CAMAS SCHOOL DISTRICT

Transcription

1 CAMAS SCHOOL DISTRICT BUDGET WORKSHOP AUGUST 13, 2018 Jasen McEathron, Director of Business Services

2 OUTLINE Quick overview the 2018/2019 Budget information provided at the last meeting. (Page 3-23) Cover in more detail the General Fund balance (Page 24-25) Discuss the new 4 Year Budget Projection (Page 31-34) Next steps Resolution Adoption of the 2018/2019 Budget (Page 35) Closing 2

3 SIGNIFICANT EVENTS & ASSUMPTIONS WA State Funding of Education - McCleary Ruling More State Money, Less Local Money, and several new Compliance Requirements Discovery High School, Odyssey Middle School, & Lacamas Lake Elementary School Unrepresented, CAEOP, CEA & Principals Contracts Assume costs do not exceed 3.1% increased salaries Stable Enrollment Conservative Growth Assumption MSOC s increased 10.5% due to student service contracts (e.g. Fir Grove, Serendipity) and new building utilities Title I federal grant reduced by the state $182,000 $13.44 million state match for capital projects $175,000 grant revenues for bus purchases 3

4 OUR DISTRICT FUND CATEGORIES Goal: In a transparent manner allocate resources to district goals in a responsible and sustainable way. Budgeted Funds General Fund $93,671,501 Capital Projects Fund $36,265,306 Debt Service Fund $19,149,425 Transportation Vehicle Fund $700,000 Associated Student Body Fund $1,422,209 4

5 GENERAL FUND Enrollment Revenues Staffing Expenditures Ending Fund Balance Projection 5

6 FACTORS USED TO FORECAST ENROLLMENT General Enrollment changes over last 3 years Growth trends Consider birth rate data trends Consider class size information Construction/Building Resources Compare with other forecasts Cascade Planning Group Conservative Approach 6

7 CAMAS SCHOOL DISTRICT - ENROLLMENT TRENDS BY GRADE (No differentiation for School) 3 yr avg. Grade % of ADK October Rolled Chg 3 YR AVG BUDGET Kinder % % % 4.75% % % % 13.10% % % % 3.98% % % % 6.70% % % 99.42% 2.86% % % % 6.04% % % % 5.94% % % % 3.04% % % % 3.62% % % % 9.23% % 98.52% 96.70% 2.02% % 87.66% 82.03% 15.52% % % 97.48% 1.45% Total FTE 6, , , , Difference , Percent Chg. 3.07% 3.06% 0.46% % Running Start (Ave.) ,

8 Annual Basic Education Enrollment with Growth Trend Line % % % % 1.0% 1.4% 3.3% 3.5% 1.0% 2.1% 3.3% 3.1% 2.8% 0.6% 5.00% 0.1% 0.00% ADK Est. 5.00% FTE % of Yearly Growth 8

9 ENROLLMENT CATEGORIES Increase/-Decrease from (October) School District Served 6, % Running Start % Total Students 7,072 CTE % Special Education (age 0-21) % Bilingual (K-12) % 9

10 GENERAL FUND Enrollment Revenues Staffing Expenditures Ending Fund Balance Projection 10

11 GENERAL FUND REVENUES $94.4 M State Special Purpose 13% Federal 2% Levy 13% Local Revenues 4% State Apportionment 68% General Fund Revenues have increased $19.5 M over the past two years 11

12 REVENUE NET INCREASE $10.7 M One Year Changes: 18/19 Budget vs. 17/18 Budget 18% 8% 11% 23% 20% Federal State Special Purpose State Apportionment Local Revenues Levy 20% 15% 10% 5% 0% 5% 10% 15% 20% 25% Actual Levy Loss is -31% when compared to our voter approved amounts for 2018 &

13 GENERAL FUND Enrollment Revenues Staffing Expenditures Ending Fund Balance Projection 13

14 INCREASE IN STAFFING FOR Certificated Staff 15 PBL 3.4 K-3 Teachers 1.4 World Language 1 Associate Principal PBL 2.7 Other 23.5 FTE Net Increase (Positions beyond the Budget) Classified Staff 7 SPED Para s 2 Community Ed 2 Bus Drivers 2 Custodians 1 Custodian Supervisor 1.2 DHS Secretary 2.2 Other 17.4 FTE Net Increase (Positions beyond the Budget) 14

