MEETING TIME: 1:00PM NOTE: THE COMMITTEE CHAIR MAY TAKE ITEMS OUT OF ORDER

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1 SANTA CRUZ METROPOLITAN TRANSIT DISTRICT (METRO) CAPITAL PROJECTS STANDING COMMITTEE AGENDA REGULAR MEETING FEBRUARY 8, :00PM METRO ADMIN OFFICES 110 VERNON STREET SANTA CRUZ, CA The Capital Projects Standing Committee Meeting Agenda Packet can be found online at and is available for inspection at Santa Cruz Metro s Administrative offices at 110 Vernon Street, Santa Cruz, California. This document has been created with accessibility in mind. With the exception of certain 3rd party and other attachments, it passes the Adobe Acrobat XI Accessibility Full Check. If you have any questions about the accessibility of this document, please your inquiry to accessibility@scmtd.com Committee recommendations are subject to action and/or change by the Board of Directors. COMMITTEE ROSTER Director Ed Bottorff Vacant Director Director Bruce McPherson Alex Clifford Julie Sherman City of Capitola City of Santa Cruz County of Santa Cruz METRO CEO/General Manager METRO General Counsel AMERICANS WITH DISABILITIES ACT METRO does not discriminate on the basis of disability. Any person who requires an accommodation or an auxiliary aid or service to participate in the meeting, or to access the agenda and the agenda packet, should contact the Executive Assistant, at as soon as possible in advance of the Committee meeting. Hearing impaired individuals should call 711 for assistance in contacting Santa Cruz METRO regarding special requirements to participate in the Committee meeting. For information regarding this agenda or interpretation services, please call Santa Cruz METRO at MEETING TIME: 1:00PM NOTE: THE COMMITTEE CHAIR MAY TAKE ITEMS OUT OF ORDER 1 CALL TO ORDER 2 ROLL CALL 3 ADDITIONS OR DELETIONS FROM AGENDA / ADDITIONAL DOCUMENTATION TO SUPPORT EXISTING AGENDA ITEMS

2 Capital Projects Standing Committee Agenda February 8, 2019 Page 2 of 2 4 ORAL AND WRITTEN COMMUNICATIONS TO THE CAPITAL PROJECTS STANDING COMMITTEE This time is set aside for Directors and members of the general public to address any item not on the Agenda, but which is within the matter jurisdiction of the Committee. Each member of the public appearing at a Committee meeting shall be limited to three minutes in his or her presentation, unless the Chair, at his or her discretion, permits further remarks to be made. Any person addressing the Committee may submit written statements, petitions or other documents to complement his or her presentation. When addressing the Committee, the individual may, but is not required to, provide his/her name and address in an audible tone for the record. 5 CAPITAL BUDGET PROGRAM A APPROVE STAFF RECOMMENDATION FOR REVISION TO FY19 CAPITAL PROJECTS PROGRAM Barrow Emerson, Planning and Development Director B CAPITAL PROJECTS PROGRAM OVERVIEW Barrow Emerson, Planning and Development Director 6 ORAL UPDATE ON PACIFIC STATION Barrow Emerson, Planning and Development Director 7 ADJOURNMENT Pursuant to Section (a)(1) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the scheduled meeting at a public place freely accessible to the public 24 hours a day. The agenda packet and materials related to an item on this Agenda submitted after distribution of the agenda packet are available for public inspection in the Santa Cruz METRO Administrative Office (110 Vernon Street, Santa Cruz) during normal business hours. Such documents are also available on the Santa Cruz METRO website at subject to staff s ability to post the document before the meeting.

