FINANCE COMMITTEE. 3/12/ E Grand River, Board Chambers, Howell, Michigan :30 AM AGENDA

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1 FINANCE COMMITTEE 3/12/ E Grand River, Board Chambers, Howell, Michigan :30 AM AGENDA 1. CALL MEETING TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES Minutes Dated: February 26, TABLED ITEMS FROM PREVIOUS MEETINGS 5. APPROVAL OF AGENDA A. Consent Agenda - Res. 10 thru 17 B. Regular Agenda - Res. 18 thru REPORTS 7. CALL TO THE PUBLIC 8. APPROVAL OF CONSENT AGENDA ITEMS (Roll Call) A. Consent Agenda - Res. 10 thru RESOLUTIONS FOR CONSIDERATION: A. Regular Agenda - Res. 18 thru CONSENT Facility Services RESOLUTION AUTHORIZING A CONTRACT EXTENSION WITH VENDTEK FOR VENDING MACHINE INSTALLTION AND SERVICE- FACILITY SERVICES 11 CONSENT Facility Services RESOLUTION TO AMEND THE CONTRACT WITH OTIS ELEVATOR COMPANY TO INCLUDE ELEVATOR MAINTENANCE AND REPAIR SERVICES AT 1911 TOOLEY ROAD Facility Services / General Government Committee / Finance Committee 12 CONSENT Facility Services RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF A CHILLER SYSTEM AT THE ADMINISTRATION BUILDING Facility Services / General Government 13 CONSENT Facility Services RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF COMPUTER ROOM COOLING SYSTEM Facility Services / General Government 14 CONSENT LETS

2 RESOLUTION AUTHORIZING CAPITAL EXPENDITURE FROM THE FEDERAL STATE OF GOOD REPAIR GRANT AND ISSUANCE OF A PURCHASE ORDER (VEHICLES) - L.E.T.S. / General Government 15 CONSENT Information Technology RESOLUTION AUTHORIZING THE PURCHASE ORDER FOR SOFTWARE MAINTENANCE RENEWAL FOR THE COUNTY OWNED PUBLIC SAFETY SOLUTION FOR ALL PUBLIC SAFETY RELATED DEPARTMENTS: SHERIFF, POLICE, FIRE, EMS, CENTRAL DISPATCH, AND INFORMATION TECHNOLOGY WITH SUNGARD PUBLIC SAFETY INFORMATION TECHNOLOGY / GENERAL GOVERNMENT COMMITTEE 16 CONSENT Information Technology RESOLUTION AUTHORIZING THE UPGRADE OF THE SELECTRON TECHNOLOGIES INTERACTIVE VOICE RESPONSE (IVR) SYSTEM USED BY THE BUILDING DEPARTMENT 17 CONSENT Information Technology RESOLUTION AUTHORIZING RENEWAL OF A ONE YEAR ENTERPRISE IT LEADERS SERVICE AGREEMENT BETWEEN LIVINGSTON COUNTY INFORMATION TECHNOLOGY AND GARTNER, INC./INFORMATION TECHNOLOGY/GENERAL GOVERNMENT 18 Car Pool RESOLUTION AUTHORIZING CAPTIAL EXPENDITURE AND ISSUANCE OF PURCHASE ORDERS AND TO AMEND THE FOLLOWING FISCAL YEAR 2014 BUDGETS FOR MOTOR POOL, SHERIFF ROAD, SHERIFF JAIL, AND CONTINGENCY(Vehicles) - MOTOR POOL/General Government/Finance/Board 19 Emergency Medical Services RESOLUTION AUTHORIZING CAPITAL EXPENDITURE FOR THE PURCHASE OF 2 TYPE III MEDIX AMBULANCES FOR THE EMS DEPARTMENT - EMS /Health and Human Services/ Finance Committee 20 Human Resources RESOLUTION AUTHORIZING OUT-OF-STATE TRAVEL FOR INFORMATION TECHNOLOGY, FINANCE, AND PAYROLL STAFF TO ATTEND THE TYLER MUNIS ANNUAL TRAINING CONFERENCE IN SAN ANTONIO, TEXAS 21 Facility Services RESOLUTION AUTHORIZING THE EXCEPTION TO THE HIRING FREEZE POLICY- Building Services/General Government 22 Airport RESOLUTION TO CONUR WITH THE LIVINGSTON COUNTY

3 AERONAUTICAL FACILITIES BOARD TO ENTER INTO AN AGREEMENT WITH SPARLING CORPORATION FOR CONSTRUCTION OF A NEW FUEL FARM AND DEMOLITION OF THE EXISTING FUEL FARM AIRPORT 23 Airport RESOLUTION TO CONUR WITH THE LIVINGSTON COUNTY AERONAUTICAL FACILITIES BOARD TO AUTHORIZE THE PURCHASE OF A JET-A FUEL TRUCK AIRPORT 24 Planning RESOLUTION AUTHORIZING PREPARATION AND SUBMISSION OF A MICHIGAN DEPARTMENT OF NATURAL RESOURCES TRUST FUND GRANT APPLICATION, AGREEMENT AND OTHER SUPPORTING DOCUMENTS FOR FILLMORE COUNTY PARK LIVINGSTON COUNTY PARKS AND OPEN SPACE ADVISORY COMMITTEE 25 Sheriff RESOLUTION AUTHORIZING AMENDMENT TO RESOLUTION : THE UPGRADE OF THE SHERIFF DEPARTMENT IN-CAR VIDEO CAMERAS 26 Administration RESOLUTION APPROVING THE FILLING OF A FULL TIME FINANCIAL ANALYST POSITION - COUNTY ADMINISTRATION 27 Human Resources RESOLUTION APPROVING A PAYMENT PLAN FOR REPAYMENT OF TUITION REIMBURSEMENT 28. DISCUSSION NEW CLAIM REPORT 29. CLAIMS 30. PREAUTHORIZED 31. CALL TO THE PUBLIC 32. ADJOURNMENT

4 MEETING MINUTES LIVINGSTON COUNTY FEBRUARY 26, :30 A.M. ADMINISTRATION BUILDING - BOARD CHAMBERS 304 E. Grand River Avenue, Howell, MI FINANCE COMMITTEE X COMM. DENNIS DOLAN - FINANCE CHAIR X COMM. DAVID DOMAS X COMM. DONALD PARKER X COMM. CAROL GRIFFITH COMM. KATE LAWRENCE X COMM. GARY CHILDS X COMM. WILLIAM GREEN COMM. RON VAN HOUTEN X COMM. STEVE WILLIAMS CAROLE CHURCH OTHERS: CARL PARDON KEVIN WILKINSON CINDY CATANACH MARGARET M. DUNLEAVY JOHN EVANS LT. ERIC SANBORN JENNIFER PALMBOS RICHARD MALEWICZ DEBBIE OBERLE BELINDA M. PETERS DEBBIE WARDEN 1. CALL TO ORDER: Meeting called to order by COMM. DENNIS DOLAN at 7:36 AM. 2. ROLL CALL. 3. APPROVAL OF MINUTES: MINUTES OF MEETING DATED FEBRUARY 12, 2014 AND CLOSED SESSION FEBRUARY 12, 2014: MOTION TO APPROVE THE MINUTES, AS PRESENTED. MOVED BY: WILLIAMS / SECONDED BY: GREEN MOTION PASSED 4. TABLED ITEMS FROM PREVIOUS MEETINGS: None 5. APPROVAL OF AGENDA: CONSENT AND REGULAR AGENDA: MOTION TO APPROVE THE CONSENT AND REGULAR AGENDA, AS PRESENTED. MOVED BY: GRIFFITH / SECONDED BY: CHILDS MOTION PASSED

5 6. REPORTS: Commissioner Griffith reminded the Board of the 214 State of the County address to be held at 6 p.m. at the EMS building. Reception to be held at 5:30 and immediately following the address the Board of Commissioners will conduct their meeting Commissioner Dolan stated that the construction committee met yesterday and there are four (4) potential contractors for the jail Commissioner Parker announced that the jail improvement committee met and they are moving forward. 7. CALL TO THE PUBLIC: None. 8. CONSENT AGENDA MOTION TO APPROVE THE CONSENT AGENDA, AS PRESENTED. MOVED BY: GREEN / SECONDED BY: WILLIAMS YEAS: CHILDS DOLAN DOMAS GRIFFITH GREEN PARKER WILLIAMS NAYS: NONE ; ABSENT: LAWRENCE, VANHOUTEN ALL IN FAVOR MOTION PASSED 9. RESOLUTIONS FOR CONSIDERATION: 10. SHERIFF: RESOLUTION AUTHORIZING THE REPLACEMENT OF THE SHERIFF DEPARTMENT MOBILE DATA TERMINALS RECOMMEND MOTION TO THE BOARD MOVED BY: GREEN / SECONDED BY: WILLIAMS YEAS: CHILDS DOLAN DOMAS GRIFFITH GREEN PARKER WILLIAMS NAYS: NONE ; ABSENT: LAWRENCE, VANHOUTEN MOTION PASSED 11. SHERIFF: RESOLUTION AUTHORIZING THE UPGRADE OF THE SHERIFF DEPARTMENT IN-CAR VIDEO CAMERAS RECOMMEND MOTION TO THE BOARD MOVED BY: GREEN / SECONDED BY: WILLIAMS YEAS: CHILDS DOLAN DOMAS GRIFFITH GREEN PARKER WILLIAMS NAYS: NONE ; ABSENT: LAWRENCE, VANHOUTEN MOTION PASSED 12. SHERIFF: RESOLUTION AUTHORIZING ATTENDANCE TO OUT OF STATE TRAINING FOR ONE DEPUTY

6 RECOMMEND MOTION TO THE BOARD MOVED BY: GREEN / SECONDED BY: WILLIAMS YEAS: CHILDS DOLAN DOMAS GRIFFITH GREEN PARKER WILLIAMS NAYS: NONE ; ABSENT: LAWRENCE, VANHOUTEN MOTION PASSED 13. VETERANS: RESOLUTION TO APPROVE THE TRANSFER OF FUNDS FROM THE VETERANS RELIEF FUND TO THE GENERAL FUND RECOMMEND MOTION TO THE BOARD MOVED BY: GREEN / SECONDED BY: WILLIAMS YEAS: CHILDS DOLAN DOMAS GRIFFITH GREEN PARKER WILLIAMS NAYS: NONE ; ABSENT: LAWRENCE, VANHOUTEN MOTION PASSED 14. ANIMAL CONTROL: RESOLUTION AUTHORIZING FILLING A VACANT FULL-TIME ANIMAL CONTROL OFFICER POSITION RECOMMEND MOTION TO THE BOARD MOVED BY: CHILDS / SECONDED BY: GREEN MOTION PASSED 15. HUMAN RESOURCES: RESOLUTION AMENDING RESOLUTION NO TO DISALLOW UNUSED SICK TIME TO BE PAID INTO A HEALTH CARE SAVINGS PLAN AT RETIREMENT FOR NON-UNION EMPLOYEES RECOMMEND MOTION TO THE BOARD MOVED BY: GRIFFITH / SECONDED BY: WILLIAMS MOTION PASSED 16. HUMAN RESOURCES: RESOLUTION TO APPROVE BACKDATING OF 457 DEFERRED COMPENSATION AND 401(A) DEFINED CONTRIBUTION DEPOSITS RECOMMEND MOTION TO THE BOARD MOVED BY: GREEN / SECONDED BY: CHILDS MOVED BY: GRIFFITH TO AMEND RESOLUTION SECONDED BY : PARKER MOTION PASSED

