Lkkfo=hckb ZQqys iq.ks fo kihb (iwohzps iq.ks fo kihb) Laf{kIrfufonklwpuk

Transcription

1 Lkkfo=hckb ZQqys iq.ks fo kihb (iwohzps iq.ks fo kihb) Laf{kIrfufonklwpuk Lkkfo=hckbZ Qqys iq.ks fo kihb;kap;k jk Vzh; ifjlaoknklkbh vankts lghkxh 500rs 800O;DrhalkBh 3 fnolkapk(29]30]31 tkusokjh 2019)pgk o nksuosgsp;k Hkkstu O;oLFkslkBh vuqhkoh o ukssan.khd`r HkkstuBsdsnkj@iqjoBk/kkjdkadMwu ch&2 uequ;kr nksu fyqkqk i)rhus fufonk ekxfo.;kr ;sr vkgsr- vkf/kd ekfgrh fo kihbkp;k ;k ladsrlfkgkoj ikg.;kl miyc/k vkgs- tfgjkrdzfnukad % MkW izqqyykiokj dqylfpo

2 Annexure I Terms and conditions Safety and Security 1. You will be responsible for the safety and security of all your workmen and staff. You will be fully responsible for any personal injury, accident, death of your personnel and you will take proper precautions against such loss or damages. Cleanliness, hygiene has to be maintained at all times. 2. Institute will not be responsible for any loss/damage incurred to your men and material while they are in campus of Savitribai Phule Pune University/NCRA. Strict measures should be taken to see that severe problems like food poisoning etc. are avoided. The caterer shall be levied with a heavy fine in case of such reported cases. 3. Instructions given by our staff members are to be strictly followed. 4. You will make your own arrangements for to and fro conveyance, loading -unloading, freight etc. from your office to NCRA campus. You will be solely responsible for any accidents or mishaps that may occur during to and fro conveyance. 5. Multiple serving, buffets, counters (Four + One (VIP)) with canopy on serving counters should be provided for delegates. 6. Designated tables for VIP- special, VIP counter should be arranged. Please ensure that all counters are arranged neatly and cleanly. 7. Serving tables, table roll on tables, caps for serving staff should be clean and tidy. 8. Paper napkins, utensils, crockery items should be clean and well arranged. 9. Basins for hand-wash at proper locations are necessary and basin water should not be disposed on lawns. 10. Used plates, tissue papers should be removed and area should be cleaned after lunch and dinner. 11. Oil (Refined Sunflower/Gemini/Dhara), Spices (brand to be declared), Dal (brands to be declared), Rice (Basmati), Wheat flour quality should be of high standard and branded quality material (brand to be declared). Sweet items will be prepared (fried) in pure and branded Ghee (Govardhan/Chitale/Amul). Names of all brands should be disclosed by the bidder in writing at the time of the final interview. 12. Vegetables and dairy items should be fresh and good quality.

3 13. The waiters/personnel allocated for serving purpose should be well dressed with hand gloves and head caps. 14. The cooks and waiters should be available till successful completion of programme. 15. Food items should be covered at all times and opened only during servicing. 16. Utensils containing food should be on hot burners throughout lunch /dinner duration. 17. Proper disposal of garbage should be done with the help of our mechanism. 18. You should bring filtered/ro purified water for cooking.

4 Financial Terms and Conditions 1. GST No. should be compulsory. 2. Shop act License 3. Food license (FDI) 4. Declaration of Litigation and contract 5. Experience Letter 6. IT returns for Two years 7. Audited balance sheet copy 8. Earnest money-security deposit will be 5% of total value. 9. Quote rate per unit and date of validity, Date of validity should be minimum of 45 days from the last date of submitting the quotation. 10. Conditional quotation will not be accepted. 11. Quotation will be rejected in case of even a single correction or overwriting. Only clear and uncorrected quotation will be accepted. 12. Payment will be made by cross cheque only. 13. Income tax will be deducted as per prevailing rule. 14. Rates quoted should be exclusive of all taxes with tax details e.g. GST, packing forwarding etc. 15. The above terms and conditions are mandatory.

5 Annexure II 1. BIDDER should have experience in serving at atleast three scientific conferences at national/international level for a minimum of 500 guests at a State University/National Lab/National Institute in Pune city in the past three years and should produce proof of the same. The BIDDER should produce the menu of the food served at the previous national/international conference served. 2. The BIDDER will be required to appear for an interview in front of the Technical/Catering committee and will be selected based on his experience and quality of the food and services. The decision of the technical/catering committee in the selection will be final and cannot be disputed. 3. The BIDDER should submit bids into two parts Part A: Menu and other services bid and Part B should be financial bid. 4. The menus and other services and financial bids should be quoted separately and put in different sealed envelopes marked menus and other services or Financial bid as applicable. These separate bids envelopes MUST BE ENCLOSED IN A SEALED ENVELOPE, super scribed with tender number due date & should reach to: The Head, Department of Atmospheric & Space Sciences, Savitribai Phule Pune University , Pune, Maharashtra India on or before due date in the tender notice. 5. The Menu and Other services Bid shall be opened first to ensure that the bidder has submitted all the requisite documents. If the menu and other services Bids are found not in order or are deficient quality. The commercial bids in respect of such bidders shall not be opened. 6. The date for opening the bids will be communicated to all bidders. 7. Menu & services are as per the ANNEXURE-I. 8. The supplier shall pay and bear all other liabilities, taxes for the services provided. 9. All communications are to be addressed to The Head, Department of Atmospheric & Space Sciences, Savitribai Phule Pune University The Items to be provided would be at the discretion of BUYER. 11. All applicable taxes as per Government of India norms are to be indicated separately. BIDDER should mention GST and PAN number. 12. DELIVERY: The successful BIDDER should provide services as per tender for the mentioned dates as given in the purchase order.