3 Santa Cruz Metropolitan Transit District DATE: February 8, 2019 TO: FROM: SUBJECT: Capital Projects Standing Committee Barrow Emerson, Planning & Development Director APPROVE STAFF RECOMMENDATION FOR REVISION TO FY19 CAPITAL PROJECTS PROGRAM I. RECOMMENDED ACTION That the Capital Projects Standing Committee approve staff recommendation for revision to FY19 capital projects resulting from increased allocation of Federal Transit Authority () 5339(a) funding II. SUMMARY At the March15, 2018 Capital Projects Standing Committee meeting, the Committee approved the proposed allocation of 450,000 in FY (a) formula funds to the Santa Cruz Metropolitan Transit District (METRO) FY19 Capital Projects program. Following the March 15 th program approval, the provided additional funding to its initial allocation resulting in a new budget of 596,725 for the FY (a) program. METRO staff proposes that the modified project list identified in Attachment B now be funded. III. DISCUSSION/BACKGROUND Annually, METRO prioritizes its most immediate and critical nonbus replacement needs and proposes a list of projects to be funded from the annual 5339(a) formula allocation of funds. In early 2018, staff developed a priority list of projects based on a preliminary FY18 budget estimate provided by the. This program (Attachment A) was approved by the METRO Capital Standing Committee on March 15, Following the March 15 th approval by the Capital Committee, the provided additional funding of 246,725 to its initial allocation, resulting in a new budget of 596,725 for the FY (a) program METRO staff has reviewed the status of the original program of projects and proposes to use the additional 246,725 for the modified project list 5.1

4 Capital Projects Standing Committee February 8, 2019 Page 2 of 3 identified in Attachment B. If approved, these projects would be included in an updated FY19 Capital Projects List, that would be presented at the February 22, 2019 Board meeting. IV. FINANCIAL CONSIDERATIONS/IMPACT Funding of 596,725 is available for the new proposed FY19 Capital Projects List from the modified FY (a) allocation. V. ALTERNATIVES CONSIDERED Do not add the modified project list from the FY (a) formula program to the FY19 Capital Projects program. As these projects have been identified as near term priorities, this is not recommended. VI. ATTACHMENTS Attachment A: FY (a) Project List Approved 3/15/19 Attachment B: Proposed Modified FY (a) Project List Prepared by: Barrow Emerson, Planning & Development Director Revised FY19 Capital Program 5.2

5 Cap ital Projects Sta nding Committee February 8, 2019 Page 3 of 3 VII. APPROVALS: Barrow Emerson, /;) J <f'j Planning & Development Manag erl}~ ~ Approved as to fi scal impact: Angela Aitken, CFO Alex Clifford, CEO/General Manager Rcvisecl FY 19 Cap1lal Program 5.3

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7 Attachment A # Project 19 FY19 PROPOSED NEW CAPITAL PROJECTS Cost (000s) Description Security gates and gate controller for upper Gate Control bus entries at and lower entries to bus yard. Upper in FY19; lower (fueling) in FY20 1 JKS Financial, Payroll, Timekeeping Software. 30k is for consultant to draft scope; 125k for 1st module in FY19; module 2 in FY20 Financial Management 2 Software Project Sponsor 100 Eddie Benson 155 Angela Aitken M20 Scrubber/Sweeper to clean bus 3 Bus Yard Scrubber/Sweeper parking lot surface 75 Eddie Benson 4 Bus Shelter Reconditioning Lighting for safety and visibility of riders 25 Eddie Benson Admin Building Engineering 5 and Renovations For reconfiguration of office space for multiple departments 10 Eddie Benson 6 Business Copy Machine Copy machine Admin 20 Gina Pye 7 Furniture 12 CSR call center desks: 15k; Coordinator and Ticket Pass Specialist furniture Angela Aitken/Jolene 19 Church ParaCruz MDC 8 replacements ParaCruz MDC replacements (two per year) Concrete Surface Repair 9 bus yard Surface repair at fueling facility entry gate 10 Eddie Benson 10 Facilities Improvements Capital upgrades of bus stops, including ADA features 28 Barrow Emerson Total FY19 Requests 450 Available funding from FY a Ciro Aguirre/April Warnock 5A.Attachment A.1 1/31/ capital program ATT A FY19 requests 1

