CENTRAL PIERCE FIRE & RESCUE BOARD OF COMMISSIONERS MEETING AGENDA

Transcription

1 CENTRAL PIERCE FIRE & RESCUE BOARD OF COMMISSIONERS MEETING AGENDA Date: October 8, 218 Place: Time: nd Ave E, Tacoma 6: p.m. 1. Call to Order 2. Pledge of Allegiance 3. Approval of Agenda 4. Citizens Comments (for items not specifically listed on the Agenda) 5. Consent Agenda (Single Motion) A. Excused Absences: Chair Bob Willis B. Minutes: Regular Board Meeting of September 24, 218 C. Approval of: Accounts Payable Warrants Numbered 5152 to totaling $ 147,3.1 Accounts Payable Warrants Numbered to totaling $ 3,922,41.82 Accounts Payable Warrants Numbered to totaling $ 472, Net Payroll Warrants Numbered 1797 to 1717 totaling $ 41, Net Payroll Warrants Numbered 1718 to 1718 totaling $ GRAND TOTAL $ 4,583, For Informational Purposes Only - The following electronic payments totaling $3,98, are included in Warrants noted above: Accounts Payable EFT numbered 7622 to 764 -$46,55.37(Included in A/P Warrant 51524) Accounts Payable EFT numbered 7641 to $728,86.51 (Included in A/P Warrant 51545) Accounts Payable EFT numbered 7646 to $325,95.73 (Included in A/P Warrant 51585) Employee EFT Contributions/Deductions including all taxes & retirement numbered to $1,998,24.2 (Included in A/P Warrant 51547) 6. Unfinished Business (Second Reading and Final Action) 7. New Business (First Reading) 8. Considerations and Requests Preliminary Budget Section I Review 1. Staff, Local, Firefighter's Association and Fire Chief Reports A. Commissioner Follow-up FD Robacker B. Training - AC Juarez C. Health and Safety - AC Jackson D. Human Resources HRD Schwabe CPFR Board of Commissioners Meeting Agenda October 8, 218 Page 1 of 2 1

2 CENTRAL PIERCE FIRE & RESCUE BOARD OF COMMISSIONERS MEETING AGENDA E. Community & Government Relations Officer - Capt. Shaw F. Local 726 G. D/C Administration DC Karns i. Verbal update - 72 Soils Situation and 6 Roof Repair ii. Special Board Meeting Monday, October 15 th at 6: p.m., District HQ iii. Pinning Ceremony - Thursday, October 18 th, 6: pm, at the Union Hall H. Fire Chief no report 11. Correspondence 12. Commissioner Comments 13. Executive Session under RCW (1)(g) to review the performance of a public employee 14. Adjournment CPFR Board of Commissioners Meeting Agenda October 8, 218 Page 2 of 2 2

3 DRAFT Not Official Until Approved CENTRAL PIERCE FIRE & RESCUE PIERCE COUNTY FIRE PROTECTION DISTRICT NO. 6 BOARD OF COMMISSIONERS September 24, 218 Chair Willis called the Regular meeting of the Board of Commissioners for Pierce County Fire Protection District No. 6 to order at 6: p.m. at Station nd Ave E, Tacoma, Washington. Present: Chair Willis, Commissioners Coleman, Eckroth and Holm, Chief Olson, Deputy Chiefs Pierce and Karns, Assistant Chiefs Juarez, Beckman, Overby, Jackson and Stueve, Finance Director Robacker, HR Director Schwabe, IT Director Travis, Local 726 Vice President James, and Executive Assistant Porter, Recorder. Ex-Officio Door arrived at 6:12 p.m. PLEDGE OF ALLEGIANCE Chair Willis led the flag salute. APPROVAL OF AGENDA Commissioner Coleman moved and Commissioner Holm seconded to approve the agenda. MOTION CARRIED. CITIZEN COMMENTS (FOR ITEMS NOT SPECIFICALLY ON THE AGENDA) No citizen comments. CONSENT AGENDA (SINGLE MOTION) A. Excused Absences: Commissioner Stringfellow B. Minutes: Regular Board Meeting of September 1, 218 C. Approval of: Accounts Payable Warrants Numbered to 5147 totaling $ 16, Accounts Payable Warrants Numbered to 5151 totaling $ 276, GRAND TOTAL $ 437, Commissioner Eckroth moved and Commissioner Holm seconded to approve the Consent Agenda with warrants totaling $437, MOTION CARRIED. UNFINISHED BUSINESS (SECOND READING AND FINAL ACTION) A. Resolution No Changing District s Legal Name Chief Olson noted a change from the first reading to identify an effective date of January 1, 219. Commissioner Eckroth moved and Commissioner Coleman seconded to approve Resolution No changing the district s legal name from Pierce County Fire Protection District No. 6 to Central Pierce Fire & Rescue effective January 1, 219. MOTION CARRIED. NEW BUSINESS (FIRST READING FOR DISCUSSION AND REVIEW ONLY) No new business. Page 1 of 4 Board of Commissioners Board Meeting Minutes 3

