Grey Sauble Conservation Authority

Transcription

1 - Attachment #1 200;j)) MAY1 ~ 2007-~j\ II ~ Grey Sauble Conservation Authority Full Authority Minutes 1:15 p.m. Wednesday, March 21,2007 The Full Authority meeting was held at the Grey Sauble Conservation Authority Administration Centre located on Inglis Falls Road. 1. Call to Order Chairman Hibma called the meeting to order. Directors Present Dick Hibma Dave Clarke Judy Gay Ross Herron Terry McKay Michael Martin Gunter Neumann Staff Jim Manicom, Doug Hill, Chris Hachey, Marg Johnston, Krista McKee, and Doreen Robinson Media Bayshore Broadcasting 2. Approval of Ae:enda FA Terry McKay THAT the Grey Sauble Conservation Authority approve the agenda of March 21, 2007, with the addition of two items - 1) Auditor's financial statement and 2) Assigning of net surplus back to appropriate reserve accounts.

2 March 21, 2007 Page 2 3. Disclosure of Pecuniary Interest ne at this time. 4. Approval of minutes FA Judy Gay THAT the Grey Sauble Conservation Authority approve the Full Authority minutes of February 14, 2007, and the Arboretum Alliance minutes of February 13, Dele2:ation/Deputations There were no delegations or deputations at this time. 6. Correspondence FA Gunter Neumann THAT the correspondence from and to the Municipality of Arran-Elderslie with regards to the Grey Sauble Conservation 2007 Budget and the correspondence from the. Federal Government thanking Grey Sauble Conservation for their correspondence with regards to the Great Lakes be received Business out of minutes a) 2007 Budget FA Ross Herron THAT the Grey Sauble Conservation Authority adopt a matching levy for the year 2007 of $71,779 as required by Ontario Regulation 139/96 and 231/97. FA Judy Gay THAT the Grey Sauble Conservation Authority adopt a non-matching levy for the year 2007 of $777,470 as required by Ontario Regulations 139/96 and 231/97.

3 March 21, 2007 Page 3 Discussion was held with regards to: 1) Properties which mayor may not be suitable for Forest Management. Anne Lennox- Brindle advised that all properties have been inventoried and that not all of them can be completed in one year. The Authority averages between $300,000 and $400,000 revenue a year. Looking at it from a sound forest management view, if most of the timber was cut now, there would be a substantial cash flow in the short term but levies would dramatically increase in the long term if there were no forests left. 2) The assessment and the levy distribution is based on the 2005 Modified Current Value Assessment figures for Conservation Authorities provided by the Province of Ontario. The next re-evaluation will be in In 2009 municipalities will be dealing with new evaluations and in 20 I 0 Conservation Authorities will be dealing with new evaluations. 3) In the last edition of Municipal World an article outlined that the first action of anyone who is appointed to a board or a committee is to support that board or committee... 4) The possibility was raised of using the $33,000 surplus to offset the levy requirements. The following amendment was put forward. FA Dave Clarke Terry McKay THAT the 2006 year-end surplus of $33,000 be used to offset the 2007 levy requirements. There were three votes in favour of this motion. The vote on the original motion was taken.. Motion Defeated Weiehted Recorded Vote Arran-Elderslie Blue Mountains Chatsworth Grey Highlands Georgian Bluffs Meaford Owen Sound Owen Sound South Bruce Peninsula

4 March 21, 2007 Page 4 WEIGHTED VOTE FOR , ,-. -, Proposed Modified CVA 2007 Recorded Watershed Present CVA. Apportion General Vote Municipalities in Waterhsed % Levv YES NO Arran - Elderslie x 216,038, % 21, Blue Mountains x 2,047,054, % 207, Township of Chatsworth x 234,982, % Georq. Bluffs x 1,051,225, % 106, Grey Hiqhlands x 662,299, % 67, Meaford x 1,144,561, % 116, Owen Sound x 1, , % 182, South Bruce Peninsula x 1,205,929, % % FA Ross Herron THAT the Grey Sauble Conservation Authority adopt the budget as presented for the. year 2007 in the amount of $2,376,057. Weiehted Recorded Vote Arran-Elderslie Blue Mountains Chatsworth Grey Highlands Georgian Bluffs Meaford Owen Sound Owen Sound South Bruce Peninsula Weighted Vote -in favour 62.29% -opposed 37.71%

5 March 21, 2007 Page 5 FA Michael Martin WHEREAS the Conservation Authorities Act provides that an Authority shall have the power to determine the portion of total benefit afforded to each municipality in establishing the annual levy, the Grey Sauble Conservation Authority resolves as follows, subject to such regulations under the Act as may be approved by the Lieutenant-Governor-in-Council: i) That all participating municipalities be designated as benefiting for all projects included in the 2007 Operating Budget including administration and maintenance and the 2007 Capital Budget unless otherwise specified in the budget; ii) That the Authority's share of the cost of the program and projects included in the 2007 Budget shall be raised from all participating municipalities as part of the General Levy, unless otherwise specified in the budget; iii) That the 2007 General Levy be apportioned to the participating municipalities in the proportion that the modified current value assessment of the whole is under the jurisdiction of the Authority, unless. otherwise provided in the levy or a project; iv) That the appropriate Authority officials be directed to advise the participating municipalities pursuant to the Conservation Authorities Act and the regulations made thereunder; to levy the said municipalities the amount of the General Levy set forth in the 2007 Operating Budget, to levy the said municipalities the amount of the General Levy set forth in. the 2007 Capital Budget and in the approved projects of the Authority, and any special levy attributable to any project which has been deemed to be of specific benefit to any particular municipality; and Terry McKay were.opposed. b) Signing of bank transfers FA Terry McKay THAT the signing authorities for the General Account be changed to read "Any two of the four (the four consisting of the Chair, Vice Chair, C.A.O. and Director of Operations", AND THAT Section 43 Signing Officers of the Authority in the Administration Regulations of the Grey Sauble Conservation Authority be changed to the following: "The signing officers of the Authority shall be the Authority Chair and the Authority Chief Administrative Officer. The third signing officer shall be the Authority Vice