7 17. PROBATE COURT: RESOLUTION APPROVING THE FILLING OF ONE FULL-TIME DEPUTY PROBATE REGISTER POSITION AND ONE FULL-TIME COURT CLERK POSITION IN THE PROBATE COURT RECOMMEND MOTION TO THE BOARD MOVED BY: GRIFFITH / SECONDED BY: WILLIAMS MOTION PASSED 18. JUVENILE COURT: RESOLUTION AUTHORIZING A CONTRACT WITH GROWTH WORKS FOR SUBSTANCE ABUSE TREATMENT FOR JUVENILE OFFENDERS RECOMMEND MOTION TO THE BOARD MOVED BY: GRIFFITH / SECONDED BY: WILLIAMS MOTION PASSED 19. CIRCUIT COURT: RESOLUTION FOR THE SPECIALTY COURTS AND SPECIALTY PROGRAMS TO ENTER INTO A CONTRACT FOR GRANT FUNDED DRUG TESTING SERVICES AND FOR DISTRICT COURT TO ENTER INTO A LEAS FOR SPACE LOCATED IN THE ASSET BUILDING ON THE JUDICIAL CENTER CAMPUS WITH DRUG AND ALCOHOL TESTING CENTERS, INC. RECOMMEND MOTION TO THE BOARD MOVED BY: GREEN / SECONDED BY: GRIFFITH MOTION PASSED 20. CIRCUIT COURT: RESOLUTION TO ENTER INTO A CONTRACT FOR SOBER LIVING SERVICES, FULLY FUNDED BY GRANT PROGRAMS, WITH IT IS POSSIBLE, INC. RECOMMEND MOTION TO THE BOARD MOVED BY: CHILDS / SECONDED BY: GREEN MOTION PASSED 21. ADMINISTRATION: RESOLUTION AUTHORIZING THE SIGNING OF THE 2014 SCHEDULE A RENEWAL TERM JANUARY 2014 TO DECEMBER 2014 WITH BLUE CROSS BLUE SHIELD RECOMMEND MOTION TO THE BOARD MOVED BY: GRIFFITH / SECONDED BY: WILLIAMS MOTION PASSED

8 22. ADMINISTRATION: RESOLUTION TO TRANSFER LUTZ PARK AND FILLMORE PARK FUNDS FROM COUNTY FUNDS TO THE LIVINGSTON COUNTY FOUNDATION AND AUTHORIZE THE COUNTY TO ESTABLISH A REIMBURSEMENT PROCESS FOR EXPENSES INCURRED IN THE UPKEEP OF THE COUNTY PARKS RECOMMEND MOTION TO THE BOARD MOVED BY: DOMAS / SECONDED BY: GREEN MOTION PASSED 22. MISCELLANEOUS CLAIMS MOTION TO APPROVE THE MISCELLANEOUS CLAIMS DATED FEBRUARY 26, MOVED BY: GRIFFITH / SECONDED BY: CHILDS MOTION PASSED 23. COMPUTER PRINTOUT MOTION TO APPROVE THE COMPUTER PRINTOUT MOVED BY: CHILDS / SECONDED BY: GREEN MOTION PASSED 24. CALL TO THE PUBLIC: Carol Pardon submitted the 4 th quarter report for Veterans 25. ADJOURNMENT: MOTION TO ADJOURN AT 8:05 AM MOVED BY: WILLIAMS / SECONDED BY: GRIFFITH MOTION PASSED DEBBIE WARDEN RECORDING SECRETARY

9 RESOLUTION LIVINGSTON COUNTY NO: DATE: RESOLUTION AUTHORIZING A CONTRACT EXTENSION WITH VENDTEK FOR VENDING MACHINE INSTALLTION AND SERVICE- FACILITY SERVICES WHEREAS, In 2009, Vendtek was awarded for Vending Machine Installation and Service in various county buildings; and WHEREAS, after review of the contract with Vendtek, Facility Services recommends a contract extension for an additional three (3) years; and WHEREAS, VendTek proposed a graduated commission structure based on net sales (gross revenue less bottle deposit and tax) remains the same as follows: Monthly period sales: Commission: $0 - $3,000 12% $3,001 - $5,000 14% $5,001 - $7,000 16% $7,001 - Up 18% In addition, they will continue the guaranteed annual minimum commissions of $4, THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby approves a contract extension for an additional three (3) years with VendTek of Wixom, Michigan, to provide vending machine installation and service, per the above referenced commission schedule. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners be authorized to sign an amendment to the Agreement upon preparation by Civil Counsel. MOVED: SECONDED: CARRIED: # # #

10 Livingston County Facility Services 420 South Highlander Way Howell, MI (517) DATE: March 3, 2014 TO: FROM: RE: Livingston County Board of Commissioners Chris Folts, Director Contract Extension for VENDING MACHINE SERVICES In 2009, Purchasing released a Request for Proposal (RFP) for VENDING MACHINE INSTALLATION AND SERVICE in which Purchasing received three (3) bids and awarded to VendTek who services 8 county facilities, including the new EMS facility. After review of the vending machine sales and revenue, Facility Services recommends a three (3) year extension to the contract with all terms and conditions remaining the same.

11 RESOLUTION NO: LIVINGSTON COUNTY DATE RESOLUTION TO AMEND THE CONTRACT WITH OTIS ELEVATOR COMPANY TO INCLUDE ELEVATOR MAINTENANCE AND REPAIR SERVICES AT THE PUBLIC SAFETY COMPLEX 1911 TOOLEY ROAD Facility Services / General Government Committee / Finance Committee WHEREAS, WHEREAS, WHEREAS, the new John E. La Belle Public Safety Complex, facility located at 1911 Tooley Road has two elevators that are mandated by the State of Michigan to be maintained with preventative maintenance, inspections and repairs; and Facility Services has a current contract with Otis Elevator, of Lansing that will expire on December 31, 2014 with three annual renewal remaining; and Facility Services is requesting the current contract to be amended to include the Public Safety Complex 1911 Tooley Road at monthly contract price, which includes the two elevators for $ and invoiced separately. THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes to amend the current contract with Otis Elevator Company of Lansing, Michigan, to include the John E. La Belle Public Safety Complex 1911 Tooley Road for $240 per month, billed quarterly with all terms and conditions remaining the same. BE IT FURTHER RESOLVED that the Chair of the Livingston County Board of Commissioners is authorized to sign all forms, assurances, contracts, agreements, and future amendments for monetary and contract language adjustments related to the above upon review and/or preparation of Civil Counsel. # # # MOVED: SECONDED: CARRIED:

12 Livingston County Facility Services 420 South Highlander Way Howell, MI (517) To: From: Livingston County Board of Commissioners Chris Folts, Director Date: March 3, 2014 Subject: RESOLUTION TO AMEND THE CONTRACT WITH OTIS ELEVATOR TO INCLUDE ELEVATOR MAINTENANCE AND REPAIRS AT 1911 TOOLEY ROAD Livingston County s new EMS facility located at 1911 Tooley Road has two elevators that are mandated by the State of Michigan to be maintained with a preventative maintenance and inspection program. Currently, Livingston County has a contract with Otis Elevator Company for elevator maintenance and inspection services that will expire on December 31, 2014 with three annual renewal remaining. Otis Elevator, though our membership with Hospital Purchasing Service (HPS), has offered a rate of $240 per month for two elevators located at 1911 Tooley Road with all terms and condidtion remaining the same. Therefore, we are requesting that the attached resolution be approved authorizing a contract amendment with Otis Elevator of Lansing, Michigan to include 1911 Tooley Road for elevator maintenance, repairs and inspections. If you have any questions or concerns regarding this matter, please do not hesitate to contact me.

13 DATE: February 25, 2014 TO: Livingston County Building Services Attn: Accounts Payable 420 S. Highlander Way Howell, MI EQUIPMENT LOCATION: Livingston County EMS Services 1911 Tooley Rd. Howell, MI FROM: Otis Elevator Company 4500 Empire Way Suite 3 Lansing, MI Dan Pozsgai (517) ext 14 (517) fax (517) cell CONTRACT ADDENDUM CONTRACT NUMBER: LC RES # , Otis # CVI05110 CONTRACT DATE: January 1, 2013 We propose the following modification to the Contract referred to above, to take effect as of: March 1, 2014 We will add two (2) hydraulic elevators, State id # s & 55281, in the Livingston County EMS Services building, located at 1911 Tooley Rd. Howell, MI to existing Livingston County contract LC RES # (Otis # CVI05110) for the price of $ monthly. Invoicing to be separate from existing agreement and shall reference Livinston County EMS Services Building on invoice. This proposal, when accepted by you below and approved by our authorized representative, will become binding as an addendum and modification to the Contract. All other terms, conditions and obligations in the Contract referred to are to remain in full force and effect. This quotation is valid for ninety (90) days from the proposal date. OTIS ELEVATOR COMPANY, 1995 All Rights Reserved Impact Form MNT-ADD (02/05) Contract# LC RES # , Otis # CVI05110 Page 1 of 2

14 Accepted in Duplicate CUSTOMER Approved by Authorized Representative Submitted by: Dan Pozsgai OTIS ELEVATOR COMPANY Approved by Authorized Representative Date: Date: Signed: X Signed: Print Name: Print Name: Doug Datema Title: Title: General Manager Name of Company: CONTRACT ADDENDUM Principal, Owner or Authorized Representative of Principal or Owner Agent (Name of Principal or Owner) OTIS ELEVATOR COMPANY, 1995 All Rights Reserved Impact Form MNT-ADD (12/01) Contract# LC RES # , Otis # CVI05110 Page 2 of 2

15 RESOLUTION LIVINGSTON COUNTY NO: DATE: RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF A CHILLER SYSTEM AT THE ADMINISARATION BUILDING Facility Services / General Government WHEREAS, Facility Services has recognized the need to replace the chiller at the Administration Building; and WHEREAS, the current system is over 25 years old and cools the Administration Building; and WHEREAS, the cost of the replacement system is $40, in which sufficient funds to cover this expenditure has been budgeted and approved in the Facilities Services FY 2014 budget, account THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners Hereby authorizes the purchase and installation of one 60 ton Carrier chiller system at the Administration Building for a cost not to exceed $40, from Mechanical Services LLC. of Fenton, Michigan. THEREFORE BE IT FURTHER RESOLVED that a purchase order not to exceed $40, be issued to Mechanical Services LLC.

16 Livingston County Facility Services 420 South Highlander Way Howell, MI (517) DATE: March 3, 2014 TO: FROM: RE: Livingston County Board of Commissioners Chris Folts, Director Resolution Authorizing the Purchase and Installation of a 60 Ton Chiller at the Administration Building. The Facilities Service Department recognizes a need to replace the chiller at the Administration Building. This system has been budgeted for The current system is over 25 years old and has well exceeded its life expectancy. Facilities Service Department has followed the Counties purchasing policy in selecting Mechanical Services LLC. Therefore, we are asking for the amount not to exceed $40, for the purchase and installation of one 60 ton Carrier chiller system. If you have any questions or concerns regarding this matter, please contact me.

17 RESOLUTION LIVINGSTON COUNTY NO: DATE: RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF COMPUTER ROOM COOLING SYSTEM Facility Services / General Government WHEREAS, Facility Services has recognized the need to replace the computer cooling system located at the Livingston County Sherriff s Department; and WHEREAS, the current system is 25 years old and cools the redundant computer system that serves Livingston County; and WHEREAS, the new system has been planned and budgeted for in the 2014 budget year in account ; and WHEREAS, Facility Services has followed the purchasing policy in selecting a vendor. THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby authorizes expenditure of $27, for the purchase of and installation of one Liebert 17.5KW cooling system. THEREFORE BE IT RESOLVED that a purchase order not to exceed $27, be issued to Mechanical Services LLC.

18 Livingston County Facility Services 420 South Highlander Way Howell, MI (517) DATE: March 3, 2014 TO: FROM: RE: Livingston County Board of Commissioners Chris Folts Resolution Authorizing the Purchase and Installation of a Computer Room Cooling System at the Livingston County Sheriff Department. The Facilities Service Department recognizes a need to replace the computer room cooling system located at the Sheriff s Department. This system has been budgeted for The current system is 25 years old and has well exceeded its life expectancy. Facilities Service Department has followed the Counties purchasing policy in selecting Mechanical Services LLC. Therefore, we are asking for the amount not to exceed $27, for the purchase and installation of one Liebert 17.5KW cooling system with remote rooftop condenser. If you have any questions or concerns regarding this matter, please contact me.

