MEETING NOTICE AND AGENDA REGULAR MEETING Oconomowoc Area School District (OASD) Board of Education

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1 MEETING NOTICE AND AGENDA REGULAR MEETING (OASD) The of the will meet in regular session on Tuesday, June 15, 2010, at 6:00 p.m. in the Summit Elementary School Cafeteria, 1680 E. Valley Road, Oconomowoc, WI The following items will be discussed with possible action as well as any other matters that may legally come before the Board. 1. ORDER OF BUSINESS a. Call to Order b. Pledge of Allegiance c. Roll Call d. Notice of Meeting e. Adoption of Agenda f. Rules for Meeting ADJOURNMENT TO CLOSED SESSION Wisconsin Statutes (1)(c) - Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility Superintendent Evaluation RECONVENE INTO OPEN SESSION Contemplated Action on Superintendent s Contract The balance of the meeting will begin at 7:00 p.m. 2. SCHOOL SHOWCASE (will resume in Fall) 3. AWARDS & GRANTS - Oconomowoc Community Tennis Association (OCTA) Donation 4. CORRESPONDENCE & INFORMATION 5. PUBLIC PARTICIPATION 6. REPORTS A. Approval of Meeting Minutes B. Approval of Treasurer s Report C. Approval of Personnel Actions D. Response to WKCE Results Presentation 7. OLD (UNFINISHED) BUSINESS A. Information on OAC Drive-Up Access 8. NEW BUSINESS A. Approval of Elementary School Student/Parent Handbook for B. Approval of Parent United Agreement C. Reading 1: Policy Medication Administration D. Approval of Autism Consultant Agreement E. Approval of Budget F. Authorize Board Clerk to Act on Personnel Contracts G. Discussion/Action on Food Service Contract H. Approval of Hours of Instruction I. Approval of Administration Compensation Pool 9. FUTURE MEETINGS AND AGENDA ITEMS Board Workshop on Governance/Meeting Structure: Tuesday, June 29, 2010; 4:00 p.m. Meadow View Elementary Room 300) Next Regular Board Meeting: Tuesday, July 20, 2010; 7:00 p.m. Summit Elementary Cafeteria 10. ADJOURN Patricia E. Neudecker, Ph.D., Superintendent of Schools Sent to: Oconomowoc Enterprise City of Delafield Village of Oconomowoc Lake Oconomowoc Focus City of Oconomowoc Lake Country Reporter Town of Ashippun Administrative Team Milwaukee Journal Sentinel Town of Ixonia Schools: GR, IX, MV, PL, SU, NH, SL, OHS Watertown Daily Times Town of Oconomowoc District website: Waukesha Freeman Town of Summit

2 APPROVAL OF MEETING MINUTES Board approval is required for the meeting minutes of the special Organizational Board meeting held on Tuesday, May 18, 2010 and for the meeting minutes of the regular Board meeting held on Tuesday, May 18, Copies of the minutes noted above are attached. to approve the meeting minutes of the special Organizational Board meeting held on Tuesday, May 18, 2010 and for the meeting minutes of the regular Board meeting held on Tuesday, May 18, DATE: 06/15/10

3 TREASURER S REPORT The monthly Treasurer s Report includes statements of revenue and expenditures and a listing of bills and expense reimbursements. The monthly Treasurer s Report includes a synopsis of the monthly Business Committee meeting and the recommendations of the Business Committee including payment of bills and expense reimbursements. Board members have received copies of the financial reports. to approve the lists of bills and expense reimbursements through Wednesday, June 9, 2010, as recommended by the Business Committee. DATE: 06/15/10

4 PERSONNEL ACTIONS Board approval is needed for the personnel actions listed below. CERTIFIED STAFF: RETIREMENTS: Name Position Schl FTE Eff. Date Suzanne Schauer Reading GRN 100% end of FULL-TIME CONTINUING CONTRACTS: Name Position Schl FTE Eff. Date Replace Megann Hutchison Grade 5 NHI 100% Holmquist NON-CONTINUING CONTRACTS: Name Position Schl FTE Eff. Date Replace Lia Laine Counselor OHS 100% Dawson PART-TIME ONE-YEAR ONLY CONTRACTS: Name Position Schl FTE Eff. Date Replace Ruthann Rohde Speech/Lang.DIST 40% Fanta SUPPORT STAFF: RETIREMENTS: Name Position Schl FTE Eff. Date Darlene Ryan Custodian GRN 100%