15 GENERAL FUND Enrollment Revenues Staffing Expenditures Ending Fund Balance Projection 15

16 GENERAL FUND EXPENDITURES $93.7 M Capital Outlay, 1.1% Travel, 0.2% Certificated Salaries, 44.2% Purchased Services, 7.6% Materials and Supplies, 3.9% Employee Benefits, 25.0% Classified Salaries, 17.9% General Fund Expenditures have increased $19.3 M over the past two years 16

17 WHERE HAVE WE GROWN? Expenditure Increases Over 2 Years $19.3 M $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 Certificated Salaries Classified Salaries Employee Benefits Materials and Supplies Purchased Services Travel Capital Outlay Over past 2 years total salary costs of Certificated Instructional staff has increased 22.3% 17

18 MISSION FOCUSED 18/19 EXPENDITURES Expenditures by Program $93.7 M $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 $0 18

19 EXPENDITURES PER STUDENT Three Year Trend - Dollars Per Student $14,000 $13,453 $12,000 $10,000 $8,000 $8,132 $6,747 $6,000 $4,000 $2,000 $1,728 $325 $592 $428 $0 Basic Education Special Services CTE District-wide Support Food Services Student Transportation Other 16/17 17/18 18/19 Special Service and CTE students also benefit from a portion of Basic Education dollars 19

20 DISTRICT-WIDE SUPPORT 18/19 $11,892,676 Maintenance & Operations Technology Business Office Superintendent's Office Human Resources Insurance/Plant Security Public Relations Board of Directors Motor Pool Printing 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% 20

21 MAINTENANCE & OPERATIONS LEVY 18/19 $11,906,722 Special Services, $2,211,649 Additional Positions, Pay, and Benefits, $6,263,502 Extra Curricular, $1,943,090 Food Service, $620,610 Transportation, $867,871 21

22 MSOC REPORTING REQUIREMENT District must, as part of their budget, disclose the amount of general education and lab science MSOC to be received. The amount the district proposes to spend on MSOC, as well as the difference between these two amounts. New starting this year, the district must also report the amount of MSOC used to fund libraries. If the MSOC allocations exceed the MSOC expenditures the district must report any proposed use of the difference and how this use will improve student achievement. Estimated MSOC funding from the state: $9,207,708 Estimated BEA MSOC expenditures: $12,079,118 Estimated Library MSOC expenditures: $29,891 22

23 GENERAL FUND Enrollment Revenues Staffing Expenditures Ending Fund Balance Projection 23

24 GENERAL FUND BALANCE PROJECTION Revenues $94,427,862 Expenditures $93,671,501 Margin/(Deficit) $756,361 Beginning Fund Balance $7,546,905 Ending Fund Balance $8,303,266 Ending fund balance is approximately 8.9% of Expenditures 24

25 Estimated for Budgeting Purposes/True up After Year End Estimated Total Beginning Balance 9/1/2018 7,546,905 Margin/(Deficit) 756,361 Ending FB 8/31/2019 8,303, Carry forward/recovery for State Programs 110,000 Prof. Development (CB Agreements Principals & PSE) 20,000 Total 130, Prepaid Items 250, Maintenance of Facilities & Grounds Future Needs 300,000 Fields Replacement Reserve 100,000 Future Deficit Reserve Employee Compensation (87.2% of Margin) 659, Curriculum Adoptions/Program Expansion Materials 350,000 Opening of New Schools 1,000,000 Building Budgets 125,000 Carry over Local Grants 60,000 Total 2,974,547 Ending Unassigned/Unreserved Fund Balance 5,328, % 25

26 OTHER BUDGETED FUNDS Capital Projects Debt Service ASB Transportation 26

27 CAPITAL PROJECTS FUND Beginning Fund Balance $ 45,991,808 Revenues 15,816,310 Expenditures 36,265,306 Ending Fund Balance $ 25,542,812 Projects Lacamas Heights Repurpose Lacamas Lake Elementary Discovery High School Fields & Athletic Facilities Bus Parking Expansion Garver Theater Technology Levy Other Amount $1.1M $6.0M $10.5M $5.0M $1.3M $6.8M $1.7M $3.8M

28 DEBT SERVICE FUND Beginning Fund Balance $16,189,136 Revenues 19,218,581 Expenditures 19,149,425 Transfer to General Fund 4,500 Ending Fund Balance $ 16,253,792

29 ASSOCIATED STUDENT BODY FUND Beginning Fund Balance $ 901,600 Revenues 1,508,075 Expenditures 1,442,209 Ending Fund Balance $ 967,466 The Associated Student Body Budgets are determined by the students at each secondary school and must be approved by the students prior to being entered into the budget document. Elementary budgets are determined by Principals and/or staff.