19 RESOLUTION LIVINGSTON COUNTY NO: DATE: RESOLUTION AUTHORIZING CAPITAL EXPENDITURE FROM THE FEDERAL STATE OF GOOD REPAIR GRANT AND ISSUANCE OF A PURCHASE ORDER (vehicles) L.E.T.S. / General Government/Finance/Board WHEREAS, WHEREAS, WHEREAS, WHEREAS, L.E.T.S. is requesting replacement of two (2) medium duty buses that have served their useful life based on age, mileage, and condition; and the recommended replacement vehicle is (model year 2014/15) Eldorado National medium duty bus with a gasoline engine and propane preparation package purchased from the State of Michigan (MIDeal) purchasing contract through Hoekstra Transportation of Grand Rapids, MI; and monies were budgeted in the L.E.T.S. Budget for CY 2014 for these buses at a cost not to exceed $186,826; and Funds for this purchase will be reimbursed at 80% from Federal transit Administration (FTA) State of Good Repair grant (#MI ) and 20% from MDOT matching funds Project Authorization /P9; and THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby authorizes the purchase of two (2) MY 2014/15 Eldorado National medium duty bus with a gasoline engine with propane preparation package at a cost not to exceed One Hundred Eighty-Six Thousand Eight Hundred Twenty-Six dollars ($186,826) from the State of Michigan MIDeal purchasing program. BE IT FURTHER RESOLVED that the cost of $186,826 to L.E.T.S. for this vehicle will be reimbursed at 80% (or $149,461) from the FTA (State of Good Repair Grant #MI ) with a 20% (or $37,365) match from MODT (Project Authorization /P9). BE IT FINALLY RESOLVED that the L.E.T.S. Director is hereby authorized to dispose of the replaced buses per the County Purchasing/Disposal Policy. # # # MOVED: SECONDED: CARRIED:

20 LIVINGSTON COUNTY, MICHIGAN DEPARTMENT OF L.E.T.S. Memorandum 3950 W. Grand River, Howell, MI Phone Fax Web Site: co.livingston.mi.us To: From: Date: 3/5/2014 Re: Livingston County Board of Commissioners Doug Britz, L.E.T.S. Director RESOLUTION AUTHORIZING CAPITAL EXPENDITURE FROM THE FEDERAL STATE OF GOOD REPAIR GRANT AND ISSUANCE OF A PURCHASE ORDER (vehicles) L.E.T.S. / General Government / Finance / Board Attached please find a resolution for your consideration and authorization for the L.E.T.S. Director to replace two (2) medium duty buses that have served their useful life based on age, mileage, and condition per criteria established by the Federal Transit Administration (FTA) and the Michigan Department of Transportation (MDOT). The recommended replacement vehicles are MY 2014/15 (depending on vendor chassis supply at time of order) Eldorado National medium duty buses with gasoline engines and propane preparation package. L.E.T.S. received the State of Good Repair grant for the replacement of eight buses in total that were to be alternative fuel which propane has been recommended (by MDOT vehicle representatives, the L.E.T.S. Fleet Manager, vehicle vendor and other transit agencies) to be the best overall option for L.E.T.S. The 2014/15 diesel engine medium duty buses from a maintenance and repair perspective are virtual nightmare. To reach the rear of the engine (ie ERG valve) the whole bus body has to be taken off the chassis which none of our vendors have a good way to do this and would be very expensive every time an engine needs servicing and repair. Currently, the chassis manufacturers have not dialed in the new EPA emissions to prevent EGR valves from clogging, which messes up the engine injectors which gets very costly. The remaining six (6) buses to be ordered late June 2014 will also be propane fueled. L.E.T.S. will at that point work with county Purchasing to install a concrete pad and electrical for a propane fueling tank. The cost of the tank and pump will be at no cost to L.E.T.S. as long as L.E.T.S. utilizes the same company for refueling. Currently, Propane (Autogas) costs about $1.94 a gallon and LETS will receive from FTA a $.50 credit per gallon. Autogas is approximately 10% less efficient than Diesel (10 mpg vs 9 mpg), however the cost of diesel (at $3.60/gallon) is 2 and ½ times more per gallon than autogas. Funds were budgeted in the L.E.T.S. CY 2014 budget for the purchase of these vehicles. L.E.T.S. will be purchasing these vehicles from the State of Michigan MIDeal purchasing program from

21 Hoekstra Transportation of Grand Rapids, MI at a total cost of exceed One Hundred Eighty-Six Thousand Eight Hundred Twenty-Six dollars ($186,826) of which 80% (or $149,461) from the Federal transit Administration (FTA) State of Good Repair Grant (#MI ) and 20% (or $37,365) match from MDOT matching funds (Project Authorization /P9). Finally, the L.E.T.S. Director is hereby authorized to dispose of the replaced vehicles per the County Purchasing/Disposal Policy. I am available at your convenience to discuss this purchase at

22 RESOLUTION LIVINGSTON COUNTY NO: DATE: RESOLUTION AUTHORIZING THE PURCHASE ORDER FOR SOFTWARE MAINTENANCE RENEWAL FOR THE COUNTY OWNED PUBLIC SAFETY SOLUTION FOR ALL PUBLIC SAFETY RELATED DEPARTMENTS: SHERIFF, POLICE, FIRE, EMS, CENTRAL DISPATCH, AND INFORMATION TECHNOLOGY WITH SUNGARD PUBLIC SAFETY INFORMATION TECHNOLOGY / GENERAL GOVERNMENT COMMITTEE WHEREAS, Public safety is about making the right connections with emergency responders, law enforcement personnel, dispatch telecommunicators, and citizens; therefore to make those connections, Livingston County needs a software maintenance system that is accurate, reliable and meets agency-specific requirements; and WHEREAS, the Information Technology Department along with all the other public safety departments/agencies is hereby requesting authorization for a purchase order for the software maintenance renewal for the County Owned OSSI Public Safety Solution; and WHEREAS, Information Technology is hereby requesting the Board of Commissioners authorize a Purchase Order to the vendor SunGard Public Safety Solution of High Point, North Carolina for software maintenance renewal starting April 1, 2014 and running through March 31, 2015, with the cost not to exceed $243,092.31; and WHEREAS, funding for same is available through the 911 Central Dispatch Budget, the Livingston County Sheriff s budget, Jail Budget, EMS Budget, and local police and fire departments. THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby approves a Purchase Order be issued to SunGard Public Sector for software maintenance renewal; from April 1, 2014 through March 31, 2015 for a total amount not to exceed $243, Moved: Seconded: Carried: # # #

23 LIVINGSTON COUNTY, MICHIGAN DEPARTMENT OF INFORMATION TECHNOLOGY 304 E. Grand River Ave., Suite 101, Howell, MI Phone Fax Web Site: co.livingston.mi.us Memorandum To: Livingston County Board of Commissioners From: Richard Malewicz, CIO Date: 3/3/2014 Re: County Owned Public Safety Software Solution Maintenance Renewal The Information Technology Department along with all the Public Safety departments and agencies is requesting approval from the Board of Commissioners for authorization of a Purchase Order to SunGard Public Sector (OSSI) for annual software maintenance renewal beginning on April 1, 2014, through March 31, SunGard Public Sector provides software solutions and consulting services that are designed to meet the specialized needs of city and county governments, public safety and justice agencies, not-for-profit organizations, K-12 school districts, and municipal agencies throughout the UK and around the world. More than 140 million citizens in North America and 40 million citizens of the United Kingdom live in municipalities that rely on their products and services. SunGard Public Sector is part of SunGard, one of the world's leading software and IT services companies. They are able to take advantage of economies of shared resources to bring a broad array of software solutions and public sector expertise to our customers. The solutions offered by SunGard Public Sector combine the experience, knowledge, and IT systems that help communities and governments better serve their citizens. Public Safety is about making the right connections with emergency responders, law enforcement personnel, dispatch telecommunicators, and citizens. To make those connections, agencies need a software system that is accurate, reliable and meets agency-specific requirements. Total cost for the software maintenance renewal is $243, Funding is available through the 911 Central Dispatch budget, the Livingston County Sheriff s budget, Jail budget, EMS budget, and from local police and fire departments. If you have any questions regarding this matter please contact me.

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30 RESOLUTION LIVINGSTON COUNTY NO: DATE: RESOLUTION AUTHORIZING THE UPGRADE OF THE SELECTRON TECHNOLOGIES INTERACTIVE VOICE RESPONSE (IVR) SYSTEM USED BY THE BUILDING DEPARTMENT BUILDING DEPARTMENT WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, the Selectron Technologies Voice Permits, IVR system, has been used by the Building Department since 2001, for automated inspection scheduling, inspection result inquiries and permit history requests; and the current IVR hardware is showing signs of failure, it has been determined that there is a need to upgrade the current hardware and software; and the IVR system processed nearly 22,000 requests in 2013; and Selectron s IVR system is one of 3 IVR applications that Munis Permitting interfaces with; and Selectron has provided a quote to replace the current hardware and software at a cost of $49,900, which will connect to the Tidemark Permitting software initially; and the Voice Permits software will be configured to interact with the Munis Permitting software for an additional cost of $10,000, payable upon connection to the Munis application; and funding for same was budgeted for and is available in the 2014 Building Department Budget; and THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby approves a Purchase Order be issued to Selectron Technologies, of Portland, Oregon, for upgrade of the Voice Permits Interactive Voice Response (IVR) system for the amount of $49,900, with a yearly maintenance and support cost of $9,840 due in October 2014; and an additional fee of $10,000 to configure the system to interact with the Munis Permitting software. BE IT FURTHER RESOLVED that, the Livingston County Board of Commissioners authorize the Board Chair to sign any and all documents once recommended as to form by County Legal Counsel. MOVED: SECONDED: CARRIED: # # #

31 LIVINGSTON COUNTY, MICHIGAN DEPARTMENT OF INFORMATION TECHNOLOGY Memorandum 304 E. Grand River, Suite 101 Howell, MI Phone Fax Web Site: To: Livingston County Board of Commissioners From: Richard Malewicz Date: March 4, 2014 Re: Upgrade of Building Department s IVR System The Building Department has been using an Interactive Voice Response (IVR) system for over 15 years. When the Tidemark application was implemented in 2001, we also implemented the Selectron IVR system. The system allows the Building Department to provide 24/7 inspection scheduling, inspection results retrieval and permit history to their customers. Doing so provides side benefits of lessened foot traffic and dramatically reduced call volumes. In 2013, the existing IVR system processed nearly 22,000 requests. Recently the current system has been showing signs of failure. The Building Department and their customers rely heavily on this system. We need to replace this system quickly; even a day without it will greatly impact departmental staff and their customers. The proposed upgrade will not only interact with their current software, Tidemark; it will also interact with the new Munis Permitting software. Selectron Technologies is one of three vendors that Munis Permitting has integrated with. We ve received a quote for a commensurate solution from one of the other vendors for $68,400. Upgrading the hardware/software will initially cost $49,900. When we implement the Munis Permitting software, there will be an additional $10,000 fee to convert the Tidemark version of the database to the Munis version of the database and connect the Selectron Technologies Voice Permits software to the Munis Permitting software. The upgrade will be funded by 2014 maintenance and support costs are projected to be, $9,840, with an approximate 5% increase each support year. If you have any questions regarding this matter please contact me.

