A quorum is required for any affirmative action. Board of Director s Regular Board Meeting. September 20, 2018

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1 Agenda A quorum is required for any affirmative action. Board of Director s Regular Board Meeting September 20, 2018 GTA Multimodal Transit Center 116 W 5 th Ave, Moses Lake, WA 6:30 PM Regular Session 1) Call to order 2) Pledge of Allegiance 3) Roll Call 4) Consent Agenda a. Minutes of August 16, 2018 Meeting review, additions, corrections; approve b. Demand Response Provider, People For People 5) Treasurer s Report, review and approval of vouchers - Approve GTA Check s DD5394 to 14325, in the amount of $619, ) Public Comments 7) Unfinished Business a. PO# B Freightliner Northwest Spokane - Update 8) New Business a. Transit Development Plan b. Resolution No , Surplus Property 9) Managers Report / Board Interaction 10) Other 11) Next Meeting: October 18, 2018, Multimodal Transit Center, 116 W 5 Th Ave, Moses Lake, 6:30pm 12) Adjourn 13) The next resolution Number will be: Items with a * indicate a change to the agenda after it was sent out to Board Members

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14 CliftonLarsonAllen LLP 1350 South Pioneer Way Moses Lake, WA fax CLAconnect.com ACCOUNTANTS COMPILATION REPORT Board of Directors Grant County Public Transportation Benefit Area doing business as Grant Transit Authority Moses Lake, WA Management is responsible for the accompanying statements of revenue collected and expenses paid cash basis of Grant County Public Transportation Benefit Area d/b/a Grant Transit Authority as of August 31, 2018 and the eight months then ended in accordance with the cash basis of accounting, and for determining that the cash basis of accounting is an acceptable financial reporting framework. Management is also responsible for the accompanying financial forecast of Grant Transit Authority, which comprises the forecasted statements of revenue collected and expenses paid cash basis as of December 31, 2018 and the related summary of significant assumptions in accordance with guidelines for the presentation of a financial forecast established by the American Institute of Certified Public Accountants (AICPA), We have performed compilation engagements in accordance with Statements on Standards for Accounting and Review Services promulgated by the Accounting and Review Services Committee of the AICPA. We did not audit, examine, or review the historical financial statements or the financial forecast nor were we required to perform any procedures to verify the accuracy or completeness of the information provided by management. Accordingly, we do not express an opinion, a conclusion, nor provide any form of assurance on these historical financial statements and this financial forecast. The financial statements are prepared in accordance with the cash basis of accounting, which is a basis of accounting other than accounting principles generally accepted in the United States of America. The forecasted results may not be achieved as there will usually be differences between the forecasted and actual results, because events and circumstances frequently do not occur as expected, and these differences may be material. We assume no responsibility to update this report for events and circumstances occurring after the date of this report. Management has elected to omit substantially all of the disclosures ordinarily included in financial statements prepared in accordance with the cash basis of accounting and substantially all the disclosures required by guidelines for the presentation of a financial forecast established by the AICPA other than those related