SOLTRANS BOARD MEETING SUPPLEMENTAL REPORTS / HANDOUTS December 19, 2013 MEETING HANDOUTS

Transcription

1 SOLTRANS BOARD MEETING SUPPLEMENTAL REPORTS / HANDOUTS December 19, 2013 MEETING HANDOUTS Agenda Item 8 SolTrans Curtola Park and Ride Hub Project Update PowerPoint Presentation Agenda Item 9 SolTrans Operations & Maintenance Facility (1850 Broadway, Vallejo) Project Transition From City of Vallejo PowerPoint Presentation Agenda Item 10 Fiscal Year (FY) Proposed Mid-Year Capital Budget Adjustment PowerPoint Presentation Agenda Item 11 Automatic Vehicle Location (AVL) System Concept of Operations PowerPoint Presentation Agenda Item 13 Update on Fixed Route System Analysis & Restructuring Project PowerPoint Presentation Agenda Item 15 Public Outreach Report PowerPoint Presentation News Article: SolTrans Sets Sleigh Rides for Tree Lighting; issued by Benicia Herald News Article: Volunteers Help Bring Joy on Thanksgiving; issued by Vallejo Times Herald News Article: SolTrans Promotes Thanksgiving Ridership; issued by Benicia Herald News Article: Longer Trains, Modified Schedule for Buses, Trains, Ferries; issued by Vallejo Times Herald

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3 CURTOLA PARK & RIDE HUB SOLTRANS BOARD PROJECT PRESENTATION Project Status Update and Design Presentation

4 CURTOLA PARK AND RIDE SITE LAYOUT 592 parking spaces Transit platform accommodates 6 independent buses Casual carpool location Kiss & ride location Passenger amenities/ canopy structure Security office/ vending kiosk/restroom Solar Power Array Landscaping/ water quality Electric Vehicle Charging Stations

5 CANOPY VIEW

6 CANOPY VIEW

7 PLATFORM BUILDING

8 MONUMENT SIGNAGE

9 SECURITY SYSTEM

10 CONSTRUCTION STAGING Maintain site operations to extent feasible Allow for efficient construction Focus on user/ bus/ and worker safety Minimize disruption to surrounding neighborhood and roadway network

11 CONSTRUCTION STAGING ADD Full Map/ w/ Stages Construction likely 18 to 24 months Project will have extensive outreach Social media/ traditional channels Encourage use of Vallejo Station parking potential incentives through discounted Soltrans bus passes

12 O&M STUDY Existing O&M = $100,000* New facility O&M Increase = $340,983 *Paid for by Transit Revenues

13 DESIGN ELEMENTS TO REDUCE O&M Concrete bus loading and circulation elements Hardscape Landscape Selection of site amenities Site security Galvanized steel parking lot light poles with LED lights Photovoltaic system

14 PARKING MANAGEMENT PLAN Studied Existing Conditions Conducted User Survey Enforcement and Revenue System Options Parking pricing and Enforcement Strategies Findings and Recommendations

15 LOT OCCUPANCY 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 4:00 AM 5:00 AM 6:00 AM 7:00 AM 8:00 AM 9:00 AM 10:00 AM 11:00 AM 12:00 PM 1:00 PM 2:00 PM 3:00 PM 4:00 PM 5:00 PM 6:00 PM 7:00 PM 8:00 PM Percent Occupied Time of Day 7/30/2013 7/31/2013 8/1/2013

16 NEIGHBORHOOD OCCUPANCY

17 USER SURVEY Conducted Sept 4 th and 5 th Intercept at Curtola Lot and El Cerrito Del Norte BART station Survey handouts with collection boxes Survey available on-line

18 USER PROFILE AND MODE CHOICE Origin and Destination of Survey Respondents Trip Origin Trip Destination** Origin City Count Percentage Destination City Count Percentage Vallejo % San Francisco % Benicia 13 6% Oakland 40 19% American Canyon 9 4% Berkeley 16 7% Fairfield 6 3% El Cerrito 10 5% Other* 16 7% Other* 23 10% Total Responses % Total Responses % How respondents arrive and leave Curtola Facility Walked 5% Bus 2% Bicycle 1% Regular Carpool 7% Other 2% Vanpool 2% Dropped off 31% Drove 61% Casual Carpool 39% Bus 50% Arrival Mode Departure Mode

19 WILLINGNESS TO PAY 100% 90% 80% 70% 60% 50% 40% No 30% 20% Yes 10% 0% All respondents Drive to lot Get dropped off at lot Arrive before 7AM Arrive at 7AM or later Respondent Type

20 USER AMENITY PRIORITIES 70% 60% Would Like to See Willing to Pay For 50% 40% 30% 20% 10% 0% On-site Patrol Security Cameras EV Charging Stations Waiting areas/shelters Restrooms

