OFFICE STAFF POSITION

Transcription

1 OFFICE STAFF POSITION DODGE COUNTY EXTENSION OFFICE is accepting applications for a Full-time Staff Position that will provide 4-H/youth program and general office support in the Nebraska Extension Office in Fremont. Skills required include: Coordinate and organize 4-H programming Developing/formatting correspondence/newsletters Computer/technical fluency Problem solving Answering/directing calls Proficiency with Microsoft Office software Successful candidate must be a positive, self-starting team player with an eye for detail and excellent interpersonal and communication skills. Wages and Dodge County Benefits Package based on 35 hour work week. Go to for application form and more information. Submit cover letter, application form and resume by June 1, 2018 to: Dodge County Extension Office 1206 W. 23 rd Street, Fremont, NE Telephone: , Fax: or lpoppe2@unl.edu

2 Position Description 4-H Program & General Office Support Extension in Dodge County (35 hours/week Dodge County Benefit Package) 1206 West 23 rd Street, Fremont, Nebraska Primary Responsibilities: Education Support Staff for Nebraska Extension in Dodge County will perform a variety of duties including, 4-H programming support, shared receptionist responsibilities, webpage development and maintenance, database management, youth education assistance, teach life skill education to youth in non-traditional settings, scheduling and coordinating educational events, administrative support to Educators (primarily 4-H/youth), maintain 4-H publications files/publications, and supervising temporary and part- time employees as assigned. Occasional light lifting of computer equipment and supplies is required. Providing leadership for 4-H club support is an integral part of this position. Will provide back-up to other Extension Support Staff as required and perform other duties as assigned. Education and Experience Requirements: An Associate Degree with emphasis in office management, youth education, customer service, or other closely related field. Years of experience may substitute for degree. Proficiencies in Microsoft Office programs, such as Word, Excel, Publisher, Power Point and Outlook. Operating knowledge of audiovisual equipment including video projectors, postage meters, calculators, copy machines, FAX machine, printers, public address systems, PC computers and tablets. Personal and Customer Service Skill Requirements: Excellent written and verbal communication skills a must. Excellent organizational skills and time management techniques are essential. A pleasant telephone voice, people skills and a positive customer service attitude are required. Individual must understand continuing education role of Nebraska Extension, and be a proactive problem solver. A self-starter who can work independently and as a member of a change-oriented team is essential. This job entails meeting the public in person, via phone, and web-based communication; providing great customer service; office organization and management, facility and equipment coordination; disseminating a variety of educational materials; managing daily correspondence and producing press releases. Skills in website design and management are preferred. This position may require additional evening and weekend hours especially during the Dodge County Fair. Office Overview: The Dodge County Extension Staff is a proactive, change-oriented team working in the broad educational fields of youth development, leadership development, volunteer management, human health and nutrition, community development, farm management, agricultural production, residential horticulture, and environmental management. The staff consists of six Extension Educators, and three Extension Assistants, two Education Support Staff, and numerous volunteers working with horticulture and 4-H subject matter. Educators plan and conduct educational programming in the above stated areas. Methods of providing education range from farm visits and on-farm research to classroom presentations, tours, office calls and demonstrations. The staff works closely with commodity groups, community committees, numerous state and county agencies, and University of Nebraska administrators, faculty, and staff. The educational support staff assists the educators with developing, producing and obtaining materials needed for providing outstanding educational opportunities for our customers. Above all else this position demands a positive customer service attitude, a proactive change oriented approach, and commitment to continuing education. May 2018