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35 9 / 2 E 0 F G 2-3 / T 2- X * 6 N E F * E H X / 3 N E / K K N - H G 2-3 /, G 2 G - G 1 E Z [ ] 7 ] ] ] ž ž š & Ù œ «Ÿ œ œ Ÿ Ì ¹ š š Ÿ  Á ¾ Ø ¾ È Ñ Á À ¼ Ë Ù. ž «œ ž š Ú ž œ «Ÿ œ Ÿ «Ÿ œ ¹ Ÿ Ÿ Ö Ÿ Ÿ œ «Ÿ Ú œ Ÿ œ œ «œ «Ÿ Ù.  Á ¾ Ø ¾ È Ñ Á À ¼ Ë ù Ÿ œ Ÿ «Ÿ œ ª Ÿ ª œ Ì 0 š Ÿ ¹ œ Ÿ ª œ Ÿ Ÿ œ «/ Ÿ Ì Ë œ Ÿ «Ÿ œ Ï š Ÿ œ ù Ÿ œ ž œ š Ù Ÿ ž ž š Ÿ œ Ÿ œ Ù œ Ú Ï š Ÿ œ œ «œ ß Ÿ œ Ÿ ¹ Ÿ š š ¹ œ «Í œ Ÿ 5 ž Ÿ š Ÿ œ Ÿ  Á ¾ Ø ¾ È Ñ Á À ¼ Ë Ù. Ê ž «6 Ÿ Ö Ÿ š 1. 7 Ú Ì ª 8 9 Ú Ï 3 ß Ì Ÿ œ Ÿ Ÿ Ë ž ž Ÿ $ ª œ Ÿ œ œ «œ Ÿ œ Ì Ÿ Í œ Ÿ œ Ÿ Ÿ Ú Ÿ œ Ÿ Ì ¹ š š œ Ÿ š «š Ÿ Ú œ Ÿ œ ž œ š Ù Ï œ Ÿ Ì ž œ š Ÿ œ œ «Ÿ Í Ë ž ž š Ÿ œ ž «œ «œ Ÿ œ Ÿ ž ž ž Ÿ š œ œ «Ÿ š Ì Ö Ì š Ö œ š «Ú œ Ï š Ÿ Ú Î Ÿ œ «Â Á ¾ Ø ¾ È Ñ Á À ¼ Ÿ œ œ Ÿ œ š Ÿ Ì Í š Ù œ Ÿ œ Ÿ œ Ÿ Ù š š Ÿ ž ž š Ÿ œ Ÿ Ï œ Ÿ «Ÿ œ Ÿ œ Ÿ š Ì Ì Â Á ¾ Ø ¾ È Ñ Á À ¼ Ÿ œ Ÿ ž ž Ÿ Ì Ÿ œ ¹ ª œ Ë œ Ÿ œ Ÿ œ š œ ž Ù Ï œ š Ù Ì œ š 5 Ÿ š š š ¹ œ œ š Ì Ÿ Ÿ œ ¹ Ÿ  Á ¾ Ø ¾ È Ñ Á À ¼ ò ø ò è å ý ù ò œ Ÿ Ÿ ¹ š š Ù š š Ÿ «œ Ÿ «Ÿ œ ¹ Ÿ ª œ Ÿ : Ÿ œ «œ Ÿ Ÿ Ÿ ¹ Ù š ž œ Ÿ œ Ì Ÿ œ Ù Ÿ Ÿ  Á ¾ Ø ¾ È Ñ Á À ¼ û ú ; ù ò Ÿ œ Ÿ «Ÿ œ Ö Ÿ ª œ Ÿ Ÿ ¹ ž š œ Ÿ Ÿ œ Ú œ 6 š Ÿ Ì œ œ Ö Ÿ œ «Ÿ ž ž Ÿ Ÿ ž Ÿ œ œ Ö Ÿ œ «Ÿ ž ž Ÿ Ÿ Ù Ÿ Ÿ ª œ ž Ÿ œ œ Ù œ œ Ÿ )! " #

36 M =, = 4 * J > W V J >, Q 4 * + W, M = J I 9 4 = V J V + A 8 = W * 9 W B > J 8 + * 9 > W œ «ž œ Ÿ œ Ÿ Í Ÿ Ÿ ž œ Ÿ œ Ÿ œ Ÿ œ œ ž ž Ì œ Ÿ Ÿ Î Ÿ œ «œ Ÿ œ œ «œ Ÿ Ï : Ÿ œ Ÿ Ÿ Ÿ Ù «ž ¹ š š š Ÿ œ : Ÿ œ Ÿ Ÿ Ÿ Ù ž ž ž œ «Ï œ «œ Ÿ œ š Ÿ œ š ž ž š Ÿ œ œ Ÿ «Ÿ œ «Ÿ Ÿ Ì Í ž Ÿ Ÿ š Ÿ œ Ï Ö œ š ž ž š Ÿ œ Ë œ Ú Ú ž š œ Ÿ Ÿ œ Ú Ÿ œ š š œ œ «Ú Ÿ «Ÿ š Ì œ Ÿ š Ì «Ì Ÿ Ÿ Ÿ Ÿ ž ž š Ÿ œ Ë œ Ï ^ ƒ k C } œ Ù ž œ ž Ÿ ž Î Ÿ œ œ Ÿ Ÿ œ Ù Ÿ ž š Ÿ œ œ Ÿ š š Ÿ œ œ Ù 8 2 Ì Ÿ œ Ÿ š š Ÿ œ 3 4 œ Ù ž œ œ š ž Ÿ œ œ Ÿ š Ì œ Ÿ œ Ù ž œ ž Ÿ ž Ï D œ š š Ÿ œ Ö œ š «Ÿ ž œ Ì ¹ Ú œ Ÿ Ù š Î ž œ Ú œ œ Ù Ÿ Ÿ Ÿ œ š ž ž Ÿ Ÿ «œ œ Ù š ž Ÿ ž ž š Ÿ œ Ì : Ÿ œ Ï œ Ì œ Ÿ œ Ù Ÿ Ÿ ž š Ÿ œ Ÿ œ Ÿ š š Ÿ œ œ Ÿ œ œ «ž Ÿ ž š œ Ÿ Ÿ œ Ú ¹ œ Ÿ Ì Ÿ Ù š š š œ Ÿ Ÿ Ÿ œ «Ÿ š œ Ÿ Ÿ Ï Ö Ì œ Ÿ œ Ù 8 2 Ì Ÿ Ÿ ž š Ÿ œ Ÿ œ Ÿ š š Ÿ œ Ï Ö š œ Ÿ «Ù œ Ÿ Ÿ Ì Ì Ÿ Ÿ Ÿ œ Ÿ œ š Ÿ Ì œ Ì Ÿ œ Ÿ Ÿ œ è õ å ó ô é å å ð î ê ë ç ó æ æ ñ æ ê ì ò þ û è í ò è õ å ö æ í å ë è ù ò ž œ š Ÿ Ì Ÿ œ š š Ÿ Ÿ œ «ž š Ÿ œ «Ÿ ž Ï ' œ š Ì œ Ÿ œ Ù Ÿ š œ Ÿ ž š Ÿ Ÿ ' œ š Ö Ÿ œ «œ ž Ÿ œ Ÿ Ì Ÿ Ï š Ÿ œ Ö œ š «¹ š š Ù š Ù š š œ œ «Ÿ Ÿ œ «Ï ' œ š ž Ÿ œ š Ì Ì œ Ÿ Ÿ Ì Ì Ú œ Ÿ Ÿ œ Ì š Ÿ š Ÿ œ Ö œ š «Ú Ÿ ž Ì œ Ÿ ¹ š š Ÿ š Ì Ï E ^ š Ö Î œ Ì Ÿ ž ž š š Ÿ Î # o œ š œ œ Ì Ÿ ž ž š F ž œ «œ Ÿ œ Ï Ÿ Î ž ž š š Ú Ÿ Ÿ Î ¹ š š Ÿ œ œ Ÿ Ÿ Ÿ ž ž ž œ «Ï g G #! ^ Ö œ Ÿ 8 2 Ÿ œ Ù Ï Ÿ œ Ù : Ÿ Ÿ 9 Ï 3 4 ž œ Ÿ š Ÿ Ï <! " #

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38 RESOLUTION LIVINGSTON COUNTY NO: DATE: RESOLUTION AUTHORIZING RENEWAL OF A ONE YEAR ENTERPRISE IT LEADERS SERVICE AGREEMENT BETWEEN LIVINGSTON COUNTY INFORMATION TECHNOLOGY AND GARTNER, INC./INFORMATION TECHNOLOGY/GENERAL GOVERNMENT WHEREAS, Livingston County is continuing to upgrade its cyber security infrastructure in order to secure the County s data and reduce security breaches; and WHEREAS, the Information Technology Department has demonstrated a need for assistance and advisement in developing security policies and procedures, RFPs, ROIs, and implementation of the strategic plan and high priority projects such as Enterprise Resource Management (ERP), Enterprise Content Management (ECM), Managed Print Services (MPS); and WHEREAS, Gartner, Inc has been credited with saving the County over $50,000 on the cost of a recent Microsoft software license agreement; and WHEREAS, the Information Technology Department has identified Gartner, Inc. as the leading research and advisory company in the world; and WHEREAS, Gartner, Inc has an existing agreement with the State of Michigan which can be extended to Livingston County; and WHEREAS, the cost of the one year agreement will be $57,300 which is in the approved 2014 Information Technology budget under contract services; and THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby authorizes entering into a one year Enterprise IT Leaders Service agreement between Livingston County Information Technology and Gartner, Inc., which is $57,300. BE IT FURTHER RESOLVED that the Board Chairman be authorized to sign all forms, assurances, contracts / agreements, and future amendments for monetary and contract language adjustments related to the above upon review and/or preparation of Civil Counsel. MOVED: SECONDED: CARRIED # # #

39 LIVINGSTON COUNTY, MICHIGAN DEPARTMENT OF INFORMATION TECHNOLOGY 304 E. Grand River Ave. Suite 101, Howell, MI Phone Fax Web Site: co.livingston.mi.us Memorandum To: Livingston County Board of Commissioners From: Richard Malewicz, CIO Date: 3/5/2014 Re: Gartner Enterprise IT Leaders Service Agreement Renewal Gartner, Inc. is the world s leading information technology research and advisory company and over the course of the last two years they have proven to be instrumental and of high value to the County. Gartner Inc. has recently been credited with saving the County $50,000 on the cost of a Microsoft software licensing agreement. Gartner Inc. has been key in selecting an Enterprise Resource Program (ERP) solution and the development of an ERP Governance Support Plan. Other notable projects include information security technology selection, security awareness program development, social media policy development, strategic planning execution, and support governance. Currently, Gartner is assisting the County in preparing and reviewing an RFP for the Friend of the Court Enterprise Content Management (ECM) solution. A recent meeting held between Gartner ECM analysts and County stakeholders has reinforced the need to send the ECM project out for bid opposed to single sourcing, in order to reduce project costs further. In addition to the ECM project, Gartner is assisting the County in determining the best solution for Managed Print Services (MPS) which will significantly save the County in costs related to multi-functional printer supplies, hardware and maintenance. During the course of the upcoming year Livingston County will engage in several high profile projects such as public safety building expansions, public safety fiber expansions, ECM and MPS implementation, and major improvements to the technology infrastructure. It is crucial all solutions are researched and the vetted. Considering the significant amount of research and planning that each of these projects will require, a service agreement between Livingston County and Gartner, Inc. is submitted for your review and approval. The resources available through Gartner Research, Gartner Executive Programs, and Gartner Consulting and Events will work with us to research, analyze, plan and monitor our upcoming IT projects. The services that Livingston County will be using include; requirement definitions, cost benefits analysis, RFP development and review, and bid review and implementation. Gartner has become a valued member of our development team. I am recommending renewal of a one year agreement with Gartner, Inc. at a cost of $57,300. The cost and agreement are part of a State of Michigan agreement with Gartner. The cost will be covered in the 2014 Information Technology budget under the line item for consulting services. If you have any questions please call me.