6 13. CANCELLATION OF TENDER: Tender will be cancelled not withstanding anything specified in this tender document. The cancellation may be at the buyer s sole discretion, unconditionally and without having to assign any reasons. The Buyer reserves the rights: a. To accept OR reject lowest tender or any other tender or all the tenders. b. To accept any tender in full or in part. c. To reject the tender offer not confirming and or following to the tenders terms. 14. In case any BIDDER is silent on any clauses mentioned in this tender documents. Buyer shall construe that the BIDDER had accepted the clauses as per the invitation to tender. No further claim will be entertained. 15. The terms and conditions quoted in the offer will be discussed in the food and purchase committee. 16. Timely delivery is essence of the contract. 17. LEGAL MATTER: All domestic disputes are subjected to Pune jurisdiction only. 18. The BIDDER agrees that if it makes incorrect statement on this subject, BIDDER can be disqualified from the tender process or the contract, if already awarded can be terminated for such reason. 19. While submitting bid, the BIDDER shall deposit an amount mentioned in the Tender Notice as Earnest Money deposit (EMD), 5% of the tender amount with the BUYER through BANK Guarantee in favor of The Finance and Account Officer, Savitribai Phule Pune University, Pune payable at Pune. Tenders/Bids not accompanied by the requisite amount of EMD are liable to be rejected. 20. The EMD shall be valid up to 180 days from the date of issue or the complete conclusion of the contractual obligations to the complete satisfaction of both BIDDER and the BUYER whichever is later 21. In case of successful BIDDER. EMD will be returned within 30 days from the date of submission of Security Deposit (5% of the tender amount value) and acceptance of the tender. EMD will be refunded to the bidder after finalization of the tender process. No interest shall be paid by the buyer to the BIDDER on EMD. Security Deposit shall be forfeited of the selected vendor if he fails to execute the contract. 22. TERMS OF PAYMENT: All payment will be done after the completion of work.

7 23. Non- compliance of tender terms. Non- submission of required documents lack of clarity of the specifications, contradiction between bidder specification and supporting documents. etc. may lead to rejection of bid.

8

9 Venue NCRA Lawns Day 1. Date: 29/1/ am: High Tea Lunch Regular Tea & Coffee with separate sugar Cake Slice Kachori 2 pieces Bakarwadi Mineral water Mixed Usal Batata Dosa Bhaji Chapati Poori Veg Pulav Tomato Sar Surali Wadi Koshimbir (Gajar+tomato) Papad +Pickel +Chutney + lemon +salt Amarkhand Mineral Water 4.00 pm: Session Tea Regular Tea & coffee with separate sugar Biscuits

10 Dinner Veg Kadai Palak Paneer Tawa Paratha +Chapati Veg Dum Biryani Mixed Raita (Kakdi,tomato,onion,curd) Sprout Chaat Soup Papad+pickle+chutney+lemon+salt Vanilla Ice Cream+ chocolate Mineral Water

11 Day 2. Date: 30/1/ am & 4.00 pm: Session Tea Regular Tea & coffee with separate sugar Biscuits Lunch Birda Usal Bharli Wangi Chapati Poori Masale Bhat+Garnishing (Grated coconut +coriander ) Koshimbir (Khamang Kakdi) Kothimbar Wadi Papad + Pickle + chutney + lemon + salt Malpua Mineral Water Dinner Kaju + fresh Mutter Usal Veg Jaipuri Paratha Chapati Veg Fried Rice Boondi Raita Manchurian Papad+Pickel +chutney + Lemon +Salt Moong Dal Halwa / Gajar Halwa Mineral Water

12 Day 3. Date: 31/1/ am & 4.00 pm: Session Tea Regular Tea & coffee with separate sugar Biscuits Lunch Chole with Gravy Cauliflower (Dry) + Aloo Chapati Poori Jeera Rice Dal Fry Koshimbir Mini Batawada + chutney Papad+ Pickel+Lemon+ Salt Gulabjam Mineral Water Dinner Paneer Masala Butter Bhendi Fry Chapati Paratha + Chapati Khicadi Kadi Veg Crispy Parsi Diary Kulfi ( Malai +Kesar + Pista ) Papad +Pickel +Chutney + lemon + salt Mineral Water

13