3 DODGE COUNTY Equal Employment Opportunity Employer Application for Employment This application is good for 90 days. Dodge County assures equal employment opportunity to applicants and employees in all aspects of personnel administration without regard to political affiliation, race, color, national origin, sex, age, marital status, mental or physical disability, religion, or any other prohibited basis of discrimination, as provided under applicable state and federal law. FEDERAL LAW OBLIGATES US TO PROVIDE REASONABLE ACCOMMODATION TO THE KNOWN DISABILITIES OF APPLICANTS AND EMPLOYEES, UNLESS TO DO SO WOULD POSE AN UNDUE HARDSHIP. PLEASE FEEL FREE TO LET US KNOW IF YOU NEED AN ACCOMMODATION TO COMPLETE THE APPLICATION PROCESS OR TO PERFORM ANY ESSENTIAL ELEMENTS OF THE POSITION SOUGHT. Have you ever been employed here before? Yes No If yes, give date: Have you filed an application here before? Yes No If yes, give date: Applicant's Name (Last, First, Middle Initial): Street Address: City, State, Code: Home Telephone Number: Work Telephone Number: Mobile Telephone Number: Position Applied For: Full-time Staff Position Date Available for Work: Zip Are you legally able to work in the United States? Yes No If hired, you will be required to submit documents sufficient to establish employment authorization and identity in compliance with the Immigration Reform and Control Act of While you need not provide this proof of citizenship or immigration status at the time you are interviewed, please be prepared to assure us that you can do so immediately upon being hired. Have you ever been convicted of a violation of law other than a minor traffic violation? Yes No If yes, please explain: EMPLOYMENT RECORD List below the positions you have held, starting with your present employment. If more than one position or classification has been held with a given organization, list each position or classification as a separate period of employment. Under "Specific Duties," describe clearly the tasks you performed and the nature of your supervisory, technical, or other responsibilities. Please be complete. Your employment history may be verified by contacting previous employers unless you request otherwise. Volunteer, military, or unpaid experience will be evaluated in the same manner as paid employment and should be entered in the same manner. If you need more space, attach a separate sheet of paper. Please exclude organization names that indicate, for example, race, color, religion, sex, disability, or national origin.

4 Employment Information Description of Duties Employer/Kind of Business Position Title Street Address Specific Duties Immediate Supervisor/Title Telephone Number Dates of Employment (Month/Year) Hourly Rate/Salary From: To: Starting: Final: Part-Time Full-Time Reason for Leaving Employment Information Description of Duties Employer/Kind of Business Position Title Street Address Specific Duties Immediate Supervisor/Title Telephone Number Dates of Employment (Month/Year) Hourly Rate/Salary From: To: Starting: Final: Part-Time Full-Time Reason for Leaving Employment Information Description of Duties Employer/Kind of Business Position Title Street Address Specific Duties Immediate Supervisor/Title Telephone Number Dates of Employment (Month/Year) Hourly Rate/Salary From: To: Starting: Final: Part-Time Full-Time Reason for Leaving

5 Employment Information Description of Duties Employer/Kind of Business Position Title Street Address Specific Duties Immediate Supervisor/Title Telephone Number Dates of Employment (Month/Year) Hourly Rate/Salary From: To: Starting: Final: Part-Time Full-Time Reason for Leaving EDUCATION/SKILLS RECORD Please list education or specialized experience that relates to the position(s) for which you are applying. Exclude names or terms that indicate, for example, race, color, religion, sex, disability, or national origin. Circle Highest Grade Completed: College: Degree Received? Name of School From To Major Yes No Last High School Vocational/Technical School College/University Have you had training/course work or experience in (please check those that apply): Typing Word Processing Database Entry PC Computer Adding Machine Powerpoint Spreadsheets Desktop Publishing Please list any other types of equipment you can operate or skills you possess, which you feel would be an asset in the position for which you are applying: LICENSES AND CERTIFICATES If a license, certificate, or other authorization to practice a trade or profession is required for the position for which you are applying, complete the following questions: Name of Trade or Profession License Number Granted by City and/or State Specialty Licensed From: To:

6 APPLICANT'S STATEMENT These answers are true and complete to the best of my knowledge. I understand that any false information provided in this application or during the interview process will result in rejection of my application or termination of my employment if I am hired, regardless of when discovered. I also understand that any offer of employment may be conditioned upon a health evaluation by a doctor selected by the County to determine whether I can perform the job duties. In addition, I understand a drug or alcohol test may be required, depending upon County policy. I authorize the County to make a thorough investigation of my past employment, education, and job-related activities, and I release from all liability all persons, companies, and corporations providing such information, either in writing or orally. I also indemnify this County against any liability that might result from making such investigation. Additionally, I authorize the County to supply my employment record, in its sole discretion, in whole or in part, to any prospective employer, government agency, or other party with an interest that the County deems appropriate. Additionally, I understand that nothing contained in this employment application or in the granting of an interview is intended to create a contract between Dodge County and myself for either employment or for the providing of any benefit arising from employment. No promises regarding employment have been made to me. I understand that if an employment relationship is established, I have the right to terminate my employment at any time and Dodge County retains the same right, regardless of any oral representations to the contrary. Any changes in this employment relationship must be made in writing. SIGN HERE Applicant's Signature (Use Ink) Date NOTE: UNSIGNED APPLICATIONS WILL NOT BE CONSIDERED

