Clerical Assistant $13 - $15 per hour DOQ TEMPORARY/PART-TIME / NO BENEFITS

Transcription

1 Close Date: April 29, 2016 Salary: hourly depending on qualifications Clerical Assistant per hour DOQ TEMPORARY/PART-TIME / NO BENEFITS DEFINITION: The position is temporary and no benefits are provided. Provides administrative assistance and routine clerical support primarily to the Administrative Department. Receives and responds to verbal or written directions on a daily or project basis. Up to 16 hours a week, weekdays to be agreed upon. Appointment is dependent on District needs and funding availability and will in no case exceed a total of 980 hours per year. IMPORTANT AND ESSENTIAL DUTIES: * Sorts, files and copies material as directed in compliance with policies and procedures. * Provides telephone coverage, taking messages and directing calls to appropriate staff members. * Provides front office coverage to assist customers. * Operates copiers, fax, mail room, computer and other routine office machines and equipment. * Receives, distributes and mails correspondence. * Stocks supplies and materials inventory for copiers, mail room, breakroom. * Delivers and processes incoming and outgoing mail, supplies and materials to appropriate locations. * Utilizes department software applications to maintain records or perform related duties including data entry. *Sets up and breaks down for meetings * Filing and scanning of documents is required EDUCATION AND TRAINING GUIDELINES: Education: High School diploma or equivalent or higher is required; coursework in modern office procedures, typing, English, and arithmetic is highly desirable, but not required. Understanding of Microsoft Office Suite. Experience: At least 6 months of paid or documented volunteer experience in any office or retail environment is required. HOW TO APPLY: A District application is required for consideration. To apply, go to or enter the following URL address: If you have questions, call (650) between 8:00am 4:30pm. Recruitment will be closed upon receipt of a sufficient amount of applications or by a final closing date of Friday, April 29 at 4:00pm. SELECTION PROCEDURE: The District will contact the most qualified candidates for an interview. The candidate selected for this position must complete and pass a background check and preemployment examination by a doctor selected by the District before starting employment.

2 Serving Our Community Since Laurel Street, Menlo Park, California (650) (650) FAX PHIL SCOTT District Manager In reply, please refer to our File No. March 2016 RE: TEMPORARY/PART-TIME/NO BENEFITS CLERICAL ASSISTANT EMPLOYMENT APPLICATION PACKAGE Thank you for your interest in the Temporary Clerical Assistant position with the District. An application packet is enclosed. The current hourly salary range for this position is depending on qualifications. The enclosed forms listed below are required to be completed and submitted for consideration: Employment Application Employment References Notice of Exclusion Form CalPERS Membership (call with any questions regarding this form) NOTE: You are required to complete the Employment History section of the application; please do not write, See Resume. Mail a completed application packet to: Attn: HR Administration Office West Bay Sanitary District 500 Laurel Street Menlo Park, CA RETURN ORIGINAL APPLICATIONS FORMS You may also return your application in person to the District s administration office between 8:00am 4:00pm, Monday Friday. Recruitment will be closed upon receipt of a sufficient amount of applications or by a final closing date of Friday, April 29, 2016 at 4:00pm. If you have any questions, please contact the administration office at Thank you. Enclosures SERVING AREAS IN MENLO PARK, ATHERTON, PORTOLA VALLEY, EAST PALO ALTO, REDWOOD CITY, WOODSIDE AND UNINCORPORATED SAN MATEO AND SANTA CLARA COUNTIES

3 EMPLOYMENT APPLICATION West Bay Sanitary District 500 Laurel Street Menlo Park, California (650) Office (650) FAX PLEASE NOTE: Complete in blue or black ink. Applications that are not complete, not legible, or do not include information required shall not be considered. Completion of application is required even though a resume is submitted. Immigrations and Naturalization Service requirements must be met prior to hire. Keep the WBSD informed of changes of address. Position for which you are applying: Social Security Number: - - How did you hear about the job posting: _ Newspaper _ Friend Web Sites: _ CWEA _ CalOPPS _ WBSD _Other: If hired, can you provide evidence that you are legally authorized to work in the U.S. without immigration sponsorship by the District? Yes No PERSONAL HISTORY Address First Middle Initial Last Phone (8:00 am 5:00 pm) Number / Street City State Zip Code EDUCATION Circle highest grade completed: College If YES, attach a copy of your High School Diploma with your application. and location of last High School attended: Grad Work? Yes No If you did not graduate from High School, do you have a General Education Development (G.E.D.) equivalent? Yes No If Yes, please attach a copy of your GED certificate or equivalent with your application. List College, University, Trade School, etc. below: and Location Years Completed No. of Units Earned Major Degree LICENSES Valid California Driver License: Number Class Expiration Date Licenses, certificates, or other credentials (State, Professional, etc., which are required by this position): of license/certificate, number: Expiration Date: of license/certificate, number: Expiration Date: Page 1

