AVA Practice Management Annual Conference MAINTAINING LEAD LEAD. Sponsorship and Exhibition Prospectus. The Establishment Sydney, 5-7 July 2014

Transcription

1 AVA Practice Management Annual Conference MAINTAINING THE MAINTAINING THE LEAD LEAD Sponsorship and Exhibition Prospectus The Establishment Sydney, 5-7 July

2 2 Sponsorship and exhibition prospectus MAINTAINING THE LEAD I The Establishment Sydney, 5-7 July 2014 About the AVA The Australian Veterinary Association (AVA) is the professional organisation representing veterinarians across Australia. The AVA aims to advance veterinary science by promoting continuing education for members. AVA Practice Management Special Interest Group (SIG) has approximately 450 members spanning a wide variety of professional practice and expertise. The conference The Conference theme in 2014 is Maintaining the Lead with streams focusing on small animal surgery and nursing. It will be held at The Establishment in the Sydney from 5 7 July Reach your target market! The destination Approximately 60+ vets! The Establishment is a 5 star venue in the heart of sunny Sydney. The venue is easily accessible by car, bus, train or by plane it s just 15km from Sydney Airport. There are a variety of accommodation options at hotels close by. Approximately 40+ Practice Managers! Who attends? We re expecting in excess of 100 participants to attend, consisting of veterinarians, practice managers and veterinary nurses. Why should you participate? Brand alliance Product promotion Align your brand with cutting edge continuing professional development and innovation Brand exposure Reach your target audience Personal contact Meet face-to-face with your customers Showcase your products to an audience that is keen to learn and receptive to new ideas.

3 Sponsorship opportunities (All prices are in Australian dollars inclusive of 10% GST) As a sponsor of this AVA Practice Management Conference 2014, you are signifying your dedication to AVAPM members and their staff. As a sponsor or exhibitor you can have access to existing and potential clients to develop relationships, demonstrate products or sell merchandise. All on-site exhibitors will be able to provide stand prizes. We will take note of these pre-conference and promote throughout, encouraging all delegates to visit your stand for a chance to win! Platinum Sponsor One opportunities only Naming rights as main CPD sponsor of this event Logo displayed on the registration brochure Double trestle table with prime position in exhibition Registration for two (2) to Saturday Night Dinner and Friday Welcome Drinks. Address delegates at a chosen conference session for five (5) minutes Display company signage in Session Rooms and provide company pens and paper. Opportunity to insert two (2) satchel inserts OR one seat drop Company logo on all promotional material Gold Sponsorship Two opportunities only $5,550 Sponsorship of 1 conference session Double trestle table with prime position in Exhibition Hall Registration for two (2) to Saturday night dinner and Friday Welcome Drinks. Address delegates at a chosen conference session for three (3) minutes Display of company signage in Session Rooms Two (2) satchel inserts Company logo on all promotional material Silver Sponsorship Two opportunities only $4,400 Single exhibition trestle table in the Exhibition Hall Company logo on all promotional material Registration for two (2) to Saturday night dinner and Friday night drinks and Two (2) satchel inserts Bronze Sponsorship Limited places $2,750 Function Sponsorship options Gala Dinner (Saturday night) $4,400 Opportunity to display company signage and/or banner during dinner Two (2) registrations to attend dinner Company logo on menu Company logo in conference proceedings Acknowledgement of your sponsorship in address Dinner (Friday night) $1,650 Opportunity to display company signage and/or banner during dinner Two (2) registrations to attend dinner Company logo on menu Company logo in conference proceedings Acknowledgement of your sponsorship in address Additional Sponsorship options Session Sponsorship $1,650 3 minute address at beginning of chosen session Opportunity to display company signage in session room Opportunity to do a seat drop in chosen session Monday Masterclass Sponsorship $2,200 Two masterclasses to choose from International speaker Naming rights to your chosen Monday Masterclass Opportunity to display room signage in lecture room Opportunity to have trade table outside of lecture room 5 minute address and introduction before kick-off Opportunity to do a seat drop Satchel Inserts Exhibitors $330, Non exhibitors $385 Please note that there are only limited opportunities available which will be taken on a first come, first serve basis. Single exhibition trestle table placed in exhibition One (1) exhibitor registration and ticket to the Saturday Dinner and Friday Welcome Drinks Acknowledgement as conference exhibitor

