CENTRAL PIERCE FIRE & RESCUE BOARD OF COMMISSIONERS MEETING AGENDA

Transcription

1 CENTRAL PIERCE FIRE & RESCUE BOARD OF COMMISSIONERS MEETING AGENDA Date: October 23, 2017 Place: th St. E., Puyallup, WA Time: 6:00 p.m. 1. Call to Order 2. Pledge of Allegiance 3. Approval of Agenda 4. Citizens Comments (for items not specifically listed on the Agenda) 5. Consent Agenda (Single Motion) A. Excused Absences: B. Minutes: Regular Board Meeting of October 9, 2017 Special Board Meeting of October 16, 2017 C. Approval of: Accounts Payable Warrants Numbered to totaling $ 303, Accounts Payable Warrants Numbered to totaling $ 633, Accounts Payable Warrants Numbered to totaling $ 95, GRAND TOTAL $ 1,031, For Informational Purposes Only - The following electronic payments totaling $273, are included in Warrants noted above: Accounts Payable EFT numbered 6661 to $19, (Included in A/P Warrant 49537) Accounts Payable EFT numbered 6672 to $214, (Included in A/P Warrant 49584) Accounts Payable EFT numbered 6699 to $39, (Included in A/P Warrant 49631) 6. Unfinished Business (Second Reading and Final Action) 7. New Business (First Reading) 8. Considerations and Requests A. TCA Contract for Station 72 Services DC Donovan B. Bargaining Unit Salary Sheets HRD Martinson Preliminary Budget Section II Review 10. Staff, Local, Firefighter's Association and Fire Chief Reports A. Insurance Coverages AC Karns B. Finance FD Robacker C. Field Operations AC Gacioch D. EMS AC Beckman E. Prevention & Education AC Overby F. Information Technology ITD Travis CPFR Board of Commissioners Meeting Agenda October 23, 2017 Page 1 of 2 1

2 CENTRAL PIERCE FIRE & RESCUE BOARD OF COMMISSIONERS MEETING AGENDA G. DC Administration H. Local 726 I. Fire Chief Olson 11. Correspondence 12. Commissioner Comments 13. Adjournment CPFR Board of Commissioners Meeting Agenda October 23, 2017 Page 2 of 2 2

3 DRAFT Not Official Until Approved CENTRAL PIERCE FIRE & RESCUE PIERCE COUNTY FIRE DISTRICT NO. 6 BOARD OF COMMISSIONERS October 9, 2017 Chair Nelson called the Regular meeting of the Board of Commissioners for Pierce County Fire District No. 6 to order at 6:00 p.m. at Station th St. E., Puyallup, Washington. Present were: Commissioners Nelson, Coleman, Willis, Eckroth, and Stringfellow, Ex-Officio Door, Fire Chief Olson, Deputy Chiefs Pierce and Donovan, Assistant Chiefs Beckman, Juarez, Jackson, Overby, Karns and Gacioch, Finance Director Robacker, Information Technology Director Travis, Human Resources Director Martinson, and Executive Assistant Porter, recorder. PLEDGE OF ALLEGIANCE Chair Nelson led the flag salute. APPROVAL OF AGENDA Commissioner Eckroth moved and Commissioner Willis seconded to approve the agenda. MOTION CARRIED. CITIZEN COMMENTS (FOR ITEMS NOT SPECIFICALLY ON THE AGENDA) No citizen comments. CONSENT AGENDA (SINGLE MOTION) A. Excused Absences: B. Minutes: Regular Board Meeting of September 25, 2017 C. Approval of: Accounts Payable Warrants Numbered to totaling $ 211, Accounts Payable Warrants Numbered to totaling $ 3,688, Net Payroll Warrants Numbered to totaling $ 46, GRAND TOTAL $ 3,945, Commissioner Willis moved and Commissioner Stringfellow seconded to approve the Consent Agenda with warrants totaling $3,945, MOTION CARRIED. UNFINISHED BUSINESS (SECOND READING AND FINAL ACTION) No unfinished business. NEW BUSINESS (FIRST READING FOR DISCUSSION AND REVIEW ONLY) No new business. CONSIDERATIONS AND REQUESTS (Board Action Required) A. Purchase Six KME Fire Engines The request submitted by AC Karns included four engines previously approved by the Board plus two engines to replace Ferrara Engines 5997 and 5998 that are in the process of return to the manufacturer. After an exhaustive search to find the right apparatus, AC Karns recommended the purchase of KME Predator engines. He shared some of his research that Page 1 of 4 Board of Commissioners Board Meeting Minutes 3

4 DRAFT Not Official Until Approved brought him to that conclusion. Commissioner Eckroth moved and Commissioner Stringfellow seconded to approve the purchase of six KME fire engines as recommended. MOTION CARRIED BUDGET Chief Olson shared that FD Robacker had been out with an injury, which delayed the budget process. He provided an updated budget calendar and review format for the Board s consideration. Additionally, he requested a Special Board Meeting on November 6 th for continued budget review. Chief Olson recommended moving the Public Hearing on the Fire Benefit Charge to the November 13 th meeting, which would be the same meeting as the Public Hearing on the budget. Consensus of the Board was to move forward with all recommendations. STAFF, LOCAL, FIREFIGHTERS ASSOCIATION AND FIRE CHIEF REPORTS (For Information Only) A. Training - AC Juarez provided an update on the recruit academy. Students are doing well in EMT school and the suppression portion of the academy will be starting soon. Crews did a very good job at a medical call over the weekend. B. Health and Safety - AC Jackson included a written report in the packet and highlighted his meeting with Tacoma Fire s Safety Chief. Employees are using the Peer Support Program. An outside agency asked for support for one of their own since they did not have a program. AC Jackson welcomed the contact and said that the program is available to others that need support. C. Logistics AC Karns reviewed topics in his report and referred to the rejection letters for the return of the two Ferrara engines. He researched insurance programs and recommended the district stay with our current carrier. Chief Olson said that AC Karns would provide insurance coverage information in the next Board packet. AC Karns thanked the Board for attending events outside of Board meetings such as the recent pinning ceremony. D. Human Resources HRD Martinson provided a written report updating the Board on division projects. She recognized Chief Olson for his assistance with streamlining some internal processes. E. Local 726 no report. F. Station 60 Status DC Donovan reported that it would be 10 days to two weeks before Staff is back into the station. He updated the Board on some final tasks. FD Robacker took a moment to thank everyone, especially Chief Olson, for work accommodations due to her injury. G. Fire Chief s Report Chief Olson updated the Board on South Sound 911 Policy Board topics. Crews did a good job at a fire in Puyallup over the weekend. It could have easily spread to the adjoining occupancies if not for the crews extremely professional and aggressive firefight. He shared that Firehouse Magazine awarded Station 63 their Gold Award in architecture and they will be contacting us for additional information. He recognized retired DC Banks and TCA for their work on the project. Page 2 of 4 Board of Commissioners Board Meeting Minutes 4

5 DRAFT Not Official Until Approved Based on the number of people that submitted for retirement by the resolution timeline, the spring academy was cancelled, CORRESPONDENCE Thank you letter to 110 th LLC for fire operations assistance Letter of appreciation to crews COMMISSIONER COMMENTS Ex-Officio Door reported that she and Pierce County Executive Dammeier did not vote to approve the South Sound Policy Board entering into an agreement for architectural services and explained her position. Commissioner Stringfellow commented that AC Karns really sunk his teeth into the KME option. He remarked that AC Karns is doing a great job and was glad that he got the district out of the engine situation. Commissioner Coleman agreed with Commissioner Stringfellow and was glad AC Karns took the reins on the engine situation. Commissioner Eckroth echoed previous comments related to the engines. He congratulated AC Jackson for selection to serve on the statewide Firefighter Health and Safety Committee. He was sorry to have missed the pinning ceremony but thankful that pictures were posted to social media. Commissioner Willis thanked HRD Martinson for updating job descriptions. He commented that the purchase of six engines is a good move for the district and thanked AC Karns for what appears to be a lot of money knocked off the cost. He said that the Training Division should take a bow for their part in the recent actions of crews at the Puyallup fire. He is proud of the Firehouse Magazine designation. Commissioner Nelson noted the Fire Chief appointment has been good for the organization and he is proud of the work that has been happening. He recognized the progress AC Jackson has already made. There have been many good posts about the department on social media. At 6:55 p.m., Chair Nelson called for a short break before entering into Executive Session. EXECUTIVE SESSION At 7:00 p.m., Commissioner Eckroth moved and Commissioner Willis seconded to move into Executive Session for 20 minutes under RCW to discuss collective bargaining. MOTION CARRIED. At 7:20 p.m., Chair Nelson called the meeting back into Regular Session. The Board took no action during Executive Session. Commissioner Stringfellow moved and Commissioner Coleman seconded to approve the Local 726 Chiefs Bargaining Unit agreement for 2018 through MOTION CARRIED. Page 3 of 4 Board of Commissioners Board Meeting Minutes 5

