Authors: Terry Zien, Brian Rast and the Silver Jackets Co presenters: Brian Rast, Dave Lupardus and Frank Dolan

Transcription

1 Authors: Terry Zien, Brian Rast and the Silver Jackets Co presenters: Brian Rast, Dave Lupardus and Frank Dolan anagement/emergencyactionplanguidebook.aspx

2 Could it happen to you? Risk = Probability X Consequences

3 Arithmetic Lesson But hew will the climate change to cause more floods?

4 entral.org/gallery/m aps/archive/2009 Area 1. It is getting wetter upriver from us. Area 2 It is getting drier in wheat belt. Kansas is looking to siphon water from Missouri River. Denver is getting thirsty. Area 3. It is getting very dry in Arizona and southern California. They are looking for water.

5 Drought Report from USGS VegDRI Show Me the Water!!

6

7 This is what we are trying to avoid.

8 The eight month plan. Below is a sample schedule that could be used to create a flood emergency action plan. If started in August, a plan could be in place by March in time for the next spring flood, even allowing for a month to be skipped. Month 1: Council approval to prepare plan Identify Team. Month 2: First committee meeting Establish monthly meeting times Assign sections Become familiar with reference materials Focus on identifying personnel to be involved in the flood organization and creating an organizational chart. Month 3: Review and confirm organizational chart Status reports on other sections.

9 Month 4: Reserved for seasonal holiday break if needed Month 5: Reach consensus on mutual aid agreements needed Reach consensus on flood information to include in plan Brainstorm flood tasks. Month 6: Review flood task worksheets Reach consensus on communications plan Reach consensus on sheltering plan Reach consensus on evacuation plan

10 Month 7: Complete draft plan for public review. Conduct public meetings Month 8: Incorporate comments from public Finalize plan Council approval Implement plan

11 CHECKLIST Chapter 1 Introduction Council approval to form committee Identify committee members Draft plan Public review Finalize plan Council approval Strategy for updating plan

12 EMERGENCY ACTION PLAN CHAPTER 2 AUTHORITY If you only have time to do one thing for this chapter on authority, have an emergency declaration drafted and know how an emergency council meeting is called.

13 CHECKLIST Chapter 2 Authority Council support to develop emergency action plan Council adoption of final plan Emergency declaration drafted

14 EMERGENCY ACTION PLAN CHAPTER 3 MUTUAL AID AGREEMENTS If you only have time to do one thing for this chapter on mutual aid agreements, talk to the County about what mutual aid agreements may already be in place.

15 CHECKLIST Chapter 3 Mutual Aid Discuss Mutual Aid Agreements with County Determine which agreements would be desirable Contact neighboring communities Mutual Aid Agreements approved by council Lessons Learned: Mutual aid help among neighbors is an integral part of emergency response. Mutual aid becomes more important and more complicated as the magnitude of emergency incidents increases and the size of individual community budgets decreases. Given the current economic and social climate, it is simply unrealistic to assume that a single community has all the resources required to cope with any and all emergencies it may face. Carolyn Perroni, Special Report: Multiple Aid: Lessons Learned from the California System

16 EMERGENCY ACTION PLAN CHAPTER 4 FLOOD ORGANIZATION PERSONNEL If you only have time to do one thing for this chapter on personnel, create a current phone list.

17 CHECKLIST Chapter 4 - Personnel Current Contact List Call Tree Organizational Chart Second (Third) Shift Covered Pay Approved Family Preparedness Plans

18 EMERGENCY ACTION PLAN If you only have time to do one thing for this chapter on contacts, ask the County for their list of contacts and add your own to it. CHAPTER 5 CONTACT LISTS

19 CHECKLIST Chapter 5 - Contacts Points of Contact for: Water levels County EOC State EOC Other State Federal Agencies Utilities Volunteer Organizations

20 EMERGENCY ACTION PLAN CHAPTER 6 FLOOD ELEVATIONS, MAPPING, AND HISTORY If you only have time to do one thing for this chapter on flood elevations, identify the nearest river gage and know how to find it on /ahps/forecasts.php.