4 4 Sponsorship and exhibition prospectus MAINTAINING THE LEAD I The Establishment Sydney, 5-7 July 2014 Conference speakers RICHARD E GRIGGS Griggs Achievement Training and Retreats Rick left Intel Corporation (TRAINING MANAGER) and started Griggs Achievement in 1983 to teach people how to approach mastery. In 1983 he started Tantalus Books to offer best dweller titles on how to excel in your career and still enjoy your life. His programs have been creating mastery for over two decades. Rick holds Bachelor s Degrees in Psychology and French, and a Master s Degree in Business Behaviour Analysis. He has held management positions at Fortune 500 companies such as National Semiconductor and Intel, and has consulted for IBM, Hewlett-Packard, Apple, the IRS, Lucasfilm, Visa, and other public and private firms. Rick earned lifetime teaching credentials in psychology and business management. His U.S. clients include Lawrence Livermore National Laboratories, Stanford University, Lucent Technologies, Quaker Oats, Cisco Systems, Kaiser Permanente, Hewlett-Packard, IBM, and 8 City & County Governments. Rick has consulted in France, England, Belgium, and Luxemburg for European firms. He speaks fluent French and some German. Rick is an award-winning author (best self-improvement book-2005 BAIPA Awards) with seven books on Teams, Balance, Optimism, and Quality. His titles have been translated into Spanish, French, Chinese, Italian, and British English. Rick Griggs firmly believes that balance, optimism, and the Confidence of Napoleon, revive the humanity in our home/work lives. DARREN OSBORNE, MA Griggs Achievement Training and Retreats Darren Osborne is the Director of Economic Research for the Ontario Veterinary Medical Association (OVMA) and Economic Consultant for the Veterinary Hospital Managers Association, Colorado and New Jersey Veterinary Medical Associations and the Canadian Veterinary Medical Association (CVMA). Through the VMAs Darren conducts economic research and analyses data in order to provide hundreds of veterinarians and hospital managers with Economic Reports, Personal Benchmark Reports, Reports on Compensation and Benefits for Associate Veterinarians and Non-DVM Wage Reports. More recently, Darren has created a Practice Value Estimate that shows practice owners how much their practice is currently worth. Darren attended York University and completed his Master s Degree in Economics in Darren enjoys playing guitar, running, open water swimming and endurance sports. Darren knows that a presentation on finances can be the best prescription for insomnia but he promises to keep you awake with a healthy dose of humour and lots of fodder for debate. Dinner Entertainment SYDNEY MENTALIST & MIND MAGICIAN Pheonix is Australia s top Mind Reading, professional Mentalist and Hypnotist. He has appeared on The Morning Show and has trained celebrity actor Taylor Kitsch in the Wolverine Movie (2008). Please click:

5 2014 exhibition timetable Conference format Friday 4 July pm pm Welcome Reception - Tank Stream Bar Saturday 5 July 2014 Sunday 6 July am am 10.30am am 01.00pm pm 04.15pm pm 07.30pm 10.30am am 12.00pm pm 04.00pm pm 04.30pm pm Exhibitor Bump In - Ballroom Morning Tea - Exhibition area Lunch - Exhibition area Afternoon Tea - Exhibition area Conference Dinner - Exhibition area Morning Tea - Exhibition area Lunch - Exhibition area Afternoon Tea - Exhibition area Bump Out Monday 7 July am pm Masterclass Sponsorship available Booking and payments All amounts stated in this prospectus are in Australian Dollars and inclusive of GST.. An invoice for your sponsorship and written confirmation will be sent to you upon receiving the completed booking form. All Trade Table allocation is at the discretion of the AVAPM Organising Committee. AVAPM Corporate Supporters will be given preference. Additional exhibitor registrations and social event tickets will be available to registered exhibitors, details will be included in the Exhibitor Manual which will be distributed prior to the conference. Contact Laura Connolly The Australian Veterinary Association Practice Management Advertising conditions The size and location of all logos included in conference material and on the events page will be at the discretion of the AVAPM. 40/6 Herbert Street ST LEONARDS NSW 2065 Phone: +61 (02) Fax: +61 (02) avapm@ava.com.au Web: Please note that all details in this document are correct at the time of printing. The organising committee reserve the right to amend details where neccessary.