4 DRAFT Not Official Until Approved CONSIDERATIONS AND REQUESTS A. Station 6 Roof Issue DC Karns shared results of a roof assessment provided by OAC, which included repair recommendations. Roof repairs are underway as responsibility is being determined. B. GEMT Chief Olson provided a summary report on GEMT funding. Funds are beginning to arrive, but it is a new program and will be hard to quantify what this will mean for the district. He suggested avoiding long-term commitments with these funds until we establish a baseline income. Staff is looking into hiring a consultant to audit our participation in the program. C. Bond Update Chief Olson provided an overview of the bond financials as of August 31, 218. The projected costs remaining equates to a short fall of $8,32,49 without any additional revenue. The next step is to prioritize and look at options. Staff will present options moving forward at a future meeting. D. Audit Findings The Board received details on the state auditor s findings. The District approved a new method of reporting and it was the first year of FD Robacker reporting in that manner. She explained the error was in the notes portion of the financial statement, not in the numbers. FD Robacker shared her proposed corrective action plan, which includes additional finance division training and internal controls. STAFF, LOCAL, FIREFIGHTERS ASSOCIATION AND FIRE CHIEF REPORTS (For Information Only) Finance FD Robacker provided the August 218 Investment Report in the Board packet. GEMT funds received were included in the Revenue and Expenditures Summary. The investments reflected are typical for the activities this time of year. Field Operations AC Stueve provided a division update, which included the July and August Operations/EMS Reports. The Operations Division is very busy. There were two recent pivotal incidents one with law enforcement and the other a major commercial fire. They are working hard on getting the new fire engines in service. EMS AC Beckman reported crews, CSV s, and Medical Explorers did an excellent job at the fair. He reported 216 EMS incidents, 42 medical transports, 3 fire incidents, 1 ride extrication, and 659 visits to the First Aid Station. The district is contracting with local schools to provide standby at football games. He provided the Board with information presented at a recent paramedicine collaboration meeting. It was a great overview of what the program can bring to CPFR. Chief Olson added that taking on additional items in the fall has a high time impact. He expressed his appreciation to the Local for their members participation. AC Beckman reported on other EMS division activities. Page 2 of 4 Board of Commissioners Board Meeting Minutes 4

5 DRAFT Not Official Until Approved Prevention & Education AC Overby updated the Board on recent fire activity in the District and other P & E Division happenings. DFM s and CSV s put in a lot of time at the fair. Several CSV s volunteered over 1 hours each. He expressed his appreciation of working with Allison Needles from the Puyallup Herald. Information Technology ITD Travis reported on the good work done by the newly appointed Operations Analyst. His team has been doing a great job with the new Helpdesk prioritization process. He provided a written report in the packet. DC Administration DC Karns has been busy adjusting to his new position and covering other positions within the organization. He will provide a more detailed report at the next meeting. He is working with the Chaplain group on preemptive call notifications where they may be requested to respond. Local 726 VP James thanked those that donated time and money to the MDA program. He thanked Ex-Officio Door for attending a recent 5K run to raise money for their benevolent fund. He announced that the Local 726 holiday party at the Union Hall is November 17 th and they hope to make a lot of money for holiday programs. Fire Chief Chief Olson reviewed the South Sound 911 Strategic Issues Summary Status Report provided in the packet. Issues of governance, fire district representation on the policy board, and the WSP component of dispatch are in discussions. He reviewed other topics in his written report. The Training Tower dedication was a great event to honor retired BC Garden. The Citizens Advisory Committee (CAC) met last week and it went very well. They were very pleased with the district s innovation. Puyallup s representative will be stepping down from the group. He noted that WPFR, EPFR, CPFR and their Locals recently met to discuss a collective vision and collaboration on many issues. CORRESPONDENCE A. Code STEMI B. Letter of Appreciation to RET Physical Therapy COMMISSIONER COMMENTS Ex-Officio Door reported that the South Sound 911 Policy Board would receive a presentation on governance this week. The City posted their response to a lawsuit on homeless camp cleanups on their website. She offered to work on replacing the CAC member that will be leaving the committee. Commissioner Eckroth attended the recent NAEFO conference and reported on their discussions. Overall, all presentations were very good. EXECUTIVE SESSION At 7:15 p.m., Commissioner Holm moved and Commissioner Eckroth seconded to move into Executive Session for 3 minutes under RCW (1)(g) to review the performance of a public employee. MOTION CARRIED. Page 3 of 4 Board of Commissioners Board Meeting Minutes 5