40 Gartner, Inc. Service Agreement for Livingston County, MI ( Client ) This Service Agreement ( SA ) is between Gartner, Inc. of 56 Top Gallant Road, Stamford, CT ( Gartner ) and Client of 304 E Grand River Ave, Howell, MI ( Client ), and includes the Master Client Agreement between Gartner and Client dated the STATE OF MICHIGAN, dated November through October (CONTRACT NO. 071B ), the terms of which are incorporated by reference, and all applicable Service Descriptions. This SA constitutes the complete agreement between Gartner and Client. Client agrees to subscribe to the following Services for the term and fees set forth below. 1. DEFINITIONS AND ORDER SCHEDULE: Services are the subscription-based research and related services purchased by Client in the Order Schedule below and described in the Service Descriptions. Service Names and Levels of Access are defined in the Service Descriptions. Gartner may periodically update the names and the deliverables for each Service. If Client adds Services or upgrades the level of service or access, an additional Service Agreement will be required. Service Descriptions describe each Service purchased, specify the deliverables for each Service, and set forth any additional terms unique to a specific Service. Service Descriptions for the Services purchased in this SA may be viewed and downloaded through the hyperlinks listed in Section 2 below or may be attached to this SA in hard copy, and are incorporated by reference into this SA. Service Name Level of Access Number of Users Gartner for IT Enterprise Leaders- Applications Oracle Gartner for IT Enterprise Leaders- Applications Oracle Name of User to be Licensed Contract Term Start Date Contract Term End Date Annual Fee $ Member 1 Richard Malewicz 5/1/14 4/30/15 57,300 57,300 Delegate 1 Diane Gregor 5/1/14 4/30/ Total Services: (Excluding applicable sales tax) Total Fee $ 57, SERVICE DESCRIPTIONS: Service Name/ Level of Access Gartner for IT Enterprise Leaders- Applications Oracle Service Description URL 3. PAYMENT TERMS Gartner will invoice Client in advance for all Services. Payment is due 30 days from the invoice date. Client shall pay any sales, use, valueadded, or other tax or charge imposed or assessed by any governmental entity upon the sale, use or receipt of Services, with the exception of any taxes imposed on the net income of Gartner. Please attach any required Purchase Order ( PO ) to this SA and enter the PO number below. If an annual PO is required for multi-year contracts, Client will issue the new PO at least 30 days prior to the beginning of each subsequent contract year. Any pre-printed or additional contract terms included on the PO shall be inapplicable and of no force or effect. This SA may be signed in counterparts. Gartner, Inc. - Service Agreement for use with a Master Client Agreement - Version 07/11 - Page 1 of 2

41 4. CLIENT BILLING INFORMATION Purchase Order Number Billing Address Invoice Recipient Name Invoice Recipient Invoice Recipient Tel. No. 5. AUTHORIZATION Client: Signature/Date/Client Print Name and Title/Client Gartner, Inc. Signature/Date/Gartner Print Name and Title/Gartner Gartner, Inc. - Service Agreement for use with a Master Client Agreement - Version 07/11 - Page 2 of 2

42 RESOLUTION LIVINGSTON COUNTY NO: DATE: RESOLUTION AUTHORIZING CAPITAL EXPENDITURE AND ISSUANCE OF PURCHASE ORDERS AND TO AMEND THE FOLLOWING FISCAL YEAR 2014 BUDGETS FOR MOTOR POOL, SHERIFF ROAD, SHERIFF JAIL, AND CONTINGENCY (vehicles) - Motor Pool/General Government/Finance/Board WHEREAS, the Livingston County Motor Pool Department is requesting replacement of sixteen (16) Motor Pool vehicles that have served their useful life based on age, mileage, and condition and to replace one (1) totaled Sheriff s Department vehicle for a total of seventeen (17) new vehicles; and WHEREAS, the recommended replacement vehicles as follows, three (3) MY 2014 Ford F-150 Pick-up trucks two (2) for the Building Inspection Department and one (1) for Environmental Health at a cost not to exceed $49,650; seven (7) MY 2014 Chevrolet Police Package Tahoe s for the sheriff s Department at a cost not to exceed $184,800, one (1) MY 2015 Ford F door 4x4 Pick-Up for the Sheriff s Department at a cost not to exceed $24,583; one (1) MY2014 Ford Explorer 4 x 4 for the Sheriff s Department at a cost not to exceed $24,550, one (1) MY 2014 one ton Chevrolet Express Van and insert for the Jail at a cost not to exceed $21,800 for the Van and $10,000 for the insert; two (2) MY 2014 Ford Fusions for the Car Pool at a cost not to exceed $37,640, one (1) MY 2014 Dodge mini-van for Juvenile court at a cost not to exceed $20,800 One (1) MY 2015 GMC Yukon x 4 for the EMS Department at a cost not to exceed $40,010; and WHEREAS, the Ford F-150 Pick-ups, Ford F250, Explorer, and Fusions, will be purchased from the State of Michigan MIDeal contract from Gorno Ford of Woodhaven, MI; The Tahoe police vehicles and Chevrolet Express Van will be purchased off the Oakland County Contract from Berger Chevrolet of Grand Rapids, MI and the insert will be quoted near the time of the van delivery; the GMC Yukon will be purchased from the State MIDeal contract from Red Holman Pontiac GMC of Westland; and the Dodge Mini-Van will be purchased from the State MIDeal contract from Slingerland Dodge of Owosso MI; and WHEREAS, monies were budgeted for CY 2014 for sixteen (16) vehicles, the one (1) totaled vehicle was not budgeted; and WHEREAS, the Motor Pool department will be purchasing sixteen (16) of these vehicles from Retained Earnings from the monthly lease program paid by the various departments and to purchase the additional Tahoe to replace the totaled Sheriff s vehicle will be the combination of lease payments and Insurance proceeds; and WHEREAS, all new vehicles will be charged back to the individual Departments by way of the vehicle monthly lease program and all the lease payments for the new vehicles were also included in the various Departments CY 2014 budget except for the

43 RESOLUTION NO: PAGE: 2 totaled Sheriff s vehicle; and WHEREAS, the proposed amendment ensures compliance with the Uniform Budgeting and Accounting Act, as amended; and WHEREAS, the proposed amendment recognizes the additional vehicle costs in excess of the current 2014 Calendar Year Budget. THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby authorizes the purchase of seventeen (17) vehicles and one (1) van insert as follows, three (3) MY 2014 Ford F-150 Pick-up trucks at a cost not to exceed $49,650; seven (7) MY 2014 Chevrolet Police Package Tahoe s at a cost not to exceed $184,800, one (1) MY 2015 Ford F door 4x4 Pick-Up at a cost not to exceed $24,583; one (1) MY2014 Ford Explorer 4 x 4 at a cost not to exceed $24,550, one (1) MY 2014 one ton Chevrolet Express Van and insert for the Jail at a cost not to exceed $21,800 for the Van and $10,000 for the insert; two (2) MY 2014 Ford Fusions at a cost not to exceed $37,640, one (1) MY 2014 Dodge at a cost not to exceed $20,800, and One (1) MY 2015 GMC Yukon x 4 at a cost not to exceed $40,010; BE IT FURTHER RESOLVED that the cost of all seventeen (17) vehicles and one (1) inmate insert is not to exceed Four Hundred Thirteen Thousand Eight Hundred and Thirty-three dollars ($413,833). BE IT FURTHER RESOLVED that all seventeen (17) vehicles and one (1) inmate insert are to be leased back to the individual Departments from the Motor Pool. BE IT FINALLY RESOLVED that the Motor Pool Director is hereby authorized to dispose of various department vehicles being replaced per the County Purchasing/Disposal Policy.

44 RESOLUTION NO: PAGE: 3 BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the following amendment to the Motor Pool s Fiscal Year 2014 budget as illustrated below: Approved Proposed Proposed 2014 Fund 2014 Budget Amended Amended Budget 661 Motor Pool $ 1,402,112 $49,000 $ 1,451, Sheriff $ 7,097,809 $4,500 $ 7,102, Jail $ 7,013,208 $10,000 $ 7,0230, Contingency $ 1,701,643 $ -14,500 $ 1,687,143 BE IT FINALLY RESOLVED that the budgetary worksheets showing the detailed line-item changes for the budget amendment will be attached as part of the resolution. # # # MOVED: SECONDED: CARRIED:

45 LIVINGSTON COUNTY, MICHIGAN DEPARTMENT OF MOTOR POOL To: From: Memorandum Livingston County Board of Commissioners Doug Britz, Motor Pool Director 3950 W. Grand River, Howell, MI Phone Fax Web Site: co.livingston.mi.us Date: 3/5/2014 RESOLUTION AUTHORIZING CAPITAL EXPENDITURE AND ISSUANCE Re: OF PURCHASE ORDERS AND TO AMEND THE FOLLOWING FISCAL YEAR 2014 BUDGETS FOR MOTOR POOL, SHERIFF ROAD, SHERIFF JAIL, AND CONTINGENCY (vehicles) - Motor Pool/General Government/Finance/Board Attached please find a resolution for your consideration and authorization for the Motor Pool Director to replace sixteen (16) Motor Pool vehicles that have served their useful life based on age, mileage, and condition and to replace one (1) recently totaled Sheriff s Department vehicle for a total of seventeen (17) new vehicles and an inmate insert for the new Jail van. The recommended replacement vehicles as follows, three (3) MY 2014 Ford F-150 Pick-up trucks at a cost not to exceed $49,650; seven (7) MY 2014 Chevrolet Police Package Tahoe s at a cost not to exceed $184,800, one (1) MY 2015 Ford F door Pick-Up at a cost not to exceed $24,583; one (1) MY2014 Ford Explorer 4 x 4 at a cost not to exceed $24,550, one (1) MY 2014 one ton Chevrolet Express Van and insert for the Jail at a cost not to exceed $21,800 and $10,000 for the inmate insert; two (2) MY 2014 Ford Fusions at a cost not to exceed $37,640, one (1) MY 2014 Dodge at a cost not to exceed $20,800, and One (1) MY 2015 GMC Yukon x 4 at a cost not to exceed $40,010. Funds were budgeted for CY 2014 for the purchase of sixteen (16) replacement vehicles, however the one (1) totaled vehicle and Jail van inmate insert was not budgeted. The Motor Pool department will be purchasing sixteen (16) of these vehicles from Retained Earnings from the monthly lease program paid by the various departments, the purchase of the additional Tahoe to replace the totaled Sheriff s vehicle will be the combination of lease payments and Insurance proceeds. The funds for the Sheriff replacement Pickup truck was under budgeted due to an unforeseen increase in State contract (MIDeal) costs. The new lease payments for the totaled vehicle and the Jail van insert was not budgeted and funds will be transferred from Contingency per the budget amendment request.

46 The total purchase price of all seventeen (17) vehicles is not to exceed Four Hundred Thirteen Thousand Eight Hundred and Thirty-three dollars ($413,833). All new vehicles will be charged back to the individual Departments by way of the vehicle monthly lease program and all the lease payments for the new vehicles were also included in the various Departments CY 2014 budget except for the totaled Sheriff s vehicle and the Jail Van inmate insert. The proposed amendment ensures compliance with the Uniform Budgeting and Accounting Act, as amended and recognizes the additional vehicle cost in excess of the current Calendar Year Budget. Finally, the Motor Pool Director is hereby authorized to dispose of various department vehicles being replaced per the County Purchasing/Disposal Policy. I am available at your convenience to discuss this purchase at

47 RESOLUTION LIVINGSTON COUNTY NO: DATE: RESOLUTION AUTHORIZING CAPITAL EXPENDITURE FOR THE PURCHASE OF 2 TYPE III MEDIX AMBULANCES FOR THE EMS DEPARTMENT - EMS /Health and Human Services/ Finance Committee WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, the EMS Department has determined a need to purchase 2 Type III Medix ambulances in 2014; and the ambulances will be purchased through Mercy Sales and Service of Saginaw, Michigan, utilizing contract pricing from the HGAC Buy National Contract, for a purchase price of $125, each, for a total cost of $251,424.00; and all HGAC Buy contracts have been awarded by a public competitive process therefore this purchase is in compliance with the County of Livingston purchasing Policy; and this purchase has been budgeted and approved in line item of the Livingston County EMS 2014 budget; and, this Resolution has been recommended for approval by the Finance Committee. THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby approves the purchase of 2 new Type III Medix ambulances in accordance with Livingston County EMS specifications, through the HGAC Buy National Contract, from Medix Specialty Vehicles Inc Mobile Drive, Elkhart IN for a price not to exceed $251, MOVED: SECONDED: CARRIED: # # #

48 LIVINGSTON COUNTY, MICHIGAN DEPARTMENT OF EMS Memorandum 1911 Tooley Road Howell MI Phone Fax Web Site: livgov.com To: Livingston County Board of Commissioners From: Jeffrey R. Boyd Director Date: 03/04/2014 Re: 2014 Ambulance Purchase Livingston County EMS is requesting to purchase two new ambulances for the budget year We are using contract pricing from the HGAC competitively bid contract. The ambulance market has changed considerably recently and purchasing vehicles is now more cost effective than the current practice of rechassis. The total price of $251, is only $ more than we paid in 2008 and these vehicles are delivered with increased technology and as street ready as they have ever been. If you have any questions regarding this matter please contact me.