6 DRAFT Not Official Until Approved The Board signed the Chiefs Bargaining Unit agreement plus the Firefighter Bargaining Unit agreement, which was approved at the September 25, 2017 Board meeting. ADJOURNMENT There being no further business, Commissioner Eckroth moved and Commissioner Stringfellow seconded to adjourn the meeting. MOTION CARRIED. The meeting adjourned at 7:25 p.m. LARRY NELSON CHAIR OF THE BOARD TANYA ROBACKER DISTRICT SECRETARY DIANNE PORTER RECORDER Page 4 of 4 Board of Commissioners Board Meeting Minutes 6

7 DRAFT Not Official Until Approved CENTRAL PIERCE FIRE & RESCUE PIERCE COUNTY FIRE DISTRICT NO. 6 BOARD OF COMMISSIONERS October 16, 2017 Chair Nelson called the Special meeting of the Board of Commissioners for Pierce County Fire District No. 6 to order at 6:00 p.m. at Station th St. E., Puyallup, Washington. Present were: Commissioners Nelson, Coleman, Willis, Eckroth, and Stringfellow, Ex-Officio Door, Fire Chief Olson, Deputy Chief Pierce, Assistant Chiefs Overby, Juarez and Karns, Finance Director Robacker, Information Technology Director Travis, and Executive Assistant Porter, recorder. PLEDGE OF ALLEGIANCE Chair Nelson led the flag salute. APPROVAL OF AGENDA Commissioner Willis moved and Commissioner Stringfellow seconded to approve the agenda. MOTION CARRIED PRELIMINARY BUDGET Section I Review Chief Olson explained the intent of the special meeting was to cover the strategic part of the budget. A PowerPoint presentation was provided and copies of the slides were included in the Board packet. Paul Lewis, Financial Analyst recommendations Chief Olson highlighted his recommendations previously presented to the Board, including going the voters for a levy lid lift. A recommendation to increase transport fees will be brought to the Board in December. Ground Emergency Medical Transportation (GEMT) All major hurdles are past but there is still uncertainty of the financial impact. Chief Olson s recommendation was to leave GEMT out of the forecast until impact is determined. Assumptions - FD Robacker reviewed Revenue and Expenditure assumptions for 2018 through Expenditures took into consideration increasing daily staffing to 57. Forecast Chief Olson highlighted the significant budget enhancements in FD Robacker reviewed forecasting of revenue and expenditures within the Cash Flow Reserves, Reserved Fund and the Operating Fund beginning with the 2017 adopted budget through Equipment Replacement Fund (ERF) Replacement assumptions were provided and a proposed purchasing plan was shared for apparatus, staff vehicles and other equipment through FD Robacker reviewed projected ERF fund balances from 2017 through She reminded the Board that these are projections only and all purchases from the ERF require Board approval. Page 1 of 2 Board of Commissioners Special Board Meeting Minutes 7

8 DRAFT Not Official Until Approved Financial Highlights The District is expecting a substantial increase in assessed value in 2018 and, therefore, 12% was used in forecasting. Fire Benefit Charge (FBC) Chief Olson reminded the Board that the law allows capacity to charge 60% of the operating budget. With anticipated increases, the District will still only be at 33.9%. Both historical and forecasted FBC information on the percent of operating budget and levy equivalent were reviewed from 2014 through Chief Olson welcomed comments or questions from the Board and offered if they wished to see any other information or format changes to let him know. Chair Nelson noted the value in seeing where the District is with levy equivalents compared to surrounding departments. FD Robacker assured him that this information would be in the November presentation. Commissioner Willis questioned if increasing line personnel to 57 unscheduled leave would decrease. Chief Olson responded, probably not, because as more people are brought on there is the potential of more employees being off on leave. Commissioner Eckroth asked if there is any discussion on a peak hour unit and Chief Olson said that the topic is under discussion. ADJOURNMENT There being no further business, Commissioner Eckroth moved and Commissioner Willis seconded to adjourn the meeting. MOTION CARRIED. The meeting adjourned at 7:15 p.m. LARRY NELSON CHAIR OF THE BOARD TANYA ROBACKER DISTRICT SECRETARY DIANNE PORTER RECORDER Page 2 of 2 Board of Commissioners Special Board Meeting Minutes 8

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47 Board Meeting Agenda Item Summary Agenda Date: October 23, 2017 Item Title: Amendment to Station 72 contract with TCA Architects Planning Attachments: contract amendment Submitted by: DC Donovan RECOMMENDED ACTION BY THE BOARD: SUMMARY: Motion to approve the Station 72 contract amendment with TCA Architecture Planning in the amount of $702, Attached is the updated contract with TCA for the Station 72 work. Additional costs were due to project delays, change in scope and program, and design alterations. The project was placed on hold in early 2017 while bond budget implications were studied, as well as alterations to the building and its function (reduced overall square footage yet added reserve vehicle storage space). Steve Johnson from OAC has been reporting the new total is his forecasting and budgeting with Tanya from the onset. FINANCIAL IMPACT: Net financial impact of $421,082 Total Billed through July 2017 *$592,584 Contract Amendment (Change Order) $702,514 Total new Contract $1,295,098 *Remaining Balance of $311,152 becomes void with approval of contract amendment Page 1 of 1 47

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51 Board Meeting Agenda Item Summary Agenda Date October 23, 2017 Item Title: Appendix A of Chiefs, Mechanics, OPEIU Union Contracts Attachments: N/A Submitted by: Candis Martinson RECOMMENDED ACTION BY THE BOARD: First reading Second reading Motion to approve For information only Other: SUMMARY: Attached are Appendix A for Local 726 Chiefs and Mechanics Bargaining Units as well as for OPEIU Local 8. These salary sheets are updated each year as the benefits in the contracts change. The Firefighters Appendix A came to the Board for signature at the last Board meeting. The Personal Services Contracts and corresponding Appendix A s will be brought to the Board in the next few weeks. FINANCIAL IMPACT: Contractual impacts already settled and approved for these groups. Page 1 of 1 51

52 Central Pierce Fire & Rescue Chief's Contract Appendix A Salary Schedule January 1, December 31, % Base Salary Increase Monthly Annual Shift 40 Hr/Wk Position Salary Salary Hourly Hourly Assistant Chief (15% above BC) $ 12,636 $ 151,632 $ $ Battalion Chief (16% above Capt) $ 10,987 $ 131,844 $ $ Deferred Comp All ranks - no match required All ranks - match required $200/month $2,400/annual $100/month $1,200/annual Longevity Schedule Monthly Annual 5-9 2% of BC wage $ 220 $ 2, % of BC wage $ 440 $ 5, % of BC wage $ 660 $ 7, % of BC wage $ 879 $ 10, of BC wage $ 1,209 $ 14, % of BC wage $ 1,429 $ 17,148 Monthly Annual Tech Rescue Program Manager Pay $ 275 $ 3,300 (2.5% of BC wage) Haz Mat Program Manager Pay $ 275 $ 3,300 (2.5% of BC wage) 40 Hour/Week Personnel: Hours worked per year 2,080 Holiday hours per year Hour Shift Personnel: Hours worked per week Hours worked per year 2, Kelly Shifts per year 324 Holiday hours per year 216 VEBA contribution = $184 per month, $92 EE only Medical Cap Reviewed By: Date: 100% paid for See MOU dated 11/17/16, pg. 2 of Trust Agreement Fire Chief Union Pres. HR Dir. Chairman.Bd 52

53 Central Pierce Fire & Rescue Mechanics Group Appendix A Salary Schedule 2.8% Base Salary Increase Monthly Annual 40 Hr/Wk Rank Salary Salary Hourly Mechanic, Probationary $ 5,791 $ 69,492 $ Mechanic, Journeyman $ 6,659 $ 79,908 $ Mechanic, Lead $ 7,484 $ 89,808 $ Mechanic, Part-time $ - $ - $ Deferred Comp Monthly Annual No match required** $ 150 $ 1,800 Match required $ 50 $ 600 Longevity Schedule** Monthly Annually 5-9 years = 2% of Journey mechanic wage $ 134 $ 1, years = 4% of journey mechanic wage $ 267 $ 3, years = 6% of journey mechanic wage $ 400 $ 4, years = 8% of journey mechanic wage $ 533 $ 6, years = 10% of journey mechanic wage $ 666 $ 7, years = 12% of journey mechanic wage $ 800 $ 9,600 Special Certification Incentive Pay Journeyman Lead Fire Apparatus Tech 1 = 1/2% of base salary monthly $ 34 $ 38 Fire Apparatus Tech 2 = 1/2% of base salary monthly $ 34 $ 38 Fire Apparatus Tech 3 = 1/2% of base salary monthly $ 34 $ 38 Ambulance Tech 1 = 1/2% of base salary monthly $ 34 $ 38 Ambulance Tech 2 = 1/2% of base salary monthly $ 34 $ 38 Ambulance Tech 3 = 1/2% of base salary monthly $ 34 $ 38 Upon attainment of all 6 certs, 4% overall certification paid monthly Journeyman Lead $ 267 $ 300 Tool Allowance - $400/year** Work Boot Reimbursement - $350/year VEBA: $184 per month, $92 EE only Medical Cap: 100% for 2018 Holiday Accrual: 104 hours annual Initials Reviewed By Date Sick Leave Accrual: 10 hours per month Fire Chief Union Pres. HR Manager **Pat Risley Language - See Article Chairman.Bd 53

