3C x 300 sq.mm XLPE UG Cable from 66KV KSEB Substation Kariyad to SDM INKEL Premises at Angamaly Sl No Qty Details of Work Rate Unit Amount 1 LS Laisoning charges for obtaining necessary approvals for road cutting and cable laying (DCC, PTCC, Local Body, KWA, Electrical Inspectorate, PWD, Police, NHAI etc complete). Bank Guarantee and Restoration charges and remittance at various departments (statutory payments will be paid by INKEL) Transporting, loading and unloading using crane 3x300 sq.mm XLPE UG Cable from stock yard to work site, within 5 kms distance Labour charges for making open trench on the side of the road and by road crossings, at an average depth of 1.2 mtrs and 0.4 mtr width. Covering the same with RCC paver slab and backfilling the trench completely, excluding cost of RCC slab river sand and cable pulling including providing HDPE warning Tape printed in KSEB 11000V UG cable danger Sand filling for cable trench: 10 cms bed for cable, 20 cms for cushioning after laying cable; including cost of river sand and labour Labour charges for underground drilling, HDD method (Horizontal Directional Drilling), for supplying and laying 110 mm dia HDPE pipe including hire charges of HDD machine, tools and tackles, men and machinery as per KSEB specification and supervision; excluding cost of cable pulling Supplying and providing 160 mm, 4 Kg/cm² HDPE pipe Supplying and providing 160 mm GI pipe, B class, including necessary fabrication for bridge portions Labour charges for laying 3x300 sq.mm., XLPE, 11 KV, U.G. Cable through the HDPE pipe or GI pipe or excavated trench or built in trench as per the supervision of KSEB Officers Supplying and providing RCC paver slabs of size 50 cm x 25 cm x 5 cm centre 7.5, using 1:2:4 cement concrete, 6 mm tore steel (3 Nos horizontal and 4 Nos cross) Engrave KSEB 11 KV cable danger. As per KSEB standard Supply and making outdoor heat shrinkable cable Push- on end terminations kits for 11KV grade 3x300 mm2 XLPE Al.cables including supply of end sealing with all required accessories etc as required. Mtr Mtr Mtr LS Mtr Mtr Mtr Mtr Each Nos 14

15 11 4 Supply and making Straight joint for 11KV grade 3x300 mm2 XLPE Al. cables including supply of end sealing with all required accessories etc as required 12 2 Supplying and providing Pipe Earthing as per IS Each :3043/ Supplying and providing route marker Each 14 2 Providing 2Mtr length 110MM GI Pipe for end portions. Nos Each TOTAL (Rupees ) Contractor (sign with seal) 15