6 DRAFT Not Official Until Approved At 7:45 p.m., Chair Willis called the meeting back into Regular Session. The Board took no action during Executive Session. ADJOURNMENT There being no further business, Commissioner Eckroth moved and Commissioner Coleman seconded to adjourn the meeting. MOTION CARRIED. The meeting adjourned at 7:45 p.m. BOB WILLIS CHAIR OF THE BOARD TANYA ROBACKER DISTRICT SECRETARY DIANNE PORTER RECORDER Page 4 of 4 Board of Commissioners Board Meeting Minutes 6

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55 Preliminary Budget Fiscal Year 219 Section 1: Commissioners, Administration, Finance, HR, IT Mission of CPFR: Effectively respond, continuously improve, compassionately serve 55

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57 CENTRAL PIERCE FIRE & RESCUE PROGRAM BUDGETS PROGRAM BUDGETS OPERATIONS AND TRANSFERS 1 Commissioners The Board of Fire Commissioners is the oversight body of the fire district. The Board has the responsibility to manage and conduct the business affairs of the fire district, employ and supervise the Fire Chief, execute contracts, employ necessary services, and adopt reasonable rules to govern the district. The Board is comprised of five Fire Commissioners who are elected to six-year terms and represent the citizens of the district in at-large positions. 219 Budgeted Position Counts Position Commissioners 218 Budgeted Positions Proposed Positions 5. Position Change. % Change 219 Proposed Budget Div Account Name 217 Actuals 218 Adopted Budget 219 $ Change Proposed % Incr./ Budget (Decr) Change 1 Commissioners 5117 Commissioner Time 521 FICA/Medicare 522 Retirement 525 L & I 5299 Benefits Budget Entry Only 5431 Per Diem Lodging Mileage 5491 Dues/Membership Fees Registration Commissioner's Contingency 1 Commissioners Total 3 3,438 2, ,236 4,43 2,68 5,86 2,91 25,65 1, ,5 1, 6,8 2,7 25, 28,186 2, ,5 1, 6,8 2,7 25, 2, (2) 8 9.9% 9.8% 5.9% 4.4% 5, , ,12 2,735.9% 57

58 CENTRAL PIERCE FIRE & RESCUE PROGRAM BUDGETS 2 Administration The Administration Division consists of the Fire Chief, Deputy Chief of Operations, Deputy Chief of Administration, and administrative support personnel. In support of the District's mission, this division is dedicated to developing, implementing, and providing the highest quality of leadership, direction, and support to all divisions within Central Pierce Fire & Rescue. Fire Chief The Fire Chief is appointed by and reports directly to the Board of Fire Commissioners and is ultimately responsible for all fire district operations and business. This position is very involved in developing the annual budget and responsible for long range planning. The Human Resources Director, Finance Director, and Community & Government Relations Officer report directly to the Fire Chief. The Chief generally fills the role of lead negotiator when bargaining union contracts and individual employment agreements. Additionally, the Chief is responsible for building partnerships with local public safety agencies as well as building relationships with our communities to better understand and serve their needs. Most importantly, the Chief provides leadership and direction for the organization. Deputy Chief of Operations The Deputy Chief of Operations is responsible for leading, managing, and supervising the Assistant Chief of Field Operations, Assistant Chief of Training, Assistant Chief of EMS, Assistant Chief of Health and Safety, Operations Analyst, and the operational functions of the department. This position works closely with the Fire Chief and is involved in all the duties listed under the Fire Chief above. The Deputy Chief of Operations may act as Chief of the Department in the absence of the Fire Chief. Deputy Chief of Administration The Deputy Chief of Administration is responsible for leading, managing, and supervising the Assistant Chief of Logistics, the Assistant Chief of Prevention and Education, and Information Technology Director. This position works closely with the Fire Chief and is involved in all the duties listed under the Fire Chief above. The Deputy Chief of Administration may act as Chief of the Department in the absence of the Fire Chief. The position is also responsible for the management of District capital projects, records and grants. Administrative Support Office and administrative support is provided at several locations throughout the District to support the Administration Division, the Battalion Chiefs, Prevention and Education, Field Operations, Training, EMS, Support Services, and the Maintenance Shop. 219 Budgeted Position Counts Position Fire Chief Deputy Chief Community & Gov t Relations Data Analyst* Executive Assistant Support Specialist Total: *Moved to Operations Positions Proposed Positions Position Change... (1.).. (1.) % Change (1.)% (14.3)% 58