6 6 Sponsorship and exhibition prospectus MAINTAINING THE LEAD I The Establishment Sydney, 5-7 July 2014 Monday Masterclasses. July 7, 9am 5pm All Masterclasses to be held at Amora Jamison Hotel. (bring your non-vet practice manager for free) 11 Jamison Street Sydney NSW 2000 (opposite Establishment) Masterclass 1 Balanced Mastery & Rolestorming Certification Rick Griggs Rick will expand on his flagship Balanced Mastery program by adding the detailed fixes for your Mastery Circle assessment, delving into Machiavelli s Power and completing introductory thoughts on the Tantalus Complex. Master class attendees will be treated to two of Griggs five proprietary team simulations; Cutting the Gordian Knot and The Guns of Navarone. Shifting gears, Rick will certify attendees in his worldwide rolestorming tool for creativity and problemsolving. Following on his conference session the class will uncover more of the reasons playing a role works including the neuroscience, the four cornerstones and the saint-sinner-winner roles. Attendees will learn the rolestorming certification tools and techniques Mr. Griggs offers to master facilitators around the world. Rolestorming certification includes: 4 Cornerstones of rolestorming (imagination, perception, facilitation, boldness) Selecting the correct issue to resolve: P-Problem; O-Opportunity; P-Prevention Practice facilitation skills (speaking, prompting, encouraging, inhibiting) Stretching the brain with role suggestion (saint, sinner, winner) Sponsorship: $2,200 Masterclass 2 Creative Pricing Techniques Darren Osborne Twenty Pricing Tips Over the past twenty years, Darren Osborne has worked with thousands of veterinary hospitals across North America. He has distilled all the anecdotes and primary research down to his top 20 tips for pricing veterinary services. Using everything from basic elementary school math to the latest theories on behavioural economics, Darren will offer up some simple gems to make life easier and your practice more profitable. The Modern Fee Guide Darren develops fee guides for veterinary associations across Canada and provides personalized fee guides for hundreds of veterinarians in the USA. Using information from more than a thousand veterinary clinics from around North America Darren will show what information goes into a modern fee guide. Find out why value based fees win out over cost base calculations. Plus much more! For a detailed itinerary of this class please Laura Connolly on avapm@ava.com.au Sponsorship: $2,200 Dont miss out on your chance to sponsor the top Veterinary Business Conference for 2014!

