Minutes - Management Board Meeting. Sawridge Inn-Peace River, Alberta. Attendees

Transcription

1 Minutes - Management Board Meeting March 23, 2012 BOD - North Representatives Klaus Noruschat Mayor Village of Nampa Brent Reese Councillor County of Northern Lights Evens Lavoie Councillor Northern Sunrise County Tom Tarpey Councillor Town of Peace River Randy Hodgkinson Community Futures Peace Country Peter Frixel (Alternate) Councillor Clear Hills County Attendees Sawridge Inn-Peace River, Alberta PREDA Members Marvin Doran Councillor Birch Hills County Matthew Bergeron EDO Northern Sunrise County Kevin Delorey Regional Director Northern Lakes College Darlene Cardinal Councillor Northern Sunrise County Carolyn Kolebaba Reeve Northern Sunrise County Marie Dyck Councillor Northern Sunrise County BOD - Central Representatives George Brightwell Councillor MD of Peace #135 Ray Skrepnek Councillor MD of Fairview #136 Jennifer Moore EDO Town of Falher BOD - South Representatives Elaine Garrow Councillor MD of Spirit River # 133 Mary Ann Eckstrom Councillor County of Grande Prairie Tom Burton Councillor MD of Greenview #16 Other Attendees Dan Dibbelt PREDA Manager Mary Joan Aylward Executive Services Bruce Rutley CRI Llyod Sherk PerMA / UMV Hon. Frank Oberle MLA Peace River

2 Minutes - Management Board Meeting March 23, 2012 Sawridge Inn-Peace River, Alberta 1) Call to Order 10:25AM E. Garrow Chair Thank-you to Town of Peace River for hosting PREDA meeting. Condolences to family, friends, and co-workers of Bob Miles (CAO of Northern Sunrise County). Thank-you to MLA Frank Oberle for attending our meeting and offering condolences to family. friends, and co-workers of Bob Miles. 2) Chair - Opening comments: Main purpose of this management meeting is to review the financial and operational impact of PREDA s transition these last couple of years. With new Executive Director on Board PREDA needs to reflect on its previous accomplishments and determine the direction it will take in the immediate future. Changes in funding model have impacted the ability of PREDA to continue to support long-term projects through its limited operational grant and membership revenues. PREDA needs to strategically reinvent itself if it is to survive as a collective voice for economic development throughout the whole Peace Region. 3) Adoption of the Agenda with edits (add New Pro). Moved for Approval: T. Burton 4) Adoption of Minutes Nov. 18, 2011 Moved for Approval: P. Frixel 5) Business Arising from Previous Minutes None 6) Administration 6.1 EDA Conference: Request from PREDA Executive Director to attend EDA Conference. Northern Alberta Development Council has sponsored PREDA registration. PREDA will need to cover travel costs. Moved for Approval: M. Doran

3 6) Administration Continued 6.2 Surveys: General discussion on survey requests coming into PREDA office and how best to respond to these requests. Decision to be left with Executive Director and PREDA Executive as to how best respond / identify most appropriate PREDA respondents. 6.3 Pre-Paid Visa: Request from Executive Director for pre-paid Visa to maximum of $2500 to cover meeting / venue authorization, and travel bookings. Moved for Approval: R. Hodgkinson 6.4 PERMA ARDF Final Report Requested ARDF requested a final report on the PERMA project which was funded by them for $260,000 in Request was forwarded to Bob Hall / Llyod Shrek for completion. PREDA Executive Director will archive a copy of final report. 6.5 PREDA Funding Hon. Doug Horner Correspondence Received notification that GOA will continue 2:1 matching grant for REDA s for Matching is based upon membership revenues to a maximum of $75,000. GOA is considering 2-year commitment model to facilitate stability of REDAs operational planning. Thank-you to Chair E-Garrow for attending the GOA review sessions on behalf of PREDA. 6.6 New-Pro Birch Hills County M. Doran requested PREDA assistance with finding potential new business to operate out of previous New Pro facility. Currently facility is being cleaned up for showings to potential buyers. Action: M. Doran will arrange for PREDA team to tour the facility - PREDA Executive Director, E. Garrow, and R. Hodgkinson. 7) Presentations / Requests to the PREDA Management Board: 7.1 CRI Scenario Planning - Jennifer Moore. Jennifer gave a brief outcome report on the feedback collected through CRI s scenario planning sessions. CRI staff will present outcomes to Councils in the region throughout late spring / early summer. 7.2 PERMA Lloyd Shrek. Lloyd gave an update on the activities of PERMA. Showcased prototype models created on the 3D printer which PREDA funded. Currently there is one client that has used the 3D service offered. PERMA recently completed offering a course in Computer Aided Drafting. Thirty PERMA members participated in the course. As PERMA funding from ARDF is now finished, general discussion among Management Board highlighted need for PERMA to get buy in from PERMA membership to build a self-sustainable initiative.