21 CHECKLIST Chapter 6 - Flood Identify nearest river gage Relate river stage to levee (road) elevation Hydraulic profile Map of floodplain Inundation map Elevations of impacts

22 EMERGENCY ACTION PLAN CHAPTER 7 TASKS AND PRIORITIZED ACTIONS If you only have time to do one thing for this chapter on tasks, brainstorm a list of tasks (like stormwater plugs) that needed to be accomplished in the last flood.

23 CHECKLIST Chapter 7 - Tasks Task list Complete task worksheets

24 EMERGENCY ACTION PLAN CHAPTER 8 EMERGENCY SHELTERS If you only have time to do one thing for this chapter on shelters, answer this: Where will you direct people to go when the sirens go off?

25 Identify potential sites Determine elevations of sites Contact facility owners and complete evaluations Establish contact with local Red Cross Agree on short and long term sheltering sites. CHECKLIST Chapter 8 - Shelter

26 EMERGENCY ACTION PLAN CHAPTER 9 EVACUATION If you only have time to do one thing for this chapter on evacuation, answer this: Who has the authority to make the decision to evacuate?

27 CHECKLIST Chapter 9 - Evacuation Establish who has the authority Determine how the decision will be made Evacuation zones Evacuation routes Traffic control plan Public notification Special Needs Registration.

28 EMERGENCY ACTION LAN If you only have time to do one thing for this chapter on utilities, have a list of utility providers, current points of contact, and after hours phone numbers. CHAPTER 10 UTILITIES

29 CHECKLIST Chapter 10 - Utilities List of utility points of contact Discussions with utility companies regarding their plan during emergencies Back-up generators Plan for sanitary sewer infiltration Maps of water shut-off valves Plan for plugging stormwater outlets Plan for pumping interior drainage Back-up for cell phone service.

30 EMERGENCY ACTION PLAN CHAPTER 11 CRITICAL FACILITIES If you only have time to do one thing for this chapter on critical facilities: Make a list of critical facilities in your area with an after hour s point of contact for each. Examples would include: Emergency operations center Fire stations Law enforcement centers Hospitals Nursing Homes Water treatment plants and public drinking water supplies Sewer and wastewater facilities Schools Shelters

31 CHECKLIST Chapter 11 Critical Facilities List of critical facilities Alternate work sites identified for city/tribe facilities Private facilities have own plans Unique facilities have own plan.

32 EMERGENCY ACTION PLAN CHAPTER 12 HAZARDOUS MATERIALS If you only have time to do one thing for this chapter on hazardous materials: Have a list of businesses, city or tribe buildings, and other facilities that work with hazardous materials and a good afterhours point of contact for each.

33 CHECKLIST Chapter 12 Hazardous Materials List of businesses with after hour points of contact BE AWARE: Corrode other materials Explode or are easily ignited React strongly with water Are unstable when exposed to heat or shock Are toxic to humans, animals, or the environment.

34 EMERGENCY ACTION PLAN CHAPTER 13 COMMUNICATIONS If you only have time to do one thing for this chapter on communications, decide who will be the Designated spokesperson and commit to frequent communications with the public. Lessons Learned: The first casualty of a crisis is information. Make sure you have the facts before you act. Talk to the folks in the field. Share relevant information with the emergency response directors. Let the public know what you know through updates and guidance from your experts. You cannot communicate too much. Deb Markowitz, Secretary of the Vermont Agency of Natural Resources on advice to the state of Colorado.

35 CHECKLIST Chapter 13 - Communications Public review for Emergency Action Plan Designated spokesperson Sample press releases Reverse 911 system in place Plan on how to use social media Ham operators contacted Confirm interoperability between radio systems Incident Management Software Training Acquire speaker phone and callin number for conference calls.

