3.1 Recommendation: THAT the Council of the Township of Centre Wellington approve the agenda for the meeting June 6, 2017 as circulated.

Transcription

1 Township of Centre Wellington Council Agenda Tuesday, June 6, 3:00 pm - Special Council 4:00 pm - Centre Wellington Energy Annual General Meeting Council Chamber, 1 MacDonald Square, Elora Page 1. CALL TO ORDER 2. DISCLOSURE OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT 3. CONFIRMATION OF AGENDA 3.1 Recommendation: THAT the Council of the Township of Centre Wellington approve the agenda for the meeting June 6, as circulated. 4. PRESENTATIONS 4.1 K. Smart Associates Limited re: Tenders and Contract Pricing 5. CONSIDERATION OF REPORTS 5.1 Request for Tenders #20-17 (replacement of structure 10-P), #22-17 (replacement of structure 9-WG), #21-17 (replacement of culvert structure 32-WG ), and #17-17 (reconstruction of Princess Street & Wellington Drive Watermain Construction, Elora) Report from W. Snarr, Managing Director of Corporate Services / Treasurer COR-31 - Pdf Recommendation: THAT the Council of the Township of Centre Wellington award the following two tenders: 1. RFT #22-17 for the replacement of structure 9-WG to MTM-2 Contracting Inc. of Milton in the amount of $943, excluding the HST and inclusive of contingency allowance in the amount of $25, RFT #21-17 for the replacement of culvert structure 32-WG to Reeves Construction Limited of Mount Forest in the amount of $227, excluding the HST and inclusive of contingency allowance of $15, Page 1 of 13

2 AND THAT the funding for these two projects be amended as outlined in Corporate Services Report COR :00 P.M. CENTRE WELLINGTON ENERGY INC. ANNUAL GENERAL MEETING AND PRESENTATION 6.1 Approval of Financial Statements for the Year Ended December 31, Deferred to next Council meeting 6.2 Appointment of Directors Recommendation: BE IT RESOLVED THAT the following persons, at least 25% of whom are resident Canadians, be and they are hereby elected directors of the Corporation to hold office until the completion of the next annual meeting of the shareholders of the Corporation or until their respective successors are duly elected, subject to the provisions of the by-laws of the Corporation and the provisions of the Business Corporations Act (Ontario): Andrew Goldie Kelly James Linton Douglas S. Sherwood 6.3 Appointment of Auditors Recommendation: THAT the Council of the Township of Centre Wellington hereby appoints KPMG the auditors of the Corporation to hold office until the completion of the next annual meeting of the shareholders of the Corporation, or until a successor is appointed, at such remuneration as may be fixed by the Board of Directors and the Board of Directors is hereby authorized to fix such remuneration. 7. PRESENTATION AND INFORMATION SESSION FROM CENTRE WELLINGTON HYDRO 8. CONFIRMATORY BY-LAW 8.1 A By-law to confirm the actions of Council Recommendation: THAT By-law -38 to Confirm the Proceeding of Council at its meeting held June 6, be introduced a first, second and third time and passed in open Council. 9. ADJOURN Page 2 of 13

3 Report to Council To: Mayor Linton and Members of Council Prepared By: Wes Snarr, Managing Director of Corporate Services Report: COR-31 Date: 06 Jun RE: Request for Tenders #20-17 (replacement of structure 10-P), #22-17 (replacement of structure 9-WG), #21-17 (replacement of culvert structure 32-WG ), and #17-17 (reconstruction of Princess Street & Wellington Drive Watermain Construction, Elora) Recommendation: THAT the Council of the Township of Centre Wellington award the following two tenders: 1. RFT #22-17 for the replacement of structure 9-WG to MTM-2 Contracting Inc. of Milton in the amount of $943, excluding the HST and inclusive of contingency allowance in the amount of $25, RFT #21-17 for the replacement of culvert structure 32-WG to Reeves Construction Limited of Mount Forest in the amount of $227, excluding the HST and inclusive of contingency allowance of $15, AND THAT the funding for these two projects be amended as outlined in Corporate Services Report COR-31. Summary: The estimate of total project cost over budget for all four (4) of the subject tenders materially exceeds the approved capital budget. This is partly because of a high volume of municipal and Provincial road and bridge construction activity, driven in part by Federal and Provincial capital grants. The attached Appendix 'A' is a summary of the four tenders, showing action and timing. Report: The subject tenders were advertised on the Township of Centre Wellington Web Site ( and on the approved Web Site ( Request for Tenders #20-17 and #22-17 The scope of work is described as follows: Page 3 of 13