59 CENTRAL PIERCE FIRE & RESCUE PROGRAM BUDGETS 219 Proposed Budget Div Account Name 217 Actuals 218 Adopted Budget 219 $ Change Proposed % Incr./ Budget (Decr) Change 2 Administration 5111 Regular Time Comp Time Off Holiday Sick Leave Vacation Bereavement Leave L & I Disability Leave Holiday Buy Back Sick Leave Buy Back Holiday Payout Sick Leave Payout Vacation Payout 5117 Longevity Pay Salary Budget Entry 5121 Overtime 521 FICA/Medicare 522 Retirement 523 Medical/Dental 525 L & I 527 Deferred Compensation 5217 HRA 5311 Office Supplies 5312 Books/Manuals Clothing Operating Supplies Food 5351 Small Tools & Equipment Advertising Instructors Legal Fees Election Fees Other Professional Services Postage 5431 Per Diem Lodging Mileage Airfare 5 549,955 2,44 17,577 5,827 59, ,565 12, ,155 32,627 66,773 62,934 1,822 1,33 47,22 84,533 11,315 15,843 18,499 1, ,541 4, ,892 3,373 59,119 2,593 4, , ,148 2, 4, 75,36 313, 2, 11,121 51,398 97,633 13,32 17,4 21,33 2, 4 2 1,5 12, 3 6, 29, 9, 64, 4, 1,1 4, ,997 22, 2, 97,7 15,68 52, 13,24 58, ,28 19,481 21, 21,748 2, 4 2 1,5 1, 3 6, 29, 15, 254, 4, 2,35 7, ,849 2, (2,) 22,34 (297,32) 5, 1,93 6,825 27,395 6,161 3,6 418 (11,) 15, 19, 1,25 3, % % 95.% % 13.3% 28.1% 46.3% 2.7% 2.% 91.7% 16.7% 296.9% 113.6% 87.3% 59

60 CENTRAL PIERCE FIRE & RESCUE PROGRAM BUDGETS Div Account Name 217 Actuals 218 Adopted Budget 219 $ Change Proposed % Incr./ (Decr) Change Budget 2 Administration 5452 Other Operating Rental Insurance Equipment Repair/Maintenan 5491 Dues/Membership Fees Contractual Services Fees/Permits Registration Certifications College Tuition Printing & Binding B & O Tax Commissioner's Contingency 2 Administration Total 6 2,543 38,959 5,316 2, , , , 5 3, 27,5 3 4,6 2 25, 1, 5 25, 65 37, 5 5, 326,5 3 3,95 25, 1, 11,5 25, 2, 299, (65) (2) 11, 66.7% 187.3% 14.1% ,23,33 1,641,935 2,119, , % 6

61 CENTRAL PIERCE FIRE & RESCUE PROGRAM BUDGETS 21 Finance The Finance Division provides financial accounting, budgeting, payroll, and reporting services as well as communicating the financial position of the District to both internal users and the constituents of Central Pierce Fire & Rescue. It is also the responsibility of the Finance Division to ensure that sound financial policies and procedures are in place and are being followed as well as ensuring all financial data is reported in a timely and accurate manner. Finance works closely with other divisions to provide support and to ensure legal, fiscal, and contract compliance with all applicable federal and state laws. Finance is also responsible for the preparation of the annual budget and financial statement reporting. 219 Budgeted Position Counts Position Director Senior Accountant Payroll Analyst Support Specialist Total: 218 Positions Proposed Positions Position Change..... % Change 219 Proposed Budget Div Account Name 217 Actuals 218 Adopted Budget 219 $ Change % Proposed Incr./ Budget (Decr) Change 21 Finance 5111 Regular Time 5113 Seminar/School 5114 Union Business Comp Time Off Holiday Sick Leave Vacation Bereavement Leave Holiday Buy Back Sick Leave Buy Back 5117 Longevity Pay 5121 Overtime 521 FICA/Medicare 522 Retirement 523 Medical/Dental 7 37, ,524 11,42 3,182 2,357 8, ,39 4,417 5,765 45,27 59, ,28 1, 1, 2,76 18,4 7,685 67,24 95,91 55,585 11, 2,5 24,54 24,5 7,94 68,46 91,44 11,377 1, 1,5 3,78 6, ,22 (4,47) 2.3% % 33.2% 2.8% 1.8% 4.3% 61

