Board of Regents Non-Faculty Exempt Job Description

Transcription

1 Board of Regents Non-Faculty Exempt Job Description Job Title: Coordinator (OT Ex) Working Title: Budget Manager Department: 1VPFA1-Finance Business & Admin Position No.: RE9996 FLSA Status: Overtime Exempt Job Purpose: The fundamental reason this classification exists is to support the annual budget process preparation, development, monitoring, management, and reporting requirements of the six universities and special schools governed by the Board of Regents. The position provides system leadership in managing and supporting the Board's ERP budget system as well as interfacing with the state's budget system. This position will investigate a variety of routine and complex financial and management studies related to budget, program analysis, systems, procedures, and other special projects. Work is performed within policies included in state and federal law and administrative regulations with latitude for the exercise of independent judgment and subject to periodic review on the basis of results achieved. The incumbent is under the direction of the System Vice President of Finance and Administration. Essential % or of SecondaryTime Job Function 1. Essential Job Function 25 Other Duties Coordinate and manage numerous information requests to the universities and special schools and ensure consistency and accuracy of reported data. Monitor and meet all deadlines and respond to all inquiries related to the Board's budget and financial issues as requested by other state agencies and the universities and special schools. Prepare and manage all information responses to various Legislative and Executive Branch requests. Answer inquiries regarding operations and procedures and functions as resource person. Coordinate information and data requests with the Board of Regents' information systems staff relative to financial analysis and reporting. 2. Essential Job Function 75 Budget Manager Duties Ensure that all budgeting and accounting transactions are executed in accordance with generally accepted accounting principles. Ensure compliance with applicable state and federal laws and other regulatory requirements. Prepare annual reports to the Board of Regents including the annual operating budget, and the finance & budget information. Oversee and coordinate the Board of Regents' budget system to ensure consistent practices and comparability according to CUBO guidelines and system requirements.

2 Develop and provide justification the Board of Regents annual budget request to the Governor and Legislature. Track and monitor budgets and expenditures to ensure compliance with federal, state and Board of Regent policies and regulations Develop and maintain historical documentation of budget and financial issues and prepare appropriate management and accountability reports Develop, document, and present to various constituents of financial issues and solutions. Coordinate the system's maintenance and repair projects including capital improvement projects and track all aspects of projects and appropriate reporting to the Board of Regents and Building Committees. Recommend and develop appropriate policy direction in the area of budget for the department and Board of Regents. Evaluate financial systems and operational procedures and identification of efficiencies and deployment of best business practices. Be the budget module lead supporting Banner budget tasks, deadlines, training and interfacing with the state budget system. Liaison between BFM and LRC relative to budget deadlines, submissions and inquiries. Coordinate and prepare the Business Affairs Council agenda, and agenda materials related to budget and finance for the Council of Presidents and Superintendents, and for the Board of Regents. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other Responsibilities and Requirements Direct Report Titles N/A Please list any education Bachelor's degree in finance, accounting, or a related field. that is required for this position. Please list the field of interest for the level of education as well as the preferred degree that is required. What number of year(s) More than 3 years up to 5 years. of related experience is required for this position?

3 Other Experience: Three years of experience in budgetary and finance experience preferred. Other combinations of experience and education which meet the minimum requirements may be substituted. Knowledge of principles and practices of budgeting and finance preferably in a public agency. Ability to demonstrate generally accepted accounting principles; experience with finance information systems to support accounting, budget and finance. Please list any special Successful competition in written and/or verbal interviews. Other such certification or licensure examination as deemed appropriate and necessary by the South Dakota Board that is required for this of Regents. position. Language Skills, Ability to read, analyze, and interpret financial reports. Ability to respond to Reasoning Ability, Math common inquiries or complaints from customers, regulatory agencies, or Skills Requirements: members of the business community. Ability to effectively present information to top management, public groups, employees of organizations and/or Administrator. Mathematical Skills Ability to work with mathematical concepts as they relate to fiscal analysis to include accounting and the budget. Physical and Mental Effort Requirements Reasoning Ability Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Physical Stand Walk Sit Bend Crouch/Squat Kneel/Crawl Climb Reach above shoulder level Use keyboard/mouse Hand Activities: Fine dexterity Hand Activities: Hand twisting Hand Activities: Simple grasping Hand Activities: Power grasping Lifting Activities: Light lifting (<20 lbs) Lifting Activities: Moderate lifting (20-50 lbs) Lifting Activities: Heavy lifting (>50 lbs) Push/Pull Activities: Light (<20 lbs of force)

4 Environmental Requirements Push/Pull Activities: Moderate (20-50 lbs of force) Push/Pull Activities: Heavy (>50 lbs of force) Other Activity: Mental Requirements Read/Comprehend Write Perform Calculations Communicate Verbally Reason and Analyze Other Activity: Is exposed to high noise level Is around moving machinery Is exposed to marked changes in temperature and/or humidity Is exposed to dust Is exposed to fumes Is exposed to gases Is exposed to microwave Drives motorized equipment Works in confined quarters Other: Note: This listing of essential functions in no way states or implies that these are the only duties to be performed by the employee occupying this position. The incumbent is expected to perform other duties necessary for the effective operation of the department. Comments: Normal hours are 8am-5pm M-F with schedule adjustment for special projects or deadlines. Some jobs require the incumbent to work additional hours very early in the morning, evenings and/or weekends. These irregular work hours occur for many reasons such as required participation at meetings and work events. This job requires: scheduled irregular work hours (a few times a month) This job requires 15% of time away from this position's work site. Of that travel: 0% is local within 75 miles 10% is state beyond 75 miles 5% is national beyond South Dakota/75 miles 0% is international Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. South Dakota Board of Regents and all of the public institutions, special schools, and other offices or institutions under the governance of the Board of Regents are an equal employment opportunity employer

5 The Board of Regents will take Affirmative Action to ensure that all employment practices are free of discrimination. In addition, the Board of Regents fully supports incorporation of non-discrimination and Affirmative Action rules and regulations into all of its employment practices. South Dakota Board of Regents is an equal employment opportunity employer.