to the significant assumptions. If the omitted disclosures were included in the historical financial statements and the financial forecast, they might influence the user s conclusions about Grant Transit Authority s statements of revenue collected and expenses paid. Accordingly, the historical financial statements and the financial forecast are not designed for those who are not informed about such matters. The supplementary information contained on pages 5-12 is presented for purposes of additional analysis and is not part of the basic financial statements. The supplementary information has been compiled from information that is the representation of management. We have not audited or reviewed (1)

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16 GRANT TRANSIT AUTHORITY Statements of Revenues Collected and Expenses Paid for the months of January through December 2018 and the eight months ended August 31, 2018 (SEE ACCOUNTANTS COMPILATION REPORT) Year To Approved % of Revenues 1/31/2018 2/28/2018 3/31/2018 4/30/2018 5/31/2018 6/30/2018 7/31/2018 8/31/2018 9/30/ /31/ /30/ /31/2018 Date Budget Budget Sales Tax 326, , , , , , , ,469 2,777,803 3,907, % GC Investment Pool Interest 3,537 3,133 2,876 2,848 2,630 2,364 2,026 11,866 31,280 48, % State Interest ,196 - Miscellaneous 140-5, ,210 - Vanpool 12,461 13,284 11,633 9,770 11,273 8,053 6,382 8,399 81, , % Transit Fares 10,644 13,227 13,889 13,272 12,965 16,613 10,914 9, , , % Total Revenues 353, , , , , , , , ,001,208 4,225, % Expenses Administrative Transit Manager Payroll 8,502 8,502 12,732 8,502 8,502 8,502 8,502 12,732 76, , % Administrative Payroll 32,799 34,088 46,584 30,209 32,289 33,796 34,279 52, , , % Administrative Benefits and Payroll Taxes 11,525 11,542 14,307 11,141 11,528 12,455 12,493 15, , , % Office Supplies/Printing 3,007 2,941 3,720 2,153 9,238 2,157 3,443 2,303 28,962 34, % Board Compensation ,080-3,600 12, % Board Workshop , % Accounting and Audit 4,251 5,311 4,999 4,070 3,497 2,970 3,498 14,085 42,681 52, % REMIX Software - Scheduling and Budgeting 2,917 2,917 2,917 2,917 2,917 2,917 2,917 2,917 23,336 - Telephone/Internet Communications 2,347 2,708 1,826 2,023 2,973 5,270 2,533 4,658 24,338 20, % Meals, Mileage, Lodging 363 1, , , ,449 6, % Advertising ,250-1, , ,427 30, % Miscellaneous ,533 2, % Fees, WSTA Dues and Subscriptions 1,027 3,422 1,967 4,722 1,889 2,398 2,557 1,465 19,447 26, % Contract Legal Services 3,041-1,204 1, ,015 3,847 11,231 50, % IT Services 1,473 8,905 2,434 3,728 8,801 8,405 6,780 7,323 47,849 60, % Fire Monitoring Services ,558-1,020 3,994 4, % Uniforms , , ,653 5, % Rent - Ephrata facility ,538 3, % Staff Training 55 2, ,150 6, % Total Administrative Expenses 73,949 86,396 99,014 74,916 88,788 81,019 89, , ,764 1,145, % Operations & Maintenance Operations Payroll 134, , , , , , , ,877 1,286,069 1,633, % Operations Benefits and Payroll Taxes 56,261 56,458 71,922 62,437 57,827 55,111 56,194 70, , , % Contracted Demand Response/Special Needs 54,894 73,053 65,627 73,673 78,273 83,405 74,374 68, , , % Wenatchee Health Express 3,000 3,000 3,000 3,000 3,000 3,000 3,000 21,000 24, % AT&T Mobility/Tablets 5,560 5,658 5,692 5, ,681 20, % Miscellaneous Service - Loomis , % Supplies 1,284 3,263 1,533 3,080 3,258 4,610 2,542 1,819 21,389 10, % Public Utility Tax ,074 3, % Use Tax , % Training/Travel ,705-3,965 8, % QCL Testing ,061 3, % Cintas Uniforms 2,819 3,479 3,002 1,419 2,513 3,194 3,502 3,585 23,513 28, % Insurance 20,342 20,342 20,342 20,342 20,342 20,342 20,342 20, , , % Total Operations Expenses 279, , , , , , , , ,605,329 3,402, % Maintenance Maintenance Payroll 21,841 25,935 42,485 29,802 27,252 29,292 28,819 42, , , % Maintenance