7 Terms and conditions The Contract 1. The term Organiser refers to The Australian Veterinary Association Ltd and includes associations, corporate and government bodies who have engaged the Australian Veterinary Association Ltd as their representative. 2. The term Exhibitor includes any person, firm, company or corporation and its employees and agents identified in the Application Form or other written request for exhibition space. 3. A contract is formed between the Organiser and the Exhibitor when the Organiser accepts the signed Booking Form, receives 50% of the total amount payable as a deposit and issues a Letter of Confirmation / Participation Agreement to the Exhibitor. 4. The Organiser may cancel the contract at their discretion if the agreed deposit is not received within 28 days of lodging the Application Form. Additionally the Organiser reserves the right to cancel the contract by returning the deposit within 28 days of receipt of the application. 5. The Organiser reserves the right to refuse application or prohibit any Exhibitor from participation without assigning a reason for such refusal or prohibition. Obligations and rights of the Organiser 6. The decision of the Organiser is final and no negotiation will be entered into on any question not covered in this contract. 7. The Organiser agrees to hold the exhibition however, reserves the right to postpone the exhibition from the set dates and to hold the exhibition on other dates as near to the original dates as possible, utilising the right only when circumstances necessitate such action, and without any liability to the Organiser. 8. The Organiser agrees to promote the exhibition to maximise participation. 9. The Organiser agrees to allocate the Exhibitor an exhibition space as close as possible to their desired location. 10. The Organiser reserves the right in unforeseen circumstances to amend or alter the exact site of the location of the stand and the Exhibitor undertakes to agree to any alteration to the site or the space reallocated by the Organiser. 11. The Organiser reserves the right to change the exhibition floor layout if necessary. 12. The Organiser is responsible for the control of the exhibition area. 13. The Organiser may shorten or lengthen the duration of the exhibition and alter the hours during which the exhibition is open to visitors. 14. The Organiser agrees to provide the Exhibitor with an Exhibitor manual prior to the exhibition for the purpose of communicating required actions on the part of the Exhibitor. 15. The Organiser has the right to take action based on verbal or written directions including those contained in the Exhibitor manual. This is to ensure that all laws in connection with the exhibition are complied with, to prevent damage to person/people or property and to maximise the commercial success of the exhibition. 16. The Organiser may refuse without limitation to permit activity within the exhibition or may require the cessation of particular activities at their discretion. 17. The Organiser reserves the right to remove any products from display that it feels are inappropriate without penalty. 18. The Organiser reserves the right to specify heights of walls and coverings for display areas. 19. The Organiser reserves the right to disapprove the content and presentation of the Exhibitor catalogues, acknowledgements, handbills and printed matter with respect to the exhibition. 20. The Organiser may determine the hours during which the Exhibitor has access to the exhibition venue for the purpose of setting up and dismantling. 21. The Organiser reserves the right to refuse any person including exhibitor staff, representatives, visitors, contractors and/or agents entry to the exhibition if they do not hold a purchased or complimentary registration. 22. The Organiser will specify conditions relating to the movement of goods and displays, prior, during and after the exhibition. 23. The Organiser will specify any regulations with regard to sound levels including microphones, sound amplification, machine demonstrations and videos. The exhibitor agrees to abide by these. 24. The Organiser will arrange security onsite during the period of the exhibition but will accept no liability for loss or damage. 25. The Organiser will arrange for daily cleaning of aisles outside the exhibition open hours. Obligations and rights of the Exhibitor 26. The Exhibitor must ensure that all accounts are finalised and paid by the start date of the exhibition. 27. The Exhibitor must use allocated space only for the display and promotion of goods and/or services within the scope of the exhibition. 28. The Exhibitor must make every effort to maximise promotion and commercial benefits of participating in the exhibition. 29. The Exhibitor must comply with all directions and requests issued by the Organiser including those outlined in the Exhibitor manual. 30. The Exhibitor must comply with all applicable laws, including laws in relation to Occupational Health and Safety (OHS). The Exhibitor will therefore act with care to avoid damage to persons or property in the exhibition. 31. The Exhibitor must ensure the cleanliness and tidiness of their allocated space. Upon the conclusion of the exhibition, the Exhibitor will promptly remove all exhibits, tools and other materials. If the Exhibitor fails or refuses to do so, the Organiser will make arrangements for this to done by an external party at a cost to be paid by the Exhibitor. 32. The Exhibitor will not display an exhibit in such a manner as to obstruct or affect neighbouring exhibitors. This includes blocking or projecting light, impeding or projecting into aisles or neighbouring exhibition space. 33. The Exhibitor will submit plans and visuals of custom designed exhibits to the Organiser for approval prior to the commencement of the exhibition. Exhibitors failing to do so may be denied access to the exhibition to set up, or may be requested to cease building. 34. The Exhibitor is responsible for all items within their allocated exhibition space. 35. The Exhibitor agrees to adhere to all fire regulations and will refrain from using flammable or dangerous materials within the exhibition. Written approval must be sought from the Organiser if flammable or dangerous materials are required for the success of the exhibit. 36. The Exhibitor will not use nails, screws or other fixtures on any part of the premises including walls and floor unless authorised by the Organiser. In any case any permanent damage will result in the Exhibitor being invoiced for all repairs. 37. The Exhibitor agrees to engage the Organiser s preferred freight forwarder and to comply with all instructions relating to delivery times. If an alternate freight forwarder is engaged, the Exhibitor acknowledges that the Organiser will not be able to provide assistance in tracking lost deliveries. The Exhibitor agrees that the Organiser will not be liable for any goods rejected by the venue or lost or damaged prior to the delivery date specified or on return. 38. The Exhibitor agrees to abide by requests made by the Organiser to stop any activity that may cause annoyance to others in the exhibition. 39. The Exhibitor agrees to conduct all business transactions within their allocated exhibition space unless otherwise approved by the Organiser. 40. The Exhibitor agrees to not sell, display or promote products or services that conflict with AVA policy and accepts that the AVA has the right to remove any products from display that it feels are inappropriate without penalty. Storage of goods 41. Instructions regarding storage will be outlined in the Exhibitor manual distributed prior to the exhibition. Under no circumstance are goods permitted to be stored in public access areas. Stand services and construction 42. Official contractors will be appointed by the Organiser to undertake stand construction and freight forwarding plus supply furniture, electrics, telecoms and IT equipment. This is for insurance and security reasons. All non-official contractors wishing to enter the exhibition are required to produce current Certificates of Currency for insurance, public liability and OH&S. Access will be denied without such documentation. Insurance and liability 43. All Exhibitors must have public liability insurance for the period of the exhibition and must be able to produce this documentation immediately at the request of the Organiser. Exhibitors must provide written evidence of current public liability insurance by 8 April 2014, or pay for public liability insurance offered by the Organiser. 44. Exhibitors must insure, indemnify and hold the Organiser harmless in respect of all damages, injuries, costs, claims, demands, expenses and interest for which the Organiser may become liable. 45. Whilst the Organiser will endeavour to protect exhibition property whilst on display at the exhibition, it must be clearly understood that the venue, the Organising Committee and the Organiser cannot accept liability for any loss or damage to property sustained or occasioned from any cause whatsoever. 46. The Organiser shall not be liable for any loss, which the Exhibitor may incur as a result of the intervention of any Authority, which prevents the use of the premises or any part thereof in any manner whatsoever. 47. The Organiser will not be liable and makes no guarantee of the number of visitors to the exhibition. Equally the Organiser will not be accountable for the level of commercial activity generated. Payment and cancellation 48. The Exhibitor has seven (7) days in which to make their final payment when it falls due. After this time the stand will be available for sale to another company. All deposits paid will automatically be forfeited and NO refund will be made. NO exhibitor shall occupy allocated exhibition space until all monies owing to the Organiser by the Exhibitor are paid in full. 49. In the event that the Exhibitor fails to occupy their allocated exhibition space by the advertised opening time, the Organiser is authorised to occupy this space in any manner deemed to be in the best interest of the Exhibition. The Exhibitor contracted to this space will remain liable to all Terms and Conditions of Contract and will not be eligible for a refund. 50. In exceptional circumstances the Organiser will consider Exhibitor cancellation; but only if the following conditions are complied with: The request for cancellation is submitted in writing. The request is received at least six (6) months prior to the exhibition. The Organiser is able to re-let the cancelled space in its entirety. The reason for the cancellation is, in the opinion of the Organiser well founded. This excludes bankruptcy, liquidation and receivership. 51. The Exhibitor accepts that upon cancellation 50% of the total contracted cost to exhibit will be retained by the Organiser. If cancellation occurs prior to the first payment, the Exhibitor will be invoiced and required to pay this amount within a period of 30 days. If cancellation occurs within two (2) months of the commencement of the exhibition, 100% of the contracted cost to exhibit will be retained by the Organiser.