7 DODGE COUNTY BENEFITS/WITHHOLDINGS **MANDATORY** FEDERAL TAX: All wages are subject to Federal Taxes. The amount withheld will depend on your number of dependents and the tax brackets. New employees must complete a W-4 to show the number of withholdings, address, and social security number. If you have any changes, you must fill out a new W-4. STATE TAX: All wages are subject to state income taxes. SOCIAL SECURITY: (FICA) Tax: All wages are also subject to FICA and Medicare taxes. The rate is 7.65% COUNTY RETIREMENT SYSTEM: Full-time employees (30 hours or more per week) and permanent part-time employees (20 hours or more per week) will immediately be enrolled in the County Retirement System. 4.5% of the gross wages will be deducted from your check with the County matching this amount at a rate of 1.5 times. Since 1985, all member contributions are tax-deferred. This means Federal and State Taxes will be figured on your gross minus your retirement contribution. Taxes on your contributions are deferred until you retire or terminate your employment. Part-time employees may voluntarily become participants. Temporary employees are not eligible to participate. The only way to receive the County s share of the retirement is if you die, become disabled, attain the age of 55 before terminating or quit when you are fully vested. An employee is fully vested after 3 years of participation in the retirement program. **Commissioned law enforcement personnel are subject to a 5.5% deduction with the County matching this with 8.25%. This is the only exception to the above.** Dodge County also offers a Deferred Compensation Plan. You may defer an elected amount from your compensations, the minimum being $25.00 per month. The maximum you can defer and contribute to DCP is the lesser of 100% of your annual compensation less mandatory retirement contributions or an annual dollar limit established under the Internal Revenue Code. If you are under 50 years of age the limit is $18, Over 50 years of age the limit is $24, This amount is adjusted for inflation every year by the U.S. Secretary of the Treasury. WORKERS COMPENSATION: All employees are covered by Workers Compensation for injuries occurring while at work. State statutes set all guidelines of coverage and benefits and benefits are fully funded by the County. UNEMPLOYMENT INSURANCE: All employees, with the exception of elected officials, are covered by Unemployment Insurance. All guidelines of coverage and benefits are set by state statutes and benefits are fully funded by the County. **VOLUNTARY DEDUCTIONS**: All are employee paid with the exception that the County pays a percentage of Health Insurance and Dental Insurance.

8 HEALTH INSURANCE: Dodge County s health insurance coverage is through United Health Care. For any full-time employee, Dodge County pays for single coverage. Dodge County offers both a PPO plan and an H. S. A. plan. See attached for details of rates and benefit. The PPO plan also has a prescription card. Changes in coverage may occur during the year due to dependents and marital status. Dental can only be changed in the anniversary month of July. Changes must be done within 31 days of qualifying event. For those electing H.S.A. coverage, the County will contribute into their personal H. S. A. account, the difference between the premium cost for PPO and H.S.A. LIFE INSURANCE: All full time and permanent part time employees of 30 hours or more per week will automatically receive a $10,000 life insurance policy while employed by Dodge County. There is also additional voluntary life insurance available for the employee to purchase. CREDIT UNION: The County offers a deduction for membership in the Nebraska State Employees Credit Union. The Credit Union offers a savings plan and installment loan program and other benefits. Contributions may be any amount and there is no waiting period to join. You must open the account with an initial $25.00 deposit paid directly to the Credit Union which is located in Lincoln, Nebraska. YMCA MEMBERSHIP: The County offers Fremont YMCA memberships through payroll deduction. See application for rates. SECTION 125 TAX REDUCTION PLAN: Since April 1988, employees may participate in a Section 125 plan. In essence, you reduce your salary and pay for childcare, medical/dental/vision costs, or medical premiums with the reduction. This reduces Federal, State and FICA taxes. The plan year runs from January 1 to December 31. Once you choose the amount to be withheld it cannot be changed during the plan year unless there is a qualifying event, i.e., change in marital status, number of dependents or change in spouse s employment. COLONIAL & AFLAC INSURANCE: Colonial Insurance Company and Aflac offer a variety of different insurance coverages. These include life insurance, disability insurance, cancer insurance, hospital insurance to name a few. This is also payroll deducted. For further information on the above or to sign up, see Jessica Raasch in the County Clerk s office. For information on benefits relating to pay such as sick leave, vacation leave, funeral leave, or Holiday s please consult our Department Head or Employees Rules and Regulations.