54 CENTRAL PIERCE FIRE & RESCUE OPEIU BARGAINING UNIT SCHEDULE A 2018 SALARY SCHEDULE W/2.5% INCREASE PER CONTRACT Positions Monthly Annual 40/Hr Week Salary Salary Hrly Rate 5% Steps from Base Step Accounting Clerk 1 12 months $ 3,488 $ 41,856 $ months $ 3,663 $ 43,956 $ months $ 3,847 $ 46,164 $ months $ 4,040 $ 48,480 $ months $ 4,242 $ 50,904 $ Support Specialist 1 12 months $ 4,027 $ 48,324 $ (2% market adjustment) months $ 4,229 $ 50,748 $ months $ 4,441 $ 53,292 $ months $ 4,664 $ 55,968 $ months $ 4,898 $ 58,776 $ Parts Specialist 1 12 months $ 3,969 $ 47,628 $ months $ 4,168 $ 50,016 $ months $ 4,377 $ 52,524 $ months $ 4,596 $ 55,152 $ months $ 4,826 $ 57,912 $ Executive Assistant 1 12 months $ 5,212 $ 62,544 $ (4% market adjustment) months $ 5,473 $ 65,676 $ months $ 5,747 $ 68,964 $ months $ 6,035 $ 72,420 $ months $ 6,337 $ 76,044 $ Payroll Analyst 1 12 months $ 4,793 $ 57,516 $ months $ 5,033 $ 60,396 $ months $ 5,285 $ 63,420 $ months $ 5,550 $ 66,600 $ months $ 5,828 $ 69,936 $ Senior Accountant 1 12 months $ 5,844 $ 70,128 $ (3% market adjustment) months $ 6,137 $ 73,644 $ months $ 6,444 $ 77,328 $ months $ 6,767 $ 81,204 $ months $ 7,106 $ 85,272 $ Annual Hours 2,080 Deferred Comp No match required $150/month $1,800/annual Match required $50/month $600/annual Longevity Schedule Completion of 5 years 2% of current salary Medical Cap: $1,650/mo Completion of 10 years 4% of current salary HRA/VEBA: $4600/annual Completion of 15 years 6% of current salary Completion of 20 years 8% of current salary Completion of 25 years 10% of current salary Completion of 30 years 12% of current salary Initials Reviewed By Date Fire Chief Shop Steward HR Director Chairman.Bd 54

55 10/23/ PROPOSED BUDGET Internal Services, Prevention & Education and Fleet Maintenance 10/23/ AGENDA Review Division 2018 Proposed Budgets Commissioners Admin Finance HR IT Logistics/Stations Central Stores Volunteers Prevention & Education Fleet Maintenance Shop Review Budgeted Positions

56 10/23/ COMMISSIONERS Fund 2017 Adopted Budget 2018 Proposed Budget Increase/ (Decrease) $ Change % Change TOTAL Budget: $ 288,454 $ 292,277 $ 3, % Increased $2.9k, annual meetings per Commissioner from 40 to 45. Added a clothing budget of $750. Contingency remains at $250, /23/ ADMINISTRATION Fund 2017 Adopted Budget 2018 Proposed Budget Increase/ (Decrease) $ Change % Change TOTAL Budget: $ 1,164,475 $ 1,731,260 $ 566, % Removed allocation to the Bond on Fire Chief and DC of Admin. Added 2 positions $308k, Government Relations Officer and Ops Data Analyst. Added PIO pay $15k. Added $66k for Strategic Planning and Professional Staff Development. Added $25k Fire Chief contingency. Added back $25k tuition reimbursement. Increased contractual and estimated COLA s and Benefit increases. 4 10/23/

57 10/23/ FINANCE Fund 2017 Adopted Budget 2018 Proposed Budget Increase/ (Decrease) $ Change % Change TOTAL Budget: $ 573,710 $ 833,121 $ 259, % Increased by $161k, moved Payroll Analyst and Support Specialist from HR/Admin to Finance. One time add - $33k for Software Implementation staff overtime and consultant fees. Increased contractual and estimated COLA s and Benefit increases. 5 10/23/ HUMAN RESOURCES Fund 2017 Adopted Budget 2018 Proposed Budget Increase/ (Decrease) $ Change % Change TOTAL Budget: $ 1,057,406 $ 930,159 $ (127,247) (12.0)% Move Payroll Analyst and Support Specialist to Finance, decreased $(144k). Increased LEOFF I/II Retiree Medical $40k per actuarial. Increased contractual and estimated COLA s and Benefit increases. 6 10/23/

58 10/23/ LOGISTICS/STATIONS Fund 2017 Adopted Budget 2018 Proposed Budget Increase/ (Decrease) $ Change % Change TOTAL Budget: $ 1,194,396 $1,195,615 $1, % Added $10k for building repair parts. Decreased Fuel $(50k). Added $22k for station alerting at stations 61, 64, 66, 67, 68, 69, 71, 72, & 73. Increased contractual and estimated COLA s and Benefit increases. 7 NOTE: Proposed $100k add to Facilities Fund will be detailed in November from General Fund transfer. 10/23/ CENTRAL STORES & RUNNERS Fund 2017 Adopted Budget 2018 Proposed Budget Increase/ (Decrease) $ Change % Change TOTAL Budget: $ 176,711 $ 184,050 $ 7, % Increased contractual and estimated COLA s and Benefit increases. 8 10/23/

59 10/23/ INFORMATION TECHNOLOGY Fund 2017 Adopted Budget 2018 Proposed Budget Increase/ (Decrease) $ Change % Change TOTAL Budget: $ 913,657 $ 1,106,687 $ 193, % 9 Added $58k for network speed, and move of cell phone service from 240 communications. $50k added for system and server equipment. $20k added for text message and social media storage, and cloud hosting. $4k increase of hours for 2 IT interns added in 2017,funded in majority by PLU. Increased contractual and estimated COLA s and Benefit increases, and added Colton (IT specialist funded by contracts) with step increases. 10/23/ VOLUNTEERS Fund 2017 Adopted Budget 2018 Proposed Budget Increase/ (Decrease) $ Change % Change TOTAL Budget: $ 36,350 $ 34,900 $ (1,450) (4.0)% Removed $1450 add from 2017 for volunteer points /23/

60 10/23/ PREVENTION & EDUCATION Fund 2017 Adopted Budget 2018 Proposed Budget Increase/ (Decrease) $ Change % Change TOTAL Budget: $ 899,182 $ 916,028 $ 16, % Increased postage for responder $2k. Added $1.5k for DFM certifications. Increased contractual and estimated COLA s and Benefit increases /23/ FLEET MAINTENANCE SHOP Fund 2017 Adopted Budget 2018 Proposed Budget Increase/ (Decrease) $ Change % Change TOTAL Budget: $ 1,494,135 $ 1,611,852 $ 117, % Budgeted mechanic added in 2017, $118k. Increased OT $50k for vehicle maintenance. Decreased sub-let (external vehicle repair) & body work $(100k). Added $5k for tools with increased vehicle maintenance and new hire. Increased contractual and estimated COLA s and Benefit increases /23/

61 10/23/2017 BUDGETED POSITIONS BY DIVISION Division 2017 Positions 2018 Proposed Positions Increase/ (Decrease) % Change 100 Commissioners % 200 Administration % 201 Finance % 203 Human Resources (1.4) (41.2)% 204 Logistics % 205 Central Stores % 210 IT % 400 Prevention & Education % 650 Fleet Maintenance Shop % TOTAL Budget: % 13 10/23/2017 QUESTIONS & DISCUSSION