5 Personnel Actions Page 2 NEW HIRES: Name Position Schl FTE Eff. Date Replace Maria Gaffney Health Para MDV 78% Ernser Daniel Streeter Energy Mgr. Dist 30% Olson LAYOFFS: POSITIONS CHANGING DUE TO CHANGE IN STUDENT NEEDS OR PROGRAM DELIVERY: Layoff Name Position Schl Percent FTE Eff. Date Christine Getter Supervision NHI 44% 31% Sandra Ondrejka Spec. Ed. PKL 42% 44% Para.... to approve the recommended certified retirement, full-time continuing contract, noncontinuing contract, part-time one-year only contract and support staff retirement, new hires and layoffs. 6/15/2010

6 RESPONSE TO WKCE RESULTS PRESENTATION Response to WKCE Results Presentation Stephanie Leonard-Witte and site administrators will provide a presentation for the board members on the administrative team s utilization of data to inform curriculum and instructional practices. The presentation will include an analysis of WKCE results and the corresponding program and curricular changes that have taken place for OASD students and staff To approve the Hours of Instruction which comply with DPI requirements and contract language. DATE: July 15, 2010

7 INFORMATION ON OAC DRIVE-UP ACCESS Update on plans for drive-up access to the Oconomowoc Arts Center At the regular meeting in May, the Board asked for a review of the adequacy and aesthetics of the proposed lighting plan for the OAC drive/drop off area. A review of the plan was conducted by architect Kim Hassell of PRA. In his opinion, the proposed lighting plan is sufficient and OASD should not add more lighting than is called for in the plan. (See attached correspondence) The OAC drive/drop off area project is scheduled for review by the city plan commission this Wednesday, June 9 th. Recommendation: Information 06/15/2010

8 APPROVAL OF OCONOMOWOC ELEMENTARY SCHOOL STUDENT/PARENT HANDBOOKS Approval of Oconomowoc Elementary School Student/Parent Handbook. Each year the approves the school handbook. This handbook supports District policy and emphasize site administrative rules. The Board is being provided with a copy of the proposed handbook for our elementary schools. to approve the Elementary School Student/Parent Handbooks.

9 APPROVAL OF PARENTS UNITED AGREEMENT agreement with Parent United consortium schools. We participate as a member of a 15 school consortium providing information sessions to parents of special needs children. While the sessions are designed for parents they are regularly attended by educators and health care providers. The Merton school district has graciously agreed to continue to serve as the fiscal agent. This agreement is designed to extend for two school years with an opportunity for OASD to opt out for year two with notice. To approve the agreement for the Parent United Consortium. DATE: 06/15/10

10 Reading 1: Board Policy Medication Administration The School Board Policy and Guidelines related to Medication Administration during school hours has been updated to reflect the changes in State Law (S.B. 414) and corresponding school site guidelines. The Wisconsin State Legislature enacted Senate Bill 414, which correspondingly required updating of our School Board policy and School guidelines related to Medication Administration during school hours. to approve updated Policy 453 Medication Administration Policy and Guidelines DATE: 06/15/10

11 Approval of Budget Update on Budget Response to Board Questions Following the May 18, 2010 presentation of the Budget Proposal, we have gathered information on items requested by the Board. Middle School Sale The middle school sale is contingent upon financing support from WHEDA. The sale remains a possibility, not a certainty. Therefore, it is not included in the budget. The OAC An expanded budget report for the OAC is attached. Open Enrollment OASD had a membership audit two months ago. It confirmed that the net open enrollment for this year is (271 Out vs. 121 In = Net 150 Out). OASD actual Open Enrollment NET (meaning out netted against in ) results are: (150) (173) (166) (165) (157) (139) (87) (59) (39) The data thru is available at We have stated many times that OASD's open enrollment results are negative, but stabilizing relative to the very negative trend of , and starting to show improvement. The data supports that conclusion. We hope the information provided above will be helpful to the Board as it considers the Budget Proposal. If you have any questions concerning this memo, please do not hesitate to contact us. Recommend Approval of the Budget Proposal as Presented DATE: 06/15/2010