62 CENTRAL PIERCE FIRE & RESCUE PROGRAM BUDGETS Div Account Name 217 Actuals 218 Adopted Budget 219 $ Change % Proposed Incr./ Budget (Decr) Change 21 Finance 525 L & I 527 Deferred Compensation 5217 HRA 5311 Office Supplies 5312 Books/Manuals Printed Forms Clothing Operating Supplies 5351 Small Tools & Equipment 5411 Accounting/Auditing Advertising Other Professional Services 5431 Per Diem Lodging Mileage Airfare 5491 Dues/Membership Fees 5492 Subscriptions Contractual Services Fees/Permits Registration Printing & Binding Equipment Computer 21 Finance Total 8 1,17 9,953 19, ,193 17,26 1, , ,125 1,713 15, 27,26 1,3 4 1, ,8 1 31, , 7 2,1 1,687 15, 28,68 1,3 4 1, ,8 1 22, ,9 5 1, , 3,715 2,1 8, (26) 1,42 (8,4) (15) 3,4 1,255 14, 3,15 8, 1.5% 5.2% 26.8% % % 566, ,916 1,76, , % 62

63 CENTRAL PIERCE FIRE & RESCUE PROGRAM BUDGETS 23 Human Resources The Human Resources (HR) Division of the District encompasses several programs and services designed to support the District and its employees in the mission to serve and protect the community. Human Resources personnel oversee salary administration, employee benefits, recruitment, hiring, promotions, performance evaluations, job analysis, succession planning, disciplinary proceedings, personnel policies, FMLA and other federal and state mandates, safety and worker s compensation matters. HR personnel work to ensure District compliance with various rules and regulations to limit our risk and liability. HR participates on negotiating teams with the Fire Chief and the Deputy Chief. 219 Budgeted Position Counts 218 Positions Position Director HR Analyst Total: 219 Proposed Positions Position Change... % Change 219 Proposed Budget Div Account Name 217 Actuals 218 Adopted Budget 219 $ Change % Proposed Incr./ Budget (Decr) Change 23 Human Resources 5111 Regular Time 5113 Seminar/School Comp Time Off Holiday Sick Leave Vacation Holiday Buy Back Sick Leave Buy Back 5117 Longevity Pay 5121 Overtime 521 FICA/Medicare 522 Retirement 523 Medical/Dental 525 L & I 527 Deferred Compensation 529 LEOFF I Retirees Medical 5216 LEOFF II Retirees Medical 9 269,884 4, ,92 8,319 27,28 7, ,61 2,657 5,443 41,361 38, ,34 12,241 39, ,99 1, 1,5 12,984 15,5 3,75 32,636 26, ,4 125, 39,14 238,363 2,5 7,416 35,5 3,642 31,569 48, ,4 125, 45,4 1,264 (7,5) (1,5) (5,568) 2, (63) (1,67) 22,319 (9) 6,26.5% 75.% % 129.% 1.7% 3.3% 84.5% 1.6% 15.4% 63

64 CENTRAL PIERCE FIRE & RESCUE PROGRAM BUDGETS Div Account Name 217 Actuals 218 Adopted Budget 219 $ Change % Proposed Incr./ Budget (Decr) Change 23 Human Resources 5217 HRA 5311 Office Supplies 5312 Books/Manuals Clothing Employee Recognition Supplie Operating Supplies Food 5351 Small Tools & Equipment Advertising Medical Exams Other Professional Services 5431 Per Diem Lodging Mileage Airfare 5452 Other Operating Rental Maintenance Agreements 5491 Dues/Membership Fees Contractual Services Fees/Permits Registration Certifications 23 Human Resources Total 1 11, , ,73 1, ,731 9, , , 5 1, ,2 23, 8, ,5 5 1,5 3,3 5 5,2 1, 1 (14) 5 3, (13,) 1 1.7% 6.3% % 1 1, , , , , 7,5 1,1 1,433 2, , 7,5 1,1 1,433 1, (1,7) 45.8% 46.9% 943, ,39 1,1,84 77,81 8.3% 64