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63 2018 PROPOSED BUDGET VS 2017 ADOPTED BUDGET Expenditure Line Item Detail by Program 2018 Budget Notes (Add, Subtract, Move, Align) 2018 Proposed Budget 2018 Adds / (Reductions) 2018 Base Less 2017 One Times 2017 One times 2017 Adopted Budget 2016 Actuals Div Account Name 100 Commissioners Commissioner Time 22,686 22, ,778 2,872 25,650 Line Item Addition- Increased Meetings from FICA/Medicare 1,805 1, , ,963 Line Item Addition- Increased Meetings from L & I Line Item Addition- Increased Meetings from EAP (20) 180 line Item Subtraction Clothing ADD: CPFR Identifying Clothing Per Diem Lodging 1,663 2, , , Mileage 588 1, , , Dues/Membership Fees 11,658 6, , , Registration 1,280 2, , , Commissioner's Contingency 0 250, , , Commissioners Total 40, , ,454 3, , Administration Regular Time 443, , , , ,148 Move: Removed Allocation to Bond Fund, Added COLAs Seminar/School 5, Comp Time Off 1, Holiday 18, Sick Leave 8, Vacation 137, , ,000 (106,000) 0 Move: Removed DC Payout Estimate from Kelly Day 1, Holiday Buy-Back 19,801 20, , ,000 Line Item Addition- Tanya Sick Leave Buy-Back 39,650 3, ,000 1,000 4,000 Line Item Addition: Change per HR Estimate Move: Removed Allocation to Bond Fund, Reflected employee Longevity Pay 52,230 40, ,855 34,505 75,360 changes ADD: Community & Government Relations Officer $174k Operations Analyst- $124k Salary Budget Entry , ,000 Public Information Officer- Specialty Pay $15k Overtime 3,092 2, , , FICA/Medicare 8,638 7, ,584 3,537 11,121 Move- Removed Allocation to Bond Fund, Added COLAs Move- Removed Allocation to Bond Fund, Added COLAs & State Rates Retirement 32,867 39, ,626 11,772 51,398 Move- Removed Allocation to Bond Fund, Added 8% Med & 5% Dental Medical/Dental 77,385 84, ,375 13,258 97, L & I 12,149 10, ,170 3,150 13,320 Move- Removed Allocation to Bond Fund, Added State Calc Rate Move- Removed Allocation to Bond Fund, Added Contract Deferred Compensation 10,650 15, ,556 1,844 17,400 Increases HRA 9,865 16, ,728 4,602 21,330 Move- Removed Allocation to Bond Fund, Added COLAs Office Supplies 2,232 2, ,500 (500) 2,000 Line Item Subtraction Clothing Line Item Addition: OPIEU Contractual Operating Supplies Line Item Addition Food 803 1, , , Proposed Budget Detail by Line Item 1 of 9

64 2018 Budget Notes (Add, Subtract, Move, Align) 2018 Proposed Budget 2018 Adds / (Reductions) 2018 Base Less 2017 One Times 2017 One times 2017 Adopted Budget 2016 Actuals Div Account Name Small Tools & Equipment 1,967 1, ,500 10,500 12,000 Add: Office Equipment for added positions Advertising Instructors 0 7,500 (7,500) 0 6,000 6,000 ADD: Outside Instructors Legal Fees 14,143 29, , , Election Fees 171,480 90, , ,000 Lid Lift in 2018 for 2019 Levy Other Professional Services 4,826 4, ,000 60,000 64,000 ADD: Strategic Planning $60k Postage 3,284 4, , , Per Diem Lodging 2, Mileage Other Operating Rental Line Item Addition Insurance 17,187 37, , , Equipment Repair/Maintenance Dues/Membership Fees 5,732 3, , , Contractual Services 20,478 25, ,000 2,500 27,500 ADD: CV Web through PC GIS $2.5k Fees/Permits Registration 1, , , , Certifications College Tuition ,000 25,000 ADD: Tuition Reimbursement IAFF 726 Contractual $25k Printing & Binding 103 1, , , B & O Tax Commissioner's Contingency ,000 25,000 ADD: Fire Chief Contingency $25k 200 Administration Total 1,130,645 1,164,475 (7,500) 1,156, ,285 1,731, Finance Move: From HR to Finance FTE, Moved from Admin 0.2 FTE, COLAs Regular Time 258, , , , , Seminar/School 3, Union Business Comp Time Off 1, Holiday 9, Sick Leave 12, Vacation 36, Bereavement Leave Holiday Buy-Back 8,003 10, , , Sick Leave Buy-Back ,000 Line Item Increase- Change per HR Estimate Move: From HR to Finance FTE, Moved from Admin 0.2 FTE, COLAs Longevity Pay 8,808 9, ,045 11,715 20,760 Add: Finance OT for Implementation of New Accounting/Payroll Software Overtime 2,424 4, ,000 14,400 18,400 Move: From HR to Finance FTE, Moved from Admin 0.2 FTE, COLAs Move: From HR to Finance FTE, Moved from Admin 0.2 FTE, Added COLAs & State Rates FICA/Medicare 5,064 5, ,413 2,272 7, Retirement 37,424 46, ,119 21,085 67,204 Move: From HR to Finance FTE, Moved from Admin 0.2 FTE, Added COLAs & State Rates. Add: 8% Medical & %% Dental Medical/Dental 54,370 63, ,244 31,847 95, Proposed Budget Detail by Line Item 2 of 9

65 2018 Budget Notes (Add, Subtract, Move, Align) 2018 Proposed Budget 2018 Adds / (Reductions) 2018 Base Less 2017 One Times 2017 One times 2017 Adopted Budget 2016 Actuals Div Account Name Move: From HR to Finance FTE, Moved from Admin 0.2 FTE, COLAs. Add- State Calc Rate Move: From HR to Finance FTE, Moved from Admin 0.2 FTE, COLAs. Add- Contract Increases L & I 1,067 1, , , Deferred Compensation 6,483 10, ,128 4,872 15, HRA 16,701 18, ,980 8,280 27,260 Move: From HR to Finance FTE, Moved from Admin 0.2 FTE Office Supplies 796 1, , , Books/Manuals Printed Forms 0 2, ,000 (1,000) 1,000 Line Item Subtraction Clothing Operating Supplies Software Small Tools & Equipment Accounting/Auditing 28,868 33, , , Advertising Finance OT & Prof Svc - Consulting for Implementation of Accounting and Payroll Software Other Professional Services 3,119 6, ,950 24,400 31, Per Diem Lodging Mileage Dues/Membership Fees 815 1, ,200 (300) 900 Line Item Subtraction Subscriptions (150) 200 Line Item Subtraction Contractual Services 649 1, ,000 1,000 2,000 AMTEC Arbitrage Contract Multi-Year for Bond Fees/Permits Registration Printing & Binding 1,509 2, , , Finance Total 502, , , , , Human Resources Regular Time 288, , ,006 (80,907) 237,099 Move: HR Positions to Finance, 1 Payroll, 0.4 Supp Spec Seminar/School 4, Comp Time Off 1, Holiday 8, Sick Leave 7, Vacation 40, Holiday Buy-Back 8,657 10, , , Sick Leave Buy-Back ,000 1,500 Line Iem Addition- Per HR Estimate Cell Phone Pay 1, Longevity Pay 19,560 17, ,868 (4,884) 12,984 Move: HR Positions to Finance, 1 Payroll, 0.4 Supp Spec Overtime 2,568 50,500 (50,000) ,000 15,500 ADD: Uniformed Promotionals in OT for assessors $15K FICA/Medicare 5,702 4, ,989 (1,284) 3,705 Move: HR Positions to Finance, 1 Payroll, 0.4 Supp Spec. Move: HR Positions to Finance, 1 Payroll, 0.4 Supp Spec. Added Retirement 41,819 42, ,656 (10,020) 32,636 Cola and State Rate Move: HR Positions to Finance, 1 Payroll, 0.4 Supp Spec. Add Medical/Dental 44,879 42, ,664 (16,263) 26,401 8% Medical & 5% Dental Move: HR Positions to Finance, 1 Payroll, 0.4 Supp Spec. Add L & I 1,172 1, ,074 (503) 571 State Calc Rate Deferred Compensation 6,510 8, ,160 (2,760) 5,400 Move: HR Positions to Finance, 1 Payroll, 0.4 Supp Spec LEOFF I Retirees - Medical 125, , ,119 (45,119) 125,000 Line Item Subtraction- Actuarial Rate LEOFF II Retirees-Medical 241, , ,300 84, ,140 Add: Leoff II Retirees - Medical. Actuarial Rate $84.8k Proposed Budget Detail by Line Item 3 of 9

