2. Notes. L. PowerPoint Presentation. SUMMARY: At the direction of Council, this presentation focuses on the fire department

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SUBJECT TITLE: Fire Deprtment Budget Discussion Stff Led: Chris Alexnder, Fire Chief Deprtment Director: Chris Alexnder, Fire Chief Estimted Time: 30 minutes MUKITTEO CITY COUNCIL AGENDA BIIL 2018-66

1 SUBJECT TITLE: Fire Deprtment Budget Discussion Stff Led: Chris Alexnder, Fire Chief Deprtment Director: Chris Alexnder, Fire Chief Estimted Time: 30 minutes MUKITTEO CITY COUNCIL AGENDA BIIL Previous Review: CouncilWork Session Mrch 26,20L8 Meeting Dte: June 4, 2018 Exhibits: L. PowerPoint Presenttion 2. Notes Budget References: Fire Deprtment Budget Pge 52, Emergency MediclServices Budget Pge 115. BUDGET NFORMATTON: Fire Deprtment52,226,746, Emergency Mediclservice 52,614,125 RECOMMENDATION: Council direction on further fire deprtment support nd development. SUMMARY: At the direction of Council, this presenttion focuses on the fire deprtment budget forecst. o Current fire deprtment budget structure. o EMS Revenue nd options with dditionl EMS Levy funding. o Follow-up to Citygte study recommendtions on the Fire Deprtment. o Five, ten, nd twenty yer budget projections nd vribles' o Regionl Fire Authority key milestones. BACKGROUND: City Council members sked stff beginning in lle 2OI7 bout options for the fire deprtment, including enhncing service nd the newly formed South Snohomish County Regionl Fire Authority (SSCFRA). As result of those questions, the Fire Chief begn to work on comprehensive nlysis of those options. Stff provided Council with their nlysis t the Mrch 26th work session. Per Council request, this follow-up presenttion focuses on the fire dep rtment budget forecst. ALTERNATIVES: Not pplicble. 1

o EMS: Administrtion, Opertions, Trining. o Totl budget: $4,84o,87r (zor8).

2 EXHIßrl- I c rïy of MUKILTEO Fire Ðeprtment Budget Discussion June 4, zors Fire Budget Structure. TWo Discipline Expense Budgets with Four Progrms o Fire: Administrtion, Opertions, Prevention, Trining. o EMS: Administrtion, Opertions, Trining. o Totl budget: $4,84o,87r (zor8). o Slry nd benefits costs split between Fire (+z%) nd EMS (58%) bsed on Citygte dt nlysis. Fire Mrshl is the exception (rooo/o Fire).. Opertions nd mintennce costs cptured in their specific progrm budgets. 1

Fire Deprtment Funding. Revenue to fund fire deprtment functions o EMS Levy (restricted use) o EMS Billing for mbulnce trnsport (unrestricted use) o Generl Fund (shredwith other Cþ Deprtments).

3 Fire Deprtment Funding. Revenue to fund fire deprtment functions o EMS Levy (restricted use) o EMS Billing for mbulnce trnsport (unrestricted use) o Generl Fund (shredwith other Cþ Deprtments). zots expected revenue o EMS Levy: $r,88o,842 o EMS Billing: $564,ooo o Generl Fund directed to Fire/EMS: $2,396,o29 Options for EMS Levy L d L ft Funding. End the use of Generl Fund monies to support EMS.. Write offout-of-pocket expenses for Mukilteo residents trnsported by mbulnce.. Add full time MSO/Community Prmedic (ends the MSO II/. with South County Fire).. Fund EMS equipment replcement.. Public eduction (overtime nd expenses for existing stff).. Consensus from Council on these options? 2

4 Outstnding Citygte Recommendtions Short-term;. Prt-time Administrtive Assistnt.. Full time fire inspector/public eductor.. Dt-driven nlysis ofbuildings, inspections, emergency responses.. Prevention nd Public Eduction progrm consistent with results of dt nlysis.. Cpitl equipment replcement pln nd funding.. Sttion inspection nd mintennce pln nd funding. Long-term:. Pek hour EMS unit. t Deprtment Sttistics Cll Volume nd Stffing s Lt t TotlClls -+Stffing

