NYS Olympic Regional Development Authority Board Meeting December 14, 2010

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1 NYS Olympic Regional Development Authority Board Meeting December 14, 2010 Present: Excused: Also Present: Introduction: Agenda: Minutes: Chairman: President s Report: Joe Martens, Chairman Serge Lussi Cliff Donaldson Bob Flacke Ed Weibrecht Jerry Strack Peter Wohl, ESD Harold Hagemann, OPRHP Scott Abrahamson, DEC Pat Barrett Ted Blazer, ORDA President/CEO Jeff Byrne, ORDA Sr. Vice President Jim Amell Marvin and Company The presiding Chairman thanked everyone for coming and called the meeting to order at 10:05 A. M. The Chairman then asked for a roll call to confirm a quorum was present. The Chairman stated that an agenda is included in the board packet and asked if anyone would like to add any additional items to the agenda. The agenda was approved as presented. On a motion by Jerry Strack, seconded by Bob Flacke, the minutes of the Board of Directors Meeting held on September 30, 2010 were approved. The Chairman asked Ted Blazer to give the President s Report Ted Blazer, President/CEO welcomed the Board, members of the press and ORDA staff, and thanked everyone for attending. Ted then reviewed upcoming events: Events Winter 2010/2011 Stars On Ice Bobsled-skeleton World Cup

2 World Cup Freestyle Eastern Synchronized Skating Empire State Games o Committee formed to promote the Games o Committee formed to seek sponsorship o Scope of Games still forming o Focus is the athletic competition o Towns and Villages are supporting the Games financially America s Cup Disney on Ice Progress to date re accommodating $2.2m reduction in State approp o As of Oct revenue up 434k o 511 down in personal services o 457 down in non-personal expenses o 1,402m towards 2.2 needed to accomplish o Sales ahead $127k winter season to date o $671k to go to accomplish our goal o Posture is to continue close monitoring of staffing and expenses while maintaining our ratings, event obligations and expectations Ski areas Bobsled-Oval openings o Thanksgiving weekend for ski areas o Oval opened last Friday one week earlier than last year o Great start Media night o 40 different news outlets present o 9 ski areas o Pushed skiing in NY I 87 corridor o Good partnership with other ski areas, SANY and I Love NY Prospect Park o Feb 5 th o Mike Pratt- snowmaking o Lake Placid message Snowmaking investigation Budget Chairman Martens stated regarding the snowmaking that it is a very impressive analysis, very preliminary and early projections. The board and staff discussed the benefits of more efficient snowmaking and how it affects earlier opening and revenue generation. A commentary of various ski areas that use automated systems was reviewed. Randy Preston reported on the Memorial Highway grant and the combined efforts of the Town, ORDA and parks. While the budget resolution was in new business, the board took up the topic after Ted explained that ORDA would need to enter a budget into the state PARIS system December 31. The Chairman commented that probably there would be slight changes in

3 the Spring, after the winter season and after the NYS budget was passed. He stressed that all agencies would be taking a cut. Resolution #252 was moved by Bob Flacke, seconded by Ed Weibrecht and passed unanimously. Ted thanked the staff for their extraordinary work. A discussion lead by Serge followed with questions about the World Championship Bobsled time period, impacts on venues and hotel rates. Jim Goff explained that the time frame was the February holiday period and that ORDA was working on ways to minimize impacts. Ted explained that besides publication at the venues, we manage events of all shapes and size and endeavor to maximize revenue and exposure whenever we can. Chairman Martens asked Jim Amell to make the financial report. Jim Amell offered the following: OLYMPIC REGIONAL DEVELOPMENT AUTHORITY FINANCIAL REPORT FOR THE FIVE MONTHS ENDED AUGUST 31, 2010 PRESENTED BY JIM AMELL, CPA MARVIN AND CO COMPARISON OF REVENUES AND EXPENSES- SEVEN MONTHS ENDED 10/31/10 vs. 10/31/09 Total operating revenues are $434,300 higher than last year. Tour, Area, Event income is $455,000 higher than last year, primarily to due higher summer income, while Skiing, skating and activities is $24,000 lower than last year, and Sponsorships have caught up a bit and are now $52,000 less than last year. Personal service expense (before capitalized labor) for fiscal 2010/11 decreased by $547,000 (6.96%) from 2009/10. The decrease is due to reducing overtime, running operations with fewer people, and laying off seasonal staff earlier. Payroll added costs increased by $6,200. After deducting capitalized labor, net personal services decreased by $510,700 from last year. Total non-personal service expenses, excluding depreciation, are $457,500 lower (9.9%) than last year. Supplies and materials accounted for most of the decrease. Through October 2010 there is an operating loss before depreciation of $6.826 million vs. an operating loss of $7.685 million through October 2009 an improvement of $1.4 million! Non-operating income/expense is $4.12 million through October 2010 a decrease of $2.3 million from last year, which is all attributable to a decrease in State appropriations. Capital contributions are $1.637 million year to date, primarily the ESD construction grant.