66 2018 Budget Notes (Add, Subtract, Move, Align) 2018 Proposed Budget 2018 Adds / (Reductions) 2018 Base Less 2017 One Times 2017 One times 2017 Adopted Budget 2016 Actuals Div Account Name HRA 19,040 16, ,800 (8,660) 8,140 Move: HR Positions to Finance, 1 Payroll, 0.4 Supp Spec Office Supplies 668 1, ,000 (500) 500 Line Item Subtraction Books/Manuals Clothing Line Item Addition: Add for Clothing per contract Employee Recognition Supplies 9,944 10, ,000 (2,000) 8,000 Line Item Subtraction Operating Supplies Line Item Addition Food 243 2, ,500 (1,000) 1,500 Line Item Subtraction Small Tools & Equipment 2,927 3,300 (3,000) Advertising Medical Exams 1,336 9, ,050 (3,850) 5,200 Line Item Subtraction ADD: Written Test Development for 2019 Promotional Exams $10k. Services for the Onboarding enhancement to NEOGOV $3k Other Professional Services 7,813 13, ,000 10,000 23, Per Diem Lodging Mileage 378 1, ,800 (1,000) 800 Line Item Subtraction Advertising-Do Not USE Other Operating Rental 560 2, ,450 (1,450) 1,000 Line Item Subtraction Insurance Maintenance Agreements 6,920 16, ,500 (9,000) 7,500 Line Item Subtraction Dues/Membership Fees ,100 Line Item Addition- Dues Increases Contractual Services 6,488 7, ,300 3,133 10,433 ADD: Onboard - Enhancement to NEOGOV Software $5.4k Fees/Permits 2, Registration Certifications Human Resources Total 912,332 1,057,406 (53,000) 1,004,406 (74,247) 930, Logistics & Stations(204, ) Regular Time 155, , ,528 30, ,030 Line Item Addition- COLA Comp Time Off 2, Holiday 7, Sick Leave Vacation 26, Holiday Buy-Back 3,848 5, ,000 1,500 6,500 Line Item Addition- Per HR Estimate Sick Leave Buy-Back 3,504 2, ,000 3,500 5,500 Line Item Addition- Per HR Estimate Longevity Pay 6,344 6, ,508 8,000 14,508 Line Item Addition- COLA FICA/Medicare 3,042 3, , ,598 Line Item Addition- COLA Retirement 14,677 16, ,423 2,569 18,992 Line Item Addition- COLA & State Rates Medical/Dental 42,826 44, ,873 8,729 53,602 Line Item Addition- COLA & 8% Medical & State Rates L & I 6,004 7, , ,420 Line Item Addition- State Rate Calculation Deferred Compensation 2,655 4, , ,160 Line Item Addition- Contractual Increases Tool Allowance HRA 5,546 5, , ,210 Line Item Addition Office Supplies 9,284 9, ,846 (850) 8,996 Line Item Subtraction Cleaning Supplies 15,914 18, ,500 (1,400) 17,100 Line Item Subtraction Operating Supplies 38,626 45, ,386 (5,900) 39,486 Line Item Subtraction Equipment Repair Parts 4,076 10, ,000 (5,000) 5,000 Line Item Subtraction Building Repair Parts 13,677 17, ,786 10,000 27,786 Increase in repair parts due to age and condition of facilities Food 1,327 1, , ,300 Line Item Addition-water Fuel 229, , ,000 (50,000) 300,000 Line Item Subtraction Proposed Budget Detail by Line Item 4 of 9

67 2018 Budget Notes (Add, Subtract, Move, Align) 2018 Proposed Budget 2018 Adds / (Reductions) 2018 Base Less 2017 One Times 2017 One times 2017 Adopted Budget 2016 Actuals Div Account Name Small Tools & Equipment 41,281 45, ,598 (4,643) 40,955 Line Item Subtraction & ADD for recliners $4.6k Other Professional Services 30,518 20, ,025 (7,500) 12,525 Line Item Subtraction Postage Lodging Mileage Other Operating Rental 7,341 3, ,525 (1,200) 2,325 Line Item Subtraction Gas 20,312 25, , , Propane 5,900 10, , , Water 25,525 22, ,050 4,500 26,550 Line Item Addition water utility Surface Water Management 20,045 23, , ,200 Line Item Addition Sewer 24,427 26, ,100 (8,500) 17,600 Line Item Subtraction Electricity 114, , ,750 2, ,100 Line Item Addition Electricity Increase Garbage 31,150 31, ,950 (4,500) 27,450 Line Item Subtraction Building Repair/Maintenance 45,874 40, , , Equipment Repair/Maintenance 3,466 10, ,500 (5,000) 5,500 Line Item Subtraction Maintenance Agreements ,000 22,000 Add: Station Alerting Add to 61,64,66,67,68,69,71,72, SCBA Air Compressor Repair 1, Grounds Maintenance 60,362 66, , , Contractual Services 115 1, , , Certifications Logistics & Stations(204, ) 1,028,717 1,194, ,194,396 1,219 1,195, Central Stores (Shown with 220 Runners Merged) Regular Time 104, , ,060 4, ,579 Line Item Addition: COLA Part Time 7,170 6, , ,886 Line Item Addition: COLA Admin Acting Pay 1,731 3, ,000 (800) 2,200 Line Item Subtraction Comp Time Off Holiday 3, Sick Leave 1, Vacation 6, Bereavement Leave Holiday Buy-Back 2,019 2, , ,500 Line Item Addition- Per HR Estimate Sick Leave Buy-Back (500) 0 Line Item Addition- Per HR Estimate Longevity Pay 3,756 3, ,864 1,980 5,844 Line Item Addition- COLA Overtime FICA/Medicare 2,353 2, , ,391 Line Item Addition- COLA Retirement 13,164 15, ,104 1,264 16,368 Line Item Addition- COLA & State Rates Medical/Dental 2,434 2, ,520 2,616 5,136 Line Item Addition- 8% Medical & 5% Dental L & I 6,636 7, ,357 (158) 7,199 Line Item Addition- State Rate Calculation Deferred Compensation 1,230 1, ,440 1,680 3,120 Line Item Addition- Contractual Increases EAP Line Item Addition: PT Runner EAP through Labor Projection HRA 8,000 12, ,120 (3,990) 8,130 Line Item Subtraction Office Supplies 1,182 1, , , Cleaning Supplies Operating Supplies (2,711) 1, , , Equipment Repair Parts Food Inventory Loss 9, Small Tools & Equipment 584 1, ,175 (400) 775 Line Item Subtraction Other Operating Rental Proposed Budget Detail by Line Item 5 of 9

68 2018 Budget Notes (Add, Subtract, Move, Align) Div Account Name Contractual Services Proposed Budget 2018 Adds / (Reductions) 2018 Base Less 2017 One Times 2017 One times 2017 Adopted Budget 2016 Actuals 205 Central Stores (Shown with 220 R 173, , ,711 7, , Information Technology Line Item Addition: COLA, Colton Permanent Position. Move: All Colton Salary and Benefits from Regular Time 255, , ,378 81, , Part Time 7, ,765 6,765 Line Item Addition: increased intern hours Comp Time Off 6, Holiday 7, Sick Leave 4, Vacation 23, Holiday Buy-Back 6,542 7, , ,500 Line Item Increase- Per HR Estimate Sick Leave Buy-Back 1,731 1, , ,000 Line Item Increase- Per HR Estimate Cell Phone Pay Longevity Pay 8,904 9, ,144 3,336 12,480 Line Item Increase- COLA Salary Budget Entry 0 65, ,076 (65,076) 0 Line Item Decrease, moved to salaries and benefits Overtime 2,089 1, , , FICA/Medicare 5,563 4, ,332 1,769 6,101 Line Item Increase- COLA Retirement 34,488 37, ,024 12,123 49,147 Line Item Increase- COLA & State Rates Medical/Dental 62,816 62, ,356 17,591 79,947 Line Item Increase- 8% medical & 5% Dental L & I 1, ,374 Line Item Increase- State Calc Rate Deferred Compensation 3,165 7, ,200 1,260 8,460 Line Item Increase- Colton Position HRA 12,000 12, ,000 4,000 16,000 Line Item Increase- Colton Position Office Supplies Books/Manuals Operating Supplies ADD: Skype Messaging Desktop Conferencing $4.3K. Exchange Software 422 6,254 (6,254) 0 5,300 5,300 Fail Over Server $1K Small Tools & Equipment 41,563 50, ,892 2,149 53,041 Move: Cell phones to IT from 240 Communications $3K Other Professional Services 0 1, , ,500 ADD: Fire Alarms for Sta 63 & 60 $2.1k, Increase speed for data transfer for Network $26k, Moved cell service from Communication Connection 187, , ,636 58, ,860 Communications to IT $40k Mileage Bridge Toll Fee's Gig Harbor Equipment Repair/Maintenance 2,284 5, ,600 (1,600) 4,000 Line Item Subtraction ADD: Archiving Text and Social Media Software $10.4k. Cloud Hosting of Telestaff $10k Maintenance Agreements 188, , ,367 19, , Contractual Services (17) Registration Add: Netmotion Load Balancing Server $6.5k, Replacement Firewalls $27.5k, Cisco WLC Replacement $13.4k Cisco Switch Replacement for St. 60 $ 10.3K Equipment - Computer ,130 51, Information Technology Total 866, ,657 (6,254) 907, ,284 1,106, Volunteers & CSV's Points 22,625 30, , , FICA/Medicare 2, L & I Proposed Budget Detail by Line Item 6 of 9