4 EMPLOYMENT RECORD Begin with your present or most recent experience and account for ALL time during the past ten years. Leave no time unaccounted for. Attach supplemental sheets if necessary. May we contact your present employer? Yes No TYPE OF BUSINESS: Supervisor s : EARNINGS TYPE OF BUSINESS: Supervisor s : EARNINGS TYPE OF BUSINESS: Supervisor s : EARNINGS TYPE OF BUSINESS: Supervisor s : EARNINGS Use this space for comments on Experience: CERTIFICATION OF APPLICANT: (Read this statement carefully before signing.) I hereby certify that all statements made on or in connection with this application or any supplementary materials, including those regarding my training and experience are true and complete to the best of my knowledge and belief. I hereby authorize the West Bay Sanitary District to investigate the accuracy of this information and I release the West Bay Sanitary District from all claims and liabilities arising from such investigation. I understand and agree that any false statements, misrepresentations, or omissions of material fact on this application will be cause for refusal to hire or may cause termination of any employment with the West Bay Sanitary District. Date: Signed: W:\Admin Data\Personnel\Recruitment\Engineering Technician May 2015\3_AG-443 Employment Application Updated Doc Page 2

5 Serving Our Community Since Laurel Street, Menlo Park, California (650) (650) FAX PHIL SCOTT District Manager EMPLOYMENT REFERENCES In reply, please refer to our File No. Applicant : Position Applying for: EMPLOYMENT REFERENCES Company Relationship to Applicant (e.g., Supervisor, co-worker, etc.) Company Relationship to Applicant (e.g., Supervisor, co-worker, etc.) Company Relationship to Applicant (e.g., Supervisor, co-worker, etc.) PERSONAL REFERENCES SERVING AREAS IN MENLO PARK, ATHERTON, PORTOLA VALLEY, EAST PALO ALTO, REDWOOD CITY, WOODSIDE AND UNINCORPORATED SAN MATEO AND SANTA CLARA COUNTIES

6 NOTICE OF EXCLUSION FROM CalPERS MEMBERSHIP 1. SOCIAL SECURITY NUMBER Your employer has contracted with the California Public Employees Retirement System (CalPERS) to provide an employee benefit package which includes service retirement, death, and disability benefits. 2. CURRENT NAME (LAST) (FIRST) (MIDDLE) 3. NAME OF PUBLIC AGENCY WEST BAY SANITARY DISTRICT 6. TERM OF APPOINTMENT PERMANENT 9. TIME BASE TEMPORARY 4. DEPARTMENT OR SCHOOL DISTRICT 5. JOB OR POSITION TITLE 7. IF TEMPORARY, ENTER NEAREST NUMBER OF WHOLE MONTHS THE APPOINTMENT IS EXPECTED TO LAST. MONTHS Clerical Assistant 8. APPOINTMENT DATE MM DD YYYY FULL-TIME INDETERMINATE PART-TIME IF PART TIME, ENTER THE FRACTION OF FULL TIME: In your present position with this agency, you are excluded from CalPERS membership because: 1. Your full-time seasonal or limited term appointment is limited to 6 months or less. 2. Your part-time appointment is limited to less than an average of 20 hours per week for less than one year. 3. Your appointment is an on-call, intermittent, emergency, substitute, or other irregular basis which excludes you from membership until you have worked 1,000 hours (or 125 days if paid on per diem basis) this fiscal year. 4. Your position is excluded by law or by contract agreement which excludes: 5. You are an independent contractor. Enter contract exclusion (for Public Agencies only). 6. You are employed to render professional legal service to a city. Exceptions: Persons holding the office of city attorney, deputy city attorney, or assistant city attorney. 7. You are employed as a student aide by a school district in a position established for students only and you are attending school in the same district (for County Schools only). NOTE: If you are a member of CalPERS by previous employment (either you have funds on deposit or service credit), exclusions 1, 2, and 3 do not apply to you and you should be a member in your present position. Be sure to notify your employer to complete a (PERS-1) Member Action Request Form or appoint via ACES to report your employment to CalPERS. If you believe that your employment does qualify you for CalPERS membership, ask your employer for an explanation. If you still have doubts, you may appeal directly to CalPERS by sending a letter to the Actuarial & Employer Services Branch, Membership Analysis & Design Unit, P.O. Box , Sacramento, CA , stating the reasons why you feel you should be a member. SIGNATURE OF CERTIFYING OFFICER TITLE DATE SIGNATURE OF EMPLOYEE DATE NOTE: Benefits provided by CalPERS are described in the CalPERS Benefits information booklet available from your employer. PERS-AESD-139 (3/08) California Public Employees Retirement System