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9 Attachment B FY19 PROPOSED CAPITAL PROJECTS # Project Description Security gates and gate controller for upper and Gate Control bus lower entries to bus yard. Lower in FY19; upper (fueling) in FY20 1 entries at JKS FY 19 Cost Project Sponsor 100,000 Eddie Benson Bus Stop 3 Improvements Admin Building Engineering and 4 Renovations Reconditioning of bus shelters purchased from VTA; solar lighting for selected shelters For reconfiguration of office space for multiple departments. Angela will spend this 10k 5339a funds first, then 20k Capital Reserves next. 75,000 Eddie Benson CS Call Center Cubicles and 5 Furniture 12 CSR call center cubicles and furniture: 15k; Coordinator and Ticket Pass Specialist furniture 4k. This is done and waiting on drawdown. 19,000 Angela Aitken 6 Repair bus yard Surface repair at fueling facility entry gate 10,000 Eddie Benson 7 8 Capital facilities projects Floor Scrubber(1) for Maintenance Shop 75,000 Barrow Emerson 45, Eddie Benson Paint the entire exterior of the Golf Club Maintenance Shop 60, Eddie Benson Asphalt repairs to bus parking stalls in layover lot 16, Eddie Benson Bus Yard M20 Scrubber/Sweeper to clean bus parking lot 2 Scrubber/Sweeper surface Concrete Surface 9 10 Facilities Improvements Floor Scrubbers Maintenance Facility Paint Exterior Metro Center Layover Lot Repairs Fencing behind diesel tank 2,495/OPS Fencing in between City Water yard and Generator 1,100/1217 River Fencing in front 3, Fencing Projects Awning needed at front of fueling island to protect employees when working in the rain and/or hot sun. Cost is for design phase only, Construction on 12 SBF Awning A&E unfunded capital FY22. Custodian support vehicle replacement (2nd 13 Custodial Vehicles vehicle on FY20 unfunded) New TOTAL Request for FY19 Available funding from FY a (capital only) Balance (need to source funds/reduce ) 124,725 Eddie Benson 10,000 Angela Aitken 7, Eddie Benson 25, Eddie Benson 30, Eddie Benson 596, ,725 5A.Attachment B.1

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11 Santa Cruz Metropolitan Transit District DATE: February 8, 2019 TO: FROM: Capital Projects Standing Committee Barrow Emerson, Planning & Development Director SUBJECT: CAPITAL PROJECTS PROGRAM OVERVIEW I. RECOMMENDED ACTION Information only, no action required. II. SUMMARY At every monthly Santa Cruz Metropolitan Transit District (METRO) Board meeting, as part of the Year to Date Finance Report, a status of the Capital Budget is included. As part of the monthly presentation, there is generally only reference to overall budget and expenditures with limited details about the individual projects. This Capital Standing Committee presentation is intended to provide additional details on some of the more significant projects. III. DISCUSSION/BACKGROUND Attachment A is the Capital Projects portion of the FY19 Year to Date Finance Report presented at the January 25, 2019 Board meeting, summarizing activity through October 31, 2018, and is provided to serve as the reference example for this presentation. In addition to providing a list of all capital projects and their budgets, the important information to note on the monthly spreadsheet is each project s current status, its schedule, and remaining budget. The information is presented in two ways; by funding source (various federal, state, and local) and project type (construction, revenue and nonrevenue vehicles, facilities, office equipment and miscellaneous). IV. This project list is updated as new projects are added and the status of existing projects change. FINANCIAL CONSIDERATIONS/IMPACT This presentation has no specific financial impact; it is only an overview of the capital program. 5B.1

12 Capital Projects Standing Committee February 8, 2019 Page 2 of 3 V. ALTERNATIVES CONSIDERED Not applicable; informational only. VI. ATTACHMENTS Attachment A: January 25, 2019 METRO Board Agenda Item #1108B FY19 Capital Budget Project Status Report as of October 31, 2018 Prepared by: Barrow Emerson, Planning & Development Director Capital Program Overview 5B.2

13 Capital Project s Standing Committee Febr uary 8, 2019 Page 3 of 3 VII. APPROVALS: Barrow Emerson, Planning & Development Manager Approved as to fiscal impact: Angela Aitken, CFO Alex Clifford, CEO/General Manager Capital Pmgr am Over view 5B.3