69 2018 Budget Notes (Add, Subtract, Move, Align) 2018 Proposed Budget 2018 Adds / (Reductions) 2018 Base Less 2017 One Times 2017 One times 2017 Adopted Budget 2016 Actuals Div Account Name EAP Uniforms Disability/Pension Benefits-Budget Entry Only 0 1, ,450 (1,450) 0 Line Item Subtraction Operating Supplies Medical Exams Mileage 3,305 4, , , Dues/Membership Fees Volunteers & CSV's Total 29,747 36, ,350 (1,450) 34, Prevention Education Regular Time 390, , ,684 19, ,447 Line Item Addition: COLA's Seminar/School DFM PAY 673 1, ,908 5,688 7,596 Line Item Addition: COLA's & Premiums to new DFMs Comp Time Off 1, Holiday 14, Sick Leave 11, Vacation 74, Bereavement Leave Kelly Day 1, Holiday Buy-Back 20,383 17, ,000 5,000 22,000 Line Item Addition: Per HR Estimate Sick Leave Buy-Back 48,741 11, ,000 (1,000) 10,000 Line Item Subtraction: Per HR Estimate Cell Phone Pay Longevity Pay 31,003 27, ,444 8,628 36,072 Line Item Addition: COLA Overtime 36,314 43, ,000 (10,000) 33,000 Line Item Subtraction FICA/Medicare 9,308 7, , ,388 Line Item Addition: COLAs Retirement 31,105 32, ,804 2,580 35,384 Line Item Addition: COLAs & State Rates Medical/Dental 97, , ,628 (3,401) 116,227 Line Item Subtraction: 8% Med & 5% Dental L & I 14,162 18, ,019 (735) 17,284 Line Item Subtraction: Utilized State Calc Rate Deferred Compensation 10,800 14, ,400 2,400 16,800 Line Item Addition: Contract Increases Uniforms HRA 11,224 13, , ,440 Line Item Addition Benefits-Budget Entry Only 0 1, ,450 (1,450) 0 Line Item Subtraction Office Supplies 978 1, ,500 (180) 1,320 Line Item Subtraction Books/Manuals Safety Supplies 7,607 10, ,000 (2,000) 8,000 Line Item Subtraction Agency Recognition Supplies 173 2, ,500 (1,500) 1,000 Line Item Subtraction Clothing Class Supplies/Extinguishers 9 1, ,000 (500) 500 Line Item Subtraction Class Supplies/CPR 5,477 7, ,000 (1,500) 5,500 Line Item Subtraction Program Supplies 5,957 8, ,000 (500) 7,500 Line Item Subtraction Program Supplies/Safe Sitter 2,544 4, ,000 (250) 3,750 Line Item Subtraction Program Supplies/Schools 795 5, , , Program Supplies/WW Fair 6,600 9, ,000 (2,500) 6,500 Line Item Subtraction Operating Supplies 3,800 1, , , Equipment Repair Parts (800) 0 Line Item Subtraction Supplies-Free Helmet Program Food Resale Items 91 1, ,000 (500) 500 Line Item Subtraction Small Tools & Equipment 6,456 10, ,000 (3,000) 7,000 Line Item Subtraction Proposed Budget Detail by Line Item 7 of 9

70 2018 Budget Notes (Add, Subtract, Move, Align) 2018 Proposed Budget 2018 Adds / (Reductions) 2018 Base Less 2017 One Times 2017 One times 2017 Adopted Budget 2016 Actuals Div Account Name Advertising 468 3, , , Other Professional Services Postage 20,552 14, , , Per Diem 1, Lodging 1, Mileage Airfare Equipment Repair/Maintenance 431 1, ,000 (500) 500 Line Item Subtraction Dues/Membership Fees 1,015 2, ,000 (500) 1,500 Line Item Subtraction Subscriptions Contractual Services 1,163 3, ,000 (500) 2,500 Line Item Subtraction Registration 4, Certifications ,500 1,900 ADD: DFM Contractual Certifications Printing & Binding 14,473 10, ,000 2,000 12,000 Line Item Increase- Responder postage B & O Tax Prevention Education Total 896, , ,182 16, , Shop Regular Time 439, , ,055 92, ,133 Line Item Addition: COLA Part Time 47,926 62, ,234 1,699 63,933 Line Item Addition: COLA Seminar/School 6, Mechanic Acting Pay 1,006 2, , , Comp Time Off 3, Holiday 19, Sick Leave 10, Vacation 44, Bereavement Leave Holiday Buy-Back 7,015 7, ,000 1,500 8,500 Line Item Addition: Per HR Estimate Mechanic Certification Pay 14,533 17, ,952 8,076 26,028 Line Item Addition: COLA & Certs Longevity Pay 34,031 35, ,832 4,968 40,800 Line Item Addition: COLA & Longevity Steps Overtime 44,995 10, ,000 50,000 60,000 ADD: OT for Repair of Vehicles for 2018 $50k FICA/Medicare 13,637 14, ,119 2,013 16,132 Line Item Addition: COLA Retirement 68,074 82, ,433 16,211 98,644 Line Item Addition: COLA & State Rates Medical/Dental 144, , ,746 27, ,777 Line Item Addition: 8% Medical & 5% Dental L & I 19,468 22, ,971 2,252 25,223 Line Item Addition: State Calc Rate Deferred Compensation 17,952 18, ,360 5,160 23,520 Line Item Addition: Increased FTE and Contract Increases Uniforms 745 1, , , Tool Allowance 2,550 4, ,200 (999) 3,201 Line Item Subtraction Disability/Pension HRA 16,744 19, , ,100 Line Item Increase: Per HR Office Supplies 2,365 1, , , Books/Manuals (400) 100 Line Item Subtraction Printed Forms (200) 0 Line Item Subtraction Cleaning Supplies Line Item Addition Clothing (150) 200 Line Item Subtraction Operating Supplies 23,189 20, ,000 5,000 25,000 Line Item Increase Equipment Repair Parts 1, Proposed Budget Detail by Line Item 8 of 9

71 2018 Budget Notes (Add, Subtract, Move, Align) 2018 Proposed Budget 2018 Adds / (Reductions) 2018 Base Less 2017 One Times 2017 One times 2017 Adopted Budget 2016 Actuals Div Account Name Vehicle Repair Parts 232, , , , Tires 0 5, ,000 (4,500) 500 Line Item Subtraction Software 4,999 6, , , Building Repair Parts Food Lubricants 9,758 13, , , Small Tools & Equipment 12,329 12, ,500 5,000 17,500 Tools needed increased workload and additional mechanic Instructors 0 3, , , Medical Exams Other Professional Services 3,600 5, , , Per Diem Lodging 2, Mileage 1,313 2, , , Airfare Other Operating Rental 1, ,400 1,650 Line Item Addition Water Surface Water Management 2,341 2, , ,500 Line Item Addition Sewer Electricity 5,434 6, , , Garbage 2,396 2, , , Hazardous Waste Disposal 758 1, ,000 1,500 2,500 Line Item Addition Equipment Repair/Maintenance 2, Sub-Let Vehicle Repair/Maint 155, , ,000 (75,000) 110,000 Line Item Subtraction Paint & Body Work 29,202 50, ,000 (25,000) 25,000 Line Item Subtraction Grounds Maintenance 4,024 4, , , Dues/Membership Fees 1,018 1, , , Subscriptions Contractual Services Registration 1, Certifications 1,651 1, , , Laundry (Linen) Services 4,048 6, , , Printing & Binding (500) 0 Line Item Subtraction B & O Tax Line Item Addition 650 Shop Total 1,467,491 1,494, ,494, ,717 1,611, Proposed Budget Detail by Line Item 9 of 9

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73 Board Meeting Agenda Item Summary Agenda Date: October 23, 2017 Item Title: Insurance Coverage Highlights Attachments: Submitted by: AC Karns RECOMMENDED ACTION BY THE BOARD: SUMMARY: At the October 9, 2017 Board meeting, insurance program research was shared and my recommendation was to stay with our current carrier. The following are highlights of our current insurance coverages: Building/Personal Property $79,547,641 Valuation Guaranteed Replacement Cost Earthquake Limit $1,000,000 Per Location Earthquake Excess $10,000,000 Flood Limit $1,000,000 per Location Portable Equipment (including watercraft) Guaranteed Replacement Cost Employee Theft $1,000,000 Forgery or Alteration (protection against forged or $100,000 illegally modified ways used to get money from accts) General Liability (covers 3 rd party lawsuits over $1,000,000 bodily injury and property damage) General Aggregate $10,000,000 Umbrella Available (provides insurance over and $10,000,000 Per Occurrence above regular policy) Umbrella Aggregate $20,000,000 Management Liability (covers exposures faced by $1,000,000 Each Act Board, officers, managers that arise from governance, finance, benefits, mgmt activities) Mgmt Liability Excess $10,000,000 Pollution Liability $1,000,000 Pollution Liability Excess $10,000,000 Auto Liability $1,000,000 Per Occurrence Auto Liability Excess $10,000,000 Network Security & Data $1,000,000 Breach Liability Cyber Liability Excess $10,000,000 73