21 ALTERNATIVE PRICING STRATEGIES % pay-by-space daily passes 2. 1/2 pay-by-space and 1/2 reserved permit spaces pay-by-space and 100 reserved permit spaces 4. Reserved permit spaces only Alternative 1 100% pay-by-space daily passes Alternative 2 1/2 pay-by-space and 1/2 reserved permit spaces Alternative pay-by-space and 100 reserved permit spaces Alternative 4 Reserved permit spaces only Annual costs $ 451,243 $ 395,643 $ 440,983 $ 337,043 Revenues $ 477,023 $ 376,440 $ 443,173 $ 291,999 Net Revenues $ 25,780 $ -19,203 $ 2,190 $ -45,044 *Assumes $3/day and $40/month

22 Public Private Partnership (P3) Options Options identified through a study led by the Solano Transportation Authority (STA): 1. Pay for Parking 2. Generation of Solar Power 3. Advertising 4. Outsourcing of O&M Costs

23 BOARD RECOMENDATIONS 1. Receive Project Design Report 2. Provide Feedback on O&M Study 3. Provide Feedback on Parking Management Plan 4. Provide Feedback on P3 5. Direct ED to continue partnership with STA on P3 Options

24 CURTOLA PARK & RIDE HUB END Project Status Update and Design Presentation

25 SolTrans Operations and Maintenance Facility Project Transition SolTrans Board Meeting December 19, 2013 Wayne K. Tanda Project Manager Municipal Resource Group

26 ISSUE City of Vallejo is transferring management of design and construction activities related to the renovation of the O&M Facility at 1850 Broadway to SolTrans, and several actions must be authorized by the Board to complete this process

27 BACKGROUND City determined the need to renovate the Broadway O & M Facility and initiated a multiphase capital improvement project 2010 First phase completed; second phase planned 2011 Transit operations assumed by SolTrans

28 2011 Property was used to secure COPs as part of the City s bankruptcy proceedings Prevented City from transferring title to SolTrans until the encumbrances are released Transfer of Assets Agreement between SolTrans and Benicia and Vallejo, Vallejo agreed to sublease Broadway property until fee title can be transferred

29 2013 City completed 95% of plans, but suspended project due to insufficient funding City and SolTrans staff mutually agreed that the most expeditious manner to move the project forward is to transfer responsibility of the remainder of the design and the construction of improvement from the City to SolTrans

30 HEALTH AND SAFETY IMPROVEMENTS Repair of leaks in roof/siding Replacement of HVAC system Upgrade of fire alarm system Renovate restrooms

31 EFFICIENCY AND PRODUCTIVITY New security surveillance system Additional exterior security lighting Improve security fencing Secure space for storing fares Expand safety training area New space for dispatching Remodel of office space, public areas, driver facilities, and meeting rooms

32 SUMMARY OF ESTIMATED PROJECT BUDGET Preliminary engineering Service Total Cost Expenditures to Date $460,000 $173,616 Construction $3,262,000 $0 Construction management $489,000 $0 Totals $4,211,000 $173,616

33 Responsible Agency SUMMARY OF FUNDING Funding Type Funding Source Authorized Use SolTrans Federal Section 5307 Maintenance Facility Section 5307 Section 5307 Maintenance Facility Maintenance Facility Local TDA Maintenance Facility AB 664 City of Vallejo State Prop 1B CalEMA Prop 1B- PTMISEA Maintenance Facility Amount $800,000 $1,750,000 $400,000 $593,826 $244,385 Subtotal (SolTrans) $3,788,211 Security Enhancement Building Improvement $271,124 $151,665 Subtotal (City of Vallejo) $422,789 Total Funding $4,211,000

34 RECOMMENDATIONS 1. Approve the inclusion of the estimated project budget in SolTrans' FY Capital Budget (Agenda Item 10) 2. Authorize the issuance of a Request for Proposals for Project Management Oversight Services, subject to legal counsel approval 3. Authorize the Executive Director to execute all required documents for completing the reassignment of the Calpo, Hom and Dong contract from the City of Vallejo to SolTrans, subject to legal counsel approval 4. Authorize the issuance of a Request for Proposals for Construction Management Services, subject to legal counsel approval. 5. Authorize the Executive Director to execute all other documents with the City of Vallejo necessary for funding the project and utilizing the facility, subject to legal counsel approval.

35 PROPOSED FY MID-YEAR BUDGET ADJUSTMENT Presented to: The Solano County Transit Board of Directors on December 19, 2013 by: Mona A. Babauta

36 FY 2014 CAPITAL BUDGET: OVERVIEW DESCRIPTION AMOUNT FY APPROVED CAPITAL BUDGET * $10,023,505 PROPOSED MID-YEAR ADJUSTED BUDGET $12,669,773 PROPOSED BUDGET CHANGE -- INCREASE/(DECREASE) $2,646,228 *Approved by the Board in May 2013.