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15 12/26/ B.Attachment A a Project / Activity 12/26/2018 BE EA Mechanical Platform Upgrade JKS EA Transit Security Projects: IH IH IH Emergency Generators Equip. Cameras on Buses Security Cameras Consultant Emergency Generators Consultant Security Cameras Install Subtotal Fuel Management System ( 5339a FY17) Gate Control at JKS Bus Entry ( 5339a FY18) 138 Golf Club Fire Egress ( 5339a FY17) Roof RepairsMaint. Facility ( 5339a FY18) Paint ExteriorMaint. Facility ( 5339a FY18) Facilities Improvements ( 5339a FY18) Facilities Improvements ( 5339a FY15/16) Landscaping WTC ( 5339a FY15/16) Bus Stop & Fac Improve. ( 5339a FY15/16) Bus Shelter Reconditioning ( 5339a FY18) Fueling Station A&E only ( 5339a FY18) Admin Bldg. Engineering & Renovations Asphalt RepairPac Station Layover ( 5339a FY18) AA 34,174 58,000 60,000 14,000 20,000 25,000 25,000 29,082 30,000 92,000 97, , ,000 16,000 2,275 3,034, ,300 42,275 25, , , , ,000 1,551,333 EA None Subtotal PM* Total Fiscal Year Budget EA Pacific Station/Metro CenterStation Rehabilitation Pacific Station/Metro CenterRoof & Window Replacement Pacific Station/Metro CenterConceptual Design / MOU Metrobase Project Judy K.Souza Operations Bldg. Facilities Upgrades & Improvements IT Projects Construction Related Projects Updated: SANTA CRUZ METROPOLITAN TRANSIT DISTRICT FY19 REVISED CAPITAL BUDGET For JANUARY 25, 2019 Board Meeting Report Status Spending as of October 31, ,451 10,153 99,037 9,958 6,594 71, % 85% % Project Total Spent Fiscal Year Complete (1) to Date 4/1/2018 8/1/2016 8/1/2016 4/1/ /1/2017 7/10/2014 7/10/2014 3/1/2017 6/1/2017 8/26/2016 9/26/2014 1/1/ /5/ /5/2018 Start Date 6/30/2018 6/30/2018 6/30/2016 Estimated End Date of: 9/28/2018 Complete. Need to issue notice of completion. 1 6/1/2018 9/1/ /31/2018 9/1/ /1/ /31/2018 Pending executed grant agreement Project Kickoff meeting set for Project Kickoff meeting set for CAPITAL RESERVES Project Kickoff meeting set for Project Kickoff meeting set for Angela is expecting to kick this off in January. Project Kickoff meeting set for Pending development of sight specify priority list. Pending Alex notice to proceed.(mural wall painting) on Project Kickoff meeting set for Pending executed grant agreement CALOES CALOES CALOES CALOES CALOES CALOES PTMISEA, CALOES, RES 9/28/2018 Contractor working on punch list. PTMISEA PTMISEA Source of Funds, CAPITAL RESERVES Building assessment completed by Walker Property Services. Project kickoff 12/5/2018 Project Status (2) See project status above for rehabilitation of Pac Station. CEO met with Santa Cruz City Manager to discuss concept 9/30/2019 plans. New Estimated End Date Vernon third party review completed, project moving forward. Pacific Station generator will be rolled into Pacific Station Rehabilitation project above. 6/15/2018 Completed 10/31/2018 per Isaac 6/30/2018 6/22/ /31/2018 Close to complete, awaiting cost proposal from Ojo. Pac Station not funded, needs to go back on Capital Budget 10/1/ /31/2018 Unfunded list. Awaiting cost proposal from Ojo Technologies. 7/30/ /30/2018 New Estimated Start Date Attachment B capital projects status Award Pending N/A Award Pending Award Pending Award 8/14/17, 5 years to obligate Award Pending Award 8/14/17, 5 years to obligate Award Pending Award Pending Award pending Award Pending Award pending 3/31/2019 3/31/2019 3/31/2019 3/31/2019 3/31/2019 3/31/2019 6/30/2022 9/30/2019 6/30/2022 6/30/2022 Grant Expiration Date Attachment A