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76 Central Pierce Fire & Rescue Operating Funds Summary of Revenue & Expenditures General Fund 001 & EMS 101 as of 9/30/ Percent Budget Complete as of report date: 75.0% 2017 REVENUE & EXPENDITURES SUMMARY (Operating Funds) Year To Date TOTALs A A. BEGINNING BALANCE 2017 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Carryforward from Prior Month (Jan is Min Cash Flow Reserve) $8,500,000 $8,500,000 $4,564,242 $1,791,928 $309,902 $11,692,831 $13,459,992 $10,218,590 $6,535,493 $3,411,241 $0 $0 $0 $8,500,000 A Total 8,500,000 8,500,000 4,564,242 1,791, ,902 11,692,831 13,459,992 10,218,590 6,535,493 3,411,241 8,500,000 A % Budget Year To Date ACTUALS as of 2017 Current B. REVENUE (+) BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 9/30/2017 Received B Reg Levy 19,609,361 35, , ,169 7,085,225 2,329,414 90,293 53,376 88, ,495 11,045, % B EMS Levy 9,803,350 33, , ,598 3,542,306 1,164,389 44,945 26,586 43, ,665 5,536, % B EMS Levy Write Offs (1,200,000) (117,609) (73,451) (91,124) (134,619) (95,645) (135,298) (90,508) (63,595) (73,152) (875,001) 72.9% B FBC 16,721,608 52, , ,430 5,971,328 2,012,011 89,298 73,277 84, ,197 9,484, % B Transports 4,020, , , , , , , , , ,166 3,016, % B Transports Paid by Levy 1,200, ,609 73,451 91, ,619 95, ,298 90,508 63,595 73, , % B Licenses & Permits 30,000 22, ,400 1,500 1,225 2, , % B Other Charges for Goods & Svcs 869,400 11,224 23,156 59,005 21,567 38, ,028 8,648 65, , , % B Grants (Intergovernmental) 940,000 3, ,388 5,102 9,560 11, , % B Investment Interest 10,000 7,018 5,505 8,519 6,239 17,950 18,748 18,274 15,944 12, , % B Miscellaneous & Other Tax Revenue 14,000 1,299 2,599 3, ,711 (1,208) 2, ,362 14, % B Other Sources 619 2,529 12,455 15, % B B Total Revenues 52,017, , ,826 2,489,113 16,931,820 5,988, , , ,500 1,369,421 29,956, % B % Budget Year To Date ACTUALS as of 2017 Current C. EXPENDITURES ( ) BUDGET JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 9/30/2017 Spent C Commissioners 38,454 1,637 3,527 1,799 4,129 4,182 5,396 4,086 2,661 27, % C Commissioners' Contingency 144, % C Admin & Internal Services 4,955, , , , , , , , , ,725 3,630, % C Operations (Suppression, EMS) 40,719,973 3,622,169 2,888,491 3,104,966 3,365,844 3,176,732 3,014,272 3,278,954 2,994,182 3,102,689 28,548, % C Overtime ALL DIVISIONS 3,471, , , , , , , , , ,115 3,008, % C Prevention & Education 867,522 73,111 63,561 62,292 62,614 55,552 54,657 58,708 71,821 67, , % C Fleet Maintenance 1,493, ,523 99, , , , , , , ,497 1,030, % C Transfers to ERF & Facilities 1,310,000 1,310,000 1,310, % C Other Uses 0.0% C C Total Expenditures 53,000,442 4,370,626 3,654,140 3,971,138 5,548,892 4,221,214 4,059,234 4,240,026 3,610,752 4,448,738 38,124, % C D. TOTAL CHANGE BY MONTH [Revenue ( ) Expenditure] Increase / (Decrease) (982,723) (3,935,758) (2,772,314) (1,482,025) 11,382,928 1,767,161 (3,241,401) (3,683,098) (3,124,252) (3,079,317) (8,168,076) D E. Ending Balance (A + D) as of $ 4,564,242 $ 1,791,928 $ 309,902 $ 11,692,831 $ 13,459,992 $ 10,218,590 $ 6,535,493 $ 3,411,241 $ 331,924 $ $ $ 331,924 E F F. Planned Use of Savings (982,723) G. Carryforward to Next Year (E F) 8,500,000 8,500,000 G 76 Created by: Tanya Robacker 10/18/2017

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93 FUND 301 CAPITAL PROJECTS LIFE TO DATE SPENDING updated thru 9/30/17 FOR BOARD PACKET Div DivTitAccount2 Desc Grand Total 200 Administration Small Tools/Equipment 1,615 1,615 Sal & Benefits 56, , , , , Legal Fees 20,500 11,957 1,870 20,000 54, Contractual Services 78,483 90,681 83, , Total 98, , , , , , Central Stores Building Repair Parts (0) (0) Other Professional Services 8,971 8, Equipment Miscellaneous 0 10,995 10, Total (0) 19,966 19, Station Operating Supplies Building Repair Parts Small Tools/Equipment 6,690 4,262 10, Advertising Other Professional Services 14,677 14,293 2,381 31, Other Operating Rental 164 2,865 1,152 4, Insurance 5,500 13,000 18, Contractual Services 13,821 22,605 35,472 71, Land Acquisition 3,388 3, Capital Buildings 3,333,847 5,740,928 9,074, Capital Building Permits 4,407 45,302 76,960 7, , Buildings Architectural Svcs 52, , , , , Buildings Engineering Svcs 13,924 45,444 34,638 5,824 99, Buildings Other Prof Svcs 35,234 35, Equipment Miscellaneous 0 85,389 24, , Total 70, ,932 3,851,481 5,950,123 10,574, Station Legal Fees 2,499 2, Contractual Services 22,102 25,351 8,946 56, Land Acquisition 13,279 2, , , Capital Building Permits 4,651 13,350 18, Buildings Architectural Svcs 870 7, ,181 57, , Buildings Engineering Svcs 9,861 9, Equipment Miscellaneous 26,670 26, Total , , ,842 1,111, Station Building Repair/Maintenance 4,891 4, Contractual Services 1,200 1, Equipment Miscellaneous 0 9,762 9, Total 0 15,853 15,853 10/17/2017 Prepared by: Tanya Robacker 1 of 3 Bond COST_LTD_ xlsx 93

94 Div DivTitAccount2 Desc Grand Total 603 Station Building Repair Parts Small Tools/Equipment 30,153 3,451 33, Advertising Legal Fees Other Professional Services 46,636 8,434 18,121 7,433 80, Contractual Services 13,224 23,571 3,353 40, Land Acquisition 449,334 14,801 2, , Capital Buildings 109 3,261, ,478 3,853, Capital Building Permits ,265 5,746 (5,693) 79, Buildings Architectural Svcs 8, , ,545 35, , Buildings Engineering Svcs 27,839 22, , Buildings Other Prof Svcs 28,870 28, Equipment Miscellaneous 0 10,866 3,944 14, Equipment Furniture 30,930 30, Total 504, ,156 3,525, ,482 5,127, Station Other Professional Services , Equipment Miscellaneous 0 6,443 6, Total 821 6,830 7, Station Communication Equipment 5,747 5, Capital Buildings Equipment Miscellaneous 0 11,558 11, Total 804 5,747 11,558 18, Station Building Repair Parts Small Tools/Equipment Legal Fees Other Professional Services (0) 0 (0) Contractual Services 0 1,590 1, Land Acquisition 25,000 (25,000) (0) Capital Building Permits Buildings Architectural Svcs 11,036 (11,036) Buildings Engineering Svcs 10,613 (10,613) (0) Equipment Miscellaneous Total 46,649 (46,649) 0 1,590 1, Station Contractual Services 18,333 36,667 55, Capital Buildings Buildings Architectural Svcs 7,846 9,426 17, Buildings Engineering Svcs 1,554 1, Equipment Miscellaneous 0 11,763 11, Total 8,650 29,313 11,763 36,667 86,392 10/17/2017 Prepared by: Tanya Robacker 2 of 3 Bond COST_LTD_ xlsx 94