65 CENTRAL PIERCE FIRE & RESCUE SUPPLEMENTAL DATA 21 Information Technology The Information Technology (IT) Division is responsible for ensuring district-wide integration and coordination of all technology applications by supporting the District s wide-area voice and data network, intranet, handheld mobile devices, internet access, , databases, electronically stored documents, desktop or laptop personal computers and related peripheral equipment and software. The IT Division also provides support for the fire and medical records management systems (RMS), mobile data computers (MDCs), as well as the links between South Sound 911 s Dispatch Center and the District s RMS. Personnel provide software development for solving operational workflow dilemmas and support the financial, human resources, fleet maintenance software programs, and all other software utilized to support district operations. District operations have increased the utilization of technology in all facets of emergency response, from initial dispatch through end reporting. The IT Division integrates these technologies across Divisions in the most effective manner possible. 219 Budgeted Position Counts Position Director Network Systems Specialist Info Tech IT Part-time Interns Total: 218 Positions Proposed Positions Position Change..... % Change 219 Proposed Budget Div Account Name 217 Actuals 218 Adopted Budget 219 $ Change % Proposed Incr./ Budget (Decr) Change 21 Information Technology 5111 Regular Time 5112 Part Time Comp Time Off Holiday Sick Leave Vacation Bereavement Leave Holiday Buy Back Sick Leave Buy Back 5117 Longevity Pay 5121 Overtime 521 FICA/Medicare 522 Retirement ,98 3,2 6,69 11,228 5,836 32, ,542 1,826 9,336 5,743 42, ,125 6,765 7,5 2, 12,48 1, 6,11 49, ,75 7,644 1, 15,84 1, 6,446 5,811 14, ,5 (2,) 3, ,664 4.% 13.% 33.3% % 5.7% 3.4% 65

66 CENTRAL PIERCE FIRE & RESCUE SUPPLEMENTAL DATA Div Account Name 217 Actuals 218 Adopted Budget 219 $ Change % Proposed Incr./ Budget (Decr) Change 21 Information Technology 523 Medical/Dental 525 L & I 527 Deferred Compensation 5212 Tool Allowance 5217 HRA 5311 Office Supplies 5312 Books/Manuals Operating Supplies Software 5351 Small Tools & Equipment Other Professional Services 5422 Communication Connection Mileage Equipment Repair/Maintenan Maintenance Agreements 5492 Subscriptions Contractual Services Registration Equipment Computer Equipment Miscellaneous 21 Information Technology Total 12 68,983 1,13 7,175 16, ,39 1,3 187, , , ,947 1,374 8,46 16, ,3 53,41 1,5 214,86 4 4, 22,557 51,13 79,452 1,353 8,46 1,2 16, ,41 1,5 278, , 232,37 15, 8,66 45, (495) (21) 1,2 (5,3) 63,697 11,48 15, 8,66 (51,13) 45,.6% 1.5% % 5.2% ,49 1,16,687 1,216,16 19, % 66

67 219 PROPOSED BUDGET SECTION 1:Commissioners, Administration, Finance, HR, & IT Presented by Chief Russ Karns October 8,

68 AGENDA Overview of Strategic Plan Initiatives Review Division 219 Proposed Budgets Review Budgeted Positions 2 68

69 OVERVIEW OF STRATEGIC PLAN INITIATIVES 1/8/

70 STRATEGIC PLAN INITIATIVES 219 (ONE-TIME EXPENSES) Description Div Amount Description Div Amount Org Culture Assessment 2 $ 6, Capital Facilities Plan Dev 2 $ 15, HR Relations Training 2 1, EMS System Assessment 2 8, Conflict Resolution Training 2 1, CARES 2 25, Succession Planning 2 4, Strat. Plan Committee OT 2 5, Master Plan Consulting 2 8, RFID/Barcoding ,8 Grand Total $ 824,8 4 7

71 219 PROPOSED DIVISION BUDGETS 1/8/

72 1 COMMISSIONERS Fund 218 Adopted Budget 219 Proposed Budget Increase/ (Decrease) $ Change % Change TOTAL Budget: $ 292,277 $ 295,12 $ 2,735.9% Major Changes: Increased meeting rate $114 to $128, effective Jan 1, 219 $ 2.7k 6 1/8/218 72

73 2 ADMINISTRATION Fund 218 Adopted Budget 219 Proposed Budget Increase/ (Decrease) $ Change % Change TOTAL Budget: $ 1,641,935 $ 2,119,131 $ 477, % Major Changes: 7 Strategic Plan ADDs: Org Culture Assess-$6k, HR Relations-$1k, Conflict Res. -$1k, Succession Planning-$4k Master Plan - $8k, Capital Facilities Plan - $15k, EMS System Asses - $8k, CARES Program - $25k, Committee Overtime - $5k Add Increase Election costs $15k Add Ongoing Dues $2k, FB marketing $4k, and B&O Tax $11k increased Move Data Analyst to Ops, Increased contractual COLA s and Benefits $595k Add PIO, 2/shift 15.7k 15k 17k (95k) 1/8/ One-Times Removed $(7.5k) (7.5k) 73

74 21 FINANCE Fund 218 Adopted Budget 219 Proposed Budget Increase/ (Decrease) $ Change % Change TOTAL Budget: $ 834,916 $ 1,76,561 $ 241, % Major Changes: 8 Add $1.7k for Payroll Overtime $ 1.7k Add $16k for Onesolution Reports 16.k Add $229.8k for RFID Barcoding System (9.8k OT, 14k Implement, 8k Software) 229.8k Increased Contractual/estimated COLA s and Benefits 16.3k Increased Training/Lodging 7.7k 218 One-Times Removed $(38.8k) (38.8k) 1/8/218 74