16 12/26/ Admin Bldg. Engineering & Renovations ( 5339a FY18) Concrete Surface Repair Bus Yard ( 5339a FY18) Relocate Mechanics SinkGolf Club ( 5339a FY14) Fencing Behind Diesel Tank ( 5339a FY18) Upgrade Exhaust Evac.Golf Club ( 5339a FY14) Subtotal Project / Activity 12/26/2018 5B.Attachment A Bus Repaints (3) wasrepair Roof at Pacific Station ( 5339a FY13) Subtotal CNG Bus (1) ( 5339 Rural FY16) Year 2 Capitalized Lease (3 New Flyer Buses) MidLife Bus Engine Overhaul (7) ( 5339a FY14) MidLife Bus Engine Overhaul (4) ( 5339a FY17) Bus Repaint Campaign (36) ( 5339a FY14) Paratransit Vehicle (1) ( 5310 FY13/14) Capitalized Lease 3 New Flyer BusesExternal Announcement System Programming Patch (Clever Devices) Electric Bus (1) Watsonville ZEB Circulator (FY15/16) FY18 STIP Refurb 3 345K (STIP, Measure D) VTA Bus Transfer Decommission & Retrofit 10 Electric Hybrids, and 4 Diesel Artics Paracruz Van Replacements (11) ( 5339a FY15/16) Electric Bus (1) Watsonville Circulator DAC (FY17/18 LCTOP) CNG Bus (1) (STBG FY17via SCCRTC) 863, ,887 EB EB EB, EA EB, EA, EB,CA EB,CA EB,CA 283,529 13,802 17,741,944 28,500 68, , , , ,889 EB, EA, 863,232 1,000,000 1,016,605 1,066,508 1,581,385 EA IH 2,635,548 1,656,000 4,919,542 8, ,237 8,910 9,548 10,000 10,000 FY18 STIP AVL/ITS (STIP, Meas D) AA PM* Total Fiscal Year Budget Electric Bus (3) + Infra & Proj Mgmt. ( 5339c FY16) EA 4 40' CNG Replacements ( 5339b FY17) EB FY18 STIP 2 ZEBs (STIP, LPP, HVIP = 300K) EB, EA Revenue Vehicle Purchases, Replacements & Campaigns Updated: SANTA CRUZ METROPOLITAN TRANSIT DISTRICT FY19 REVISED CAPITAL BUDGET For JANUARY 25, 2019 Board Meeting Report Status Spending as of October 31, ,665 65,131 36,281 80, , ,274 9,887 1,451 1,180, % 10 53% 10 13% 1% 5% 10 5% 5 5% % Project Total Spent Fiscal Year Complete (1) to Date 4/1/2017 2/15/2018 9/1/ /1/2017 9/1/2016 4/1/2018 6/1/2016 9/7/2016 Start Date 2 5/1/2018 New Estimated Start Date Eddie and Freddy are working on cost estimates for work on buses. 1 Gillig and 1 Artic should be ready for Dec. 14th event. Received Proterra's cost proposal 9/18/2018 order pending executed contract and issuance of purchase order. Deadline extension request still pending., STASGR, MEAS D Order placed. Waiting for build schedule from Gillig 6/30/ /30/2018 6/30/2018 6/30/2019 6/30/2018 6/13/2018 Project CloseOut complete 10/31/2018, MEASURE D, MEASURE D, MEASURE D Internal /External Announcements Paul Revere Buses Internal announcement completed External announcement solution on going by Clever Device., MEASURE D 7/18/2018 Completed, MEASURE D 4/30/2019 Grant being submitted by Tom Classic Graphic body and Paint 22 completed and 14 remain. Project on going. Completed MEASURE D, MEASURE D, PTMISEA LCTOP, MEASURE D MEAS D STIP, MEAS D PTMISEA, LCTOP STIP, MEAS D STIP, LPP, HVIP (300K), PTMISEA, MEAS D Source of Funds Bus purchase element to be put out to bid in 2019 instead of buying from BYD. Infrastructure moving ahead, all other elements on hold Project Kickoff meeting set for An ask for funds to be reallocated to purchase of Pressure Washer for Facilities Project Kickoff meeting set for An ask for funds to be reallocated to purchase of Pressure Washer for Facilities Angela is expecting to kick this off in January. Project Status (2) 9/30/2018 Complete, all vehicles in service. New Estimated End Date Ordered placed 9/11/2018 has not executed the contract as they are waiting for their Procurement Branch to complete their review of the LAVTA contract Making monthly payments against the lease (13 of 72 payments 6/30/ /30/2023 as of 12/1/18) 5/1/2019 4/15/2018 6/30/2019 6/30/2022 Estimated End Date of: Attachment B capital projects status None per Tom N/A Award pending Award 8/14/17, 5 years to obligate Award 3/1/16, 10 years to obligate N/A Award pending 6/1/19, 6/30/22 Award 8/14/17, 5 years to obligate PTMISEA 6/30/22, LCTOP Award 6/2/16 3 years to obligate (6/1/19) Award 8/23/17, 5 years to obligate. PTMISEA 6/30/22 Award Pending Award Pending Award Pending Grant Expiration Date Attachment A