4 1. Request for Tender #20-17 is for the removal of the existing bridge structure 10- P located on the 4th Line East over the Irvine Creek in the former Township of West Garafraxa, and construction of an 11.2 metre span semi-integral abutment bridge with pre-stressed concrete box beams. 2. Request for Tender #22-17 is for the removal of the existing bridge structure 9- WG located on the 7th Line over the Irvine Creek in the former Township of West Garafraxa, and construction of a 12.9 metre span semi-integral abutment bridge with prestressed concrete box beams. The attached map (Appendix 'B') shows the location of the two bridges (9-WG is in the upper right hand corner, and 10-P is in the lower left hand corner). As indicated on the map, both bridges are closed. Further, structure 8-WG located to the north of 9-WG is weight restricted. Closure of 8-WG combined with the existing closure of 9-WG would make the properties located between the two bridges inaccessible by motor vehicle. The completion date of work for both tenders is prior to November 24,, with all inwater work commencing after July 1,. Bids were submitted by the firms in the amounts as listed below (prices exclude the HST, and include contingency allowance of $35,000/$25,000 for #20-17/#22-17 respectively). #20-17 Bridge Structure 10-P: 1. Reeves Construction Limited (Mount Forest) $733, (price as submitted; $733,515.00) 2. Xterra Construction Inc. (Kitchener) $927, McLean Taylor Construction Limited (St. Mary's) $947, Ontario Ltd. o/a Bronte Construction (Oakville) $993, (price as submitted; $998,244.40) 5. Sierra Bridge Inc. (Woodstock) $1,096, ($1,121,840.60) #22-17 Bridge Structure 9-WG: 1. MTM-2 Contracting Inc. (Milton) $943, ($655,140.00) 2. Finnbilt General Contracting Limited (Stratford) $1,133, Sierra Bridge Inc. (Woodstock) $1,166, (price as submitted; $1,176,283.90) Ontario Ltd. o/a Bronte Construction (Oakville) $1,194, The bids were checked for errors and omissions by staff, and mathematical errors were found in the bids as indicated above with the prices as submitted in brackets. The attached schedule 'C' is a financial analysis of the low bids received from Reeves Construction Limited and MTM-2 Contracting compared with the approved capital budget. As the analysis shows, there is sufficient funding available to award the low bid for one of the two tenders. Page 4 of 13

