FINANCE MANAGER ABOUT THIS OPPORTUNITY WEST BAY SANITARY DISTRICT IS SEEKING A NEW FINANCE MANAGER

Transcription

1 FINANCE MANAGER WEST BAY SANITARY DISTRICT IS SEEKING A NEW FINANCE MANAGER ABOUT THIS OPPORTUNITY The West Bay Sanitary District (District) is seeking a talented professional to fill the role of their Finance Manager. The Finance Manager will report to the District Manager, provide lead supervision over professional and technical accounting and/or clerical staff as assigned, and manage all finance and accounting functions, including financial reporting, budgets, audits, short/long-range economic forecasts and analysis, investment management, long-term debt issuance, revenue, and cash flow in accordance with regulatory and governmental accounting and financial reporting standards. As a key member of the leadership team, the incumbent in this position will work closely with both the District Manager and the Board to recommend, develop, implement, and manage District-wide goals, objectives, and strategic planning initiatives. Additional responsibilities include: Ensuring compliance with regulatory and governmental accounting and financial reporting standards. Providing recommendations to the District Manager and Board for appropriate revisions to the District s financial policies including investment, fiscal reserves, and debt policy. Developing and administering the District s Annual Operating and Capital budget; establishing financial controls and monitoring expenditures for conformance with approved budgets; preparing and reviewing monthly financial statements, account reconciliations, and fiscal analyses; maintaining the General Ledger; and presenting budget recommendations to the District Manager and Board for approval.

2 Managing the District s investments and portfolio to maximize income and safety through daily and long-range investment policies; administering bond programs and securing tax-exempt and other types of financing; and evaluating and implementing improvements to administrative and financial internal control systems and procedures to ensure audit compliance. Conducting District banking and maintaining current reconciliations of all cash and investment accounts; initiating required wire transfers for tax, investment, and benefit payment purposes; maintaining the petty cash fund; and preparing a Cash Receipts and a Cash and Investments report to accompany each Withdrawal Order for District Board review. Preparing Internal Financial Statement packages for the District Board and staff and addressing and detailing any revenue and/or expense line items that are significantly under/over budget. Coordinating and directing the completion of the District s annual audit. EDUCATION AND EXPERIENCE REQUIREMENTS The successful candidate will possess a minimum of five years of increasingly responsible experience in accounting, budgeting, or finance, and a bachelor s degree with major coursework in accounting, finance, public administration, business administration, or a closely related field. Supervisory experience is desirable. THE IDEAL CANDIDATE In addition to the experience and education requirements previously outlined, the ideal candidate will possess the following knowledge, skills, abilities, traits, and competencies: Knowledge of financial management principles and practices, including financial planning, accounting, budgeting, investments, debt financing, purchasing, economic analysis, and forecasting procedures Knowledge of payroll systems and applicable laws, rules, regulations, and practices; knowledge of federal, state, and local laws, codes, and regulations, including those related to investments Excellent interpersonal and communication skills through written correspondence and reports, as well as oral presentations Ability to work and collaborate effectively with numerous stakeholders A team player who can also work independently Public sector and/or special district experience, performing professional level fiscal, accounting, and/or budgeting responsibilities Excellent analytical and quantitative skills Exceptional attention to detail COMPENSATION AND BENEFITS The monthly salary range for this position is $9,810 to $13,147. West Bay Sanitary District offers a comprehensive benefit package, including but not limited to:

3 Generous vacation and sick leave accruals, including an additional eight (8) paid holidays and five (5) floating holidays each calendar year CalPERS Retirement Plan Formulas: 2% at 62 and 2% at 60. Placement in one of the retirement plan formulas is dependent upon prior CalPERS membership and length of separation from the CalPERS system HMO and PPO medical, dental, and vision insurance plans Life insurance plans ICMA 457 Deferred Compensation Program (District matches up to 2% of salary) For more information about the District s benefit package, please visit their website at: (Benefits Summary). APPLICATION AND SELECTION PROCEDURE To be considered for this rewarding career opportunity, please apply on our website at Submit your application, résumé, and responses to the supplemental questions by January 14, PM. Failure to respond to the supplemental questions or the submission of incomplete applications may exclude you from further consideration. Application materials will be screened in relation to the criteria outlined in this job announcement. Those individuals determined to be the most highly qualified for the opportunity will be invited to interview with the District in late January. Appointment is expected shortly thereafter following the completion of thorough reference and background checks, and a pre-employment medical exam and drug screening, to be coordinated with the candidate. For additional information about this position, please contact Lisa Conner at: CPS HR Consulting Tel.: (916) lconner@cpshr.us Website:

4 Mission Statement The West Bay Sanitary District is dedicated to protecting the public health and the environment by providing cost effective sanitary sewer service. The West Bay Sanitary District is committed to providing our customers with wastewater disposal services utilizing the highest technical, environmental, and safety standards available; to providing the very best customer service; to ensuring the fiscal viability of our District by applying sound business principles; and to ensuring the optimum operation of our infrastructure by employing professional maintenance and replacement practices. The West Bay Sanitary District is an Equal Opportunity Employer.