49 Contract Pricing Worksheets Rev NOTE: Purchase Orders are not valid unless a copy of the completed worksheet and the customer's order are faxed to HGACBuy at: This Workbook contains three versions of HGACBuy's Contract Pricing Worksheet. One is for Standard Equipment / Services, one is for Catalog or Price Sheet type purchases, and the third is for Motor Vehicles only. See tabs at bottom to select appropriate Worksheet. Please contact H-GAC staff about use of the worksheets if you have any questions.

50 CONTRACT PRICING WORKSHEET For MOTOR VEHICLES Only Contract No.: AM10-12 Date Prepared: 2/11/2014 This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to Therefore please type or print legibly. Buying Agency: LIVINGSTON COUNTY Contractor: SOUTHWEST AMBULANCE SALES Contact Person: KEVIN WILKINSON Prepared By: GRETCHEN PETERS Phone: Phone: Fax: Fax: Kwilkinson@livgov.com gretchen@southwestambulancesales.com Product Code: UA27 Description: Type III MSVII Ford E450 cut XL 6.8L V-10 gas A. Product Item Base Unit Price Per Contractor's H-GAC Contract: B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost Please see attached 6, Subtotal From Additional Sheet(s): Subtotal B: 6743 C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost Please see attached 19, Subtotal From Additional Sheet(s): Subtotal C: Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+B). D. Total Cost Before Any Applicable Trade-In / Other Allowances / Discounts (A+B+C) For this transaction the percentage is: 19% Quantity Ordered: 2 X Subtotal of A + B + C: = Subtotal D: E. H-GAC Order Processing Charge (Amount Per Current Policy) Subtotal E: 1000 F. Trade-Ins / Other Allowances / Special Discounts / Freight / Installation Description Cost Description Cost Subtotal F: 0 Delivery Date: G. Total Purchase Price (D+E+F):

51 RESOLUTION NO.: LIVINGSTON COUNTY DATE: March 17, 2014 RESOLUTION AUTHORIZING OUT-OF-STATE TRAVEL FOR INFORMATION TECHNOLOGY, FINANCE, AND PAYROLL STAFF TO ATTEND THE TYLER MUNIS ANNUAL TRAINING CONFERENCE IN SAN ANTONIO, TEXAS WHEREAS, the Tyler Connect 2014 annual training conference is a great opportunity to discover new ways to boost productivity and improve our services by getting the most from using Munis; and WHEREAS, staff will be able to interact and learn directly from Tyler Technologies staff and the conference will also allow staff to meet other information technology staff, financial analysts and payroll administrators from across the country to exchange ideas, insight and solutions to common problems; and WHEREAS, Applications Manager, Diane Gregor, Financial Analyst, Roberta Bennett, and Senior Payroll Clerk, Barbara Ritchie, are requesting authorization to attend the Tyler Connect 2014 annual training conference in San Antonio, Texas from April 13-16, 2014 for travel the day prior to the first preconference seminar; and WHEREAS, the cost of the conference and associated travel costs shall not exceed $9,000 and the funds are available in General Fund - Contingency. THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby authorizes out-of-state travel for the Applications Manager, Financial Analyst, and Senior Payroll Clerk to attend the Tyler Connect 2014 annual training conference in San Antonio, Texas from April 13-16, 2014 at a cost for registration, lodging, and transportation not to exceed $9,000. THEREFORE BE IT FURTHER RESOLVED that the Livingston County Board of Commissioners hereby authorizes a budget amendment to transfer funds from General Fund - Contingency to the appropriate department funds. # # # MOVED: SECONDED: CARRIED:

52 LIVINGSTON COUNTY, MICHIGAN Human Resources Department Administration Building 304 E. Grand River, Suite 205 Howell, Michigan Jennifer Palmbos (517) Director, Human Resources / Labor Relations Fax (517) March 17, 2014 To: Board of Commissioners From: RE: Cindy Catanach, Deputy County Administrator/Finance Officer Richard Malewicz, Deputy County Administrator/Chief Information Officer Jennifer Palmbos, Human Resources/Labor Relations Director Tyler Connect 2014 Training Conference Three (3) staff from Finance, Human Resources/Payroll, and Information Technology are requesting to attend the Tyler Connect 2014 training conference on April in San Antonio, Texas. Staff will have the opportunity to discover new ways to boost productivity and improve our services by getting the most from using our Munis solutions. Staff will be able to interact and learn directly from Tyler Technologies staff and will also meet other staff from across the country to exchange ideas, insight and solutions to common problems. Additional benefits of attending this educational event include: Choosing from approximately 700 educational sessions, highlighting software enhancements, tips and tricks, and providing advanced training Networking opportunities with my professional peers (2,000 attendees expected) Connecting with 30+ Tyler business partners Learn about Tyler s latest projects and future focuses from the CEO Obtain nationally eligible Continuing Professional Education (CPE) credits Test drive the newest Tyler products in various hands-on labs Thank you for considering the request to attend Tyler Connect 2014.

53 RESOLUTION LIVINGSTON COUNTY NO: DATE: RESOLUTION AUTHORIZING THE EXCEPTION TO THE HIRING FREEZE POLICY- Building Services/General Government WHEREAS, WHEREAS, The Facility Services Department has determined the need for a exception to the Hiring Freeze Policy; and Facility Services has the need to change the status of seven temporary part time employees to seven permanent part time employees in order to stay consistent with MERS retirement rules ; and WHEREAS, Facility Services Department has the need to move one permanent part time position employee into a vacant full time custodial position; and WHEREAS, Facility Services has filled out all necessary Exception to the Hiring Freeze documents; and WHEREAS, Facility Service has the appropriate funds budgeted to support the proposed changes; and THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby authorizes the Exception to the Hiring Freeze and change the status of seven temporary part time employees to seven permanent part time employees (20 hours or less) and move one permanent part time employee into a to one permanent vacant full time employee position. # # # MOVED: SECONDED: CARRIED:

54 REQUEST FOR EXCEPTION TO THE HIRING FREEZE Request Submitted by: Chris Folts Title of Position to be Filled: Custodians Salary: $ Annual Cost of Budgeted Position: Projected Cost for the next five years: $250,385 New Position/Classification (Yes/No):no If No: Name of Employee Last Occupying this Position: Christine Church To Temporarily Replace an Employee who is on approved leave of absence: Name of Employee on Leave: Date of Expected Return: n/a When did the position become vacant? 2014 Has sufficient time been given to properly compensate for vacation and/or sick pay-offs to insure personnel expenses do not exceed the authorized budget? yes 1. Briefly describe this position and why you believe that it is essential enough to warrant an exception to the overall Livingston County hiring freeze. Provide a copy of the job description. This position will allow us to fulfill the contractual obligation that we currently have with the various outside. 2. Indicate if this is a mandated program/service by citing the act, rule, resolution, order, etc. that has necessitated this work. Also, if mandated, explain what effect this program/service has on current operations. If not mandated, outline the reason(s) for the department providing this task/work. Contracts with the various outside agencies and laws governing temporary employees. 3. Budgeted department head count for the past five years Full Time Part Time Please explain changes: This vacancy review is to move one part time into a full time open position. Please explain changes: 4. Does the vacant position for which an exemption is being requested perform essential function(s) that cannot be performed with the existing staff resources within Livingston County? Yes

55 5. Recognizing that all Elected Officials/Department Heads are expected to provide quality supervision and be creative problem solvers, how could the department reassign work and/or personnel to get all essential work of the department done without additional hiring? We have reassigned work and have replaced full time personnel with part time personnel. 6. Specifically list three reasonable options if your request to replace a position is denied. Hire 7. What are the consequences of deferring the vacant position over the next several months and beyond? She is currently classified as part time but working full time hours. 8. What budget saving measures has this department implemented? Have additional measures been identified? We utilize purchasing to get the lowest equipment and supply cost, we have replaced full time with part time when practical and have contracted our service to outside agencies and have produced a revenue stream. 9. What position or other costs would you be willing to drop to enable hiring if that becomes necessary to obtain approval for hire? We will not be able to provide the level of service that we currently provide. 10. Please provide additional information regarding the staff of this department (i.e. organizational charts, workflow chart, staff on leaves from work/job restrictions, employee training downtime, etc.) to determine the workforce available for accomplishing the necessary tasks/services. 11. Is the work required by statute to be performed at the County level or can it be shared with other Counties? With local governments? No, we are sharing our services with other government agencies 12. Explain what services can be provided by others, private sector or non-profit? None as inexpensive and efficient as we provide. 13. Are there other County employees with the skills and knowledge that can be transferred from another department thereby shifting the vacancy to another department where the position will not be filled? no 14. Has the use of temporary employees been evaluated to handle the work? Please provide explanation(s). We have been using temps but can only do so for up to one year that s why I m filling out this lengthy form. 15. Has the use of part-time (less than 30 hours) employees been evaluated for feasibility and cost-effectiveness to accomplish the work? Please provide explanation(s). That s what we are using 16. Has current staff been working overtime and, if so, how much is currently being worked or how much is planned to be worked per week (on the average)? No more than usual.

56 17. Has cross-trained staff been fully utilized to maximize the output of existing staff? Please provide explanation(s). n/a

57 REQUEST FOR EXCEPTION TO THE HIRING FREEZE Request Submitted by: Chris Folts Title of Position to be Filled: Seven permanent part time custodians Salary: $ Annual Cost of Budgeted Position: Projected Cost for the next five years: $492, for seven positions New Position/Classification (Yes/No):no If No: Name of Employee Last Occupying this Position: These are part time no benefit position to help supplement the contracts with the outside agencies To Temporarily Replace an Employee who is on approved leave of absence: Name of Employee on Leave: Date of Expected Return: n/a When did the position become vacant? n/a Has sufficient time been given to properly compensate for vacation and/or sick pay-offs to insure personnel expenses do not exceed the authorized budget? n/a 1. Briefly describe this position and why you believe that it is essential enough to warrant an exception to the overall Livingston County hiring freeze. Provide a copy of the job description. This position will allow us to fulfill the contractual obligation that we currently have with the various outside agencies and it also moves temporary status to permanent status 2. Indicate if this is a mandated program/service by citing the act, rule, resolution, order, etc. that has necessitated this work. Also, if mandated, explain what effect this program/service has on current operations. If not mandated, outline the reason(s) for the department providing this task/work. Contracts with the various outside agencies and laws governing temporary employees 3. Budgeted department head count for the past five years Full Time Part Time Please explain changes: This vacancy review is to move 7 temp part time positions into 7 permanent part time. Please explain changes:

58 4. Does the vacant position for which an exemption is being requested perform essential function(s) that cannot be performed with the existing staff resources within Livingston County? n/a 5. Recognizing that all Elected Officials/Department Heads are expected to provide quality supervision and be creative problem solvers, how could the department reassign work and/or personnel to get all essential work of the department done without additional hiring? We have reassigned work and have replaced full time personnel with part time personnel. 6. Specifically list three reasonable options if your request to replace a position is denied. Hire 7. What are the consequences of deferring the vacant position over the next several months and beyond? We can only classify as temporary up to one year and then MERS requires that we pay partial pension. 8. What budget saving measures has this department implemented? Have additional measures been identified? We utilize purchasing to get the lowest equipment and supply cost, we have replaced full time with part time when practical and have contracted our service to outside agencies and have produced a revenue stream. 9. What position or other costs would you be willing to drop to enable hiring if that becomes necessary to obtain approval for hire? We will not be able to provide the level of service that we currently provide. 10. Please provide additional information regarding the staff of this department (i.e. organizational charts, workflow chart, staff on leaves from work/job restrictions, employee training downtime, etc.) to determine the workforce available for accomplishing the necessary tasks/services. 11. Is the work required by statute to be performed at the County level or can it be shared with other Counties? With local governments? No, we are sharing our services with other government agencies 12. Explain what services can be provided by others, private sector or non-profit? None as inexpensive and efficient as we provide. 13. Are there other County employees with the skills and knowledge that can be transferred from another department thereby shifting the vacancy to another department where the position will not be filled? no 14. Has the use of temporary employees been evaluated to handle the work? Please provide explanation(s). We have been using temps but can only do so for up to one year that s why I m filling out this lengthy form. 15. Has the use of part-time (less than 30 hours) employees been evaluated for feasibility and cost-effectiveness to accomplish the work? Please provide explanation(s). That s what we are using

59 16. Has current staff been working overtime and, if so, how much is currently being worked or how much is planned to be worked per week (on the average)? No more than usual. 17. Has cross-trained staff been fully utilized to maximize the output of existing staff? Please provide explanation(s). n/a

60 Livingston County Facility Services 420 South Highlander Way Howell, MI (517) DATE: March 3, 2014 TO: FROM: RE: Livingston County Board of Commissioners Chris Folts Resolution authorizing exception to the hiring freeze. The Facilities Service Department has the need to exercise the exception of the hiring freeze policy. All the positions described in the exception have been planned and budgeted in the 2014 adopted budget. This move is essential to stay consistent with MERS rules regarding employment. This move is also necessary to properly maintain Livingston County assets and contracts provided to outside governmental agencies If you have any questions or concerns regarding this matter, please contact me.

