SPONSORSHIP OPPORTUNITIES

Transcription

1 XBRL International SPONSORSHIP OPPORTUNITIES 12 TH XBRL INTERNATIONAL CONFERENCE Bringing Business into Focus with XBRL The Revolution in Corporate Reporting Royal Park Hotel Tokyo, Japan 7 11 November, 2005 Co-hosted by XBRL International XBRL Japan and JICPA For more information on XBRL: XBRL International 1211 Avenue of the Americas 19th Floor New York, NY info@xbrl.org Telephone: +1 (212)

2 12 TH XBRL International Conference Bringing Business into Focus with XBRL The Revolution in Corporate Reporting Modernising business reporting has become a top priority for corporations, accounting firms, analysts, standard-setters and government regulators around the globe in the last few years. Up until recently, distributing, collecting and analysing corporate business results has been a complicated process consuming valuable time and resources for all stakeholders involved. Focus on improved quality of business information and increased speed of business information exchange has initiated a revolution in corporate reporting. Adoption of XBRL has been a critical piece of this puzzle. All types of organisations are using XBRL to save costs and improve efficiency in handling business information. By improving the way companies, investors, lenders, analysts and regulators exchange, aggregate and analyse business information, XBRL has paved the way to much-improved corporate reporting. And it is only the beginning. The 12th XBRL International Conference will focus on the ways XBRL is revolutionising the business reporting process, demonstrating the proven advantages of using the technology to key corporate decision makers. Celebrating the 5th anniversary of the inception of XBRL, the conference is the premiere XBRL event of the year in the Asia-Pacific region, providing a unique opportunity to meet the prime movers behind XBRL International and the stakeholders around the world that have actually implemented or are interested in adopting XBRL. XBRL International and XBRL Japan are seeking sponsorship partners interested in leveraging the networking and business opportunities at the 12th XBRL International Conference to be held in Tokyo, Japan, from 7 11 November, The theme of the conference, Bringing Business into Focus with XBRL The Revolution in Corporate Reporting, presents a significant opportunity for sponsors to present themselves to potential customers as well as the key members and decision makers behind XBRL. There are many opportunities for sponsors to promote their offerings to this highly targeted audience. Why Sponsor? XBRL International conferences are a prime opportunity for product developers and service providers to meet face to face with financial professionals. Participating vendors exhibit their materials, services, and products to help attendees grow their respective businesses. In many ways, vendors and service providers become ongoing consultants keeping professionals apprised of new resources and profit-building opportunities. Sponsorship offers numerous benefits at this critical stage in the global adoption of the XBRL standard: Reach decision makers at the conference. Network with participants from governments, regulators, the financial services industry, and general business sector. Maximize your exposure in easy-to-find exhibition areas. Exposure to potential adopters who have invested in exploring the benefits of XBRL and will seek vendors ready to deliver products and services in this space. Interact with your market in an informal environment Sponsors will receive public recognition from the event speakers 1

3 Conference Profile * : Five-day XBRL Conference in Tokyo, a major world financial center Significant exposure of your company to the 500+ attendees Conference marketing to reach 400,000+ international accounting and finance professionals through a combination of mailings and publications Exhibit space in a world-class hotel Pre- and at-conference marketing campaign Speakers in plenary sessions, break outs, and workshops Technology demonstrators and vendors 24 sponsorship and exhibitor opportunities of various levels to choose from Media Exposure Conference Audience The conference is expected to attract 500+ attendees from all over the world, including: Finance executives (CFOs, CAOs, etc.) Standard-setters, regulators, and government administrators Accounting professionals Taxation authorities and Chamber of Commerce representatives Bankers and financial analysts Investors and market makers Corporate managers Trustees and managers from associations, trusts and foundations Software vendors and service integrators Anyone responsible for improving and streamlining their company s business reporting processes with an interest XBRL Conference Venue The Royal Park Hotel , Nihonbashi Kakigaracho, Chuo-ku, Tokyo, JAPAN Phone: Fax: *These bullet-points are in no way contractually binding nor accurately descriptive of the event. They are merely indicative of the intent and expectations of the organisers, but each of these facts may vary. 2