4 7.3 Unmanned Vehicles Lloyd Shrek Lloyd gave an update on the Unmanned Vehicles project. Announced the UMV project has been approved for $248,000 funding from GOA. Requested that PREDA provide financial support for maintaining office in Fairview (~17,000 annually for 2-days a week) and/or assist UMV in creating a national affiliate/charter office in the Peace Region (~40,000). (Note: various funding levels requested were presented in a handout). A general discussion among the Management Board in response to the funding request highlighted a need for PREDA to have a formal request to preview that included a breakdown of the budget, purpose of the project, and how it fits into PREDA s role and responsibility to their membership. Motion: In consideration of PREDA s need to currently reassess its financial status and future direction, funding request from UMV will be deferred until Executive Director and PREDA Executive can clarify PREDA s ability to support the request. Moved for Approval: E.Lavoie.. B. Rutley requested PREDA consider a minimum of continuing its funding of the UMV - Fairview office for April, 2012 while PREDA is in the process of reviewing the request. Chair E. Garrow noted PREDA Management Board will discuss and notify of decision. 7.4 OSB Business Plan Bruce Rutley Bruce presented a request to PREDA for ~$10,000 to fund the development of a business case / plant set-up for the creation of a cold-pressure OSB plant in the Grande Prairie area. A general discussion among the Management Board in response to the funding request highlighted a possible partnership with PREDA member Northern Lakes College s initiative that is working with Tolko to utilize the High Prairie OSB plant as a training center. Discussion also highlighted possible partnership with Birch Hills County s efforts to find new leasee for New Pro plant. The Management Board concluded that they would need a formal request to preview that included a breakdown of the budget, purpose of the project, and how it fits into PREDA s role and responsibility to their membership. Motion: In consideration of PREDA s need to currently reassess its financial status and future direction, funding request from UMV will be deferred until Executive Director and PREDA Executive can clarify PREDA s ability to support the request. Moved for Approval: E. Lavoie. 7.5 Vintage Tractor Parade Phillip J. Currie Museum (correspondence) Request forwarded to PREDA for sponsorship of fundraiser for Phillip J. Currie Museum which is scheduled for construction to start in Wembly in Motion: In consideration of PREDA s need to currently reassess its financial status and future direction, funding request from UMV will be deferred until Executive Director and PREDA Executive can clarify PREDA s ability to support the request. Moved for Approval: E. Lavoie.

5 8.1 In-Camera Chair Directed: Discussion Outstanding / PREDA Financial Commitments: Moved for Approval - Out of Camera M. Eckstrom Motion: All recurring and future requests to PREDA for funding will be deferred until Executive Director provides current status and recommendations to PREDA Executive Board. Moved for Approval: T. Burton Motion: Current outstanding / recurring requests for project funding to PREDA will be honored for current fiscal year only (April 2011-March 21012). All identified project financial commitments that are payable on/after April 1, 2012 are subject for review of agreement conditions and pending the ability of PREDA to meet its commitment without determent to the legal, financial, and operational responsibilities to its membership and funders. Moved for Approval: T. Tarpey Motion: As per 7.3 previous (B. Rutley s request for the PREDA Management Board to consider a minimum of continuing its funding of the UMV -Fairview office for April, 2012). PREDA will consider paying costs with the following conditions being met: 1) an itemized invoice is submitted to the Executive Director for review and cross-referenced with the UMV project agreement that identifies PREDA s commitment beyond Match Moved for Approval: M. Eckstrom 9. Correspondence Attached As Received 10: Strategic Planning: General discussion on PREDA s need to reinvent itself based upon changes in funding model, greater focus on meeting regional membership expectations, and facilitation of partnerships among PREDA members to enhance leveraging for regional impact projects. Need to answer: What is the benefit of belonging to PREDA to its members? What does PREDA sell? Motion: Executive Director will contact / meet PREDA members for input into future direction of PREDA and bring feedback back to the PREDA Executive Board in June 2012 for strategic planning. Specific areas that need to be addressed are: 1) Gap Analysis, and 2) Environmental Scan of Assets among PREDA members and stakeholders. Moved for Approval: E. Lavoie 11. Meeting Adjourned 3:00PM. Next Meeting TBA Moved for Approval: G. Brightwell