5 SUPPLEMENTAL QUESTIONNAIRE Your responses to the supplemental questions are an integral part of the selection process and may be reviewed and evaluated based on the job requirements. Applicants with the most relevant experience will be invited to the next step of the selection process. It is important that your responses be as complete and detailed as possible. Failure to respond to this supplemental questionnaire may eliminate you from participating in the next step of the selection process. 1. Do you possess a bachelor's degree with major coursework in accounting, finance, public administration, business administration, or a closely related field? yes no 2. If you answered no to question #1, please list your academic coursework, training, and/or major area of study as it relates to the minimum qualifications of this position. If not applicable or you responded yes to question #1, note N/A. 3. Please summarize your experience providing professional level finance, budgeting, and/or accounting duties. Include the name of your employer(s), where you gained this experience, the scope of your duties and responsibilities, the dates employed (mm/yy to mm/yy), and number of hours worked per week. 4. Please describe your experience performing accounting and financial reporting for basic and complex investments (including stocks, bonds, etc.) Include the name of your employer(s), where you gained this experience, the scope of your duties and responsibilities, and the dates employed (mm/yy to mm/yy). 5. Please describe your experience developing and administering operating and/or capital budgets. Include the name of your employer(s), where you gained this experience, the scope of your duties and responsibilities, the dates employed (mm/yy to mm/yy), and number of hours worked per week.

6 Serving Our Community Since Laurel Street, Menlo Park, California (650) (650) FAX PHIL SCOTT District Manager In reply, please refer to our File No. West Bay Sanitary District Benefits Summary The following information is a partial list of the District s benefits. A complete description of benefits is provided in the District s Personnel Policy. CalPERS Retirement Pension Plan The District has two options for new hires: 1. The District offers a 62 defined benefit retirement plan to new hires with no prior membership in CalPERS. 2. New hires with current/prior CalPERS membership will be enrolled into the District s 60 defined benefit retirement plan through CalPERS. The District will verify eligibility with CalPERS. ICMA 457 Deferred Compensation Program Employees have the option to designate pre-tax dollars per calendar year per IRS regulation. Medical insurance plans through CalPERS: HMO Plans: Anthem Blue Cross Select and Traditional, Kaiser, HealthNet SmartCare, and Western Health Advantage. PPO Plans: PersChoice, PersSelect and PersCare all administered through Anthem Blue Cross. Principal Life Insurance plans: Dental, Vision, Life, Accidental Death and Dismemberment (AD&D) and Long Term Disability (LTD) insurances. Flexible Spending Account (FSA) Plan See the District s Personnel Policy. Cafeteria Plan The District offers an IRC Section 125 Cafeteria Plan to its eligible employees to assist in the costs of medical, dental and vision monthly premiums as listed below: Enrollment Level Effective 1/1/19 Not Enrolled $ Employee Only $ Two-Party $ Three or more (Family) $ Paydays are on a bi-weekly basis (every other Friday unless otherwise advised). Hours of work: 40 hours a week between Monday through Friday or upon approval, work 9 days, 80 hours per 2-week schedule. Certain staff also work on-call and overtime basis as approved. 8 paid holidays per calendar year. 5 floating holidays each calendar year beginning on the 1 st of January. Vacation accrual 2 weeks per year for the first 5 years worked for exempt and non-exempt employees. After 5 years, see the District s Personnel Policy. Sick Leave accrual one day (8 hours) per elapsed month of service. Education Assistance and Employee Assistance Programs see the District s Personnel Policy. Performance Merit Pay Program (PMPP) offered to staff for accomplishing goals above and beyond regular goals met between October 1 st to September 30 th. PMPP can pay up to $5,000 per eligible employee. W:\Admin Data\Personnel\Benefits Summary\WBSD Benefits Summary Revised docx

7 WEST BAY SANITARY DISTRICT Job Description FINANCE MANAGER DEFINITION Under general direction of the District Manager, the Finance Manager is responsible for managing all finance and accounting functions, including but not limited to financial reporting, budgets, audits, short/long-range economic forecasts and analysis, investment management, long-term debt issuance, revenue, and cash flow in accordance with regulatory and governmental accounting and financial reporting standards. This position works directly with the District Manager and Board to recommend, develop, implement, and manage District-wide goals, objectives, and strategic planning initiatives. The Finance Manager also provides lead supervision and/or technical direction to staff performing accounting and/or clerical functions. SUPERVISION RECEIVED AND EXERCISED General direction is provided by the District Manager, and the Finance Manager position may provide lead supervision and/or technical direction to staff performing accounting and/or clerical functions. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Ensures compliance with regulatory and governmental accounting and financial reporting standards, including the Internal Revenue Service (IRS), Governmental Accounting Standards Board (GASB), Generally Accepted Accounting Principles (GAAP), Institute of Cost Management Accountants (ICMA), and other legal requirements, relating to sound financial and administrative operations and consistency of financial operations with the District s strategic initiatives. Provides recommendations to the District Manager and Board for appropriate revisions to the District s financial policies including investment, fiscal reserves, and debt policy. Develops and administers the District s Annual Operating and Capital budget; establishes financial controls and monitors expenditures for conformance with approved budgets; prepares and reviews monthly financial statements, account reconciliations, and fiscal analyses; and presents budget recommendations to the District Manager and Board for approval. Manages the District s investments and portfolio to maximize income and safety through daily and long-range investment policies; administers bond programs and secures tax-exempt and other types of financing; and evaluates and implements improvements to administrative and financial internal control systems and procedures to ensure audit compliance. Maintains the General Ledger by ensuring the accurate transfer of data and prepares and inputs journal entries on a routine basis, including but not limited to insurance amortizations, interest accruals, and fund transfers; and reconciles all major asset, liability, revenue, and expense accounts for accurate financial statement reporting. Conducts District banking and maintains current reconciliations of all cash and investment accounts; initiates required wire transfers for tax, investment, and benefit payment purposes; maintains the petty cash fund; and prepares a Cash Receipts and a Cash and Investments report to accompany each Withdrawal Order for District Board review.