75 23 HUMAN RESOURCES Fund 218 Adopted Budget 219 Proposed Budget Increase/ (Decrease) $ Change % Change TOTAL Budget: $ 933,39 $ 1,1,84 $ 77,81 8.3% Major Changes: Add One-time Promotional Testing $ 35.k Add Ongoing increase for LEOFF II Retiree Medical 6.3k Add ADA Equipment $3k Ongoing, and Employee Recog. supplies $5 One-time for svc pins 3.5k Increased Contractual/estimated COLA s and Benefits $16.9k, Reduced Hol & S/L Buyback $(9k) 7.9k 218 One-times removed (28k) 9 1/8/218 75

76 21 INFORMATION TECHNOLOGY Fund 218 Adopted Budget 219 Proposed Budget Increase/ (Decrease) $ Change % Change TOTAL Budget: $ 1,16,687 $ 1,216,16 $ 19, % Major Changes: 1 Increased Contractual and Estimated COLA s and Benefits $ 22k Add Ongoing Services (Comcast, Alt. Internet, tablets, Microsoft, Cisco) $87.9k and Cloud Consultant $15k One-time 12.9k 218 One-Times Removed $(56.4k) Skype, Failover, Firewalls, Cisco Replace (56.4k) Reduce Software Add Classroom Recording System $25k and Website Overhaul $2k (5.3k) 45k 1/8/218 76

77 BUDGETED POSITIONS 1/8/

78 BUDGETED POSITIONS BY DIVISION Division 218 Positions 219 Proposed Positions Increase/ (Decrease) % Change 1 Commissioners Administration* (1.) (14.3)% 21 Finance Human Resources Information Technology TOTAL Budgeted Positions: (1.) (3.8)% *Moved Data Analyst to Ops 12 1/8/218 78

79 QUESTIONS & DISCUSSION 1/8/

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81 Board Meeting Agenda Item Summary Agenda Date: October 8, 218 Item Title: Commissioner Follow Up Attachments: Click here to enter text. Submitted by Tanya Robacker RECOMMENDED ACTION BY THE BOARD: SUMMARY: Q: At the September 24 th Board meeting, Commissioner Coleman asked what percentage extra is received in Spring tax payments vs Fall tax payments. A: Using March/April for Spring, and September/October for Fall: YEAR Spring Collection Fall Collections % Spring Higher than Fall 215 1,485,71 9,27, % ,112,94 9,295, % ,77,299 1,989, % 3 YR AVG 33,368,13 29,556, % Page 1 of 1 81

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83 Board Meeting Agenda Item Summary Agenda Date: Item Title: Training Division Report Attachments: Click here to enter text. Submitted by: AC Juarez RECOMMENDED ACTION BY THE BOARD: SUMMARY: The 18-1 recruit class has successfully completed the EMT school, and have returned to the suppression portion of their Recruit school. Dr. David Griffin will be at the Union Hall October 9 th and 1 th speaking on the Charleston 9. This presentation is another component of our Officer Development program. In addition to CPFR members attending, we have opened this presentation across the state. 4 th Quarter training has just begun, in this quarter some of the topics that will be conducted by the training staff are: o Ongoing Blue Card o MCO s o Auto Extrication o Officer Development o Live fire training o Skill set based training FINANCIAL IMPACT: Page 1 of 1 83

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85 Board Meeting Agenda Item Summary Agenda Date: October 8, 218 Item Title: Health and Safety Report Attachments: Click here to enter text. Submitted by: AC Jackson RECOMMENDED ACTION BY THE BOARD: SUMMARY: I am working with a group to bring back a Pierce County Critical Incident Stress Management Team. The purpose of a CISM team is to respond to agencies after a significant incident to provide First Responder Mental Health. The team will be comprised of Peer Supporters from various agencies in the county and a Mental Health Professional. The idea is for PC DEM to provide training and possibly coordination to the CISM team. The other benefit of this county concept is to help develop Peer Support Teams at Police, Fire and Dispatch Agencies throughout the county. The Health & Safety Division hosted a Firefighter Wellness Fitness Class at Station 6. The class was attended by Peer Fitness Trainers from CPFR, Graham, Seattle, Gig Harbor, Scapoose OR, and Spokane Valley. The instructor is from the Tactical Athlete Health and Performance Institute. The course was well received and allowed us to continue to build regional connections centered around Firefighter Specific Fitness. Health & Safety along with Operations is leading the Post Incident Review of a Commercial Fire at 92 4 th Ave SW. We developed questionnaires that were sent out to each firefighter on scene. We then followed up with an interview to ensure we had a clear understanding of their experience. Once we complete the data gathering we will complete the PIR and deliver the information at Battalion Level Training. Our main focus is to look for areas where we can improve and highlight what we did well. FINANCIAL IMPACT: Page 1 of 1 85