17 12/26/2018 Project / Activity 12/26/ TOTAL CAPITAL PROJECTS Misc Office Equipment Fleet & Maint Equipment ,972,877 6, ,645 8,000 32,045 10,000 CA, AA 19,000 70,000 20,000 9,200 29,200 AA Misc. Emergency Capital Items 1K to 5K Paracruz MDC Replacements ( 5339a FY18) Watsonville Transit Mural(2,700 from Arts Council SC) TH Subtotal TVM Pin Pad Bezel 8 Upgrade (6) C/S Call Center Furnishings ( 5339a FY18) Ticket Vending MachineSLVInstallation Costs + Misc. Business Copy MachineAdmin ( 5339a FY18) 4 Vertical FireKing File CabinetsAdmin Subtotal 45, ,000 30,000 90,000 75,000 60,000 Total Fiscal Year Budget PM* Bus Yard Scrubber/Sweeper ( 5339a FY18) Floor Scrubbers for Maint. Shop ( 5339a FY18) Subtotal Propane Fueled Tow Motor ( 5339a FY14) Replace Custodial Support Vehicles (2) (5339a FY18) Subtotal NonRevenue Vehicle Purchases & Replacements Updated: SANTA CRUZ METROPOLITAN TRANSIT DISTRICT FY19 REVISED CAPITAL BUDGET For JANUARY 25, 2019 Board Meeting Report Status Spending as of October 31, ,963 16,650 43,313 9,108 9,108 54,687 54,687 1,404,866 1/2/2018 1/10/2019 4/1/2017 Start Date 5% 12/20/ % 10 % Project Total Spent Fiscal Year Complete (1) to Date 3 9/1/2018 New Estimated Start Date 11/1/2018 6/30/2018 Estimated End Date of: Project Status (2) Furniture delivered and installed, payment in progress. Awaiting authorization from Safeway, and funds set aside to be used when needed Testing concluded on noise abatement, acoustic panels to be installed by 11/1/18. left over funds to be absorbed into Capital Reserves Project being postponed, funds from Capital Reserve to be used instead of 5339a Elections have taken place, waiting Alex's guidance on how to proceed. ARTS COUNCIL/CAP RES STA CAPITAL RESERVES Project Kickoff meeting 1/4/19 Business Copy Machine purchase is not allowed with 5339a funds. Source of Funds, STA, RES Project Kickoff meeting 1/4/19 Project KickOff meeting for 1/10/19 8/31/2018 Tow Motor final invoice paid, acceptance signed 8/29/18 New Estimated End Date N/A N/A N/A Attachment B capital projects status Award pending Award pending Award pending Award 8/14/17, 5 years to obligate Grant Expiration Date Attachment A 5B.Attachment A.3

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19 VERBAL PRESENTATION ONLY UPDATE ON PACIFIC STATION BARROW EMERSON, PLANNING AND DEVELOPMENT DIRECTOR 6.1

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