61 RESOLUTION NO: LIVINGSTON COUNTY DATE: RESOLUTION TO CONUR WITH THE LIVINGSTON COUNTY AERONAUTICAL FACILITIES BOARD TO ENTER INTO AN AGREEMENT WITH SPARLING CORPORATION FOR CONSTRUCTION OF A NEW FUEL FARM AND DEMOLITION OF THE EXISTING FUEL FARM AIRPORT WHEREAS, the Livingston County Purchasing Department has requested proposals for the construction of a new fuel farm and the demolition of the existing fuel farm at the Livingston County Airport; and WHEREAS, a total of five proposals were received for the project; and WHEREAS, Sparling Corporation submitted the lowest proposal and has experience in the industry, including the construction of our existing fuel farm; and WHEREAS, the Michigan Department of Aeronautics has a total of $403,000 in funding available for this project; and WHEREAS, the remainder of the project costs will come from the capital improvement fund, which was funded with proceeds from the sale of the easement to Enbridge Pipeline. THEREFORE BE IT RESOLVED the Livingston County Board of Commissioners concurs with the Livingston County Aeronautical Facilities Board to enter into an agreement with Sparling Corporation for the construction of a new fuel farm for a total cost not to exceed Four Hundred Ninety-Eight Thousand Five Hundred Ten Dollars ($498,510). BE IT FURTHER RESOLVED the local share of the MDOT authorized grant and any additional costs above the grant amount shall be paid from the capital improvement fund. BE IT FURTHER RESOLVED the Chair is authorized to sign the Agreement and any related documents upon review by Civil Counsel. # # # Moved: Supported: Carried:

62 LIVINGSTON COUNTY, MICHIGAN DEPARTMENT OF AIRPORT Memorandum 3399 County Airport Drive Howell, MI Phone Fax Web Site: co.livingston.mi.us To: Livingston County Board of Commissioners From: Mark D. Johnson Airport Manager Date: March 5, 2014 Re: Fuel Farm Replacement A total of five bids were received for the fuel farm replacement project. Sparling Corporation submitted the lowest bid. They constructed our existing fuel farm and the diesel fuel farm at the LETS building and continue to perform maintenance services for both the airport and LETS. The bid for the project was $498,510. The Michigan Department of Aeronautics has a total of $403,000 to put toward the project in grant funds. The Livingston County Aeronautical Facilities Board recommends that approximately $100,000 in funds from the capital improvement be used toward this project. These are funds that are from the sale of the easement to Enbridge Pipeline. There will be an additional contract for construction administration with C&S Engineers that will also be funded by the capital improvement fund. The Airport Manager will oversee much of the construction in order to reduce these costs, but there will be items that need to be inspected by a licensed engineer. If you have any questions regarding this matter please contact me.

63

64 RESOLUTION NO: LIVINGSTON COUNTY DATE: RESOLUTION TO CONUR WITH THE LIVINGSTON COUNTY AERONAUTICAL FACILITIES BOARD TO AUTHORIZE THE PURCHASE OF A JET-A FUEL TRUCK AIRPORT WHEREAS, the Jet-A fuel truck being utilized for fuel delivery at the Livingston County Airport is a 1989 model year vehicle that is becoming unreliable with increased use and cold conditions; and WHEREAS, Jet-A fuel sales are increasing at the airport and all Jet-A is delivered to the aircraft via truck; and WHEREAS, the Livingston County Aeronautical Facilities Board has determined that a reliable Jet-A fuel truck is critical for providing services to airport customers; and WHEREAS, a used truck that has been refurbished will be purchased at a cost not to exceed one hundred fifty thousand dollars ($150,000); and WHEREAS, a committee of members of the Livingston County Aeronautical Facilities Board members has been appointed to identify a truck upon authorization for purchase. THEREFORE BE IT RESOLVED the Livingston County Board of Commissioners concurs with the Livingston County Aeronautical Facilities Board to authorize the purchase of a used Jet-A truck for delivery of Jet-A to aircraft at a cost not to exceed one hundred fifty thousand dollars ($150,000). # # # Moved: Supported: Carried:

65 LIVINGSTON COUNTY, MICHIGAN DEPARTMENT OF AIRPORT Memorandum 3399 County Airport Drive Howell, MI Phone Fax Web Site: co.livingston.mi.us To: Livingston County Board of Commissioners From: Mark D. Johnson Airport Manager Date: March 5, 2014 Re: Jet Truck Purchase This winter has demonstrated a need for a newer Jet-A truck for fuel delivery at the airport. The combination of increased use and the effects of cold weather on a 1989 vehicle have made keeping it operational a challenge. We are averaging sales of almost 10,000 gallons per month for the last five month, with the Survival Flight jet purchasing almost half of that total. Sales traditionally increase in the summer months when our lack of de-icing is not an issue for aircraft operations. The 2014 airport budget did not anticipate this purchase, or the additional fuel sales to the Survival Flight jet, which will purchase an estimated 50,000 gallons of additional fuel this year. Even with our additional snow removal costs this winter, the 2014 budget will support a monthly payment on the purchase or lease of a gently used Jet-A truck. If you have any questions regarding this matter please contact me.

66 RESOLUTION LIVINGSTON COUNTY NO: DATE: RESOLUTION AUTHORIZING PREPARATION AND SUBMISSION OF A MICHIGAN DEPARTMENT OF NATURAL RESOURCES TRUST FUND GRANT APPLICATION, AGREEMENT AND OTHER SUPPORTING DOCUMENTS FOR FILLMORE COUNTY PARK LIVINGSTON COUNTY PARKS AND OPEN SPACE ADVISORY COMMITTEE WHEREAS, the 5-year approved Livingston County Parks & Open Space Plan supports the submission of a grant application to the Michigan Natural Resources Trust Fund (MNRTF) for development of Fillmore County Park; and WHEREAS, the Livingston County Parks and Open Space Advisory Committee retained the firm of Landscape Architects & Planners in November 2013 to assist with design services and grant writing for Fillmore County Park; and WHEREAS, the Livingston County Parks and Open Space Advisory Committee and the firm of Landscape Architects & Planners have determined that a viable Phase I development of Fillmore County Park requires a MNRTF grant of at least $200,000; and WHEREAS, Livingston County s local matching funds for the afore-mentioned grant must be at least 25% of the total project cost (at least $50,000) and funding has been committed in the form of Livingston County Foundation funds of $35,000 that are designated for the Fillmore County Park, and community funding commitments of $3,000 from Marion Township, $3,000 from Genoa Township, $2,000 from the City of Howell and an anonymous cash donation in the amount of $200, totaling $43,200; and WHEREAS, Additional matching funds of $10,000 from General Fund Contingency approved by the Livingston County Board of Commissioners would generate $50,000 of local matching funds toward the proposed MNRTF grant; and WHEREAS, Donated labor through SWAP/Jail Inmate Worker administered by the Facility Services Department and valued at $32,800 has been committed as in-kind match toward the construction of a portion of the project, which, with the abovereferenced funding commitments will bring the local match to $86,000, and the total proposed project amount to $344,000; and WHEREAS, the Parks and Open Space Advisory Committee at their March 5, 2014 meeting approved the preparation and submission of a MNRTF grant application to the MDNR to fund Phase I development of Fillmore County Park, and requested Livingston County Board of Commissioners approval of matching funds of $10,000 from General Fund Contingency to generate the match share of the proposed MNRTF grant.

67 RESOLUTION NO: PAGE: 2 THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby authorizes the preparation and submission of a 2014 Michigan Natural Resources Trust Fund grant application to the Michigan Department of Natural Resources for Phase I development of Fillmore County Park. BE IT FURTHER RESOLVED that the Livingston County Board of Commissioners agrees to commit matching funds in an amount of $10,000 from General Fund Contingency. BE IT FURTHER RESOLVED that the Chair of the Livingston County Board of Commissioners be authorized to sign the above application, subsequent grant agreement if awarded and any required Livingston County budget amendments upon review by Civil Counsel. MOVED: SECONDED: CARRIED: # # #

68 LIVINGSTON COUNTY PARKS AND OPEN SPACE ADVISORY COMMITTEE RESOLUTION OF SUPPORT APPROVING PREPARATION AND SUBMISSION OF A MICHIGAN DEPARTMENT OF NATURAL RESOURCES TRUST FUND GRANT FOR FILLMORE COUNTY PARK WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, the 5-year approved Livingston County Parks & Open Space Plan supports the submission of a grant application to the Michigan Natural Resources Trust Fund (MNRTF) for development of Fillmore County Park; and the Livingston County Parks and Open Space Advisory Committee retained the firm of Landscape Architects & Planners in November 2013 to assist with design services and grant writing for Fillmore County Park; and the Livingston County Parks and Open Space Advisory Committee and the firm of Landscape Architects & Planners have determined that a viable Phase I development of Fillmore County Park requires a MNRTF grant of at least $200,000; and Livingston County s local matching funds for the afore-mentioned grant must be at least 25% of the total project cost (at least $50,000) and funding has been committed in the form of Livingston County Foundation funds of $35,000 that are designated for the Fillmore County Park, and community funding commitments of $3,000 from Marion Township, $3,000 from Genoa Township, $2,000 from the City of Howell and an anonymous cash donation in the amount of $200, totaling $43,200; and Additional matching funds of $10,000 from General Fund Contingency approved by the Livingston County Board of Commissioners would generate the $50,000 of local matching funds toward the proposed MNRTF grant; and Donated labor through SWAP / Jail Inmate Worker administered by the Facility Services Department and valued at $32,800 has been committed as in-kind match toward the construction of a portion of the project, which, with the above-referenced funding commitments will bring the local match to $86,000, and the total proposed project amount to $344,000; and the Parks and Open Space Advisory Committee wishes to convey its support for the preparation and submission of a 2014 grant application to the MNRTF to advance recreational development of Fillmore County Park, subject to the approval of the Livingston County Board of Commissioners, and the Parks and Open Space Advisory Committee is requesting the approval of the Livingston County Board of Commissioners to prepare and submit a MNRTF grant application to the MDNR to fund Phase I development of Fillmore County Park, and the approval of additional matching funds of $10,000 from General Fund Contingency to generate the match share of the proposed MNRTF grant. THEREFORE BE IT RESOLVED that the Livingston County Parks and Open Space Advisory Committee approves this Resolution of Support for the preparation and submittal of a Michigan Natural Resources Trust Fund grant application to the Michigan Department of Natural Resources for Phase I development of Fillmore County Park. # # # MOVED: Chris Folts SECONDED: Bill Call CARRIED: All in favor, motion carried.