30 TRANSPORTATION VEHICLE FUND Beginning Fund Balance $ 1,467,935 Revenues 737,424 Expenditures 700,000 Ending Fund Balance $ 1,505,359 The Expenditure amount is to cover the purchase of five buses that are off the depreciation schedule.

31 4 YEAR BUDGET PROJECTION Where did this come from? McCleary Legislation Why are we doing a 4 year projection? Understand our future under the new funding model How did we build the 4 year projection? Modeled revenues & expenditures based upon key assumptions What does the projection tell us? Our revenues flatten out, requiring expenditures to do the same 31

32 CSD 4 Year Projection Summary General Fund 2018/ / / /2022 Revenues $ 94,427,862 $ 92,699,867 $ 94,242,026 $ 95,448,460 Expenditures $ 93,671,501 $ 96,013,289 $ 94,212,079 $ 95,375,598 $ 756,361 $ (3,313,422) $ 29,947 $ 72,861 Beginning Fund Balance $ 7,546,905 $ 8,303,266 $ 4,989,844 $ 5,019,791 Ending Fund Balance $ 8,303,266 $ 4,989,844 $ 5,019,791 $ 5,092,652 Assumptions: Revenues Total Revenues 2018/2019: Budget as proposed Enrollment 2019/2020 & thereafter: Enrollment stays steady State Revenues 2019/2020 & thereafter: Annual IPD + Regionalization Change Federal Revenues 2019/2020 & thereafter: No change to federal revenues Local Revenues 2019/2020 & thereafter: 2% annual growth for local revenues Expenditures Total Expenditures 2018/2019: Budget as proposed includes 3.1% salary increase Total Expenditures 2019/2020: Across the board 2.5% cost increase Total Expenditures 2020/2021 & thereafter: 2% annual cost growth Fund Balance $5 million minimum fund balance Staffing/MSOC Reductions 2018/2019: No reductions, increases in staff & MSOC's as proposed in budget 2019/2020: Hiring freeze but no cuts 2020/2021: 3.8% across the board cut in positions & MSOC's 2021/2022: 0.75% across the board cut in positions & MSOC's 32

33 ASB 2018/ / / /2022 Revenues $ 1,508,075 $ 1,523,156 $ 1,538,387 $ 1,553,771 Expenditures $ 1,442,209 $ 1,456,631 $ 1,471,197 $ 1,485,909 $ 65,866 $ 66,525 $ 67,190 $ 67,862 Beginning Fund Balance $ 901,600 $ 967,466 $ 1,033,991 $ 1,101,181 Ending Fund Balance $ 967,466 $ 1,033,991 $ 1,101,181 $ 1,169,042 Debt Service 2018/ / / /2022 Revenues $ 19,218,581 $ 20,065,000 $ 21,065,000 $ 12,065,000 Expenditures $ 19,149,425 $ 20,000,000 $ 20,000,000 $ 12,000,000 $ 69,156 $ 65,000 $ 1,065,000 $ 65,000 Beginning Fund Balance $ 16,189,136 $ 16,253,792 $ 16,314,292 $ 17,374,792 Ending Fund Balance $ 16,258,292 $ 16,318,792 $ 17,379,292 $ 17,439,792 33

34 Capital Projects 2018/ / / /2022 Revenues $ 15,816,310 $ 2,778,099 $ 2,581,442 $ 2,636,386 Expenditures $ 36,265,306 $ 16,093,950 $ 6,000,000 $ 1,000,000 $ (20,448,996) $ (13,315,851) $ (3,418,558) $ 1,636,386 Beginning Fund Balance $ 45,991,808 $ 25,542,812 $ 12,226,961 $ 8,808,404 Ending Fund Balance $ 25,542,812 $ 12,226,961 $ 8,808,404 $ 10,444,789 Transportation Vehicle 2018/ / / /2022 Revenues $ 737,424 $ 566,000 $ 566,000 $ 566,000 Expenditures $ 700,000 $ 700,000 $ 700,000 $ 700,000 $ 37,424 $ (134,000) $ (134,000) $ (134,000) Beginning Fund Balance $ 1,467,935 $ 1,505,359 $ 1,371,359 $ 1,237,359 Ending Fund Balance $ 1,505,359 $ 1,371,359 $ 1,237,359 $ 1,103,359 34

35 NEXT STEPS Resolution Adoption of the 2018/2019 Budget August 31 st deadline Budget Revision in November likely to true up the local levy to the final assessed values We levy a tax rate under the new law rather than a dollar amount Labor contract negotiations could result in revising the budget Questions 35