4 Schedule of Events Monday, 7 November: Public Day Keynotes and other presentations Conference lunch Exhibitor tables Gold sponsor s presentations Tuesday, 8 November: Special Interest Day Multiple special interest tracks Conference lunch Exhibitor tables Conference dinner Wednesday, 9 November: Tutorial Day Multiple training tracks Conference lunch Exhibitor tables Thursday, 10 November: Working Group Meetings (Members-only) Conference lunch Exhibitor tables Friday, 11 November: Internal Day (Members-only) Annual General Meeting Registration Registration for conference attendees will be announced as soon as the registration procedure is set up. 3

5 Sponsorship Packages Sponsorship packages will be allocated on a first-come-first-served basis, and advance marketing efforts will include only names and logos of sponsors committed to date, so interested parties are encouraged to commit early. Sponsorship packages include: Gold level sponsor (JPYen 1,500,000); limited to 10 Four (4) complimentary tickets to the full conference. Two (2) complimentary tickets to the conference dinner. Table space at the conference.* Space for your corporate insert or gift in each delegate bag. Company logo prominently displayed in alphabetical order on stand-up background screens in the main ballroom. Company name will be identified in the reception hall. Company name and logo printed in large type and in alphabetical order on the program & registration application. 50-word company description printed in English or Japanese in the conference binder. Five-minute time slot on the Public Day in the main ballroom for a presentation/demonstration. (Time designated by the organising committee) Conference Dinner Sponsor (JPYen 500,000); limited to 1 Two (2) complimentary tickets for dinner. Time allocation for a speech during the dinner. Company name and logo prominently displayed in the dining room as well as Conference Dinner Sponsorship recognition. Company name and logo displayed in the program/registration application following the Gold Sponsors. 50-word company description printed in English or Japanese in the conference binder. Luncheon Sponsor (JPYen 200,000); limited to 3 Company sponsorship displayed in the luncheon hall along with company name printed on lunchroom banner. Alphabetical listing of company name and logo in the program and registration application, following the Conference Dinner Sponsor. 50-word company description printed in English or Japanese in the conference binder. * The table location will be on the 3rd floor of conference venue on Monday, and on the 2nd floor for the remainder of the conference. 4

6 Table space at the Conference (JPYen 300,000 for 4 days; Mon. Thurs.); limited to 10** Two (2) complimentary tickets to the full conference. Table available Monday through Thursday. Table space includes power (up to 500VA at 100V) and table cloth. Please note the table location will be on the 3rd floor on Monday, and on the 2nd floor for the remainder of the conference. ** This is in addition to the 10 tables allotted to Gold Sponsors. The allocation of the space location for Gold Sponsors has priority. Note: It is in no way contractually binding or accurately descriptive of the event. They are merely indicative of the intent and expectations of the organisers, but each of these facts may vary. Sponsorship Policy The involvement of several sponsors underlines the collective effort of XBRL members. Sponsor fees not only provide public relations and marketing opportunities through participation in the program, technology demonstrations and exhibit space in a gathering of 500+ delegates interested or involved in XBRL, but reflect the wide variety of businesses implicated in this global effort to develop one of the most exciting innovations in computerised real-time financial reporting. Sponsorship is limited to XBRL member organisations only. If you are interested in sponsorship but are not an XBRL member then you must first become a member. Please visit the XBRL Web site for details at About XBRL International XBRL International is a consortium of approximately 350 leading companies, associations, and government agencies around the world developing the extensible Business Reporting Language (XBRL) for the preparation and exchange of business reports and data. XBRL is freely licensed and facilitates the exchange and reliable extraction of business information among various software applications anywhere in the world. XBRL promotes transparency and efficiency and enhances the usability of existing accounting standards through the digital language of business. XBRL transforms critical business reporting processes and improves communications of financial data among users. This international framework is being developed collaboratively to simplify and reduce costs for companies and governments. Financial reports in XBRL will comply with accounting standards and provide the financial and business community a standards-based method to prepare financial statements, business reports and related data, publish it in a variety of formats, reliably extract information, and easily exchange information between companies, investors and regulators. Questions regarding sponsorship packages should be directed to: Hisae Kate Ikejo Conference Coordinator XBRL-Japan hisae@xbrl-jp.org Tracey Tarinelli Program Manager XBRL International ttarinelli@aicpa.org 5