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87 Board Meeting Agenda Item Summary Agenda Date October 8, 218 Item Title: Human Resources Division Report Attachments: N/A Submitted by: Suzi Schwabe RECOMMENDED ACTION BY THE BOARD: SUMMARY: Assistant Chief Logistics Recruitment Posting completed, 1 applicants, each applicant offered a panel interview Interviews will take place on October 8 th and 11 th Chief will conduct Chief s interview the week of October 15 th Entry Level Firefighter Testing 121 Pre-Screening Interviews were conducted the week of September 24 th Oral Board Interview invitations have been sent to 63 candidates (Interviews will be Oct 16-24) Support Specialist Recruitment Internal posting to OPEIU members is posted until October 5th If no interest, an external recruitment will take place Retirement Notices Received notification from four individuals of their intent to retire in 219 Other Activities Continuing review/revisions of policies Continuing review/revisions of job descriptions FINANCIAL IMPACT: N/A Page 1 of 1 87

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89 Board Meeting Agenda Item Summary Agenda Date: October, 8th 218 Item Title: Community & Government Relations Attachments: Click here to enter text. Submitted by: Captain Shaw RECOMMENDED ACTION BY THE BOARD: SUMMARY: Fair: - We handed out over 2, lost parents wrist bands - Tens of thousands of pictures with our Central Pierce firefighter/fire engine cut outs - Approximately 5, Central Pierce tattoos handed out or applied - Close before you doze education. We will use this throughout 219 at public education events - Our Close before you doze burned Door prop was donated by Arrow Lumber in Eatonville and was a great success. Classes: - Attended King County Fire Chiefs conference - Online social media class Social Media: - Tower dedication aired on KIRO and in the News tribune - The News tribune will be running an article on Chief Garden and the training tower in the next week or so. - The new Responder newspaper is complete and will be distributed to all citizens in November. The responder has an all new look and feel, similar to a magazine. High quality paper and resolution. Attending many civic groups, community groups and home owner meetings. I will be talking more on the Prop 1 at each meeting I attend if time allows. Page 1 of 2 89

90 Board Meeting Agenda Item Summary Facebook Post Engagement up 483% (people looking and commenting on our posts) Page followers are now 17,9 up from 16,561 last meeting Instagram We now have 35 following up from 254 last meeting Twitter We now have 7,45 up from 6,975 last week. Page 2 of 2 9

91 . Board Meeting Agenda Item Summary Agenda Date: October 8, 218 Item Title: DC Administration Report Attachments: Submitted by: DC Karns RECOMMENDED ACTION BY THE BOARD: SUMMARY: Due to constant changes in progress, I will provide a verbal update on the 72 soils situation and 6 roof repair. Special Board Meeting: A reminder of the Special Board Meeting on Monday, October 15th, 6: p.m. to review Section II of the proposed 219 Budget. Pinning Ceremony: Our annual pinning ceremony is scheduled for Thursday, October 18th, 6: p.m. at the Union Hall. The Chair is unable to attend to lead the Pledge of Allegiance, so we are looking for a volunteer from the Board. Vice Chair Coleman will be handing out helmets. Page 1 of 1 91

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93 Dianne Porter To: Subject: Amy Jackson RE: Message from Kathy H -----Original Message----- From: CPFR_Website_DO_NOT_REPLY@centralpiercefire.org [mailto:cpfr_website_do_not_reply@centralpiercefire.org] Sent: Friday, September 21, 218 3:37 PM To: Amy Jackson <AJackson@Centralpiercefire.org>; Diane Hyatt <DHyatt@Centralpiercefire.org>; PublicMessages@list.centralpiercefire.org Subject: Message from Kathy H Information provided to us: I would like to: File A Commendation This applies to: Medical Call for Service Name: Kathy H Address: Spanaway WA Phone Number: Address: How should we contact you?: Description: I went upstairs to wake my brother from a nap for dinner and I knew immediately that he needed help. We started CPR but it was too late. The crews that came to help him were amazing. The medic unit was from Graham who transported to Good Sam and they also tried to revive him but it wasn't meant to be. Chief McKenzie came to our house and I especially want to thank him for his kindness and gentle manner. It was truly what I needed and I appreciate that! Thank you so much. 1 93