69 LIVINGSTON COUNTY, MICHIGAN DEPARTMENT OF PLANNING 304 E. Grand River Avenue, Suite 206, Howell, MI Phone (517) Fax (517) Web Site: Memorandum To: Livingston County Board of Commissioners From: Livingston County Parks and Open Space Advisory Committee Kathleen Kline-Hudson Date: 3/6/2014 Re: Preparation and submission of a Michigan Natural Resources Trust Fund grant application for development of Fillmore County Park and matching funds of $10,000 from General Fund Contingency In the fall of 2013 the Parks and Open Space Advisory Committee retained the firm of Landscape Architects and Planners in partnership with Hubbell, Roth & Clark, Inc. to assist the committee with development plans for Fillmore County Park. The consultants and committee members are in the process of developing a master plan and design concept for the park, as well as preparing a 2014 Michigan Natural Resources Trust Fund (MNRTF) grant application for submission. Due to limited funds available at this time, the Committee anticipates that this project will be the first phase of a multi-year effort to develop recreational facilities at the park. A viable Phase I development of Fillmore County Park requires a MNRTF grant of at least $200,000. Livingston County s local matching funds for a $200,000 grant must be at least 25% of the total project cost (at least $50,000). Currently, financial commitments to this 25% match total $43,200 therefore, a request for additional matching funds of $10,000 from General Fund Contingency is included in the resolution. If you have any questions regarding this matter please feel free to contact me.

70 RESOLUTION NO: LIVINGSTON COUNTY DATE: RESOLUTION AUTHORIZING AMENDMENT TO RESOLUTION : THE UPGRADE OF THE SHERIFF DEPARTMENT IN-CAR VIDEO CAMERAS WHEREAS, the upgrade of the Livingston County Sheriff Department In-Car Video cameras are greatly needed due to the fact that they are currently 6 years old and have exceeded their cost effectiveness; and WHEREAS the 1 st generation in-car video cameras are starting to fail, have reached the end of life, are out of warranty and cannot have extended warranties purchased; WHEREAS, we have obtained a quote for the upgrade of the in-car cameras and money has been set aside in contingency for this purchase in the 2014 budget; WHEREAS, the total purchase would be $37,565.00, 11 units at $2, each and 4 years extended warranties on each, this includes all necessary components for upgrade; THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby authorizes the upgrade of Sheriff Department s In-Car Video Cameras and purchasing to issue a P.O. in the amount of $37, to L3-Mobilvision Inc, 90 Fanny Rd, Boonton, NJ 07005; BE IT FURTHER RESOLVED that the Livingston County Board of Commissioners hereby authorizes the 2014 budget to be amended and the funds ($37,565.00) to be moved from contingency to the Sheriff Department s budget ( ) to cover the cost of the upgrades. MOVED: SECONDED: CARRIED: # # #

71 LIVINGSTON COUNTY SHERIFF DEPARTMENT 150 S. Highlander Way Howell, Michigan (517) MEMORANDUM DATE: TO: Board of Commissioners FROM: RE: Lt. Eric J. Sanborn Amendment to Resolution Upgrade to Digital In-Car Cameras Resolution was passed on Due to an oversight, there need to be additional money allocated for the extended warranties and other accessories that must be purchased up front. Therefore, we are requesting the resolution be amended to reflect the additional $8, for the extended warranties. We were able to get an updated quote and a better price, as well as accessories at no cost. This reflects a total savings of $11, from the original quote. In resolution we were approved for $29,073, we are requesting that the amount be amended to $37, We are requesting authorization to proceed with the upgrade of our generation 1 In-Car video cameras and authorize purchasing to issue a P.O. for the purchase to L3 Communications. Also, we are requesting the funds in the amount of $37, be moved from contingency to the Sheriff Department budget ( ) for the upgrade. Attached as well is the updated quote. Respectfully submitted, Lt. Eric J Sanborn

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73 RESOLUTION NO: LIVINGSTON COUNTY DATE: RESOLUTION APPROVING THE FILLING OF A FULL TIME FINANCIAL ANALYST POSITION - COUNTY ADMINISTRATION WHEREAS, WHEREAS, WHEREAS, County Administration has an immediate need to replace a full-time Financial Analyst due to an upcoming vacancy; and the Financial Analyst position is an integral part of County Administration and is responsible for assistance in the County budget process including preparation of the annual budget, cost projections, revenue forecasts, budget amendments/transfers, assisting with the annual audit, and other essential financial functions; and for purposes of continuity and to keep the County functioning efficiently, the filling of this position is essential; and WHEREAS, this position is included in the current year budget and funding is available in the 2014 approved County Operating Budget. THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby authorizes the filling of a full-time Financial Analyst in County Administration. # # # MOVED: SECONDED: CARRIED:

74 REQUEST FOR EXCEPTION TO THE HIRING FREEZE Request Submitted by: Cindy Catanach Title of Position(s) to be Filled: Financial Analyst County Administration Salary: (full time) Grade M, Step (Hire rate) = $51,340/yr New Position/Classification (Yes/No): No If No: Name of Employee Last Occupying this Position Darren Speer To Temporarily Replace an Employee who is on approved leave of absence: N/A Name of Employee on Leave: Date of Expected Return: When did the position become vacant? The positions will become vacant as of March 31, Darren Speer has accepted a new position with another organization. Has sufficient time been given to properly compensate for vacation and/or sick pay-offs to insure personnel expenses do not exceed the authorized budget? Yes. It is anticipated that the vacating of Mr. Speer s position, which is being paid at Step 7 of the pre-november 1, 2009 pay scale ($64,775) and filling it with a new hire at Step (hire) of the post-november 1, 2009 pay scale ($50,741) will more than make up for any vacation and/or sick pay-offs to Mr. Speer. 1. Briefly describe this position and why you believe that it is essential enough to warrant an exception to the overall Livingston County hiring freeze. Provide a copy of the job description. See Job Descriptions (Attachments A). 2. Indicate if this is a mandated program/service by citing the act, rule, resolution, order, etc. that has necessitated this work. Also, if mandated, explain what effect this program/service has on current operations. If not mandated, outline the reason(s) for the department providing this task/work. The financial analyst position is an integral part of County Administration and provides direct assistance to the County Financial Officer, County Department heads and County employees. This position assists in the preparation of the annual operating budget, budget monitoring, preparation of budget amendments/transfers, annual audit process and providing assistance to departments as needed. 3. Budgeted department head count for the past five years: Jan., 2009: 4.2 Jan., 2010: 2.5 Jan., 2011: 2.75 Jan., 2012: 4.2 Jan., 2013: 4.2 Please explain changes: January 2009, the 4.2 employees consisted of: (1) County Administrator, (1) Finance Officer,

75 (1) Labor Relations Manager, (1) Executive Assistance, and (.2) Financial Analyst. In 2010 a reorganization of Administration, HR, and Board Offices reduced the number of employees to 2.5 FTE as follows: (1) County Administrator, (1) Executive Assistant, and (.5) Financial Analyst. During calendar year 2011 another departmental reorganization increased the number by 1.0 positions in County Administration to its current level when accounts payable was brought to Administration/Finance. In 2014 the County implemented Position Control which changed how the FTEs are reported by Division but did not result in an increase in overall FTEs. The currently level of 5.0 FTE is outlined below: (1) County Administrator (1) Finance Officer (1) Account Assistant (1) Executive Assistant and (1) Financial Analyst 4. Does the vacant position(s) for which an exemption is being requested perform essential function(s) that cannot be performed with the existing staff resources within Livingston County? Identify all special skills, education and/or licensing requirements for the position. The Financial Analyst duties are complex and far reaching. Currently this position is responsible for managing all aspects of the IT budget process, serves a backup capacity for the LETS budgeting process and report quarterly reporting as well serving a major role in in the overall County Budget Process. This position has taken on many new responsibilities over the years as have most county employees. This position require above average knowledge of the Microsoft Office Suite and the ability to analyze complex data sets. 5. Recognizing that all Elected Officials/Department Heads are expected to provide quality supervision and be creative problem solvers, how could the department reassign work and/or personnel to get all essential work of the department done without additional hiring? Staff members regularly take on duties in addition to those defined in their job descriptions on request. These changes have occurred without seeking to amend job descriptions or increases in staff pay or utilizing overtime. Existing staff members are already at capacity and could not take on the additional responsibilities of the Financial Analyst position without hindering current performance. 6. Specifically list three reasonable options if your request to replace a position is denied. This is the only full time Financial Analyst position in the County. I cannot list any other options that would be feasible. 7. What are the consequences of deferring the vacant position over the next several months and beyond? Vacancy Review Policy Page 2 of 4

76 The 2015 budget process will begin in earnest in the next few months and this will be the first year it will be in the new ERP system. The financial analyst will play a key role in the projections and forecasts held in the 5 year financial model. This position is also key component of the preparing the internal service fund budgets and staff projections. 8. What budget saving measures has this department implemented? Have additional measures been identified? Over the past several years this department made several saving measures including job sharing or combining of several positions including: Labor Relations manager was combined with HR Director and transferred to Human Resources A second full time financial Analyst Position s duties were spread out and a job share of duties assigned to the Purchasing Agent. The Deputy County Administrator Position s duties were spread out to three existing employees at a fraction of the cost of hiring a full time FTE. 9. What position or other costs would you be willing to drop to enable hiring if that becomes necessary to obtain approval for hire? County Administration already operates very lean and could not sustain the loss of this position without a significant drop in performance. It is the recommendation of staff the Board authorizes the filling of this position. 10. Please provide additional information regarding the staff of this department (i.e. organizational charts, workflow chart, staff on leaves from work/job restrictions, employee training downtime, etc.) to determine the workforce available for accomplishing the necessary tasks/services. Org Chart available in the 2014 Approved Operating Budget document available on the County Website: Is the work required by statute to be performed at the County level or can it be shared with other Counties? With local governments? The work performed by the Financial Analyst is not mandated by state statute but many of the duties performed by the position is a direct support function for all of the mandated departments in the county 12. Explain what services can be provided by others, private sector or non-profit? Not applicable for this position. 13. Are there other County employees with the skills and knowledge that can be transferred from another department thereby shifting the vacancy to another department where the position will not be filled? Unknown at this time. 14. Has the use of temporary employees been evaluated to handle the work? Please provide explanation(s). Vacancy Review Policy Page 3 of 4

77 A temporary employee is not ideal for this position as continuity is critical to retain knowledge of all the changes that take place throughout the County and the organizations both Federal and State that the county works directly with. 15. Has the use of part-time (less than 30 hours) employees been evaluated for feasibility and costeffectiveness to accomplish the work? Please provide explanation(s). The use of part-time employees also is not ideal for this position as continuity is critical to retain knowledge of all the changes that take place throughout the County and the organizations both Federal and State that the county works directly with. 16. Has current staff been working overtime and, if so, how much is currently being worked or how much is planned to be worked per week (on the average)? This is an exempt position and overtime may be expected during key heavy workload periods. 17. Has cross-trained staff been fully utilized to maximize the output of existing staff? Please provide explanation(s). As this is the only Full Time Financial Analyst position, and Administration already operates with minimal staff, there has not been an opportunity to cross train for the Financial Analyst Position. Vacancy Review Policy Page 4 of 4

78 LIVINGSTON COUNTY ADMINISTRATION - FINANCE LIVINGSTON COUNTY, MICHIGAN 304 E. Grand River Avenue - Suite Howell MI DATE: MARCH 7, 2014 TO: FROM: SUBJECT: BOARD OF COMMISSIONERS CINDY CATANACH FINANCIAL OFFICER/DEPUTY COUNTY ADMINISTRATOR FILLING OF UPCOMING VACANT FINANCIAL ANALYST POSITION County Administration will need to fill an upcoming vacant Financial Analyst position. Darren Speer has accepted a position in the private sector and has submitted his letter of resignation effective March 31, This is currently the only full time Financial Analyst position in the County. This position is an integral part of County Administration and provides direct assistance to the County Financial Officer as well as the County Administrator, Elected Officials, Department Directors and County staff. This position assists in the preparation of the annual operating budget, budget amendments/transfers, financial forecasts and revenue projections as well as many other duties. This year will be the first year we will use the new ERP system to prepare the 2015 budget so getting this position filled as soon as possible, and prior to training by the vendor, is essential. This position is also heavily involved in the Phase 3 of the Munis system which included Work Orders, Fleet and Inventory which is ongoing and expected to Go Live this summer. Filling this position as quickly as possible is essential to ensure that current projects continue on schedule and a backlog does not occur. This is a current existing position and funding for the position is available in the 2014 Operating Budget. Your support in authorizing the filling of this position would be greatly appreciated.