7 Sponsorship Application I agree to comply with all the terms as outlined in this application. It is understood that acceptance as a sponsor in no way implies endorsement of the sponsor s products and/or services by XBRL International or any of its jurisdictions. YES, I would like to be a sponsor at the 12th XBRL International Conference. Gold Sponsor 1,500,000 Luncheon Sponsor 200,000 Dinner Sponsor 500,000 Exhibitor: 300,000 (Cost in Yen) Name: Company: Phone: Address 1: Address 2: City: State: Country: Postal Code: Signature: Send application to: Satoshi Hasegawa XBRL Japan Chair, Conference Planning Committee 12th XBRL International Conference c/o Takara Printing Co., Ltd. CS Center Takada, Toshima-ku Tokyo, Japan Fax: Payment methond is by bank wire only. Bank transfer fee should be paid by applicant. Wire transfer to: Mizuho Bank Takatanobaba Branch Branch code: 064 Branch address: 3-3-6, Takatanobaba, Shinjuku-ku, Tokyo Japan Branch phone number: Account type: Ordinary Account number: Account holder s name: XBRL Kokusaikaigi Jimukyoku Deadline to submit application and payment is Wednesday 14 September, Once your application and payment are received conference staff will contact you to collect company information and logos, and to schedule time slots, allocate table locations, etc. PAYMENT AND CANCELLATION POLICY: In order to guarantee space reservation, return the completed application and bank wire payment to bank information listed above. Payment must be received prior to the conference. Cancellation of sponsorship received less than 30 days prior to the conference will not entitle the sponsor to any refund on the cancellation. A charge of JPYen 100,000 will be deducted from any refund on cancellations received 30 days or more prior to the conference. All cancellation requests must be in writing. 6

8 Terms & Conditions for Exhibitors Purpose of the Exhibit To educate and provide a service to the XBRL membership. Standard Exhibition Space* Each exhibitor will be provided with: cm x 75 cm (space will be allocated by lucky draw) 2. One draped table 3. Two chairs 4. One wastebasket Note: Domestic electric voltage in Japan: 100V *Subject to change Exhibition Setup and Dismantling Exhibitors are responsible for setting up and tearing down their exhibits during established time periods. Setup is usually done during the afternoon before the first full conference day. Dismantling is done after the final break of the last conference day. Assignment of Exhibit Space In assigning exhibit space, full consideration will be given to competing products and general grouping of exhibits for proper display and comparison. Every effort will be made for the equitable assignment of space. XBRL reserves the right to relocate any exhibit for the benefit of the exhibitor or for the betterment of the exhibition. No firm, organisation, individual or company without assigned exhibit space will be permitted to display or distribute products or literature, or solicit business within the exhibit hall. Exhibitors will not be permitted to assign, sublet or share with others any part of the space allocated to them. Eligible Exhibits XBRL reserves the right to determine the eligibility of any company or product for inclusion in the exhibition, based on the information provided by the exhibitor. XBRL reserves the right to reject, eject or prohibit any exhibit or exhibitor with or without giving cause. If cause is not given, liability shall not exceed the return to the exhibitor of the amount of the exhibit fee unearned at the time of the ejection. If any exhibit or exhibitor is ejected for violation of these Terms and Conditions or any other stated reason, no return of fee shall be made. Use of Space Vendors may use exhibit booths or backdrops, provided they can be accommodated within their individual exhibit space and do not violate fire safety laws. Exhibits must be constructed so as not to obstruct the general view or the view of neighboring exhibits. Interference with the lighting and space of other exhibitors is prohibited. XBRL reserves the right to restrict exhibits which, because of method of operation, materials, or for any reason, become objectionable. All sound equipment must be regulated so that is does not disturb neighboring exhibits or the conference sessions. Care of Facilities Exhibits or their representatives must not injure or deface the walls or floors of the building. When such damage occurs, the exhibitor is liable to the owner of the property so damaged. Cancellation of Exhibit Space Cancellation of exhibit space received less than 30 days prior to the conference will not entitle the exhibitor to any refund on the cancelled space. A charge of JP Yen 100,000 will be deducted from any refund issued on cancellations received 30 or more days prior to the conference. All cancellation requests must be in writing. Termination of Exhibit In the event the premises where the exhibit is to be held, in the sole determination of XBRL, become unfit for occupancy or are substantially interfered with by reason of picketing, strike, embargo, injunction, act of war, act of God, fire, emergency declared by any government agency or any other act beyond the control of XBRL, this agreement may be terminated by XBRL. In the event of such termination, the exhibitor waives any and all damages and agrees that XBRL may, after deducting all costs and expenses, including a reserve for claims, refund to the exhibitor as and for complete settlement and discharge of all said exhibitor s claims and demands his pro rata amount of all funds paid by all exhibitors. 7

