Executive Meeting Agenda Elaine s House, M.D. of Spirit River

Transcription

1 Executive Meeting Agenda Elaine s House, M.D. of Spirit River (Main Highway ~5 KM South of Rycroft. Look for sign White Mountain Road (aka RR 744). Turn East onto RR744. Continue down RR 744. Turn Right on TWP 52. Follow to end of road, Elaine s house/farm on right. Elaine s cell # Dan s cell # :30pm to 8:30 pm Supper provided AGENDA Supper 1. Call to Order 2. Roundtable Updates 3. Additions/Deletions to the Agenda 4. Minutes of Executive Meeting June 14, Follow up from Executive meeting 6. Financial Update 7. Project updates and motions a) Think Local Market b) Local Opportunity Centre c) Project Fund d) Angel Network 8. Other Business a) GOA Funding b) Industry Membership fee structure 9. Next Meetings a) Management Board b) Executive 10. Adjournment

2 Executive Meeting Minutes July 30 th, :30pm 8:30 PM Rycroft, AB Don Dumont - Present Councilor MD of Smoky Evens Lavoie - Present Councilor Northern Sunrise County Tom Tarpey - Present Councilor Town of Peace River Dan Dibbelt Present Executive Director - PREDA Elaine Garrow - Present Councilor MD of Spirit River # 133 Mary Ann Eckstrom- Present Councilor County of Grande Prairie Ron Longtin - Regrets Mayor Village of Berwyn Mary Joan Aylward Present Administrative Services - PREDA 1 Call to Order 6:30 PM - Chair E. Garrow 2 Round Table Updates Tabled 3. Edits/Additions to the Agenda: Addition: Peace River Office Motion to Adopt Agenda: Moved By: R. Longtin 4. Edits/Approval Minutes - Executive Meeting June 14, 2012 Motion to Approve Minutes: Moved By: T. Tarpey 5. Financial Update: Financial Review T2 Corporate Revenue Canada / GST Filings Motion to Accept Year End Submissions: R. Longtin 2 nd D. Dumont 6. Project updates and motions a) Think Local Market: D. Dibbelt met with Think Local Committee to discuss details of request. As per Executive previous concerns with liability issues for products, PREDA will not be liable for products sold through Think Local. A waiver noting this will need to be posted to the Think Local website for consumers and Think Local patrons will need to sign a waiver noting same. D. Dibbelt suggested invoicing process for Think Local should be incorporated into PREDA membership Invoice as a check-box. Also, PREDA will need PREDA Executive Board Meeting July 30, 2012 Pg 1 of 4

3 a representative on the Think Local committee. D. Dibbelt will draft contract with Think Local and present at next Executive meeting for review. Motion to Proceed: D. Dumont: On behalf of PREDA, D. Dibbelt will draft a contract with Think Local ensuring liability concerns are clarified with Think Local Committee, Patrons, and Consumers. Draft contract to be presented to the PREDA Executive for review at next Executive meeting. Motion to Appoint: D. Dumont: On behalf of PREDA Executive, R. Longtin will represent PREDA on the Think Local Committee. b) Local Opportunity Centre: D. Dibbelt met with LOC committee. Challenging to assess level of interest from industry. Business Plan appears to be over-whelming and perhaps too big at first. D. Dibbelt suggested PREDA and LOC Committee start smaller and get resource person in place with committed funds from Shell then can assess on a regular basis to determine next steps. D. Dibbelt suggested PREDA commit office space through PREDA s Peace River office in the interim ( fiscal year) until project can be assessed for industry supports, resources needed. Cost to PREDA will be $ month for office space. PREDA s contribution will be calculated into the final budget for the LOC as a real expense for PREDA (i.e. not in-kind). Motion to Proceed: E. Lavoie: On Behalf of PREDA, D. Dibbelt will continue to pursue the development of the Local Opportunities Center in partnership with LOC Committee. D. Dibbelt will report on progress at the next Executive meeting. c) Municipal Project Fund D. Dibbelt reported that the sub-committee of PREDA municipal member EDO s resulted in the creation a Terms of Reference (draft presubmitted for review to Executive). For PREDA will send out voluntary invoices at.30 per capita to each municipal member prorated from September to March (fiscal year). PREDA will apply for $25,000 grant from Alberta Enterprise to build a core fund. In the interim, only participating members in the project can apply for funds. Projects will be relatively small (SME) and can be used as leveraging for larger fund seekers. Selection of projects for pre-approval will be through presentations (written or in-person if requested) to the PREDA Project Fund sub-committee. Recommendations for approval will be presented at the PREDA Management Board by the Project Fund subcommittee. Final approval will be determined by the PREDA Executive. PREDA Executive Board Meeting July 30, 2012 Pg 2 of 4

4 Motion to Approve: R. Longtin: Approval of the Terms of Reference for PREDA s Municipal Project Fund as designed by the ToR sub-committee created at the June 15, 2012 Management Board Meeting. Motion to Create: R. Longtin: PREDA will create a Municipal Project Fund - Selection Committee made up of PREDA Executive Director and 4 EDO`s representing PREDA municipal members. Call for representatives will be forwarded to PREDA municipal leaders. Nominations to be forwarded to PREDA Executive. Geographic region will be taken into consideration in final approval by the Executive. d) Angel Network Tabled 7. Other Business a) GOA Funding a.1 )GOA Funding: Operational Activity Report has been submitted to Alberta Enterprise (pre-submitted to Executive for review). a.2) GOA Funding - Application for core funding of $75,000 from Alberta Enterprise in will be for Operational costs (i.e. not project funding). Final application package will be presented to Executive at next Executive meeting. a.3) GOA Funding - Application for Special project funding for $25,000 from Alberta Enterprise will be targeted for Municipal Project Fund development. Motion to Approve: M. Eckstrom: Copy of Operational Activity Report to Alberta Enterprise accepted as final yearend report for Grant No: G12-31 (75,000 Project Funding). Motion: M. Eckstrom: PREDA will apply for$ 75,000 core funding from Alberta Enterprise for operational costs. D. Dibbelt will present completed application package at next executive meeting. Motion:. M. Eckstrom: PREDA will apply for$ 25,000 special project funding from Alberta Enterprise for Municipal Project Fund. D. Dibbelt will present completed application package at next executive meeting. PREDA Executive Board Meeting July 30, 2012 Pg 3 of 4

5 b) Industry Membership fee structure : D. Dibbelt presented options for PREDA to develop membership fee structure for industry. Discussion on potential industry supporters identified LOC members as a starting point to build PREDA`s industry members. D. Dibbelt recommended PREDA fees be based upon market reach global vs. local. D. Dibbelt projected industry membership revenues at $10,000 for Motion to Create: T. Tarpe: PREDA will create an industry membership fee category based upon the following rates: Multi-national $ ; All Other: $ nd: E. Lavoie 8. Next Meetings a. Management Board - TBA b. Executive Wednesday, September 19, 2012 Grande Prairie, AB c. 9. Motion to Adjourn: E. Lavoie: 8:45PM PREDA Executive Board Meeting July 30, 2012 Pg 4 of 4