5 Deprtment Sttistics EMS Trnsports zso q1 q2 Q q4 Sttus Quo Budget. Assumptions o Wges my increse s much s z.5yo nnully. o Medicl insurnce expense will increse 8% nnully o Other benefïts will increse 2.5%o nnuþ. o Opertions nd Mintennce expenses will increse 2.5% nnully. o I[,4 costs will increse 5%o nnully. o EMS Levy revenue will increse 2.54%o nnully. o EMS Billing revenue will increse 4Yo nnully. 4

6 Sttus Quo Budget Projected Budget 20!8 54,840,87L lncrese from Previous s,6L4,t % ,61.4,3L7 17.8% ,86t,t66 t8.9o/o 2038 S9,438,335 20% Budget Projections $10,000,000 S9,ooo,ooo $8,000,000 $7,000,000 S6,ooo,ooo Ss,ooo,ooo $4,000,000 $3,ooo,ooo $2,ooo,ooo $1,000,000 s- 20-yer Fire Budget Projections ó 6 O d N ó C 6 ro l\ 6 Oì O d.\ ð rt Jì ro f\ 6 -i - ñ ñ ô N ñ N ñ N.\l ñ dt 6 ryl rrl rrl ñl d) dl lyl o o 5 5 o ct o o o o Ñ Ñ Ñ ÑÑ Ñô NN N NNt\ N N N N r\ N l\ N -F re & EMS Expenses tevy/billing Revenue -EMS 5

5t3012018 Budget Vribles. Ner Term o Lbor negotitions for 2org.. Mid Term o ILA costs with South County Fire. o MSO/Community Prmedic. o Ldder Truck/3'd EMS unit.. LongTerm o Bttlion Chief 2417.

7 5t Budget Vribles. Ner Term o Lbor negotitions for 2org.. Mid Term o ILA costs with South County Fire. o MSO/Community Prmedic. o Ldder Truck/3'd EMS unit.. LongTerm o Bttlion Chief o Dt Anlyst.. Chnge focus of deprtment to community risk reduction rther thn response-driven by focusing on diversþ, inclusion, nd growing locl tlent. Regionl Fire Authority. RFA boundries must be set by August r of ny given yer.. Vote cn tke plce on ny bllot. For exmple: o zorg Februry or April for zozo implementtion. o zorg August or November for zoztimplementtion.. RFA incorportion documents either need to be modified (South County Fire) or drfted (Everett-would require consultnt/fcilittor ssistnce)..12 6

8 Council Decisions r. Does the Council identify sustinble dditionl funding for the Fire Deprtment to provide recommended services? 2. Does the Council support nd uthorize public vote to crete or join n RFA? 3. Does the Council support 2-yer shred mngement greement with nother gency while fuþ exploring the RFA option?.13 Counc l Decisions Exmples of processes where the Council chose to rise revenue to ddress City priorities:. Pvement Preservtion: WITT citizen committee process.. School Resource Officer: prtnership with school district through ILA, included in budget process. 7

9 Questions.15 Council Decisions 1. Does the Council identifu sustinble dditionl funding for the Fire Deprtment to provide recommended services? 2. Does the Council support nd uthorize public vote to crete or join n RFA? 3. Does the Council support 2-yet shred mngement greement with nother gency while fully exploring the RFA option? ló I

Êxt+ tß trz L. Fire Deprtment Budget Structure. Two Discipline Expense Budgets with Four Progrms i. Fire: Administrtion, Opertions, Prevention, Trining52,226,746 (2018) i.