9 Liability The exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save XBRL, the owner of the host facilities, and its employees and agents harmless against all claims, loses, and damages to persons or property, governmental charges or fines and attorneys fees arising out of or caused by the exhibitor s installation, removal, maintenance, occupancy, or use of exhibition premises or a part thereof, excluding any such liability caused by the owner of the host facilities, its employees and agents. In addition, the exhibitor acknowledges that XBRL and the owner of the host facilities do not maintain insurance covering the exhibitor s property and it is the sole responsibility of the exhibitor to obtain business interruption and property damage insurance covering such losses by the exhibitor. Interpretation and Amendments XBRL reserves the right to interpret or amend these regulations as it deems proper to ensure the success of the exhibition and further the educational purposes of XBRL. XBRL reserves the right to determine at what point sound constitutes interference with others and must be discontinued. Due to regulations by the music industry regarding music at public meetings, conventions, and shows, exhibitors may not play music during the exhibition, either live or recorded. Character of Display Any materials not in keeping with the character and standards of the XBRL may not be distributed or utilized by any exhibitor. The XBRL reserves the right to prohibit or evict any exhibit that, in the opinion of the XBRL, detracts from the general character of the exhibition as a whole. This reservation includes persons, things, conduct, printed matter or anything of a character that XBRL finds objectionable. In the event of such restriction or eviction, XBRL and its employees and agents shall not be liable for any refunds of rentals or other exhibit expenses. Professional Conduct Exhibitors should adhere to professional standards of behavior. All solicitation, demonstration and other promotional activities must be confined to the limits of the exhibit space. Staffing Exhibits should be staffed during the specified exhibit hours by knowledgeable representatives. Exhibitors must supply XBRL with the name(s) of all representatives who will attend the exhibition. XBRL will not provide staffing for the exhibits. Badges Exhibitor representatives must wear appropriate XBRL badges at all times in the exhibition hall. The badges will be available at the conference registration desk during the exhibit setup period. Security Although the hotel does maintain a security force, exhibitors should consider removing from the exhibition hall or otherwise securing all equipment, supplies, and other information at the close of each conference day. XBRL will not provide additional security in the exhibition hall. Shipping Exhibitors are responsible for shipping materials to and from the conference. Any and all costs associated with the shipping and storage of exhibit materials are the responsibility of the exhibitor. Fire, Safety and Health Japan's domestic laws covering fire, safety and health must be strictly observed. Aisles and fire exits must not be blocked by exhibits. Storage of boxes and materials beneath exhibit tables may also be restricted. All materials used in decoration must be flameproof. Electrical wiring must conform to Japan's domestic rules. Please follow the instructions of the hotel personnel and/or the contracted exhibition company regarding conformity with fire, safety and health codes. 8