5 Based on the foregoing, it is recommended that Request for Tender #22-17 for the replacement of structure 9-WG be awarded to the lowest responsive and responsible bidder; MTM-2 Contracting Inc. of Milton in the amount of $943, Request for Tender #21-17 The scope of work is for the replacement of culvert structure 32-WG located on the third Line in the former Township of West Garafraxa, and includes: Supply, assembly and installation of a 3 890mm (span) by 2 690mm (rise) structural plate pipe arch Removal of the existing structure Supply, assembly and installation of new culvert, structural backfilling and steel beam guiderail The location of culvert structure 32-WG is almost one concession below the top right of the attached map (Appendix 'B'), south of Metz in the former Township of West Garafraxa. The completion date for all works is by no later than October 15,. The following six (6) firms submitted a response in the amounts as listed below (prices exclude the HST, and include contingency allowance in the amount of $15,000.00): 1. Reeves Construction Limited (Mount Forest) $227, Wellington Construction Contractors Inc. (Palmerston) $232, (price as submitted; $232,124.85) 3. Cox Construction Limited (Guelph) $246, Xterra Construction Inc. (Kitchener) $254, Drexler Construction Limited(Rockwood) $285, Capital Paving Inc. (Guelph) $364, The tenders were checked for errors and omissions by staff. A minor mathematical error was found in the bid submitted by Wellington Construction Contractors Inc.. The price as submitted is in brackets. The attached financial analysis (Appendix 'D') shows a breakdown of the low bid received from Reeves Construction Limited compared to budget, and recommended funding of the excess of estimated cost over budget in the amount of $139, Request for Tender #17-17 The scope of work is for the reconstruction of Princess Street from the Grand River to Church Street (Elora), and for the construction of watermain on Wellington Drive from Cuthbert Street to Cuthbert Street (Elora), the locations for which are as shown on the attached map (Appendix 'E'). Page 5 of 13

6 The contractor is required to maintain one lane of two way traffic at all times on Mill Street East, and to reopen Mill Street East to two lanes of traffic at the end of each working day, or use temporary traffic control signals. Princess Street, and Wellington Drive may be closed to through traffic. Local access, access for emergency vehicles, and business access including pedestrian access to businesses is to be maintained at all times. The completion date for all works on Wellington Drive is by September 1,, and for Princess Street is by November 1,. The following two (2) firms submitted a response in the amounts as listed below (prices exclude the HST, and include contingency allowance in the amount of $80,000.00): 1. Drexler Construction Limited (Rockwood) $1,394, (price as submitted; $1,394,907.00) 2. Steed and Evans Limited (St. Jacobs) $1, The tenders were checked for errors and omissions by Triton Engineering. A minor mathematical error was found in the bid submitted by Drexler Construction Limited. The price as submitted is as shown in brackets. The attached Financial Analysis (Appendix 'F') shows a breakdown of the low bid received from Drexler Construction compared to budget. As the analysis shows, the estimated total project cost of the low bid exceeds project funding of $1,095,000 by $525,129. The tender has been cancelled, and staff will review for an appropriate time to reissue. Financial Implications: See discussion above. Consultation: The preparation of this report was done in consultation with Infrastructure Services staff. Attachments: Appendix 'A' - Summary Appendix 'B' - Map - Location of Bridges Appendix 'C' - RFT #'s and Financial Analysis Appendix 'D' - RFT # Financial Analysis Appendix 'E' - Map - Location of Princess Street & Wellington Drive Appendix 'F' - RFT # Financial Analysis Approved By: Andy Goldie, Chief Administrative Officer Page 6 of 13

7 RFT No. Description Action Timing Replacement of Bridge Cancel the tender, and bring it forward in Will be part of the 2018 capital budget process. Structure 10 P the 2018 capital budget Replacement of Bridge Structure 9 WG Replacement of Culvert Structure 31 WG Reconstruction of Princess Street (Elora) and construction of a watermain on Wellington Drive (Elora) A P P E N D I X 'A' Recommend that tender be awarded due to current closure of 9 WG, and weight limitation on 8 WG Recommend that tender be awarded due to current market conditions. Tender has been cancelled. Staff will review for an appropriate time to reissue the tender. Tender will proceed to construction. Tender will proceed to construction. Unknown at this time. Page 7 of 13