10 Êxt+ tß trz L. Fire Deprtment Budget Structure. Two Discipline Expense Budgets with Four Progrms i. Fire: Administrtion, Opertions, Prevention, Trining52,226,746 (2018) i. EMS: Administrtion, Opertions, Trining 52,6L4,L25 (2018) ii. Totl budget 54,840,87L (2018) iv. Slry nd benefit costs split between tire (2%l nd EMS (58%) bsed on C tygte dt nlysis. Fire Mrshl is the exception (L00% fire). v. Opertions nd Mintennce costs cptured in their specific progrm budgets b. Revenue to fund fire deprtment funct ons i. EMS Levy (restricted use) ii. EMS Billing for mbulnce trnsport (unrestricted use) iii. Generl Fund (shred with other City Deprtments) iv expected Revenue 1.. EMS Levy S1,880, EMS Billing s564, Generl Fund directed to Fire nd EMS 52,396, Options with dditionl EMS Levy funding. End use of Generl Fund monies to support EMS. b. Add full time MSO/Community Prmedic (ends the MSO ILA with South County Fire). c. Fund EMS equipment replcement. d. Public eduction (overtime nd expenses for existing stff). e. Consensus from Council on these options? 3. Outstnding Citygte recommendtions for the Fire Deprtment. Short-term:. Prt-t me dministrtive ssistnt. i. Add full time fire inspector/public eductor to reestblish fire prevention/public eduction progrm. (S130,000 S/B nnully, vehicle, equipment, ongoing progrm/opertions/mintennce costs). i. Dt-driven nlysis of occupncies, inspections, emergency responses. iv. Prevention nd public eduction progrm consistent with results of dt n lysis. v. Cpitl equipment replcement pln nd funding. vi. Sttion inspection nd mintennce of fire fcilities. b. Long-term: i. Add EMS unit during pek hours. (5240,000 S/B nnully, mbulnce, eq uipment, ongoing Opertions/M i nte n nce costs). 4. Budget projections t 5, 1-0, 15, nd 20 yers (sttus quo budget). Cllvolume/stffingchrt b. Trnsports chrt c. Sttus Quo Budget AssumPtions i. Wges my increse s much s 2.5% nnully. ii. Medicl insurnce expense will increse 8% nnully.

iii. Other benefits will increse 2.5% nnully. iv. Opertions nd Mintennce expenses will increse 2.5% nnully. v. ILA costs will increse 5% nnully. vi. EMS Levy revenue will increse 2.54% nnully. vii.

11 iii. Other benefits will increse 2.5% nnully. iv. Opertions nd Mintennce expenses will increse 2.5% nnully. v. ILA costs will increse 5% nnully. vi. EMS Levy revenue will increse 2.54% nnully. vii. EMS Billing revenue will increse 4% nnully. d. Sttus Quo Budget tble e. Budget projections chrt f. Vribles i. Ner Term: 1. Lbor negotitions for 2OL9. ii. Mid Term: L ILA costs with South County Fire. 2. MSO/Community Prmedic (1 position, vehicle, equipment, ongoing Opertions/Mintennce costs). 3. Ldder Truck/3'd EMS unit (6 positions, truck, equipment, ongoing Opertions/Mintennce costs). i. Long Term: 1. Bttlion Chief 24/7 (3 positions, vehicle, equipment, ongoing Opertions/Minten nce costs). 2. Dt Anlyst (1 position, ongoing Opertions/Mintennce costs). iv. Chnge focused deprtment to community risk reduction deprtment rther thn response-driven by focusing on diversity, inclusion nd growing locl t le nt. 5. Regionl Fire Authority Key Milestones. RFA boundries must be set by August L of ny given yer for the RFA to collect revenue in the following yer. b. Vote cn tke plce on ny bllot; for exmple: i. zolg Februry or April for 2O2O implementtion. i. 20L9 August or November for 2O2'J' implementtion. c. RFA incorportion documents either need to be modified (South County Fire) or drfted (Everett-requires fcilittor, t cost). 6. Council Decisions. Does the Council identify sustinble dditionl funding for the Fire Deprtment to provide recommended services? b. Does the Council support nd uthorize public vote to crete or join n RFA, which will provide dedicted funding for full Fire/EMS services (prepredness, prevention, response)? c. Does the Council support 2-yer shred mngement greement with nother gency while fully exploring the RFA option? d. Exmples of processes where the Council chose to rise revenue to ddress City priorities: i. Pvement Preservtion: WITT citizen committee process.

12 i. School Resource Officer: prtnersh p with school district through lla, included in budget process.

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