4 Managers have continued to do an excellent job controlling costs!! COMPARISON OF REVENUES AND EXPENSES-BUDGET TO ACTUAL Total operating revenues are $28,800 under budget. Tour, Area, Events is over budget by nearly $285,000, and Activities is over budget by $339,000. Personal service expense, before capitalized labor, is $196,300 under budget, and net of capitalized labor is $270,600 under budget. Non-personal service expenses $617,400 under budget. Utility expense is the largest item under budget, by $352,800, followed by supplies & materials which is $239,000 under budget. Event expense is over budget by $160,300. Net loss from operations, before depreciation, is $859,200 better than budget. Non-operating income/expense is $958,300 under budget-again due to State aid. STATEMENT OF CASH FLOWS Operations provided cash of $2,239,100 (from season s pass sales) Investing and capital activities used cash of $3,353,500 Financing activities used cash of $232,300. Payments on debt were $530,900 while there were additional net borrowings on the credit line of $287,500 Overall, unrestricted cash and cash equivalents decreased by $1,346,601 from 3/31/10. Chairman Martens thanked Jim for his report and asked if there were any questions or comments. Ted stressed that ORDA has deferred maintenance at the venues and delayed equipment purchases. Ed Weibrecht stated that Ted and the managers are doing an exemplary job of controlling costs but cautioned that deferred maintenance will eventually come back to haunt us. Jim Amell concurred and stated it is cheaper to maintain than rebuild. Serge added his congratulations to Ted and staff and stated they are doing a phenomenal job. Ted added that we have not touched the line of credit and we have made 80k in payments. Serge and Ed questioned the amount ORDA was into the line ($2,700k) and the cost per year ($50k) New Business: Bob Hammond, ORDA Project Administrator gave a report and update on the new Conference Center. We remain on budget. On schedule for March completion with our first group scheduled for May. He described the schedule and the intended improvements to the1932 arena.

5 The board lead by Ed had a conversation regarding first impressions and the need to be prepared for the first group. Bob explained the commissioning schedule and the steps staff has made to become educated in the equipment. Equipment suppliers are providing staff training. Bob Flacke commented that people talk about the first event. Chairman Martens questioned whether Bob s involvement has impeded him from doing his normal duties. Bob responded that we have great teams at the venues. Ted complimented Bob on his work what with the project, normal administrative duties and juggling litigation. Bob stated that is his pleasure to serve ORDA. Mike Pratt described the projects that are underway at Gore Mt. The trails linking the ski bowl to Gore proper are ready. Bob Flacke asked how the recession has affected the developer. Mike explained their progress; one duplex and breaking ground on a second. Mike continued that the Top Ridge project has sold 20 units and that other businesses in North Creek are cropping up. Serge questioned if we should name something after Betty Little. It is being looked into. Chairman Martens commented that all agenda items were complete. A motion to adjourn was offered by Jerry Strack, seconded by Harold Hagemann. The meeting adjourned at 11:05 P. M.

6 OLYMPIC REGIONAL DEVELOPMENT AUTHORITY Resolution #252 RESOLUTION APPROVING BUDGETS At a meeting of the Olympic Regional Development Authority Board of Directors held on December 14, 2010 the presiding Chairman offered the following resolution: WHEREAS, the ORDA appropriation for 2011/2012 was submitted to the Division of Budget and recommended for inclusion in the Governor s Executive Budget; and WHEREAS, the proposed budget was prepared prior to the final adoption of the 2010/2011 State Budget and that subsequent adjustments to the Authority s budget may be necessary; and THEREFORE, BE IT RESOLVED that the Board, after review of the budget, approves said budget as presented with the understanding that should significant changes occur in ORDA s appropriation a revised budget will be presented to the board for its review and approval. MOVED BY Bob Flacke at a meeting of the Olympic Regional Development Authority held at the Olympic Center, Lake Placid, New York on December 14, SECONDED BY Ed Weibrecht and ADOPTED BY the following vote: For: Joe Martens, Chairman Serge Lussi Cliff Donaldson Bob Flacke Ed Weibrecht Jerry Strack Peter Wohl, ESD Harold Hagemann, OPRHP Scott Abrahamson, DEC

7 Absent: Pat Barrett Against: None I, Mary M. Stanton, being duly sworn, deposes and says: Secretary to the Board The above Resolution #252 was duly passed by the Board of Directors on December 14, Signature Title: Secretary to the Board of Directors Sworn before me this 14 th day of December, Notary Public, State of New York Attachment

NYS Olympic Regional Development Authority Board Meeting September 30, 2010

NYS Olympic Regional Development Authority Board Meeting September 30, 2010 Present: Excused: Also Present: Introduction: Agenda: Minutes: Chairman: President s Report: Joe Martens, Chairman Bob Flacke