8 Wellington Rd 29 Second Line Third Line Fourth Line Third Line Third Line Wellington Rd 16 Fourth Line Fifth Line Fifth Line Fifth Line Sixth Line Sixth Line Seventh Line East-west Garafraxa Tl Weisenberg Rd 36-P " 32-P Sr 5 Sr 11 Noah Rd " 5-P 4-P 23-P 33-P Eighth Line W 20-P Eighth Line E 21-P 22-P 19-P 38-P Sr 12 3-P Sr 14 A P P E N D I X 'B' " Wellington Rd 17 " Sr 10 6-P 1-P 28-P 18-P " Grand Inverhaugh 8-P 7-P Sixth Line E Third Line W Sr 5 Middlebrook Rd 9-P 31-P Wellington Rd P 34-P 10-P 24-P " 11-P Wellington Rd 18 Fourth Line E 25-P 15-P 39-P 12-P 2-P 37-P Second Line E î í 26-P(15) First Line W 29-P 17-P 35-P 13-P Salem 16-P 30-P Alma " 1-EL Replacement Replacement Sr 4 Wellington Rd 7 7-N " 4-N 12-N " Elora 13-N Irvine St Ponsonby Sr 5 Gerrie Rd 8-N 6-N 2-EL # 9-N(10, 4.1m) 10-N Fourth Line 18-N 21-N 11-N 20-N Sr 6 N Wellington Rd 17 5-N Sr 10 Fergus Ennotville 3-N( ) Sr 15 Highway 6 Beatty Line N South River Rd Second Line Sixth Line 19-N 17-N Beatty Line N Guelph St Cumnock 2-N Sr 18 Highway 6 4-F 1-F 14-N 16-N 15-N 1-N 22-N Sr 10 Jones Baseline 25-WG 2-F 3-F Scotland St Jones Baseline 21-WG(10, 4m) First Line Living Springs 24-WG(5, 3m) Sr 10 Pre-Construction Work 22-WG 23-WG River 29-WG(4m) 7-E(10) Speedside Sr 25 Metz Replacement 9-E 31-WG 6-E 20-WG & Sr 20 Sr 15 1-WG 8-E î í Sr 30 " 26-WG 32-WG 2-WG(15) 28-WG Belwood Lake 5-E 3-WG 4-E Replacement 16-WG(10) Oustic 19-WG 18-WG 17-WG " 27-WG 3-E(8, 3m) 30-WG " Shiloh Sixth Line Wellington Rd 19 5-WG 4-WG(5, 3m) 12-WG 15-WG 14-WG Sr 9 î í " Wellington Rd 18 Eramosa-garafraxa Tl 2-E 13-WG 1-E Seventh Line Belwood 6-WG 6B-WG Wellington Rd WG 8-WG(10) 9-WG TOWNSHIP OF CENTRE WELLINGTON SR 10 Mimosa East-west Garafraxa Tl Replacement 7-WG 10-WG Bridge Number Former Municipality Code Bridge ID: 21-WG (10, 4m) Load Limit (tonnes) Height Limit (metres) Structure Condition Open (93) " Closed (15) Centre Wellington Structure Locations & Condition Updated: January, Load Restricted (11) Height Restricted (6) # Designated Heritage î í Narrow Structure Narrow Structure With One Lane Only 3 Year Replacement and Rehabilitation Schedule 1-EL Victoria St. Pedestrian Bridge 27-WG Sideroad 20 9-WG Seventh Line 10-P Fourth Line 32-WG Third Line F St. David St. 24-P Third Line Middlebrook Place Boundary Road Culvert Woolwich St. Salem (County) WG Second Line Badley Bridge Metcalfe St. (County) The Township of Centre Wellington 1:85,000 Page 8 of 13 km

9 A P P E N D I X 'C' RFT #20 17 RFT #22 17 Structure 10 P Structure 9 WG Total Estimated Project Cost Construction 698, , ,616, Contingency Allowance 35, , , Price as Bid 733, , ,676, Add: Non refundable portion of the 1.76% 12, , , Expenditures to date 29, , , Contract administration and inspection 28, , , Total Estimated Project Cost 804, ,027, ,831, Approved Capital Budget OCIF Reserve 480, , , DCL Reserve 474, , Total Approved Capital Budget 480, , ,035, Net Over Budget 324, , , Based on Award of RFT #22 17 (Structure 9 WG) only: Total available funding 1,035, Total estimated project cost 1,027, Excess of Revenue over estimated project cost 7, Page 9 of 13