36 If you only have time to do one thing for this chapter on training: Gather your team, assume a flood scenario, and talk through the steps you would take to fight a flood. This is a tabletop exercise. EMERGENCY ACTION PLAN CHAPTER 14 TRAINING, EXERCISES, AND MITIGATION PLANNING Lessons Learned: We can never do too much planning, training, and evaluation, and repeat that cycle again. Individual, company, and department competencies must be ensured through training, practice, exercises, honest evaluation, and leadership. Roles and responsibilities must be known and practiced pre-event Southeastern Tornadoes Report. (Following Joplin, MO tornado)

37 CHECKLIST Chapter 14 - Training National Incident Management System Training completed Training through FEMA or the State EOC completed Tabletop exercise scheduled Grant application for mitigation

38 EMERGENCY ACTION PLAN CHAPTER 15 FLOOD INSURANCE AND LESSONS LEARNED If you only have time to do one thing for this chapter on lessons learned: Make sure your community is eligible for flood insurance and residents are encouraged to purchase. CHECKLIST Chapter 15 Lessons Learned and Flood Insurance Educate community regarding flood insurance Capture lessons learned from past flood fights. s/floodriskmanagement/emergencyactionplanguid ebook.aspx

39 Update from the US Army Corps of Engineers: Silver Jackets Projects Communication 6 Flood Warning / Flood Risk Management Planning 5 Improving Response 7 Informing Land Use 4 Levee Safety: Interim Risk Reduction 5 Levee Safety: Risk Communication 4 Mapping and Response 18 Nonstructural 14 Grand Total 63 AK 1 AR 1 CA 2 FL 2 GA 4 IA 5 ID 3 IL 1 IN 2 KS 4 KY 3 MD 1 MI 2 MN 4 MN & ND 2 MO 3 MS 1 MT 1 ND 2 NE 3 NJ 1 NV 2 OH 1 OK 3 OR 1 PA 1 SC 1 SD 1 TN 1 VA 1 VT 1 WA 1 WI 1 Grand Total 63

40

41

42

43

44

45 What does mitigating flood risk help? Can we help our communities lower the cost of flood insurance by improving the community rating system? Where to find additional information on the Community Rating System:

46 Show Me the Money!! Where is the money for mitigation?

47 Some Sources of Funding and Assistance: SEMA Mitigation Management Unified Hazard Mitigation Assistance (HMA) Grants There are five Mitigation grants (see detailed information further down the page). Non-disaster (annually funded) grant programs: Pre-Disaster Mitigation (PDM) Flood Mitigation Assistance (FMA) Post-disaster grant program: Hazard Mitigation Grant Program (HMGP) Hazard Mitigation Programs Fact Sheet

48 What is happening in the nation s capital? Executive Order modifications January 30, 2015 The USACE and FEMA working together provided the President with modifications of Executive Order On January 26, 2015, the Council of Environmental Quality set up a new standard for evaluating flood risk. In implementing the Standard, federal agencies will be given the flexibility to select one of three approaches for establishing the flood elevation and hazard area they use in siting, design, and construction: Utilizing best-available, actionable data and methods that integrate current and future changes in flooding based on science, Two or three feet of elevation, depending on the criticality of the building, above the 100-year, or 1%-annual-chance, flood elevation, or 500-year, or 0.2%-annual-chance, flood elevation.

49 What?? Between 1980 and 2013, the United States suffered more than $260 billion in flood-related damages. Recent examples include record flooding from excessive rainfall in central and northern Illinois in April 2013 that damaged homes and businesses and caused an estimated $1 billion in losses. And damages from Hurricane Sandy in 2012 when high wind and coastal storm surge devastated the Northeast are estimated at $67 billion, with recovery efforts still ongoing

50 Immediate Implications of Executive Order For the Missouri and Mississippi Rivers, on top of the adjustment of the 1% and 0.2 % river stages from study in 2004 : We are adding a minimum of 2 feet to the base adjusted base flood elevation. We are counting the number of critical facilities like water treatment plants that may be affected. Since the flood of 1993, the State has required new and modified water plants to have a freeboard 4 feet about the 1993 flood elevation. This added elevations should save those communities an immediate cost for plant modifications.

51 Who is working to prevent flooding and lower costs? Missouri Department of Public Safety State Emergency Management Agency US Army Corps of Engineers US Department of Homeland Security Federal Emergency Management Agency You are. Thank you.