9 DODGE COUNTY BENEFITS/WITHHOLDINGS **MANDATORY** FEDERAL TAX: All wages are subject to Federal Taxes. The amount withheld will depend on your number of dependents and the tax brackets. New employees must complete a W-4 to show the number of withholdings, address, and social security number. If you have any changes, you must fill out a new W-4. STATE TAX: All wages are subject to state income taxes. SOCIAL SECURITY: (FICA) Tax: All wages are also subject to FICA and Medicare taxes. The rate is 7.65% COUNTY RETIREMENT SYSTEM: Full-time employees (30 hours or more per week) and permanent part-time employees (20 hours or more per week) will immediately be enrolled in the County Retirement System. 4.5% of the gross wages will be deducted from your check with the County matching this amount at a rate of 1.5 times. Since 1985, all member contributions are tax-deferred. This means Federal and State Taxes will be figured on your gross minus your retirement contribution. Taxes on your contributions are deferred until you retire or terminate your employment. Part-time employees may voluntarily become participants. Temporary employees are not eligible to participate. The only way to receive the County s share of the retirement is if you die, become disabled, attain the age of 55 before terminating or quit when you are fully vested. An employee is fully vested after 3 years of participation in the retirement program. **Commissioned law enforcement personnel are subject to a 5.5% deduction with the County matching this with 8.25%. This is the only exception to the above.** Dodge County also offers a Deferred Compensation Plan. You may defer an elected amount from your compensations, the minimum being $25.00 per month. The maximum you can defer and contribute to DCP is the lesser of 100% of your annual compensation less mandatory retirement contributions or an annual dollar limit established under the Internal Revenue Code. If you are under 50 years of age the limit is $18, Over 50 years of age the limit is $24, This amount is adjusted for inflation every year by the U.S. Secretary of the Treasury. WORKERS COMPENSATION: All employees are covered by Workers Compensation for injuries occurring while at work. State statutes set all guidelines of coverage and benefits and benefits are fully funded by the County. UNEMPLOYMENT INSURANCE: All employees, with the exception of elected officials, are covered by Unemployment Insurance. All guidelines of coverage and benefits are set by state statutes and benefits are fully funded by the County. **VOLUNTARY DEDUCTIONS**: All are employee paid with the exception that the County pays a percentage of Health Insurance and Dental Insurance.

10 HEALTH INSURANCE: Dodge County s health insurance coverage is through United Health Care. For any full-time employee, Dodge County pays for single coverage. Dodge County offers both a PPO plan and an H. S. A. plan. See attached for details of rates and benefit. The PPO plan also has a prescription card. Changes in coverage may occur during the year due to dependents and marital status. Dental can only be changed in the anniversary month of July. Changes must be done within 31 days of qualifying event. For those electing H.S.A. coverage, the County will contribute into their personal H. S. A. account, the difference between the premium cost for PPO and H.S.A. LIFE INSURANCE: All full time and permanent part time employees of 30 hours or more per week will automatically receive a $10,000 life insurance policy while employed by Dodge County. There is also additional voluntary life insurance available for the employee to purchase. CREDIT UNION: The County offers a deduction for membership in the Nebraska State Employees Credit Union. The Credit Union offers a savings plan and installment loan program and other benefits. Contributions may be any amount and there is no waiting period to join. You must open the account with an initial $25.00 deposit paid directly to the Credit Union which is located in Lincoln, Nebraska. YMCA MEMBERSHIP: The County offers Fremont YMCA memberships through payroll deduction. See application for rates. SECTION 125 TAX REDUCTION PLAN: Since April 1988, employees may participate in a Section 125 plan. In essence, you reduce your salary and pay for childcare, medical/dental/vision costs, or medical premiums with the reduction. This reduces Federal, State and FICA taxes. The plan year runs from January 1 to December 31. Once you choose the amount to be withheld it cannot be changed during the plan year unless there is a qualifying event, i.e., change in marital status, number of dependents or change in spouse s employment. COLONIAL & AFLAC INSURANCE: Colonial Insurance Company and Aflac offer a variety of different insurance coverages. These include life insurance, disability insurance, cancer insurance, hospital insurance to name a few. This is also payroll deducted. For further information on the above or to sign up, see Jessica Raasch in the County Clerk s office. For information on benefits relating to pay such as sick leave, vacation leave, funeral leave, or Holiday s please consult our Department Head or Employees Rules and Regulations.