10 A P P E N D I X 'D' RFT #21 17 Structure 32 WG Estimated Project Cost Construction 212, Contingency Allowance 15, Price as Bid 227, Add: Non refundable portion of the 1.76% 4, Contract administration and inspection 8, Total Estimated Project Cost 239, Approved Capital Budget OLG Slots Reserve 100, DCL Reserve Total Approved Capital Budget 100, Net Over Budget 139, Recommended Funding of Over Budget Transfer from OLG reserve 110, General Capital Reserve 29, , Note: the OLG transfer of $110,000 is from higher than projected slots revenue in the third and fourth quarters of Page 10 of 13

11 A P P E N D I X 'E Geddes St St. Mary's Roman Catholic Church Princess St Erb St Melville St Church Elora Lawn Bowling Club Sq Knox Presbyterian Church Elora Centre For The Arts Chalmers St Princess St Aqua St David Moir St Station Square Park North Queen St Church St Mary St St E John St Colborne St Station Square Keating Park Irvine St St. Mary's Catholic School Wellesley St Heritage River Wellington Dr Wellington Dr Kertland St Cuthbert St East Mill St Bissell Park Water St Walking Bridge Location and Extent of Work Author: GWolowich Date Saved: :47:53 PM m 1:5,000 Path: O:\PLANNING_DATA\Finance_Projects\Tenders\Princess_and_Wellington_Tender.mxd Sources: Parcel Fabric: Wellington County, Teranet, Orthophotography: MNR, May include material The Queen's Printer for Ontario, County of Wellington and the Grand River Conservation Authority. Data provided herein is derived from sources with varying levels of accuracy and currency. This is not a survey product. The Township of Centre Wellington disclaims all responsibility for the accuracy or completeness of information contained herein. The Township of Centre Wellington assumes no responsibility for errors arising from use of these mapping products. All rights reserved. May not be reproduced without permission. The Township of Centre Wellington, County of Wellington. Page 11 of 13

12 (RFT # 17 17) A P P E N D I X 'F' Roads and Drainage Sanitary Sewers Water Works Total Princess Street Estimated Project Cost Construction 559, , , , Contingency Allowance 35, , , Miscellaneous 17, , , Price as Bid 612, , , , Add: Non refundable portion of the 1.76% 10, , , Expenditures to date 32, , , , Estimate for Engineering including Geotechnical & Material Testing 41, , , Allowance for second coat of asphalt 38, , Total Estimated Project Cost 735, , , ,072, Approved Capital Budget OLG Slots Reserve 20, , Gas Tax Reserve 350, , Capital Reserves 115, , , Total Approved Capital Budget 370, , , , Net Over (Under) Budget 365, , , , Wellington Drive Construction 496, , Contingency Allowance 31, , Miscellaneous 15, , Price as Bid 542, , Add: Non refundable portion of the 1.76% 9, , Expenditures to date 43, , Estimate for Engineering including Geotechnical & Material Testing 36, , Total Estimated Project Cost 632, , Approved Capital Budget Capital Reserves 680, , Total Approved Capital Budget 680, , Net Over (Under) Budget (47,622.05) (47,622.05) Page 12 of 13

13 Recap: Estimated Project Cost Construction 559, , , ,275, Contingency Allowance 35, , , Miscellaneous 17, , , Total Price as bid 612, , , ,394, Non refundable HST 10, , , Expenditures to date 32, , , , Estimate for Engineering including Geotechnical & Material Testing 41, , , Total Estimated Project Cost 735, , , ,705, Approved Capital Budget OLG Slots Reserve 20, , Gas Tax Reserve 350, , Capital Reserves , , , Total Approved Capital Budget 370, , , ,180, Net Over (Under) Budget 365, , , , Rounded 365, ,579 45, ,129 Page 13 of 13