8 FINANCE MANAGER PAGE 2 Prepares Internal Financial Statement packages for the District Board and staff, and addresses and details any revenue and/or expense line items that are significantly under/over budget. Coordinates and directs the completion of the District s annual audit, including inputting audit adjustment journal entries and preparing a final Internal Financial Statement package for the District Manager and Board following the audit to accompany the externally prepared Audited Financial Statement package; and ensures the Comprehensive Annual Financial Report and other regulatory annual reports are completed in a timely manner. Plans, prepares, and/or directs the cash receipts, accounts payable, and accounts receivable functions and activities according to the District s Purchasing Policy and vendor payment terms; inputs A/R receipts, generates reports, and follows up on all past due accounts with the invoice initiator; prepares the Withdrawal Order for District Board approval twice per month; verifies the reconciliation of vendor accounts; and prepares all 1099 s annually. Maintains all employee payroll data files in accounting software program sub-ledger; distributes, collects, and computes timesheets; calculates and inputs data into payroll system producing a semimonthly payroll; makes all payroll tax deposits and prepares quarterly and annual tax reports including the preparation and distribution of W-2s; maintains all payroll related hardcopy files including individual employee files. Manages the District s Fixed Assets by inputting additions, changes, and retirements of all depreciable assets into the computer system sub-ledger; assigning depreciation life to each asset according to acceptable accounting practices; and calculating and reconciling depreciation annually. Analyzes financial operations by researching, compiling, and preparing financial and project reports as requested by the District Manager or Board. Provides lead supervision over professional, technical accounting, and/or clerical staff as assigned; reviews the work of staff performing accounting related work for accuracy, proper work methods, and compliance with applicable standards; and ensures adherence to safe work practices and procedures. Works on a variety of special projects and other duties as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS: Knowledge of: Financial management principles and practices, including financial planning, accounting, budgeting, investments, debt financing (i.e., bonds, state revolving fund loans and grants, lines of credit, etc.), purchasing, economic analysis, and forecasting procedures. Principles and practices of general fund, cost, governmental accounting, auditing, Generally Accepted Accounting Principles (GAAP), and financial control. Pertinent federal, state, and local laws, codes, and regulations, including those related to investments. Financial research and report preparation methods and techniques.

9 FINANCE MANAGER PAGE 3 Office procedures, methods, and equipment, including computers and applicable fiscal management software applications, as well as as word processing, spreadsheets, and databases. Payroll systems, wage and hour law, tax withholding, and filing requirements. Public retirement systems, including defined benefit plans and defined contribution plans. Principles of lead supervision and training. Ability to: Manage a public agency finance program, including the preparation and administration of large and complex budgets. Research, analyze, and evaluate financial, accounting, cost, and statistical data. Identify and facilitate improvements to budgeting, cash flow analysis, and long-term financial forecasting. Understand the organization and operation of the District and of other agencies as necessary to assume assigned responsibilities. Understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations. Prepare clear and concise reports. Deliver effective presentations and oral reports. Communicate clearly, effectively, and diplomatically with internal and external clients. Promote a positive, cooperative working relationship with management and co-workers. Multi-task, organize, and prioritize duties with minimal supervision. Lead, organize, and review the work of staff. Operate office equipment, including computers and supporting word processing, spreadsheet, and database applications. License Required: Possession of a valid California Department of Motor Vehicles Class C Driver License and driving record in conformance with adopted driving standards.

10 FINANCE MANAGER PAGE 4 EXPERIENCE AND TRAINING GUIDELINES Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education: Bachelor s degree with major coursework in accounting, finance, public administration, business administration, or a closely related field. Experience: A minimum of five years of increasingly responsible experience in accounting, budgeting, or finance. Supervisory experience is desirable. Special Requirements: Essential duties require the following physical abilities and work environment: Employees of West Bay Sanitary District are, by State and Federal law, Disaster Service Workers. In the event of a declaration of emergency, any employee may be assigned activities which promote the protection of public health and safety or the preservation of lives and property either at the District or within the locale of your own community. Classification: FLSA exempt, Management Employee