6 March 21, 2007 Page 6 Chair who shall act in the absence of the Authority Chair. The fourth signing officer shall be the Director of Operations who shall act in the absence of the Chief Administrative Officer. Payroll cheques shall require the signature of only one of the four signing officers, usually the Chief Administrative Officer or the Director of Operations. Payroll transfers shall be signed by any two of the four signing officers." c) Transferring monies to reserves FA Dave Clarke THAT the $118,135 net surplus from 2006 be reassigned to the appropriate reserve accounts. d) Auditors report for 2006 FA Dave Clarke THAT the 2006 Auditors Report be received. 8. Business ReQuirin!! Action FA Michael Martin THAT the following staff be appointed as officers for the purpose of enforcing the provisions of Ontario Regulation 151/06 Director of Operations, Environmental Planner, Environmental Planning Technician, Water Resources Technician, Lands Management Co-Ordinator AND FURTHER, THAT the following staff be appointed as signing officers for the purpose of issuing permits under Ontario Regulation 151/06 Chief Administrative Officer, Director of Operations.

7 March 21, 2007 Page 7 b) Environmental Planning ne at this time. c) Property Management 1) Lands Watch Program Chris Hachey reviewed with the Directors "The Lands Watch Program" which will encourage everyone to work together to help protect Conservation Lands for future generations. The programfocuses on three main themes- Education- to promote permitted recreation activities which are compatible with safeguarding Conservation Lands; Protection - to prevent prohibited activities which compromise the protection of Conservation Lands; and Community - to encourage individuals and organizations to work together to help protect Conservation Lands and to provide opportunities to report unlawful activities on Conservation Lands. It is modeled after a NeighbourhoodWatchProgram:. Chris Hachey, Terry Belton and Jason Traynor carry out enforcement as well as the police. Chris will take this information to the police. FA Judy Gay THAT the "Lands Watch Program" to protect Conservation Lands be approved. d) Forestry, Fish and Wildlife - ne at this time. ne at this time. e) Communications/Public Relations - ne at this time. ne at this time. f) Administration 1) Receipts and Expenses FA Ross Herron Judy Gay THAT the Grey Sauble Conservation Authority approve the receipts and expenditures for February 2007.

8 March 21, 2007 Page 8 9. Business For Information a) Water Management I) Program Presentation Doug Hill, Director of Operations and John Bittorf, Water Resources Technician, made a presentation which outlined their responsibilities with the Conservation Authority as well as their qualifications and experience. left the meeting at 3:I 0 p.m. b) Environmental Planning ne at this time. c) Property Management I) Entrance Sign Chris Hachey presented a diagram of the sign for the entrance sign to the Conservation Administration Centre which will be installed by Bloodworth Masonry. The cost is $20,000, including lighting for the sign, and is still within budget. d) Forestry, Fish, and Wildlife 1) Program Presentation Anne Lennox-Brindle - Forestry and Wildlife Co-Ordinator, Carl Sadler - Forestry Technician (Grey County), and Cam Bennett - Forestry Technician made a presentation to the Authority on their duties.with the Conservation Authority and their qualifications and expenence. Terry McKay left meeting at 3:30 p.m. e) Communications/Public Relations 1) Donations from Book Sales Paula Tymchuk from the Flesherton Area has written a book entitled "Freedom in the Skies" and wants to donate a portion of the sale of her book to Grey Sauble Conservation. The book includes photos from Grey and Bruce Counties.

9 March 21,2007 Page 9 2) Council Presentations Dick Hibma, Jim Manicom, and Krista McKee have attended Council meetings at Meaford, South Bruce Peninsula and Georgian Bluffs and on March 26 they will attend Council at the Town of The Blue Mountains with regards to the Authority's 2007 budget. They had attended Grey Highlands Council on an earlier date. 3) Wildwater Program Krista McKee, Allyson Hibma, and a co-op student attended 15 schools in the watershed promoting wildwater safety to a total of 1,100 children. f) Administration ne at this time g) : Source Water Protection A program report had been submitted from Don Smith, Project Manager, Source Water Protection 10. In-Camera ne at this time 11. Chairman's Report As Chair of Conservation Ontario, Dick has attended annual general meetings in Grand River, in Long Point for Simcoe, and for Upper Thames in Stratford. He also attended the Conservation Ontario meeting on March 5 and various Council meetings with regards to the 2007 budget. The Annual General Meeting for the Foundation held on March 18 was well attended. 12. Other Business a) Foundation Minutes - ne at this time. b) Staff Minutes - ne at this time.

10 March 21, 2007 Page 10 c) Joint Health and Safety Committee FA Dave Clarke THAT the Grey Sauble Conservation Authority approve the Health and Safety Committee minutes of March 6,2007. d) Next meeting -April 11 at 1:15p.m. The Province is donating $2,000 towards the Grey Sauble Conservation 50th Anniversary being held on June 9. Confinnation has also been received that the Town of The Blue Mountains will be reimbursed $10,000 towards the ice removal in Clarksburg. 13. Adjournment Adjourned at 4:45 p.m. by Ross Herron Dick Hibma Chainnan Doreen Robinson Administrative Assistant