12 AUTHORIZE THE BOARD CLERK TO ACT ON PERSONNEL CONTRACTS Granting the Board Clerk authority to act on personnel contracts in the absence of a Board meeting. On occasion, particularly during peak hiring time during the summer months, it becomes necessary for administration and the Board to act quickly on personnel contracts. In order to meet the necessary personnel contract time requirements, it was suggested that the Board Clerk be authorized to sign contracts on behalf of the Board and bring the information to the next scheduled Board meeting. As in past years where this action was authorized by the Board, the Superintendent will make every effort to keep the Board informed. Any action take by the Clerk on a personnel contract will be brought to the next Board meeting for the official record. to authorize the Board Clerk to act on personnel contracts in the absence of a Board meeting. DATE: 06/15/10

13 Food Service Contract PROPOSAL FOR SCHOOL LUNCH OPERATIONS The business office worked with the leadership at Taher (the food service management company) to create a proposed budget for The annual budget of nearly $2 million is jointly created by OASD and Taher. The budget creates the basis for a one-year addendum to the master contract between OASD and Taher. We considered three versions of the budget, based on (a) no increase in meal prices, (b) a five cent per meal increase, and (c) a ten cent per meal increase. We are recommending version (b) which is summarized below: Revenue: $1,985,181 Expenses: $1,977,091 Net Margin $ $8,090 The Fund Balance for the Food Service Fund was $61,323 at June 30, The intent is to continue building the Fund Balance and use a portion of it to pay for major kitchen/serving area remodeling needs. The budget for continues OASD s recent emphasis on replacement of aged kitchen equipment (commercial ovens, coolers, etc.). The recommended budget provides $69,000 for capital equipment replacement/additions, most of which will be used for convection ovens at OHS, milk coolers at Park Lawn, and serving area upgrades at several elementary schools. In addition, $20,000 is budgeted to offset OASD utility costs, and a $20,000 line item is provided to account for annual equipment servicing and repairs. These allocations take pressure off the General Fund budget. In assessing the performance of the food service program for the current year, the following conclusions were noted: High level of quality, participation, and positive financial results at the intermediate schools Positive efforts by the food service team at OHS to support the One Lunch Program this year.

14 An award-winning effort to develop menu alternatives for students with severe food allergies. There is an opportunity for increased participation at the elementary schools and we will continue to address that aspect of the program. Careful coordination between OASD and Taher with monthly review of operations and financial results has proven to be mutually beneficial. The enclosed report provides an overview of planned operations and recent operating statistics. The Business Committee will review this proposal at the June committee meeting. Lunch Price Schedule: Location Actual Proposed Elementary Schools Intermediate Schools High School Adult Milk Move to authorize the food service budget proposal and lunch price schedule as presented. DATE: 06/15/10

15 APPROVAL OF HOURS OF INSTRUCTION Hours of Instruction The Board will receive a chart indicating Hours of Instruction for each building. This information complies with DPI requirements and contract language. To approve the Hours of Instruction which comply with DPI requirements and contract language. DATE:

16 APPROVAL OF ADMINISTRATIVE COMPENSATION POOL To approve the Administrative Compensation Pool The amount available for administrative compensation is calculated according to WERC (Wisconsin Employment Relations Commission) regulations and WI Statute , generating a pool of dollars that can be applied to administrative salaries. The superintendent is requesting approval for a 2.0% compensation pool to be available for administrative salaries for the contracts. Since administrators have no specific salary schedule compensating for years of service or professional advancement, the pool of dollars will be applied to contracts based on the criteria of job description, longevity, and performance evaluation. Salary Total Package 2.25% 3.43% 2.0% 3.20% 1.75% 2.97% to approve a compensation pool to be used for administrative salaries. DATE: 06/15/10