37 Project SUMMARY OF CHANGES Current Budget Budget Change Proposed Budget Description IT $247,114 $0 $247,114 Add $37,708 FTA grant Vehicles $3.216 M $0 $3.216 M Change Project Description O&M Facility Renovation $1.670 M $2.630 M $4.3 M Add FTA + Local Match transferred from COV AVL $2.16 M $0 $2.16 M Add Prop 1B Security Branding $120,000 ($44,378) $75,622 Lower FY13 Carryover Security Cameras Farebox Upgrades $166,686 $114,438 $281,124 Higher FY13 Carryover $143,809 ($53,832) $89,977 Lower FY 13 Carryover FY14 Net Budget Increase: $2,646,228

38 BOARD RECOMMENDATION Approve the proposed Mid-Year Adjusted FY Budget as shown on Attachment B [of the Board packet].

39 AUTOMATIC VEHICLE LOCATION (AVL) SYSTEM CONCEPT OF OPERATIONS Presented to: The Solano County Transit Board of Directors on December 19, 2013 By: David Berman, Program Analyst I Joe Rye, TMTP Consulting 1

40 NEEDS ASSESSMENT Based on meetings with staff, certain needs were identified: Better overall data collection for transit planning Better tracking of on-time performance Real-time arrival information at stops, online, and in mobile apps Maintenance agreement that allows SolTrans to capitalize equipment, operation, maintenance, and training costs 2

41 NEEDS ASSESSMENT (CONT.) Based on meetings with staff, certain needs were identified: Maintenance agreement that provides a10-year budget outlook with replacement costs and product lifecycles. Inclusion of cost estimates that assume current conditions and the potential for system expansion 3

42 RECOMMENDED SOLUTION Staff reviewed 3 potential configurations: Agency-owned solution Hosted solution Software-as-a-service Agency-owned solution could meet SolTrans needs at the lowest operating and maintenance costs. 4

43 OPERATIONAL IMPROVEMENTS/IMPACTS A premium customer experience Rich data collection Safety improvements Use as a managerial tool 5

44 Thank you! 6

45 UPDATE ON FIXED-ROUTE SYSTEM ANALYSIS & RESTRUCTURING PROJECT Presented to: The Solano County Transit Board of Directors on December 19, 2013 By: David Berman, Program Analyst I Helene Buchman, Planning & Operations Manager 1

46 OVERVIEW OF DATA COLLECTION EFFORT Collected boardings and alightings for every stop and every trip On-time performance data Checkers also collected feedback from drivers, and provided comments on on-board operations 2

47 DATA SYNTHESIS PROCESS Data acquired will be applied in conjunction with existing data from local, regional, and national data sources Data collected will be tied to existing demographic data Analysis will focus on attracting new riders, while also recognizing key transit market segments, including persons of low income, minorities, low car households, seniors, those with disabilities, and students. 3

48 APPROXIMATE PROJECT TIMELINE DEC 2013 Continue data synthesis, coordinate with consultants on preliminary findings and possible actions to address system shortcomings. JAN 2014 Review findings and develop potential mitigations with costs and implementation strategies. Develop prioritized list of potential service changes, associated costs, and implementation timeframes. 4

49 APPROXIMATE PROJECT TIMELINE SPRING 2014 Review findings with the Board Receive input on priorities for route and schedule changes Begin community and stakeholder outreach LATE SPRING 2014 Continue outreach to develop a preferred set of alternatives Present preferred alternatives to Board for review Complete a Title VI analysis to ensure no disparate impact or disproportionate burden Analyze impacts to paratransit service 5

50 APPROXIMATE PROJECT TIMELINE SUMMER 2014 Board adopts changes no later than Jun 2014 for Aug Provide outreach materials to students before summer break Implement public awareness campaign on Aug service changes Print new schedules, revise website and other materials Work with contractor to produce new paddles, schedule operators, train operators and support staff on new alignments LATE SUMMER 2014 Host back-to-school fairs to remind students/parents of changes Update Title VI analysis for additional changes Prepare data for developers, Google Maps, and 511.org reflecting final changes 6

51 Thank you! 7

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53 PUBLIC OUTREACH REPORT Presented to: The Solano County Transit Board of Directors on December 19, 2013 By: Jessica Deakyne, Program Analyst II

54 THANKSGIVING DAY LIMITED 2 Limited Service Routes North & South Vallejo In partnership with nonprofit, Vallejo Together Lunch service at Elks #559 Photos: Chris Riley/Times-Herald

55 THANKSGIVING WEEKEND PROMO Friday, November 29, Sunday, December 1, 2013 Reduced fares on local routes $1 day pass $0.25 cash fare 37% ridership increase over LY

56 BLACK FRIDAY ROUTES 2 routes Benicia Downtown to Gateway Plaza (10:00 a.m.-6:00 p.m.) Vallejo Transit Center to Gateway Plaza Fares (6:00 a.m.-6:00 p.m.) $1 day pass $0.25 cash fare

57 BENICIA SLEIGH RIDE ROUTES Friday, December 6, :30/6:00 p.m. to 9:30 p.m. Trips to Downtown Benicia for Open House & Tree Lighting 3 routes

58 DECEMBER PROMOTIONS

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