95 Div DivTitAccount2 Desc Grand Total 617 Training Center (67) Capital Buildings , , Equipment Miscellaneous Total , , Station Capital Buildings Equipment Miscellaneous 0 13,041 13, Total ,041 13, Station Other Professional Services Building Repair/Maintenance 44,714 44, Buildings Architectural Svcs 4,675 4, Equipment Miscellaneous 0 11,114 11, Total 49, ,114 61, Maint. Shop Equipment Miscellaneous 0 5,655 5, Total 0 5,655 5, Station Small Tools/Equipment Other Professional Services 547 1,988 2, Other Operating Rental Building Repair/Maintenance 31,157 31, Fees/Permits Capital Buildings 17,937 1,877 19, Capital Building Permits 1,190 1, Capital Contstruction Contract 138, , Buildings Architectural Svcs 5,080 16,135 51,506 2,181 74, Buildings Engineering Svcs 4, , Equipment Miscellaneous 0 14,679 14, Total 23,017 23, ,517 2, , Station Building Repair Parts Small Tools/Equipment Legal Fees 10,234 10, Other Professional Services 9,736 1,850 4,800 16, Contractual Services 15,736 3,386 14,471 33, Land Acquisition 3,580,444 3,580, Capital Building Permits ,205 26,520 50, Buildings Architectural Svcs 2,055 80, ,712 92, , Buildings Engineering Svcs 10,613 39,378 3,839 53, Buildings Other Prof Svcs 7,500 7, Equipment Miscellaneous 40,500 40, Total 2,055 3,707, , ,510 4,316, Station Other Professional Services 2,800 2, Contractual Services Fees/Permits Buildings Architectural Svcs 4, , Equipment Miscellaneous 5,831 5, Total 3,400 5,083 6,081 14,564 Grand Total 98, ,875 5,141,235 8,721,217 7,816,454 22,648,764 10/17/2017 Prepared by: Tanya Robacker 3 of 3 Bond COST_LTD_ xlsx 95

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97 Board Meeting Agenda Item Summary Agenda Date: October 23, 2017 Item Title: Operations Attachments: Incident response data for September Submitted by: AC Gacioch RECOMMENDED ACTION BY THE BOARD: SUMMARY: The AVL dispatch pilot for ALS and Fire calls wrapped up we will begin to evaluate the response data to see how it has affected our ability to get the closest units to these time critical calls. The Tiller should be back in service. Multiple policy revisions and updates in progress. Evaluation of current run cards in progress to ensure we are getting the appropriate resources to calls. September Operations/EMS Report is attached. FINANCIAL IMPACT: Page 1 of 1 97

98 Operations/EMS September ,733 Incidents 2017 Year-to date calls: 22, Year-to-date calls: 21,458 Net increase (5.4%) 1,158 Mutual/Auto Aid Apparatus Response 90 Given, 65 Cancelled Enroute = 25 net responses 98 Received, 54 Cancelled Enroute = 44 net responses Haz Condition 37, 1% Good Intent 263, 10% Service Call 118, 4% Other 141, 5% Fire 86, 3% Given Rec'd Given Rec'd Given Rec'd Given Rec'd Given Rec'd Given Rec'd EMS/Rescue 2,088, 77% GFR D21 EPFR D22 WPFR D03 Orting D18 SPFR D17 OTHER ,000 3,500 3,000 2,500 2,000 1,500 1, , Monthly Calls in Station Area Month-to-Month Comparison ,818 2,084 2,308 2,496 2,366 2,353 2,333 2,341 2,502 2,301 2,371 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec 2,319 2,599 2,458 2,604 2,573 2,733 2, , ,498 98

99 Fire/EMS Data for September 2017 Structure Fires 111 call type Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec $2,250,000 $2,000,000 $1,750,000 $1,500,000 $1,250,000 $1,000,000 $750,000 $500,000 $250,000 $- $1,870,969 $1,331,325 $461,340 $608,450 Fire Loss 111 call type $776,562 $870,633 $317,850 $301,801 $1,301,968 $1,055,505 $831,460 $433,852 $1,022,300 $1,213,668 $930,543 $328,232 $1,107,248 $821, $1,061,211 $706,900 $847,885 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec 3,000 EMS Calls/Transports 2,500 2,000 1,500 1, % 50.3% 48.4% 50.9% 46.3% 50.8% 49.7% 49% 45.9% 52.1% 47.7% 51.1% 49.9% 50.7% 50.8% 50.2% 53% 53.9% 46.1% 49.2% 49.3% % 49.7% 51.6% 49.1% 53.7% 49.2% 50.3% 51% 54.1% 47.9% 52.3% 48.9% 50.1% 49.3% 49.2% 49.8% 47% 46.1% 53.9% 50.8% 50.7% 99

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101 Board Meeting Agenda Item Summary Agenda Date: 10/23/2017 Item Title: EMS Division Report Attachments: Submitted by:ac Beckman RECOMMENDED ACTION BY THE BOARD: SUMMARY: HCA Audit Update: The final report will be mailed the week of November 6 th, MCIRT Update: The team has been operating out of Station 61 since September 18 th, 2017, and have engaged with some of the high utilizers that we provided them with. In the next few months, they will be providing data to show the before and after 911 usage, and report to the PC Council. I have a seat on the MCIRT steering committee representing EMS. Firefighter/Paramedic Brad Watamura began administering flu shots to our personnel earlier this month. A BIG thank you to Brad for once again taking this on to help ensure the health of personnel and the community. On October 4 th, 2017 EF Recovery announced that Zoll has terminated the contract which allows them to host and provide technical support for Epcr and Fire RMS. We will be discussing some short term solutions, as well as looking at long term options. Page 1 of 1 101

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103 Board Meeting Agenda Item Summary Agenda Date: Oct 23, 2017 Item Title: Prevention and Education Attachments: None Submitted by: Guy Overby RECOMMENDED ACTION BY THE BOARD: SUMMARY: 1- Apologies for not being here in person tonight as I am attending the annual Fire Marshals Roundtable all week. 2- Central Pierce had a large presence at the Miracle Makers breakfast Oct 4 th. This is the annual fundraiser for St Francis House proved to be the most attended fundraiser to date and the donations they received from this year s event were the highest ever. 3- DFM Marroquin is completing her 40-hour basic fire investigation class this week and she will begin conducting fire investigations immediately. 4- I met with Jon Adamson from the Masons regarding plans for the Station 60 dedication. This will likely occur in the first quarter of Our social media audience continues to grow. The number of people who have Liked our page crossed the 15,000 mark last week. This is a huge following especially when compared to our neighboring agencies. Central Pierce Fire-15,000 Tacoma Fire-6,100 Graham Fire- 4,800 West Pierce Fire-4,400 East Pierce Fire-3,500 Page 1 of 1 103

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105 Board Meeting Agenda Item Summary Agenda Date: October 23, 2017 Item Title: Information Technology Division Report Attachments: N/A Submitted by: Director Travis RECOMMENDED ACTION BY THE BOARD: SUMMARY: 1) The new Finance servers are built up and complete. First round of data migration is completed and testing will begin shortly. 2) The new AV rack with equipment is installed in the multi-purpose room at 60 and is ready for configuration and training. 3) Fiber optics have been relocated into the main building at 60. Network and Wi-Fi are now online and ready for move in. Wireless door locks are online. Page 1 of 2 105

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107 Board Meeting Agenda Item Summary Agenda Date: October 23 Item Title: DC Administration Summary Attachments: Click here to enter text. Submitted by: Pat Donovan RECOMMENDED ACTION BY THE BOARD: SUMMARY: Having meetings regarding: Sunrise property and future planning Facility program management plan Station 60 move in preparation Station 72 program planning Sale of modular building and apparatus tent FINANCIAL IMPACT: Page 1 of 1 107

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109 Board Meeting Agenda Item Summary Agenda Date: October 23, 2017 Item Title: Fire Chief s Report Attachments: Submitted by: Chief Olson RECOMMENDED ACTION BY THE BOARD: SUMMARY: Central Pierce Fire & Rescue Commissioners: As you can expect, the majority of my time has been spent learning and preparing the 2018 annual budget. We will spend the majority of our meeting reviewing the draft. I was asked to speak at the downtown Puyallup Kiwanis club this past week. They are a great group with a lot of enthusiasm for Central Pierce Fire & Rescue. We are having our Citizen Advisory Group fall session Thursday before the BOC meeting. I will update you at the meeting on the results. We are also meeting with Tacoma Fire to discuss mutual aid. We want to have dialog about what we currently are doing, how is that working, respecting each other s different environments and business interest, what do we want to do in the near future. I will update you on the outcome at the meeting. Page 1 of 1 109

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111 Dianne Porter Subject: Attachments: FW: Code STEMI Activation STEMI_9_10_17_CentralPierce.pptx From: Dan Beckman Sent: Wednesday, October 11, :06 PM To: Timothy J. Rioux Kyle L. Smith Jeffrey Cable Aisha Salahuddin Steven Case Cc: Tim Lookabaugh Kelly Vining Keith Wright Dianne Porter Stephanie Glass Subject: Code STEMI Activation All, on September 10th, 2017, you responded to an 65 year old male patient who was experiencing sharp chest pain while at rest, after working in his yard. A 12 lead ECG was performed, a STEMI was quickly recognized, reported, and the patient was transported priority to Good Samaritan Hospital. Please refer to the attached PowerPoint to see the before and after in the cath lab. This level of customer service and professionalism is a true sign of your dedication to the craft and to the citizens of Central Pierce. Thank you for providing excellent service and care! Dan Beckman Assistant Chief - EMS (253) Office (253) Mobile dbeckman@centralpiercefire.org 1 111