Benefits and Payroll Taxes 7,597 7,994 11,702 9,491 8,979 9,344 9,233 11,509 75, , % Staff Training/ Travel , % Vehicle Maintenance 27,139 24,099 31,150 36,947 47,821 37,692 29,701 58, , , % Fuel/Oil 29,178 41,097 32,251 39,219 55,131 58,121 48,505 50, , , % Shop Tools - 1,283 1,185 1, ,679 10, % Maintenance Manager Travel , % Aramark Uniforms - Rugs/Rags ,261 22, % Vehicle Licenses , % Equipment Rental , % Repairs and Maintenance ,139 12,930 5,422 5, ,041 27,591 15, % Transit Center Security 4,524 4,750 4,288 4,976 4,750 4,915 4,722 4,750 37,675 58, % Weed abatement/spray , % Property Tax , % Utilities 875 7,652 4,816 2,711 3,291 2,267 1,942 2,208 25,762 34, % Total Maintenance Expenses 91, , , , , , , , ,070,751 1,243, % Total Operations & Maintenance Expenses 371, , , , , , , , ,676,080 4,645, % Total Expenses 445, , , , , , , , ,385,844 5,790, % Excess of Revenue(Expenses) (92,458) (114,962) (275,196) (213,055) (131,400) (192,410) (138,541) (226,614) (1,384,636) (1,565,797) 88.43% Capital Asset Fund Purchases Maintenance Purchases (4,060) (33,861) (16,433) (5,418) (59,772) - Small and Attractive Asset Additions (7,939) - (1,730) (10,345) (2,606) (827) (577) (24,024) - 12 Simme Seats & Dividers (8,099) (8,099) - TV - Transit Center Waiting Area (3,043) (3,043) - Propane Tank Installation Labor (18,829) - (8,138) - - (26,967) - Vinyl Wraps - Buses (7,393) (7,393) (90,000) 8.21% Buses (62,700) (5,242) - (14,825) (1,707) (84,474) (260,000) 32.49% Bus Washing System (150,000) 0.00% Security Camera System (47,427) (3,664) (51,091) (20,000) % Capital Assets-Grant Reimbursement Buses , % Project - Warden - 22, ,000-22,000 66,000 88, % Project - Special Needs - 60, ,869-60, , , % Project - Wenatchee/Ellensburg 39,194 39, ,195-39, , , % Risk Management Grant ,500 2,500 - Net Capital Grants over Capital Purchases (23,725) 88,589 - (76,628) 72,616 (19,039) 103,484 (2,284) , , % Over/(Under) Cash Flow Budget (116,183) (26,373) (275,196) (289,683) (58,784) (211,449) (35,057) (228,898) (1,241,623) (1,384,742) 89.66% (3)

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32 Recitals. Resolved: RESOLUTION NO A RESOLUTION DECLARING CERTAIN PERSONAL PROPERTY ITEMS OF GRANT TRANSIT AUTHORITY SURPLUS AND AUTHORIZING THE SALE THEREOF 1. The Grant County Public Transportation Benefit Area d/b/a the Grant Transit Authority (GTA) owns certain personal property items described as follows: GCB2112S Gillig 37 Passenger GCD2116S Gillig 43 Passenger D4GP24R46B Dodge van 7 Passenger Misc. Items Used Rolling two piece tool cart, iphone 7 plus, Blackberry Passport 2. The foregoing personal property items are surplus to the needs of the GTA and may be sold or otherwise disposed of in any commercially reasonable manner. 3. The GTA General Manager should be authorized to sell or otherwise dispose of the personal property items in any commercially reasonable manner and execute necessary documents to complete the sale and conveyance of the personal property items. 1. The above described personal property items owned by the GTA are hereby declared to be surplus to the needs of the GTA and may be disposed of by sale or otherwise in any commercially reasonable manner. 2. The GTA General Manager is hereby authorized to sell or otherwise dispose of the personal property items in any commercially reasonable manner and to execute necessary documents to complete the sale and conveyance of the personal property items. ADOPTED AND PASSED by the Grant Transit Authority Board of Directors at a regular meeting of the Grant Transit Authority Board of Directors duly held on September 20, 2018 in Moses Lake, Washington. ATTEST: Bruce Reim, GTA Board Chair Saira Martinez, GTA Board Clerk