8 Sponsorship and exhibition prospectus MAINTAINING THE LEAD I The Establishment Sydney, 5-7 July 2014 AVAPM Booking form Company name: Please complete the booking form and contract below and fax to (02) All amounts are in Australian dollars and inclusive of 10% GST. Purchase Order Number: Delegate name: Contact name: Position: Address: Suburb: State: Postcode: Phone: Fax: Mobile: Website: Sponsorship opportunities Platinum sponsorship (SOLD) $6,600 Gold sponsorship $5,500 Silver sponsorship $4,400 Bronze sponsorship $2,750 Masterclass sponsosrhip (choose one) $2,200 Satchel Inserts Exhibitor $330 Satchel Inserts Non Exhibitor $385 Session Sponsorship (choose one) $1,650 Gala Dinner (Saturday night) $4,400 Welcome Drinks (Friday night) $1,650 Sponsorship total $ (inclusive of 10% GST ) (An invoice will be sent to you on receipt of completed form) The organising committee reserves the right of refusal of any application. AVA Corporate Supporters will be given first choice of stand location. A payment invoice will be ed to you after confirmation from AVAPM. Name: Signed: I / We agree to the Terms and conditions as stated on page 6 of this prospectus. Total price of contract $ Position: Date: Please forward this form to: Laura Connolly, Australian Veterinary Association, AVA Practice Management Unit 40/6 Herbert Street, St Leonards, NSW, 2065 P: +61 (02) F: +61 (02) E: avapm@ava.com.au W: Office use: Date form received: Time: