SAUGEEN VALLEY CONSERVATION AUTHORITY AUTHORITY MEETING Tuesday February 21, :00 pm A G E N D A

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1 SAUGEEN VALLEY CONSERVATION AUTHORITY AUTHORITY MEETING Tuesday February 21, :00 pm A G E N D A 1. Adoption of Agenda 2. Declaration of Pecuniary Interest 3. Approval of Minutes of Authority Meeting January 13, 2017 attached 4. Volunteer and Sponsor Appreciation 5. Staff Recognition Coffee Break 6. Matters arising from the Minutes a. Planning & Regulations appeal process to be posted on website Erik Downing b. Watercourses/Municipal drains Erik Downing attached 7. Correspondence attached 8. Reports a. Finance Report Wayne Brohman attached b. Reserve Report Wayne Brohman attached c. Program Report attached d. Minutes of Executive Committee Meeting September 6, 2016 attached e. Minutes of Executive Committee Hearing November 10, 2016 attached f. Planning & Regulations Actions Items Wayne Brohman attached 9. New Business a. West Grey Swimming Agreement Wayne Brohman attached b Goals/Initiatives Wayne Brohman - attached 10. Other Business a. Teeswater Floodplain mapping update Wayne Brohman b. Forestry Fee Schedule attached c. Conservation Ontario Pre-Budget Submission attached d. Planning & Regulations Customer Service Survey update Wayne Brohman e. News Articles attached Adjournment

2 AGENDA SAUGEEN VALLEY CONSERVATION AUTHORITY Conservation through Cooperation MINUTES MEETING: Authority Annual Meeting DATE: Friday, January 13, 2017 TIME: 1:00 pm LOCATION: Administration Office, Formosa CHAIR: MEMBERS PRESENT: OTHERS PRESENT: Luke Charbonneau John Bell, Robert Buckle, Mark Davis, Barbara Dobreen, Maureen Couture, Kevin Eccles, Brian Gamble, Wilf Gamble, Dan Gieruszak, Stewart Halliday, Steve McCabe, Sue Paterson, Mike Smith, Andrew White Wayne Brohman, General Manager/Secretary-Treasurer Laura Molson, Manager, Accounting Erik Downing, Manager, Environmental Planning & Regulations Shawn Anthony, Water Quality Specialist Shannon Wood, Manager, Community Relations Janice Hagan, Recording Secretary Guests and Member of the Press Chair Luke Charbonneau called the meeting to order at 1:12pm. He welcomed the Members and Guests to the SVCA Annual Meeting. 1. Adoption of Agenda MOTION #G17-01 Moved by Kevin Eccles Seconded by Barbara Dobreen THAT the agenda be adopted as presented. CARRIED 2. Declaration of Pecuniary Interest No persons declared a pecuniary interest relative to any item on the agenda.

3 Annual Meeting January 13, Minutes of the Authority Meeting November 23, 2016 MOTION #G17-02 Moved by Sue Paterson Seconded by Stewart Halliday THAT the minutes of the Authority meeting, held on November 23, 2016 be approved as circulated. CARRIED 4. Minutes of the Authority Meeting December 8, 2016 NO QUORUM MOTION #G17-03 Moved by Stewart Halliday Seconded by Dan Gieruszak THAT the minutes of the Authority meeting, No Quorum December 8, 2016, be approved as circulated. CARRIED 5. Introduction of Guests Michael Givens, Chief Administrative Officer, Municipality of Wellington-North, brought greetings from the Mayor and Council. He told the Authority that the municipality has the privilege of working with three Conservation Authorities and was pleased to be in attendance at SVCA s Annual meeting. He thanked the Authority for the invitation. Sonya Skinner, Chief Administrative Officer, Grey Sauble Conservation Authority, thanked the Authority for the invitation to attend the meeting and brought regrets from Dick Hibma, Chair of the Board of Directors for GSCA as he was unable to attend. She thanked SVCA staff, especially Wayne Brohman, GM/S-T, for assisting her with her new role at GSCA. Francis Chua, Manager, Environment & Sustainability, Bruce Power, thanked SVCA for the invitation and commended staff for their passion and efforts regarding environmental issues. Tracy Allison, Resources Management Supervisor, Ministry of Natural Resources & Forestry, brought greetings from the Owen Sound Field office. She is looking forward to developing an excellent relationship with SVCA in her new role. She thanked SVCA for the support. Lisa Thompson, MPP, Huron-Bruce, thanked the Authority and SVCA staff for the work that was being done in the agricultural community. She was happy with staff attendance at the Grey Bruce Farm Week and with the Coffee, Crops, & Donuts program which is moving forward in the development of a good relationship with the agricultural community. 2

4 Annual Meeting January 13, 2017 Paul McQueen, Honourable Mayor, Municipality of Grey Highlands, brought greetings from Grey Highlands Council. He thanked Chair Charbonneau for the invitation to the Annual Meeting. David Inglis, Honourable Mayor, Municipality of Brockton, told the Authority that it was a pleasure to be in attendance at the Annual Meeting. He said that he appreciates what the SVCA accomplishes and told staff to keep up the good work. 6. Chair s Address Chair Luke Charbonneau gave the following address: Thank you and good afternoon, It has been my pleasure to serve as Saugeen Valley Conservation Authority Chair for the year I would like to begin my remarks by thanking all Authority Members and Staff for your energy and hard work over this past year. Your efforts have enhanced the efficiency, effectiveness and reputation of this Conservation Authority. You have made being SVCA Chair a pleasure and a source of special pride for me. We began 2016 with the recognition that more work needed to be done to make this a more responsive and effective Conservation Authority, resolutely focused on protecting the property and the people of this watershed from flooding and the effects of erosion. I am proud to say today that authority members and staff HAVE worked hard in 2016 and, in so doing, we have made significant strides toward building the 'improved' conservation authority that we'd all like to see. As the year began, we reached out to the agricultural community and its representatives seeking input and improved communications. We established a new agricultural advisory committee that has brought members and staff of this Authority together with representatives of multiple agricultural federations and organizations to hear their concerns and share ideas. What's more, we implemented cover crop incentive and education programs, with the help of funding from the Great Lakes Agricultural Stewardship Initiative. These programs have given us new opportunities to have positive interactions with farmers as we work together for the benefit of the land and the waters that we all cherish and rely upon. At the Saugeen Bluffs Conservation Area we implemented a new and innovative horse camping enterprise that has revitalized that special property in a way that, I believe, will allow it to remain accessible to the public for years to come. Our ongoing enhancement of Saugeen Bluffs as a tourist attraction, for equestrians from across the province and beyond, will have ripple effects benefitting us, our partners and our member municipalities. At Schmidt Lake and at the Greenock Swamp we installed floating boardwalks and improved five and a half kilometers of trail all of which has enhanced the public's ability to access the 18,000 hectares of forested wetland 3

5 Annual Meeting January 13, 2017 in that area - giving everyone the opportunity to visit and appreciate the largest remaining forested wetland in Southern Ontario. In the Township of Chatsworth, Authority staff - lead by the Manager of Lands and Flood Warning Gary Senior - worked diligently and around the clock to help municipal officials as they dealt with a significant flooding emergency in April. In so doing, they proved once again that our staff will consistently go above and beyond their job descriptions in service to this Authority. Furthermore, and of special note, this year we have taken action and made real progress in the ongoing effort to improve SVCA planning and regulation services in order to better serve the public and our member municipalities. We invested in 3D digital elevation software in order to reduce the number of site visits required to be carried out by our regulations officers and thereby increase the speed with which we can process the increasing number of inquiries and permit applications that we are receiving. We developed and implemented a new planning and regulations file tracking system that will continue to increase the efficiency and speed with which we can process inquiries and permit applications by making all relevant information accessible to our staff through a single porthole. This streamlined, infrastructure will increase our ability to accurately monitor the progress of files through this office and will allow the Authority to more easily ensure that we are meeting the timelines that are mandated by our policies and expected by our clients. We reduced screening buffers from 50 to 30 meters, ending unnecessary SVCA review of development proposals on approximately 20,000 hectares of land in this watershed. Going forward, this action alone will save time, increase efficiency in this office and significantly reduce costs and delay for home and land owners throughout this watershed. We worked on the Teeswater Floodplain Mapping initiative in response to Gay Lea's urgent need for clarity as to the potential for expansion on their Teeswater site. Through the initiative of Members of this Authority at our March 31st meeting, this matter became the 'number one' priority of the SVCA for the remainder of the year. Our subsequent work with the municipality of South Bruce and Gay Lea in the community of Teeswater has helped to give an important regional industry the confidence they needed to invest in our regional community. We will continue to dedicate ourselves to implementing a permanent solution in Teeswater that supports the economic development of South Bruce while fulfilling our mandate to protect against flooding. Importantly, our work on this file has also contributed to furthering our knowledge about how to develop new regulation quality mapping for other parts of our watershed. Most importantly, and for the first time in our history, we have developed a draft policy to govern the activities of the SVCA planning and regulations department. An early version of this policy is already serving to guide the activities of our regulations officers as a reference document. Going forward, after extraordinary input from the Members of this Authority, a revised version of the policy will be completed and presented here for final approval. It is clear to me, that once approved, this new policy document will fundamentally alter our approach to municipal planning comment and to the enforcement of our regulation. Ultimately, it will serve to focus our activities on fulfilling our fundamental responsibilities under the Conservation Authorities Act and on playing our legislated role in municipal planning - no more and no less. 4

6 Annual Meeting January 13, 2017 Going forward, we will have the opportunity to go further and do more to streamline and improve our planning and regulations services. In 2017, we will complete the new planning and regulations policy and use it to form the basis for the implementation of new planning services agreements with watershed municipalities. The Authority has already authorized the Chair to negotiate these new planning services agreements and the SVCA will initiate these negotiations this year. To be clear, our mandate in negotiating new planning services agreements will be to limit the area and scope of municipal plan input and review by the SVCA. As I have said, we will focus this Authority's efforts on fulfilling our role as defined by the Province of Ontario. Make no mistake, we will be determined and vigorous in fulfilling our role but we will also do so strictly within the confines of the mandate that has been given to us by the Province. In 2017, we will also make progress on our floodplain mapping initiatives. Using the updated Teeswater floodplain mapping as an example, we will reconvene our mapping working group and work toward updated mapping for priority areas across the watershed. We will also refocus our efforts to get the latest floodplain mapping for Walkerton and Kincardine through the approval process required to allow it to be used as full regulation mapping. Each of these initiatives will eliminate screening buffers, exempt development on more property from unnecessary SVCA review and ultimately increase our efficiency and timeliness. The Authority's work in other important areas will also continue in We will continue to press the province to permit the aerial application of herbicides to destroy Phragmites in our waterways and along our waterfronts. We will continue to work with our partners to help restore the natural flow of our rivers by helping to facilitate their efforts to remove dams. We will work with our partners in the private sector to advance environmental and stewardship initiatives for the benefit of all residents of the Saugeen watershed. And we will continue to work with property owners wishing to transfer ownership of environmentally significant lands to the Authority so that we can protect it in perpetuity. In short, in 2017 we will continue to implement programming in support of our mandate to protect and improve this watershed while striving to better serve the needs of the public and our member municipalities. To conclude, I would like to note, as I have in the past, that the commitment of Authority staff never ceases to amaze me. These individuals work tirelessly to support events and initiatives that advance the message of conservation and the purpose of the Authority. Recent years have been difficult for our staff as the Authority has worked to create an environment in which they can succeed and thrive. For this reason, it is all the more important to be clear that all the good that we do would not be possible without their tireless efforts. I am looking forward to working with staff, my fellow Authority Members and the public at large during what I know will be a busy and productive year ahead. I am resolutely optimistic about what we can accomplish together in Thank you. Luke Charbonneau, Chair, SVCA 5

7 Annual Meeting January 13, Presentations to Retiring Authority Member and Welcome to new Member from Arran-Elderslie Although not present at the meeting, Dan Kerr, a retiring Member, was thanked for his past service to the Authority. He will receive a certificate of appreciation from Saugeen Conservation. Mark Davis was introduced as the new Member from Arran-Elderslie. 8. Election of Officers Luke Charbonneau vacated the chair in favour of Sonya Skinner, Chair Pro Tem, who conducted the elections. MOTION #G17-04 Moved by Sue Paterson Seconded by Steve McCabe THAT Sonya Skinner be appointed as Chair Pro Tem for the purposes of conducting the election of officers for CARRIED Sonya Skinner reviewed the voting procedures and told the Authority that there were no nominations in absentia. She declared all offices vacant and called for a motion to appoint two scrutineers, in the event of an election count. MOTION #G17-05 Moved by Maureen Couture Seconded by Robert Buckle THAT Carl Seider and Michael Givens be appointed as scrutineers for the election of officers. CARRIED Election of Chair Ms. Skinner called for nominations for the position of Chair for Sue Paterson nominated Luke Charbonneau. No further nominations were received. MOTION #G17-06 Moved by Kevin Eccles Seconded by John Bell THAT the nominations for the position of Chair of the Saugeen Valley Conservation Authority be closed. CARRIED 6

8 Annual Meeting January 13, 2017 Mr. Charbonneau thanked his nominator and agreed to let his name stand for nomination. MOTION #G17-07 Moved by Steve McCabe Seconded by Mark Davis THAT Luke Charbonneau be appointed Chair of the Saugeen Valley Conservation Authority for the year CARRIED Election of 1 st Vice-Chair Ms. Skinner called for nominations for the position of 1 st Vice-Chair for Luke Charbonneau nominated Dan Gieruszak. No further nominations were received. Mr. Gieruszak agreed to have his name stand for nomination. MOTION #G17-08 Moved by Stewart Halliday Seconded by Wilf Gamble THAT the nominations for the position of 1 st Vice-Chair of the Saugeen Valley Conservation Authority be closed. CARRIED MOTION #G17-09 Moved by Kevin Eccles Seconded by Barbara Dobreen THAT Dan Gieruszak be appointed as 1 st Vice-Chair of the Saugeen Valley Conservation Authority for the year CARRIED Election of 2 nd Vice-Chair Ms. Skinner called for nominations for the position of 2 nd Vice-Chair for Andrew White nominated Maureen Couture. No further nominations were received for 2 nd Vice-Chair. MOTION #G17-10 Moved by Kevin Eccles Seconded by Dan Gieruszak THAT the nominations for the position of 2 nd Vice-Chair of the Saugeen Valley Conservation Authority be closed. CARRIED Maureen Couture agreed to let her name stand for nomination. MOTION #G17-11 Moved by Barbara Dobreen Seconded by Robert Buckle THAT Maureen Couture be appointed 2 nd Vice-Chair of the Saugeen Valley Conservation Authority for the year CARRIED 7

9 Annual Meeting January 13, 2017 Election to the Position of Member at Large Ms. Skinner called for nominations to fill the position of Member at Large for Luke Charbonneau nominated Kevin Eccles to fill the position of Member at Large. No further nominations were received. MOTION #G17-12 Moved by Andrew White Seconded by Maureen Couture THAT the nominations for the position of Member at Large of the Saugeen Valley Conservation Authority be closed. CARRIED Kevin Eccles was willing to let his name stand. He told the Authority that he was honoured to be nominated for an Executive Committee position. MOTION #G17-13 Moved by Brian Gamble Seconded by Sue Paterson THAT Kevin Eccles be appointed to fill the position of Member at Large of the Saugeen Valley Conservation Authority for the year CARRIED Ms Skinner left the Chair Pro Tem position and Mr. Charbonneau took his place as Chair. He thanked the Authority for the vote of confidence in re-appointing him SVCA Chair for A coffee break was called at 1:46pm and the meeting was reconvened at 2:00pm. 9. Matters Arising from the Minutes There were no matters arising from the minutes. 10. Correspondence - Copy of Letter from Peggy Rouse, Clerk-Administrator, Municipality of Arran-Elderslie, regarding the appointment of Mark Davis as the SVCA representative was noted and filed. 8

10 Annual Meeting January 13, Presentation Bruce Power Water Sampling Project Shaun Anthony, Water Quality Specialist, presented a PowerPoint report regarding the Bruce Power Surface Water Monitoring Program pilot project. He explained that Francis Chua, Manager of Environment and Sustainability, had approached SVCA to perform surface water sampling at Bruce Power and assist with regulatory requirements. Shaun had prepared a quotation for Bruce Power based on the cost of setup, conducting of sampling, and field visits. Staff would be compensated for time, mileage, and expenses, and would be charged out at 2.5x the regular hourly rate, based on Authority policy. Shaun explained that participation in this project would enhance an already valued partnership with Bruce Power. 12. Reports a. Finance Report Wayne Brohman, General Manager/Secretary-Treasurer reviewed the Finance Report and noted that the year to date revenue is up in the Environmental Planning and Regulations budget. He explained that this was due to the increase in permits. He also noted that the Information and Technology revenues were higher than budgeted due to the transfer of reserve funds to pay for the 3D modelling software. He encouraged Authority members to come in and view the software. Wayne pointed out that expenses for the non-revenue parks were down and that a water purification system was to be installed at Sulphur Spring as preventative maintenance. Wayne explained to the Authority that there was a surplus at the Durham Campground as the summer weather was conducive to excellent camping. Expenses at the Bluffs Campground are expected to be lower in 2017 as most of the horse camping project had been completed. Some trail improvements are planned for Wayne noted that the Forests revenue was lower than budgeted as tenders for cutting had not been requested due to slower growth. The Authority would like to review this with the Forestry Committee. MOTION #G17-14 Moved by John Bell Seconded by Dan Gieruszak THAT the Financial Report to November 30, 2016 be accepted as distributed and further; THAT the Accounts Payable, totaling $479, be approved as distributed. CARRIED b. Program Report MOTION #G17-15 Moved by Andrew White Seconded by Wilf Gamble THAT the Program report be adopted as presented. CARRIED 9

11 Annual Meeting January 13, 2017 c. Planning & Regulations Action Items The GM/S-T reviewed the Planning & Regulations Action Items. The Authority members discussed item #8 and requested that the appeal process be posted on the SVCA website. Erik Downing, Manager Planning & Regulations, will ensure this is completed. There was no further discussion on this report. d. Conservation Ontario Council Meeting The GM/S-T informed the Authority that the Conservation Ontario Council meeting was held on December 5, 2016 and that he attended the meeting, along with Luke Charbonneau and Dan Gieruszak. He updated the members on the Gilmore v. NVCA appeal in that a decision has been deferred to April There was discussion regarding the increase in WSIB rates and the reason for the increase. There has been a formal recognition of Post-Traumatic Stress Disorder (PTSD) and claims are on the rise especially with First Responders. CA s are in the same class and Conservation Ontario will be retaining the services of a WSIB consultant to review options. It has been noted that the 2017 SVCA budget includes these WSIB rate increases. e. Agricultural Advisory Committee Minutes John Bell reported that there has been constructive discussion at the Agricultural Advisory Committee meetings and is hopefully being perceived in a positive sense by the public. The meeting held in September was informative with a presentation by Paul Elston on Municipal drains and tile drainage. MOTION #G17-16 Moved by Mike Smith Seconded by Mark Davis THAT the minutes of the Agricultural Advisory Committee, September 12, 2016 be received. CARRIED f. Group Benefits Program & Long Term Disability Plan The GM/S-T advised the Authority that there were going to be several changes to the Group Benefits Program and the Long Term Disability plan. He explained that premiums were predicted to increase in 2017 resulting in decreases in coverage. He summarized the current LTD plan and explained that due to Revenue Canada requirements it is necessary to make changes resulting in the requirement for SVCA to pay 100% of the premium. He identified five possible options for covering the costs but informed the members that a decision was not required until the 2018 budget deliberations. The members agreed to refer the matter to the Executive Committee and return to the Authority with their recommendation. MOTION #G17-17 Moved by Barbara Dobreen Seconded by Robert Buckle THAT the Authority refers the LTD/Benefits matter to the Executive Committee; and further THAT the Executive Committee meet with the General Manager/Secretary-Treasurer and management staff to discuss and make recommendation to the Authority. CARRIED 10

12 Annual Meeting January 13, 2017 Wilf Gamble left the meeting at 2:50pm. 13. New Business a Budget Vote Laura Molson, Manager, Accounting reviewed the budget vote procedures and explained the weighted vote system. MOTION #G17-18 Moved by Maureen Couture Seconded by Barbara Dobreen THAT the Saugeen Valley Conservation Authority adopt the 2017 Budget as approved in principle at the November 2, 2016 meeting; and further THAT the Authority share of the costs will be raised through general revenues, reserves, donations, general surplus and special and general levies in accordance with the Conservation Authorities Act; and further THAT the General Manager/Secretary-Treasurer is hereby authorized to forward levy notices to the member municipalities. A recorded vote was taken for the 2017 Budget with the following results: Arran-Elderslie Mark Davis Yea Brockton Dan Gieruszak Yea Chatsworth Brian Gamble Yea Grey-Highlands Stewart Halliday Yea Hanover Sue Paterson Yea Howick Robert Buckle Yea Huron-Kinloss Wilf Gamble Absent Kincardine Maureen Couture Yea Kincardine Andrew White Yea Minto Steve McCabe Yea Morris-Turnberry Robert Buckle Yea Saugeen Shores Luke Charbonneau Yea Saugeen Shores Mike Smith Yea South Bruce Robert Buckle Yea Southgate Barbara Dobreen Yea Wellington North Steve McCabe Yea West Grey John Bell Yea West Grey Kevin Eccles Yea 11

13 Annual Meeting January 13, 2017 The result of the vote was 100 percent of the weighted average of those present in favour. Therefore, Motion #G17-18 was CARRIED. MOTION #G17-19 Moved by Barbara Dobreen Seconded by Steve McCabe THAT the amount of $1,639,730 be raised by General Levy in 2017; and further THAT General Levy payments shall be due in two equal instalments on March 31 and June 30; and further THAT late payments shall be subject to the Authority s normal late payment charge of 1.50% per month thereafter; and further THAT, in accordance with Section 27(4) of the Conservation Authorities Act, R.S.O. 1990, the minimum sum that shall be levied against a participating municipality for administration costs shall be $1, CARRIED b Meeting Schedule The GM/S-T explained that the meeting schedule had been adjusted by changing from the customary meeting day of Thursday to Wednesday to try to accommodate more of the members and reduce the number of no quorum meetings. Several members expressed concern that Wednesdays still created a conflict so the schedule was amended as follows: Friday January 13 Annual Meeting Tuesday February 21 Tuesday March 21 Tuesday May 16 Tuesday July 18 Tuesday September 19 Budget Review Tuesday October 17 Tuesday December 19 1:00pm 1:00pm 1:00pm 7:00pm 7:00pm 10:00am 1:00pm 1:00pm MOTION #G17-20 Moved by Barbara Dobreen Seconded by Steve McCabe THAT the 2017 Authority meeting schedule be adopted as amended. CARRIED 12

14 Annual Meeting January 13, 2017 c. OMERS Resolution The GM/S-T presented a report from Laura Molson regarding the OMERS pension plan whereby review of the employer s membership coverage for participating employers indicated that the SVCA 1978 resolution required updating. There was no discussion on this matter and the following motion was passed: MOTION #G17-21 Moved by Mike Smith Seconded by Maureen Couture A Resolution to provide for optional membership in the OMERS primary pension plan ( Primary Plan ), and the retirement compensation arrangement that provides benefits for members and former members of the Primary Plan ( RCA ), in respect of the employees identified herein. Whereas pursuant to subsection 6(1) of the Primary Plan an employer who is eligible under the Ontario Municipal Employees Retirement System Act, 2006 ( OMERS Act, 2006 ) to participate in the Primary Plan and the RCA may, by by-law or resolution, participate in the Primary Plan and the RCA and pay to the funds for the Primary Plan and the RCA the total of the employer and member contributions, and has all of the powers necessary and incidental thereto. And whereas Saugeen Valley Conservation Authority ( Employer ) previously enacted Resolution E78-31 and elected to participate in the Primary Plan and the RCA. And whereas it is deemed desirable to modify the conditions for membership in the Primary Plan and the RCA for Specified OTCFT Employees (as defined below). Therefore the Board of the Employer enacts as follows: 1. THAT The Employer approves optional memberships in the Primary Plan and the RCA for each person who is employed by the Employer on other than a continuous full-time basis ( OTCFT Employee ) who is employed in the following class(es) ( Specified OTCFT Employees ): 2. THAT Every person who becomes a Specified OTCFT Employee on or after the date of this by-law, as set out below, is entitled to become a member of the Primary Plan and the RCA on the first day of the month following the month in which the Specified OTCFT Employee s application is received by the OMERS Administration Corporation ( OAC ), provided that the OAC may, at the request of the Employer, fix an earlier date on which the Specified OTCFT Employee becomes a member but not before the date on which the Specified OTCFT Employee became entitled to be a member or the first day of January in the year in which the application is received by the OAC, whichever is the later date. CARRIED 13

15 Annual Meeting January 13, 2017 d. Municipal Population Data/Authority Member Appointments The GM/S-T reviewed the Authority representation policy which is based on population statistics of each municipality and is provided by the Ministry of Natural Resources and Forestry each year. It has been found that this source is often inaccurate and the GM/S-T is requesting to use the census population data provided by Statistics Canada. This data is only updated every five years but is considered to be accurate. After discussion the following motion was passed: MOTION #G17-22 Moved by Barbara Dobreen Seconded by Mark Davis Whereas Section 2 and 14 of the Conservation Authorities Act requires that the number of Authority representatives appointed by each watershed municipality be based on the municipality s population; THAT the Authority directs that the municipal population numbers used in determining Authority municipal representation be based on the most recent Statistics Canada census data available. CARRIED e. Agricultural Advisory Committee motion Phragmites John Bell, Chair, Agricultural Advisory Committee and Authority Member, informed the members that the committee had been in discussion regarding invasive Phragmites on the Lake Huron shoreline. Joanne Harbinson, Manager Water Resources & Stewardship Services had given a presentation at the meeting, December 12, 2016 and the Agricultural Advisory Committee passed a motion to support the ongoing efforts of SVCA in the education of member municipalities and the public about the issue. The committee advocated that SVCA proceed with a recommendation that Phragmites Australis be put on Ontario s Noxious Weed list and that SVCA stress to MOECC the importance of an approved overwater herbicide for combating the spread of this weed. After discussion the Authority passed the following motion: MOTION #G17-23 Moved by Steve McCabe Seconded by John Bell THAT the Authority recommend that Phragmites Australis be put on Ontario s Noxious Weed list; and further THAT the Authority stress to MOECC the importance of an approved overwater herbicide product for combating the spread of invasive phragmites. CARRIED 14

16 Annual Meeting January 13, 2017 f. Committee Appointments Appointment to Forestry Committee for 2017 MOTION #G17-24 Moved by Maureen Couture Seconded by Barbara Dobreen THAT the following members be appointed to the Forestry Committee for 2017: Brian Gamble, Sue Paterson, John Bell & Barbara Dobreen. CARRIED Appointment to the Property & Building Committee for 2017 MOTION #G17-25 Moved by Barbara Dobreen Seconded by Sue Paterson THAT the following members be appointed to the Property & Building Committee for 2017: Robert Buckle, Mark Davis, Stewart Halliday, Kevin Eccles. CARRIED Appointment to Parks Committee for 2017 MOTION #G17-26 Moved by Robert Buckle Seconded by Kevin Eccles THAT the following members be appointed to the Parks Committee for 2017: Mark Davis, Andrew White, Maureen Couture and Dan Gieruszak. CARRIED Appointment to Agricultural Committee for 2017 MOTION #G17-27 Moved by Barbara Dobreen Seconded by Maureen Couture THAT the following three members be appointed to the Agricultural Advisory Committee for 2017: Steve McCabe, John Bell, and Mike Smith. CARRIED 15

17 Annual Meeting January 13, 2017 Conservation Ontario Council Representatives MOTION #G17-28 Moved by Mike Smith Seconded by John Bell THAT Luke Charbonneau and Dan Gieruszak serve as the representatives for Saugeen Valley Conservation Authority on the Conservation Ontario council for the year CARRIED 14. Other Business a. Teeswater Flood Plain Mapping update The GM/S-T reported to the members that the baseline mapping had been completed and that in order to expedite the study, he requested that the Authority authorize the Executive Committee to approve the report once it is received from the MMM Group. Robert Buckle emphasized the urgency in completing the study quickly since it had been scheduled for completion in September/October Wayne explained that MMM Group had delayed the study due to internal reasons. The members expressed that this delay is not acceptable. Wayne assured the Authority that the study is now proceeding well. After discussion the following motion was passed: MOTION #G17-29 Moved by Robert Buckle Seconded by Maureen Couture THAT the Executive Committee be authorized to approve the Teeswater Flood Plain mapping study report of MMM Group; and further THAT upon approval of the report by the Executive Committee that the Authority hereby adopts a Two Zone policy for the community of Teeswater. CARRIED b. Planning & Regulations Policies Manual The GM/S-T discussed distribution of the Planning & Regulations Policies Manual. He suggested that the manual be sent to member watershed municipalities and neighbouring conservation authorities rather than hold public consultations. The members discussed having a public review through the SVCA website. The members deliberated some of the wording of the document, and also noted that the Census information needed to be updated. The members would like more information on the Municipal Drain Act especially regarding natural watercourses. Erik Downing will prepare a clarification for the next scheduled meeting. 16

18 Annual Meeting January 13, 2017 MOTION #G17-30 Moved by Steve McCabe Seconded by Stewart Halliday THAT the Authority approve the draft Environmental Planning & Regulations Policies Manual for distribution for comment to adjacent conservation authorities and SVCA watershed municipalities, and further THAT the final date of comment will be March 20, CARRIED c. Planning & Regulations Customer Service Survey Update The Chair deferred this item to the next scheduled Authority meeting. d. Local Newspaper articles The GM/S-T submitted articles from local newspapers regarding the SVCA for the purpose of keeping the Authority members up to date on current events. 15. Closed Session MOTION #G17-31 Moved by Maureen Couture Seconded by Steve McCabe THAT the Authority Members move to Closed Session, In Camera, to discuss a personnel matter; and further THAT Janice Hagan remain in the meeting. CARRIED MOTION #G17-35 Moved by Maureen Couture Seconded by Robert Buckle THAT the Authority adjourn from closed Session, In camera, and rise and report. CARRIED Only those items identified on the agenda were discussed in Closed Session. There were no actions to report from the Closed Session, In Camera. There being no further business, the meeting adjourned at 5:04pm on motion of Steve McCabe. 17

19 Annual Meeting January 13, 2017 Luke Charbonneau Chair Janice Hagan Recording Secretary 18

20 AGENDA 1078 Bruce Road 12, P.O. Box 150, Formosa ON Canada N0G 1W0 Tel , Fax , REPORT TO: Members of the Saugeen Valley Conservation Authority FROM: Erik Downing Manager, Environmental Planning & Regulations DATE: February 21, 2017 SUBJECT: OMAFRA Natural Watercourse Definition Conservation Authorities Act Watercourse Definition Conservation Authority Review of Municipal Drain Works Background The Authority members have asked for clarification on the definition of watercourse and a clarification on the conservation authority s role associated with the Drainage Act and other ditches and drainage proposals. The clarification request in part is due to the Ministry of Agriculture, Food and Rural Affairs (OMAFRA) definition of a natural watercourse seemingly not being consistent with the administration of the Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses Regulation by conservation authorities. Definitions A natural watercourse is defined by OMAFRA as: a natural channel where water flows between the banks that are more or less defined. The flow of water does not need to be constant, but the channel must be a permanent landmark. The watercourse may also, at some point, spread over a level area without defined banks, before flowing again as a defined channel. This definition does not seem to agree with conservation authorities regulating roadside ditches or municipal drains and other ditches, as has been done by conservation authorities for many years associated with the current regulation and prior versions of the Conservation Authorities Act Section 28 Regulation. Saugeen Valley Conservation Authority (SVCA) staff highlight that OMAFRA does include the word natural in its definition. The Conservation Authorities Act defines a watercourse as: an identifiable depression in the ground in which a flow of water regularly or continuously occurs. SVCA staff highlight that the Conservation Authorities Act s Definition does not contain the word natural (like OMAFRA s) and therefore with this definition many ditches are defined as watercourses by the Conservation Authorities Act and are therefore regulated by conservation authorities. The decision to not only regulate natural watercourses is in large part due to the conservation authority s mandate associated with the control of flooding, pollution, and erosion. This definition acknowledges that drains and ditches can have as much an impact on natural hazards as natural watercourses and therefore require control. As conservation authorities are governed by the Conservation Authorities Act, this definition is what has guided SVCA in the administration of our regulation. Watershed Member Municipalities Municipality of Arran-Elderslie, Municipality of Brockton, Township of Chatsworth, Municipality of Grey Highlands, Town of Hanover, Township of Howick, Municipality of Morris-Turnberry, Municipality of South Bruce, Township of Huron-Kinloss, Municipality of Kincardine, Town of Minto, Township of Wellington North, Town of Saugeen Shores, Township of Southgate, Municipality of West Grey

21 Drainage Act and Conservation Authorities Act Municipal drains are typically by their nature located in, or proposed in, low lying areas and may have been watercourses, or may become watercourses as regulated by the Conservation Authorities Act. The Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses Regulation controls watercourses and the majority of low lying areas. Permission from the conservation authority is often required associated with drainage works. Under the Drainage Act, which has been in existence in some form since the mid 1800 s, municipalities are legislated to maintain and repair municipal drains, to respond to petitions for new drainage systems and to respond to requests for improvements of existing drains. Under Section 28 of the Conservation Authorities Act, conservation authorities regulate activities that change, divert, or interfere in any way with the existing channel of a river, creek, stream or watercourse, or that change or interfere in any way with a wetland. Municipal drains are generally watercourses as defined under the Conservation Authorities Act and are therefore regulated by conservation authorities. Because of provisions contained in each of the two provincial Acts, there is potential for legal liability issues with regard to maintenance and repair of existing drains. If a municipality is unable to proceed with required drain maintenance or repair because of requirements for a Conservation Authorities Act Sect. 28 permit, the municipality could be held liable for any consequences. If drain repair and maintenance activities are carried out (with or without a Conservation Authorities Act Sect. 28 permit) and impact regulated areas with respect to the conservation authority s regulatory responsibilities under the Conservation Authorities Act, the conservation authority could be held liable for not undertaking or enforcing its regulatory responsibilities. In short the Drainage Act and the Conservation Authorities Act are two provincial Acts that do not supersede the other, and both must be addressed in order for a proposal to move forward appropriately. Approvals and Review Process As a result of potential conflicts between the provisions of the Drainage Act and those of the Conservation Authorities Act, a protocol has been developed. In 2008, the inter-agency Drainage Act & Section 28 Regulations Team (DART) was established by the Ministry of Natural Resources and Forestry (MNRF) and OMAFRA to explore the options, and to propose solutions to the legal liability issues for municipalities and conservation authorities arising from provisions in the Drainage Act and the Conservation Authorities Act. DART includes representatives from MNRF, OMAFRA, Conservation Ontario, conservation authorities, the Drainage Superintendents Association of Ontario, the Ontario Society of Professional Engineers Land Drainage Committee, Ontario Federation of Agriculture, Ontario Farm Environmental Coalition, and the Rural Ontario Municipal Association. The team s goal was to develop a means for municipalities and conservation authorities to fulfill their responsibilities under the Drainage Act and Conservation Authorities Act respectively without compromising the intent of either statute. After public consultation, a Protocol and Notification Form was approved by the MNRF and OMAFRA and is now provincial policy. This protocol provides provinciallyapproved guidance to conservation authority staff and municipal representatives (e.g. drainage superintendents) regarding the most appropriate practices and permit requirements for municipal drain maintenance and repair activities. Included in the Protocol is a joint Drain Maintenance or Repair Notification Form which may be used to apply for permissions from Conservation Authorities (Section 28 Regulations), MNRF (Endangered Species Act), and the Department of Fisheries and Oceans Canada (Species at Risk Act and Fisheries Act).

22 DART Protocol This protocol was developed in an attempt to streamline the various permissions, approvals, etc. that may be required. The initial protocol included standard compliance requirements (SCR s) for the repair and maintenance of drains using a classification system A, B, C, D, E, F and those that had not yet been rated. The basis of the original classification system considered the presence of top predators and water temperature - however, over time the classification system considerations were changed from predators present and temperature to sensitive species present resulting in changes to the classification descriptions. The classification is again under review by the DFO. The SCR s are used by the staff members of the municipality to notify conservation authority staff members, DFO and MNRF of upcoming drainage repair and maintenance projects, and by the agencies staff to review proposed repair and maintenance projects from their various perspectives. SVCA Review Currently, SVCA staff members review the Drain Maintenance or Repair Notification Form that has been submitted by the municipality s Drainage Superintendent. The staff review includes the following actions: o retrieve the drainage file and review the information contained therein; o review the work proposed on the form; o sign and return the form acknowledging receipt of the form; o In some cases, a SVCA written response will accompany the return of the signed form (e.g. for minor works on a Class F drain); o if the proposed work requires further review, then SVCA staff will conduct the work and it usually includes a visit to the site; o because of the potential for adverse impacts to the control of flooding which is a conservation authority concern, culvert replacement works are reviewed and a SVCA permit issued, if acceptable; o for other repair and maintenance proposals on drains classed as A, B, C and F and other drains that are now not rated but which used to be A, B, C and F, SVCA staff conduct a site review, determine the appropriate SCR to be followed, and send a written response to the municipal Drainage Superintendent along with the applicable SCR in an response; o for proposed repair and maintenance of drains classed as D or E, or not rated, that used to be class D or E, SVCA will conduct a site review and if appropriate, issue a permit or a written permission; and o DFO is sent the same Notification Form and the municipalities receive their authorizations (if appropriate) directly from DFO and sometimes, DFO will copy the Conservation Authority with their authorizations. In 2016, twenty new drains were reviewed by SVCA Staff, and fifteen maintenance projects were reviewed in accordance with the DART Protocol by SVCA staff. Conclusion The different definitions of watercourse and natural watercourse between OMAFRA and the MNRF via the Conservation Authorities Act is confusing and can be misleading if either definition is read in isolation and then applied to the regulations of an unrelated Act. This report has clarified for the Authority the applicable

23 definition to our mandate and responsibilities and why therefore conservation authorities regulate many different types of watercourses. The Conservation Authorities Act and the Drainage Act are two separate pieces of legislation that come together associated with certain types of drainage work. The DART Protocol has assisted conservation authority staff and municipal staff in the navigation of these dual requirements associated with municipal drain maintenance, and this process has helped the relationships between drainage superintendents and SVCA in our watershed. Respectfully submitted, Erik Downing Manager, Environmental Planning & Regulations Saugeen Conservation

24 AGENDA

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26 AGENDA 1078 Bruce Road 12, P.O. Box 150, Formosa ON Canada N0G 1W0 Tel , Fax , REPORT #8a MEMO TO: SVCA Members DATE: February 21, 2017 FROM: SUBJECT: Laura Molson, Manager, Accounting Financial Reports Please find attached the financial report for the period ending December 31, Also attached is the December 2016 cheque list for your review. Recommendation: THAT the Financial Report to December 31, 2016 be accepted as distributed and further; THAT the Accounts Payable, totaling $156, be approved as distributed. Watershed Member Municipalities Municipality of Arran-Elderslie, Municipality of Brockton, Township of Chatsworth, Municipality of Grey Highlands, Town of Hanover, Township of Howick, Municipality of Morris-Turnberry, Municipality of South Bruce, Township of Huron-Kinloss, Municipality of Kincardine, Town of Minto, Township of Wellington North, Town of Saugeen Shores, Township of Southgate, Municipality of West Grey

27 Saugeen Valley Conservation Authority Financial Report General Levy Programs & Capital Projects December 31, 2016 (Unaudited) Program Approved Budget Budget YTD Revenue Actual YTD % Actual/ Budget YTD Approved Budget Budget YTD Expenses Actual YTD % Actual/ Budget YTD Surplus/ (Deficit) Administration 437, , , % 437, , , % (7,260) Flood Control Flood Warning System 197, , ,265 95% 197, , ,838 87% 15,427 Water Management Flood Control Structures 133, , , % 133, , , % 2,280 Water Quality 104, , , % 104, ,208 98,172 94% 12,927 Environmental Planning & Regulations 570, , , % 570, , , % 46,463 Information Technology & GIS 162, , , % 162, , , % (10,374) Community Relations Information 221, , , % 221, , , % 6,454 Education 85,682 85,682 92, % 85,682 85,682 88, % 4,315 Land Management Non-Revenue Parks & Lands 155, , , % 155, , ,766 83% 28,081 Property (General) 56,912 56,912 57, % 56,912 56,912 52,077 92% 5,273 Capital Projects Recreational Properties 7,100 7,100 12, % 7,100 7,100 12, % (273) Administrative Projects 10,000 10,000 10, % 10,000 10,000 18, % (8,839) Total - General Levy Programs & Capital 2,142,209 2,142,209 2,286, % 2,142,209 2,142,209 2,191, % 94,474

28 Saugeen Valley Conservation Authority Financial Report Non-General Levy Programs and Capital Projects December 31, 2016 (Unaudited) Program Revenue Expenses Approved Budget Budget YTD Actual YTD % Actual/ Budget YTD Approved Budget Budget YTD Actual YTD % Actual/ Budget YTD Surplus/ (Deficit) Land Management Revenue Parks: Brucedale C. A. 72,125 72,125 62,984 87% 54,086 54,086 57, % 5,580 Durham C. A. 183, , , % 199, , ,274 90% 28,589 Saugeen Bluffs C.A. 196, , , % 202, , , % (6,854) Rental Properties 5,350 5,350 5, % 6,650 6,650 3,028 46% 2,357 Agricultural Lands 11,400 11,400 11,300 99% 6,425 6,425 5,632 88% 5,668 Motor Pool 247, , ,463 57% 229, , ,645 57% 10,818 Forest Management Authority Forests 190, ,000 86,426 45% 186, , ,056 90% (81,630) Grey Bruce Forestry Services 219, , , % 216, , ,918 95% 25,682 Capital Projects Water Management 40,000 40,000 14,845 37% 40,000 40,000 14,845 37% - Recreational Properties 17,000 17,000 10,017 59% 17,000 17,000 10,017 59% - Administrative Projects 0 0-0% 0 0-0% - Interest Earned ,709 0% 0 0-0% 27,709 Total-Non General Levy & Capital Programs 1,181,875 1,181,875 1,050,000 89% 1,158,796 1,158,796 1,032,081 89% 17,919 Summary Total - General Levy Programs & Capital 2,142,209 2,142,209 2,286, % 2,142,209 2,142,209 2,191, % 94,474 Total-Non General Levy & Capital Programs 1,181,875 1,181,875 1,050,000 89% 1,158,796 1,158,796 1,032,081 89% 17,919 3,324,084 3,324,084 3,336, % 3,301,005 3,301,005 3,223,777 98% 112,393 Budget YTD surplus/(deficit) 23,079 89,314

29 Cheques for Approval December 2016 Cheque Number Vendor Description Amount Buffett Taylor Benefits-January $ 9, Chesley Kinsmen Club/ Agrifair Grey Bruce Forestry Service booth $ Conservation Ontario 2017 CA Levy - 1st installment $ 12, Michael & Cherie Altman Brucedale Refund $ Paisley Events Association Advertising $ QLab Systems Ltd. PayDirt Payroll Annual Renewal fee $ Gerard Grubb Demo Plot Project Participant Reimbursement (AFS) $ Harry Biermans Demo Plot Project Participant Reimbursement (AFS) $ Ken Schaus Demo Plot Project Participant Reimbursement (AFS) $ Parrish & Heimbecker Demo Plot Project Participant Reimbursement (AFS) $ 1, North Wellington Co-op Demo Plot Project Participant Reimbursement (AFS) $ Peter Kotzeff Demo Plot Project Participant Reimbursement (AFS) $ Thomas Lennox Demo Plot Project Participant Reimbursement (AFS) $ 1, Andy's Country Repairs Vehicle Maintenance $ ETR Staff Travel $ Accountability Adagio Upgrade Plan $ 1, Azimuth Environmental Drain Survey - (AFS) $ 1, BluMetric Environmental Inc PGMN Sampling (AFS) $ Municipality of Brockton Rain barrels for the park washroom $ Canadian Fire & Flood Formosa Office Cleaning $ Carquest Equipment Maintenance $ Cedarwell Excavating Ltd. Gravel for Forestry harvest $ 1, Luke Charbonneau Travel Expense $ Corporate Express Office Supplies $ Davidson-Hill Elevator Inc. Elevator Maintenance, Phone Charges - Formosa $ Desco Plumbing & Heating Sulphur Spring/Brucedale supplies $ Emke Schaab Sulphur Spring CA water treatment system/furnace Repair $ 6, Fastenal Maintenance Shop supplies/health & Safety $ Minister of Finance/MTO Commercial Vehicle Operator License renewal $ Foxton Fuels Limited Furnace Fuel - Maintenance Shop $ Grey Sauble Conservation Authority Education program space usage/webhosting/printer Transport $ 1, Hanover Home Hardware Sulphur Spring Park Supplies $ Jo-Anne Harbinson Staff Travel $ Ideal Supply Battery for Floodwarning Gauge station $ KitSupply Park/Building Maintenance $ Lloyd Kuntz Sales & Service Equipment Maintenance/Forestry Equipment $ 2, MacKay Canada Ltd. MacKay Pay Parking $ Maitland Valley CA Support for 2016 International Plowing Match display $ 2, Marcc Apparel & Promotions Staff Uniforms $ McArthur Tire Equipment Maintenance $ New-Life Mills Fish Food $ North Wellington Co-op Supplies for Maintenance Shop/Sulphur Spring $ Mike Oberle Staff Uniforms $ Planning Solutions Inc. Consulting Fees - Planning & Regs Policy Document $ 4, Purolator Courier Courier - Admin/ComRel/Water Quality $ Ribey Propane Ltd. Brucedale Propane tank $ Saugeen Valley Conservation Foundation Memorial Grove Trees $ Ron Schmidt Snow Removal Formosa Office $ 1, Schaus Sanitation Limited Pump Septic Tanks at Sulphur Spring $ Gary Senior Staff Travel (September - December) $ 1, SGS Canada Inc. Water Quality Sampling -Sulphur Spring $ Shoreline Beacon Subscription $ Sign Up Signs Parking Sign $ St. John Ambulance Stretcher for Bluffs $ Thinq Technologies IT Equipment Purchase - Community Relations $ 1, Town Crier Subscription $ TTM Pro Video Lockerby Dam Decommissioning $ UPI Energy Vehicle Fuel $ 1, Waste Management Waste Disposal $ Water & Wellness Water for Office $ Municipality of West Grey Water - capital/sign Rental $ Wightman Communications Ltd. Installing new phone extension $ Xerox Canada Ltd. Photocopier charges $ Land Improvement Contractors of Ontario Workshop-Regulations $ Total: $ 65, AFS Alternate Funding Source

30 Internet Payments for Approval December 2016 Vendor Description Amount Royal Bank Visa Booth for show/svcf Purchases (AFS) $ Royal Bank Visa Microsoft Cloud Subscription Fee $ Royal Bank Visa Staff Christmas lunch/staff Travel/Vehicle Maintenance $ Royal Bank Visa Education Program Supplies $ Royal Bank Visa Flood Warning Equipment/Solar Power Equipment $ Royal Bank Visa Equipment Maintenance $ Royal Bank Visa Staff Uniforms/Vehicle Maintenance $ Royal Bank Visa Authority Meeting Refreshments/Kitchen supplies $ Royal Bank Visa Meeting Supplies/Staff Travel/Vehicle Fuel/Planning Workshop $ Royal Bank Visa Annual Fee $ Royal Bank Visa Staff Christmas certificates/annual Fee $ 1, Royal Bank Visa Vehicle Maintenance/Conference Registration/Annual Fee $ Royal Bank Visa Staff Travel $ Royal Bank Visa Volunteer Recognition Gifts,Vehicle Fuel $ Royal Bank Visa Cell phones $ Bell Bluffs CA Phone 7206 $ Bell Durham CA Phone 2074 $ Bell Flood Warning Gauges/Middle Dam 1533 $ 1, Bell Shop Phone 2711 $ Bell Sulphur Spring CA Raingauge 2968 $ Bell Mobility Parks Internet 8482 $ Bruce Telecom Parks/Floodwarning Phones -Consol $ Hurontel Ripley Gauge $ Hydro One Aberdeen Gauge $ Hydro One Beatty Gauge $ Hydro One Bluffs Line Meter $ 1, Hydro One Brucedale CA $ Hydro One Brucedale CA $ Hydro One Brucedale CA $ Hydro One Brucedale CA $ Hydro One Brucedale street light 6852 $ Hydro One Cedarville Gauge $ Hydro One Durham CA $ Hydro One Durham CA Hydro Sites $ Hydro One Durham Campground $ Hydro One Durham Gauge $ Hydro One Durham Middle Dam $ Hydro One Durham Storage Barn $ Hydro One Formosa Office $ 1, Hydro One Greenock Gauge $ Hydro One Hanover Gauge $ Hydro One McBeath Gauge $ Hydro One Mount Forest Gauge $ Hydro One Neustadt Gauge 1633 $ Hydro One Paisley Pumping Station $ Hydro One Priceville Gauge $ Hydro One Priceville Gauge $ 34.49

31 Internet Payments for Approval December 2016 Vendor Description Amount Hydro One Scone Gauge 6343 $ Hydro One Sulphur Spring CA $ Hydro One Sulphur Spring CA-park only $ Hydro One Varney CA $ Minister of Finance November Remittance $ 2, OMERS November Remittance $ 18, OMERS Leave Remittance (half AFS) $ 10, Pitney Bowes Equipment Lease $ PitneyWorks Postage $ Receiver General Income Tax, EI, CPP - Dec 24 $ 10, Receiver General Income Tax, EI, CPP - Nov 26 $ 12, Receiver General Income Tax, EI, CPP - Dec 10 $ 11, Receiver General December Remittance $ 5, Telus Cell phones $ 1, Union Gas Formosa Office $ Wightman Telecom Phones/Fax/Internet $ WSIB November Remittance $ 3, WSIB NEER Surcharge $ National Leasing Copier Lease $ $ 91,366.73

32 Visa Transactions over $100 since last meeting Vendor Description Amount The Mane Event Booth for camping show $ Microsoft Online Microsoft Cloud Subscription Fee $ Chow's Garden Restaurant Staff Christmas lunch $ Amazon Flood Warning Equipment $ Stoltz Sales & Service Equipment Maintenance $ Walkerton Sushi Meeting Expense-PLR $ Ontario Nature Natural Heritage Systems Planning Workshop $ Grants Independent Staff Christmas certificates $ Tim Hortons Staff Christmas certificates $ Walkerton Toyota Vehicle Maintenance $ Royal Bank Visa Annual Fee $ Quality Hotel & Suites Staff Travel $ Giant Tiger Volunteer Recognition Gifts $ Amazon Bluetooth $

33 AGENDA 1078 Bruce Road 12, P.O. Box 150, Formosa ON Canada N0G 1W0 Tel , Fax , REPORT #8b MEMO TO: SVCA Members DATE: February 21, 2017 FROM: SUBJECT: Laura Molson, Manager, Accounting Wayne Brohman, General Manager/Secretary-Treasurer Reserve Report The appropriations to and from reserves based on the December 31, 2016 year end are attached for your review. Recommendation: THAT appropriations to and from reserves as at December 31, 2016 be approved as distributed. Watershed Member Municipalities Municipality of Arran-Elderslie, Municipality of Brockton, Township of Chatsworth, Municipality of Grey Highlands, Town of Hanover, Township of Howick, Municipality of Morris-Turnberry, Municipality of South Bruce, Township of Huron-Kinloss, Municipality of Kincardine, Town of Minto, Township of Wellington North, Town of Saugeen Shores, Township of Southgate, Municipality of West Grey

34 Saugeen Valley Conservation Authority Statement of Continuity of Reserves For the period ended December 31, 2016 Balance January 1, 2016 Balance December 31, 2016 From Operations To Operations Reserve To Reserves From Reserves Agricultural Lands 52,856 15,875 38,731 30,000 1 Computer Upgrades 20, ,260 2 Environmental Planning 68,941 1,101 4,624 65,417 3 Forest Management 272,655 30,027 81, ,051 4 Greenock Trails 43, ,502 10,000 5 House Repairs 17,451 4,746-22,197 6 Kincardine Maintenance 134,612 2,172 1, ,535 7 Land Management 47,516 8, ,867 8 Legal Fees 25,889 9,111-35,000 9 LTD/OMERS/Benefits 20, ,348 19, Lockerby Dam Removal 19, , Office Building & Equipment 35, , Ortho Imagery/FW Software 19,991 9,306 18,000 11, Property Acquisition 149,080 2, , Resource Centre 11, ,000 4, Retiree Benefits 26,090 8,902 3,991 31, Saugeen Parks 22,124 34,564 6,927 49, Insurance Deductible 26, , Short Term Disability 27, , Stewardship 32,738 27,162 14,940 44, Vehicle Replacement 101,078 14,208 28,057 87, Wetland Acquisition 51, , Working Capital 488, ,734 43, ,469 1,716, , ,570 1,793,089 Notes cont'd next page

35 1. Reserve covers fence repairs, hazard tree removal and water supply issues at the McBeath pasture. This reserve was reduced in 2016 to better reflect future expected costs. 2. Regular computer equipment upgrades are included in annual budgets. This reserve is for unseen or emergency needs such as a server crash. 3. Reserve originated from significant fees on large Milton hydro line project. Funds used in 2016 covered paid overtime for P&R staff. In 2017 $44,000 is designated to cover salary costs for a short term contract position. 4. Represents accumulated profits over many years in the Forestry Dept. from timber sales. Timber prices and the amount of harvestable timber available fluctuate year to year. Reserve is to cover possible lean years. Grey Bruce Forestry department had a surplus in 2016 while the Forest Management department had a shortfall. 5. Funds from this reserve were used in 2016 for Greenock Swamp trail improvements including a wooden boardwalk, parking area and signage. This reserve was reduced in 2016 leaving a balance to cover replacement of the observation platform. 6. Reserve covers repairs for the Sulphur Spring house (roof, septic, furnace) and/or eventual demolition of the house. 7. Funding was provided by MNRF to cover maintenance and upgrades on the Kincardine flood control structures. 8. Reserve is for upgrades to Non-revenue parks (Alan Park, Stoney Island, Sulphur Spring ). 9. Reserve is to cover future legal costs related to planning and regulation enforcement or other legal matters. 10. Reserve covers continuing benefit costs should an employee go on long term disability leave. 11. Reserve was set up to cover all costs to remove the Lockerby dam not covered by grants or donations. This reserve is no longer needed. $19,707 was transferred to the Working Capital Reserve. 12. Reserve is to cover unexpected expenditures for the Formosa office (roof, windows, parking lot, furnaces). 13. The ortho-imagery (aerial photos) is updated every five years. In 2016 this reserve was used to partially fund the purchase of 3D software. This reserve is built up over the 5 years. Reserve also covers new flood warning software expected to be acquired in Represents the net funds from the sale of the Bluffs house in Reserve is to cover possible upgrades on the Resource Centre basement at Sulphur Spring. 16. SVCA pays a share of the group health benefits for qualified retired employees for a maximum of 4 years to age Reserve covers capital expenditures for the campgrounds. The reserve increases when the campgrounds generate a net profit, as in 2016, and decreases for net losses and for capital expenditures. 18. The maximum deductible on SVCA s insurance policy is $25, SVCA self-insures employee short term disability coverage. This reserve was set up in 2014 to cover the costs should a temporary replacement be required for an employee on short term disability. 20. Funds for this reserve originally came from payroll savings generated by a staff member being lent to the Source Water Protection program part time for 8 months in In 2016 the

36 reserve was increased by $24,000 from surplus Water & Erosion Control Infrastructure (WECI) funding on a 2005 project. $15,000 of reserve funds were used for a cover crops stewardship initiative with the agriculture community. 21. Funds are reserved to cover replacements for the vehicle fleet and for other large equipment purchases. Funding for the purchase of one pickup truck ($28,000) came from this reserve in Funds are set aside in case an opportunity arises to purchase a significant wetland property.

37 AGENDA 1078 Bruce Road 12, P.O. Box 150, Formosa ON Canada N0G 1W0 Tel , Fax , Report #8c Program Reports Water Management, Stewardship Services Phragmites Information Presentation Jo-Anne Harbinson delivered a phragmites presentation at the December SVCA Agricultural Advisory Committee meeting. Jo-Anne also delivered a similar presentation to the Pine River Watershed Initiative Network at their February meeting. The invasive phragmites is really taking over along the shoreline of Lake Huron at various locations and including Brucedale CA. Lambton Shores Phragmites Working group hosted a Phragmites workshop called Stop the Spread. SVCA staff are now working with Jim Ellis from Southgate to bring the information presented at Stop the Spread to the inland people. Phragmites is not found just along the Lake Huron shoreline, but can be found in numerous locations in our watershed, up to the headwaters and in roadside ditches where the ground has been disturbed and the phragmites takes hold. Many of these locations are beside wetlands. The invasive phragmites can be very aggressive and transfer from the roadside ditches into adjacent sensitive ecosystems and establish in downstream areas along streams. Jo-Anne will be attending the Ontario Phragmites Working Groups next meeting that will include information on the emergency use permit and pilot project that has been implemented in Long Point and Rondeau. Planning for the Grey County phragmites workshop is underway, to be held in Holstein at the Optimist building on March 16. Information and save the dates will be sent out when more details are available. Healthy Lake Huron, SVCA/Ausable Bayfield CA - Canada Ontario Agreement (COA) OMAFRA Water Management staff will be entering into an agreement with Ausable Bayfield Conservation Authority that is the lead in receiving funding from Ontario Ministry of Agriculture Food and Rural Affairs (OMAFRA). This funding provides for activities that will continue with and enhance the agriculture outreach program that the SVCA implemented starting last year with funding from Ontario Soil and Crop Improvement Association. The HLH COA funding will support and augment the work that Tori Waugh is doing with landowner outreach, workshops, in field demonstrations, agronomic knowledge transfer as well as providing knowledge building for other SVCA staff that work in their jobs with the agriculture community. The program will extend to March Markdale Rotary Park Dam Removal The SVCA has entered into the Contribution Agreement with the Department of Fisheries and Oceans for the Markdale Rotary Park revitalization and dam removal project. The sign for the project will be going up soon, with partners organizing to ensure the public is kept aware of the activities. Project design and tender of the construction is in preparation for tendering this spring. Partners involved in this river ecosystem and water quality benefiting project include the Markdale Rotary Club, Municipality of Grey Highlands, Stewardship Grey Bruce and Happy Trout the local Chapter for Trout Unlimited Canada. Watershed Member Municipalities Municipality of Arran-Elderslie, Municipality of Brockton, Township of Chatsworth, Municipality of Grey Highlands, Town of Hanover, Township of Howick, Municipality of Morris-Turnberry, Municipality of South Bruce, Township of Huron-Kinloss, Municipality of Kincardine, Town of Minto, Township of Wellington North, Town of Saugeen Shores, Township of Southgate, Municipality of West Grey

38 Mildmay Hamel Dam Removal The dam was successfully removed in late August/September last year. Year 1 of this project is now completed with the SVCA staff providing the Year 1 Final Report to the Department of Fisheries and Oceans for reimbursement to the SVCA and subsequently to South Bruce. Year 2 begins April 1 and this will look at the restoration of the reservoir that will include a trail, shrub and tree plantings as well as improvements instream for fish habitat. Pine River Watershed Initiative Network As part of the HLH COA funding that the SVCA will be receiving, we have approached the PRWIN board to ask if they would like their staff to assist with the implementation of a portion of the project in the Pine River watershed. This is a similar approach that we used previously, where we are trying to build the knowledge of staff and landowners in the priority watershed. Pine River staff would be in contact with landowners in the watershed to complete surveys on their agricultural practices and crop rotations. SVCA and PRWIN staff would complete field walks that would look at areas of high runoff and where sediment is being moved down slope/stream to creeks and rivers. This year the PRWIN is planning on planting 15,000 trees in the Pine River watershed. Their launch of the sponsorship program has been a terrific hit and brings needed support to the group. Lake Huron Centre for Coastal Conservation (LHCCC) At the LHCCC, staff and board members are mourning the loss of Geoff Peach, Co-Founder and Coastal Resources Advisor to the Centre. Geoff passed away on January 28 th, his presence and wealth of knowledge will be sorely missed by many including staff from the SVCA that worked with Geoff here at Saugeen Conservation and over the many years in the environmental field. The Lake Huron coast is a better place with Geoff s efforts over the 30 years he worked in this area and along the shoreline. Jim Roberts from Kincardine was appointed Chair of the LHCCC and Deb Shewfelt Vice Chair after the resignation of Pam Scharfe was received in late January. The Coastal Centre is hosting shoreline interest group meetings relating to the Coastal Action Plan. The first was in Bayfield on February 7, and another will be held for the Bruce County portion of the shoreline on February 28 th at the Sauble Beach Community Centre starting at 7pm. If you are interested in providing the Coastal Centre with more information to shape the Coastal Action Plan, you can complete a short questionnaire. Water Quality Program Shaun Anthony (Water Quality Specialist) continues to take monthly and storm event samples at the ISCO (automated water sampler) site in support of the Rural Stormwater Management Model (RSWMM), as well as downloading and processing data from the meteorological and flow-based data loggers at this site. Provincial Water Quality Monitoring Network (PWQMN) surface water sampling will resume in April. In the meantime, data coming back from the lab continues to be processed and entered into the water quality (WQ) database.

39 Biomonitoring, or benthic invertebrate sampling, was completed in early June 2016 in support of the Ministry of Environment and Climate Change (MOECC) Ontario Benthos Biomonitoring Network (OBBN). Samples were collected at ten different locations throughout the watershed, ranging from the headwaters to the lake fringe tributaries of Lake Huron. This program looks at variances in invertebrate populations from year-to-year to assess the health of the watercourse from a biological lens. Shaun has sorted 25 of the 30 samples to the family taxonomic level. Once completed, this data will be entered into the WQ database and used for the Watershed Report Cards. Maintenance on the Authority s 17 Provincial Groundwater Monitoring Network (PGMN) wells continues on a quarterly basis. This involves taking manual level measurements to determine the rate of recharge, downloading leveloggers and meteorological data loggers, clearing debris from rain gauges, swapping or fixing faulty equipment and general maintenance. Shaun has now started ordering equipment for the unattended water quality monitoring stations to be installed at Bruce Power. This equipment will be installed on Stream C on the Bruce Power property, and will gather baseline and storm event water quality data. Shaun will compile this information and present it in a report to Bruce Power at the end of Finally, Shaun is waiting to hear back on the status of the Recreational Fisheries Conservation Partnership Program (RFCPP) funding application submitted to Department of Fisheries and Oceans (DFO) last fall. If approved, this project will involve taking a large online pond offline in order to improve thermal regime and fish passage in the Saugeen River headwaters. Meetings Grey Bruce Farmers Week - Water Manager and Agriculture Outreach Coordinator Lake Huron Centre for Coastal Conservation Meeting and Conference call Pine River Watershed Initiative Network Stewardship Grey Bruce Grey Bruce Sustainability Network Brockton Fisheries Task Force Ontario Phragmites Working Group Ontario Benthic Biomonitoring Network (OBBN) OSCIA Annual Conference Compact Smart - FarmSmart Innovative Farmers Conference Agricultural Outreach Coordinator - Great Lakes Agricultural Stewardship Incentive (GLASI) Program Community Outreach: Tori Waugh, Agricultural Outreach Coordinator, continues to connect with the agricultural community by attending Annual General Meetings and customer appreciation days. This will continue to support valued relationships, improve knowledgeability of local initiatives in soil health and conservation and to improve the program s connections to other similar initiatives. SVCA was a major sponsor at the Grey Bruce Farmers week supporting the Beef, Ecological and Crops days of the conference (see correspondence). With using extensive surveys with key stakeholders, Tori will be able to build and improve the SVCA-MVCA 2017 programming. Tori presented the HLH COA project at the Pine River Watershed Initiative Network board meeting.

40 Tailgate Series: Development of the 2017 Coffee, Crops & Donuts tailgate series is underway, and Tori will be providing the information as soon as it is available. We continue to develop our partnership on workshops to be held over the winter months with REAP (resource-efficient agricultural production) Canada and Grey Ag Services and collecting participant contacts for our 2017 series. Demo Plot Project: With the snow melt experienced in January, Tori was able to visit limited numbers of the ten Demo Plots. We have begun consulting partners on their willingness to continue participating in the program for the 2017 season and collecting potential additional participant contacts that will be monitored by a possible COAfunded part-time contract position. Forestry Forestry Staff has finalized the marking of two forest compartments and prepared and sent out tenders to our list of timber buyers. The weather conditions have not been very favorable for marking as we have a few other properties to mark and tender out. If all goes well, the revenue generated by the current tenders and those anticipated to be completed, should cover off the revenue shortfall of 2016 as well as meet the budget projection for The program for the 2017 Grey Bruce Woodlot Conference held at Elmwood on March 25 is all set up and promises to be a very informative day. This is the 25 th anniversary of the conference and is always well attended by landowners in the Grey Bruce area. A flyer for the conference will be distributed the day of the board meeting. Conservation Education Winter programming is up and off to a great start this year, barring the road closures and school bus cancellations, it s been a busy season. Bookings continue to fill, with most of 2017 all booked for programming. Just a few dates remain open for fall programming. DEER Bruce Power, in partnership with education staff from Saugeen Conservation, provides one full day of free conservation education programs including bussing to all 64 schools in the Bluewater District and Bruce Grey Catholic District School Boards. s inviting schools to participate were sent out mid-december, before Christmas all 64 dates were filled. Schools participating this winter include: Mildmay Carrick Public School, Elgin Market Public School (Kincardine), Holy Family School (Hanover), Chesley District Community School, Spruce Ridge Community School (Durham), St. Basil s School (Owen Sound), Egremont Community School (Holstein), Georgian Bay Community School (Meaford), Hanover Heights Community School, Dufferin Elementary School (Owen Sound), Peninsula Shores District School (Wiarton), Bayview Public School (Owen Sound), Hepworth Central School, Kincardine Township-Tiverton Public School, Amabel Sauble Community School, and Paisley Central Public School. WREN Many schools and community youth groups use our programming to encourage youth to get outside and to learn with hands-on curriculum and badge work this time of the year. Two community youth groups are

41 participating in winter programs this year Chesley Brownies and Sparks and the Teeswater Girl Guides and Brownies. These programs generally take place at Sulphur Spring Conservation Area for a half day. Flood Waters and You Student Safety Program A public safety program offered to watershed schools teaching students about the dangers of cold water and flood waters, this program is offered as a joint project through Saugeen Conservation, St. John Ambulance and watershed OPP detachments. Typically the programming takes place during late March / early April however due to staff time constraints, this program will not be offered by Saugeen Conservation this year. Saugeen Conservation has always taken the lead in sending out flyers advertising the programs on behalf of all three organizations and will do so again this year, directing schools to contact our partners in the program; St. John Ambulance and our watershed OPP Detachments for this year s programming. Bluewater Regional Science and Technology Fair Saugeen Conservation Award Each year Saugeen Conservation awards a trophy and keeper plaque to the grade 7 or 8 watershed student s project that best portrays the wise use of our soil, water or forest resources. Conservation Education staff will be on hand in early April to judge for the award and present it at the award ceremonies later that evening. Earth Week Elementary teachers can choose from six different 1-hour programs featuring such topics as shrinking our environmental footprint, focus on forests, endangered species, environmental games, water and invasive species. We are pleased to announce that funding for the 2017 Earth Week programs has been covered again this year through the generous donation of $3,000 from Enbridge. Advertising for this program will go out to teachers soon and bookings are slated for the week of April 18 to 22. Last year all 30 spaces for the popular programs filled within a few hours of advertising. The World of Trees This is the 7th year for this endeavour focussing on grade 3 curriculum and highlighting the Grey Sauble Conservation s arboretum at their administration centre property. Education staff from Saugeen are coordinating the project again for 2017 which sees 160 GSCA watershed school students over two days in early May. Grey Bruce Children s Water Festival The 16 th Annual Grey Bruce Children s Water Festival will take place in Chesley May 16 to 18 inclusive. Over 1,500 grade 4 students in Grey and Bruce are expected to participate in the program which focuses on water issues ranging from water science to technology to protection and conservation to changing attitudes. The 47 different hands-on activities are hosted by over 360 secondary school students and industry representatives. Wonders of the Wetland As part of Enbridge s 5 year commitment to the environment and support for the phragmites control project at Brucedale Conservation Area, an educational day for local grade 4 students was set aside for the past two years. We are pleased to announce that Enbridge is interested in sponsoring another educational Wonders of the Wetland day for 2017; this year it will take place on Thursday June 1 at Brucedale C.A.. Organization of the project, including the educational day is done as a joint effort between Saugeen Conservation and the Lake Huron Centre for Coastal Conservation. Youth Outdoor EXPO This year marks the 11 th year of this endeavour bringing a host of different outdoor type organizations together for a day of fun for kids the idea is to introduce young people to some outdoor activities that they

42 can enjoy in the area ranging from fishing to hiking to bird-watching to critter catching to target shooting. This year s free Youth Expo will take place at the Sydenham Sportsmen s Club on a Saturday in early June. We are pleased to announce that an application to Ontario Power Generation s Corporate Citizen Program fund was successful in raising $1,000 towards the day long program. Pre-registration is necessary (youth aged 10 to 16). More details are available through the conservation education coordinator. Meetings: Saugeen Nature World of Trees organizing committee Land Management The drinking water treatment equipment which serves the Sulphur Spring Conservation Area as well as two residential units, and is located in the wood shop, has been replaced. No problems had been identified, as the work was just to replace aging components and piping before issues started to arise. In December of last year, the Durham Conservation Area water system was inspected by the Grey Bruce Health Unit and their approval was renewed. Given the absence of any problems with the water samples and system, they re-categorized the system as low risk. The Sr. Manager has been investigating possibilities for the horse trails at Saugeen Bluffs CA to connect with the Bruce County Rail Trail and onward to Port Elgin. These routes present a unique set of challenges, as it involves the County Road and other trail owners. A job competition for the seasonal position of Saugeen Bluffs Conservation Area Superintendent closed on February 7 th, and staff are in the process of selecting interview candidates. This position became available with a reorganization of the Supt. and Assistant Supt. s positions. Break-ins of a few trailers and sheds occurred again at Durham Conservation Area, due to the site being more accessible with the snowpack lessening. Fortunately, as was the case before, nothing of major value was taken and only damage to locks occurred. Meetings Attended: Horse Friends of Saugeen Bluffs Flood Warning The Teeswater Flood Plain Mapping Study being undertaken by MMM Group has moved further along but, as yet, a final product is not available. Further revisions to the report have been made and options for a Two Zone concept have been investigated. SVCA staff is fully aware of the importance of getting this project finalized, but it is the pace of the consultant that is the issue. During the weeks of January 16 th and 23 rd the above-average temperatures and rain substantially reduced the snow pack and flushed out river ice from the Saugeen Watershed. Although subsequent cooler temperatures and snowfall occurred, this mid-season melt helped to reduce the potential for a significant spring runoff and ice jamming.

43 Administration Finance The finance department has completed the 2016 fiscal year. The auditors are scheduled to complete the field work required for the audit from February 15 th through 17 th. Draft audited statements are expected to be available for the March 21 st Authority meeting. The OMERS 2016 annual reconciliation and member reports were submitted to OMERS. Members who receive their annual statements electronically from OMERS did so the next day. The T4 s have been printed and electronically filed with the Canada Revenue Agency. The 2017 insurance renewal has been completed and filed with the broker, Marsh Canada. The Freedom of Information and Protection of Privacy Act report has been filed for 2016, there was one FOI request responded to. The statements of Member Remuneration and Expenses have been forwarded to the municipalities. Environmental Planning & Regulations Meetings attended and Other Department Work and Updates: January 4 - Department benefitted from Frazil Ice Training Re: Town of Durham January 16 - MNRF Webinar Shoreline Mapping Initiative participated in by Candace Hamm and Erik Downing. January 20 - Environmental Planning and Regulations Policies Manual draft document circulation initiated. January 24 - Erik Downing attended an Ontario Municipal Board Proceeding in Wellington North associated with a gravel pit proposal. January 25 - Candace Hamm and Erik Downing attended Ontario Nature Natural Heritage System Planning Session in London. January 26 - Erik Downing met with Nature Conservancy Representative associated with a project in Kinghurst Nature Reserve. February 8 - Erik Downing met with Developer of Saugeen Shores Subdivision Erik Downing completed site inspections to field verify/adjust new Regulation Mapping draft for surrounding area of Walkerton. Meetings with IT and GIS on Mapping and System improvements ongoing. The following Development, Interference with Wetlands and Alterations to Shorelines and Watercourses permits have been approved by authorized Authority staff since January 13, 2017: Grey Highlands (c/o Rod Leeson) Markdale Plan 582 BLK C, 300 Main St. West, Lot , 24' x 24' Open Picnic Pavilion. Regulated Area Nick and Carla Gabriele Huron/Huron-Kinloss 108 Bruce Beach Road Plan 343 Part Lot 44 Lake Range 2 Additions totalling 417 square foot and a new sewage disposal system and removal of existing septic tank. Regulated Area

44 Bob & Charmaine Kingston Saugeen Lot 12 of Plan 443; Municipally known as 137 Mirimachi Bay Road; Geographic township of Saugeen, Town on Saugeen Shores. Construction of a new approximately 896 square foot detached garage, and related excavation, filling, and grading. Regulated Area Doug Scott Normanby Part Lot 15, Concession 10; Being Part 1 of RP 17R515; Municipally known as 421Mill St., Ayton; Geographic Township of Normanby; Municipality of West Grey. Construction of a new detached garage with min 4 foot foundation wall, and related excavation, filling, and grading. Regulated Area Marvin Wideman Minto th Line, Lot 27, Concession 15, Roll No.: Site grading and construction of a berm of approximately 150 feet long (north-south), by 16 inches high, and by four (4) feet wide, to be located approximately 40 feet west of the proposed manure pit location. Regulated Area Isabel Korper & Robert Miller Saugeen 176 Miramichi Bay Road, Lot 28, Plan 508, East of Lorraine Drive Construction of a Single Detached Dwelling (approx square feet) with Attached Garage, covered porch and covered patio, the installation of sewage disposal system, and related filling, grading and excavation. Regulated Area Spitzig Framing Walkerton/Brockton PLAN 38 PT PARK LOT 29 PLAN; 162 PT PARK LOT 44 RP 3R8212; PART 6 New detached house with basement and driveway. Regulated Area Parkbridge Lifestyle Communities Arthur/Wellington North Part Lot 10 Con 6 Refill pond excavation to resolve a violation. Regulated Area Nick Locking Huron 2335 Concession 12, Part Lot 60, Concession A Single Detached Dwelling and Sewage Disposal System. Regulated Area Al Barker KINW/Kincardine 202 Goderich Street Shorewall started as a violation to SVCA Permit No Regulated Area Municipality of West Grey Durham PLAN 500 PT LOTS 7 8 & 9; CROSS ST W/S PT LOTS 9 10 &;11 LAMBTON N/S, and 545 George St. Municipal Well Laneway Installation. Regulated Area; Watercourse Mary L. Beveridge Huron/Huron-Kinloss Plan 343 Lot 88 RP 3R 2333; Part 5 R and R lakeside cottage. Awaiting revised plans. Regulated Area Chris Pallister Proton/Southgate Part Lot 24, Con 8 Culvert on South Saugeen River. Received complete application, but does not own property yet. Watercourse

45 Saugeen Conservation COMMUNICATIONS Program Report Feb Shannon Wood Ext. 229 Catherine Billings Ext. 223 Nancy Griffin Ext. 237 SVCA s New Website Annual Report Production of the 2016 Annual Report is underway. It will be available for Authority review at the March meeting. Presentations & Tours Our new website is of cially up and running! Now that the site meets all accessibility requirements as well as mobile presence, staff have been updating content on a daily basis. Have a look and let us know what you think. It s very much a work in progress. Staff are continually booked to carry out various presentations throughout the watershed. If you would like to request a presentation, feel free to contact Shannon at ext Topics can be found at Park Development Saugeen Bluffs Horse Campground Recognizing our Major Volunteers and Sponsors It s always extremely important to recognize and acknowledge our sponsors and volunteers. We look forward to doing just that at the February Authority meeting. Staff have been meeting with the Municipality of Saugeen Shores staff about expanding trails into Port Elgin and Paisley from Saugeen Buffs Conservation Area. Progress looks positive to-date. In addition, a new group has recently been formed called Horse Friends of Saugeen Bluffs. They are very keen to proceed with horse trail improvements, fundraising events, etc., for the 2017 season and will be meeting with SVCA staff on a regular basis to keep communication avenues open. The Bruce County Innovation Program has also been booked and will be returning to the Bluffs in the spring to assist with the improvement and updating of trails and bridges. Happy Trails!

46 COMMUNICATIONS Program Report Maple Syrup Festival How sweet it is! Staff and volunteers are already busy planning the Saugeen Bluffs Maple Syrup Festival, the largest outdoor festival of its kind in Grey and Bruce Counties. Be sure to join us on March 25 and 26th for this great family tradition! page 2 Campground Marketing Getting the word out on our amazing campgrounds is what we ll be doing very soon. Staff will be attending two shows this year in order to further promote all three campgrounds. We ll keep you posted on the results. On-Air Marketing Program Staff have busy working with various departments and the local radio station in providing additional awareness about programs and services. A number of radio advertisements, for example, will be airing with regard to Environmental Planning and Regulations focussing on why Conservation Authorities have regulations and what to do if you re planning to build in the spring. Let us know what you think! SVCA Publications The Communications Department is responsible for all written materials, publications, and advertising within each department of the SVCA. We are currently in the process of updating all the Conservation Area brochures as well as creating a new main brochure for the Authority. A main brochure has not been completed in a number of years. Below are just a few examples of the promotional items produced by this department in the past year.

47 SAUGEEN VALLEY CONSERVATION AUTHORITY AGENDA Conservation through Cooperation MINUTES MEETING: Executive Committee DATE: Tuesday September 6, 2016 TIME: 9:00 am LOCATION: Teleconference CHAIR: MEMBERS PRESENT: ABSENT: OTHERS PRESENT: Luke Charbonneau Dan Gieruszak, Kevin Eccles, Wilf Gamble Maureen Couture Wayne Brohman, General Manager/Secretary-Treasurer Erik Downing, Manager, Environmental Planning & Regulations Laura Molson, Recording Secretary 1. Adoption of the Agenda MOTION # E16-30 Moved by Kevin Eccles Seconded by Dan Gieruszak THAT the agenda be adopted as presented. Carried 2. Declaration of Pecuniary Interest No persons declared a pecuniary interest relative to any item on the agenda. 3. Minutes of Executive Committee Meeting June 21, 2016 MOTION # E16-31 Moved by Wilf Gamble Seconded by Dan Gieruszak THAT the minutes of the Executive Committee meeting, held on June 21, 2016, be accepted as circulated. Carried

48 Executive Committee Meeting September 6, Hiring of additional Regulations Officer The Manager of Environmental Planning & Regulations presented the Committee with the proposal to hire an additional Regulations Officer. He updated the Committee on the current staffing complement, and the current workload that staff are experiencing. He outlined various scenarios as to how another Regulations Officer could be utilized within the department. It was discussed that the additional position is intended to be a contract position rather than a permanent position. The General Manager/Secretary-Treasurer then outlined that the cost for this position for a period of one year would be approximately $65,000 and that the Authority has funds in various reserves that could be directed to the position. There may also be reserves that at the end of 2016 will be surplus funds once certain projects are completed. The Chair asked for clarification as to why this matter was coming to the Executive Committee rather than as a discussion for the full Board. The GM/S-T stated that staff would like to get the process underway as there is currently a lot of pressure to complete files and the workload being experienced by existing staff is much greater than prior years. If given an indication from the Executive that an additional staff person would be considered it could be included in the 2017 draft budget. Committee members advised that staff should begin the process of hiring but that full Authority approval would be required. MOTION # E16-32 Moved by Dan Gieruszak Seconded by Kevin Eccles THAT the Executive Committee direct staff to advertise for a contract position of Regulations Officer. Erik Downing left the meeting at 9:30am. 5. Other Business Carried The GM/S-T explained that he had recently been approached by Bruce Power with a new partnership initiative. The Authority would hire, on a contract basis, an additional staff member and the position would be fully funded by Bruce Power. The position would be working from the Authority administration office in Formosa, and would be carrying out duties for the Authority while also performing work for Bruce Power. The benefit for Bruce Power would be that this person would be able to gain environmental knowledge in various disciplines. The Committee directed the GM/S-T to bring a full report to the Board members for consideration. There being no further business the meeting adjourned at 9:45 on motion of Kevin Eccles. Luke Charbonneau Chair Laura Molson Recording Secretary

49 SAUGEEN VALLEY CONSERVATION AUTHORITY AGENDA Conservation through Cooperation MINUTES MEETING: EXECUTIVE COMMITTEE HEARING BOARD DATE: Thursday November 10, 2016 TIME: 1:30 pm LOCATION: Formosa Office CHAIR: MEMBERS PRESENT: Luke Charbonneau Dan Gieruszak, Kevin Eccles, Robert Buckle ABSENT WITH REGRETS: Maureen Couture OTHERS PRESENT: Darren Ireland, Gay Lea Foods Cooperative Limited (Teeswater) Wayne Brohman, General Manager/Secretary-Treasurer Erik Downing, Manager, Environmental Planning & Regulations Candace Hamm, Environmental Planning Coordinator Janice Hagan, Recording Secretary 1:35 p.m. The Executive Committee convened as a Hearing under Section 28(12) of the Conservation Authorities Act, R.S.O. 1990, Chapter C.27 STATUTORY HEARING Application to Alter a Regulated Area No Applicant: Gay Lea Foods Cooperative Limited c/o Darren Ireland 27 Clinton Street North PLAN 16 LOTS 183 to ; AND 213 PT LOTS; AND 206 N OF THE; RIVER PT ELIZABETH ST PT; ISABELA ST PT CLARINDA ST Geographic Village of Teeswater Municipality of South Bruce A copy of the report detailing this application is appended to the office copy of these minutes.

50 Executive Committee Meeting November 10, 2016 The Chair welcomed Mr. Ireland to the meeting and read aloud an introduction (attached to office copy). Mr. Ireland was advised that he could ask questions throughout the hearing. Candace Hamm, under oath, introduced the permit application by reading aloud the staff report dealing with the said application. When asked what the criteria were in consideration of a previous proposal in October 2016, whereby Gay Lea Foods Corporation requested permission to construct a parking lot, Candace stated that proper sediment erosion control and matching existing grade levels were the conditions required. The Chair asked Mr. Brohman to review the reasons allowed for adjourning a Hearing. Mr. Brohman responded that the Hearing can be adjourned where the members are satisfied that an adjournment is necessary for an adequate hearing to be held. The Chair reminded the Executive Committee members that old mapping was being used and since new mapping was imminent, the possibility of new information being presented could be considered. He informed the members that adjournment must occur, if decided to do so, before the decision making part of the hearing as a decision must be made on the evidence presented. When asked about the floor elevation of the truck bay, Erik Downing, under oath, told the Committee that it would be the same as the parking lot but there would be added materials and fill for the cement pad and end walls resulting in elevation changes. Staff had estimated that there would be approximately 342m³ in flood plain water displacement assuming that the water would enter the building. When asked how the reasons to deny the permit showed a contravention of the Regulations, Erik explained that the main concern was control of flooding. Erik indicated that in the opinion of SVCA staff the control of flooding would be impacted by the proposed development. Safety risks and property damage could result from the proposed building via hydrostatic pressure and uplift of flooding impacting the foundation slab. The building would also be flooded contributing to social disruption given the production and employment impacts. The building may also be an obstruction to flood passage as two separate buildings and a flood corridor are being sealed. The proposed development (foundation, silo, and ramps) would also negatively impact the floodplain by reducing the flood capacity of the property and area. This acute floodplain alteration could impact the existing buildings on site, and surrounding properties, increasing the flooding onto all. Other tests of the Regulation such as pollution, erosion, conservation of land, and dynamic beaches are not negatively impacted in the opinion of SVCA staff. When asked to clarify the height of the cement base for the silos (condition #5), Candace responded that the standard flood elevation is m relative to the Floodplain mapping of the Village of Teeswater, 1986, is approximately 1ft higher than what Gay Lea Foods had proposed for the elevation of the silo base slab. Erik explained that the flood waters could potentially crush the silo. When asked who determines the requirement for appropriate sediment and erosion control measures to be used and properly maintained (condition #15), Candice explained that the onus or responsibility is on the applicant to do erosion control measures. When asked why condition #18 is included, Erik explained that it is necessary to make sure adjoining landowners give permission and that this is a standard condition on all applications.

51 Executive Committee Meeting November 10, 2016 When asked how significant the cumulative impact would be, Candace explained that a scientific analysis would need to be done to determine the measurements. Erik said that it would be difficult to determine how significant the cumulative impact would be on properties in terms of magnitude. When asked which conditions were measures to reduce the impact, Candace responded that elevation requirements (conditions #5, #7), storage of materials (condition #8), allowing flood waters to enter the building (condition #11), protection of service connections (condition #12), ensuring mitigation measures are in place (condition #13), construction debris and excess soil are to be removed (condition #16), and the addition must not be used as living space (condition #19) were all conditions to reduce the impact of flooding. When asked if this was an exhaustive list, Erik explained that an engineered cut and fill analysis could be completed which is the removal of fill from the property. Erik also indicated that structural engineering would help protect the building in case of flooding. Under oath, Mr. Ireland was given the opportunity to present and explain his application, and to answer any questions as presented by the Members. When asked if Gay Lea Foods Ltd. would be willing to do an engineered cut and fill analysis he explained that his timeline is short and it is critical to rush this project. He has no problem with taking out gravel, however, it would not likely happen until the Spring of 2017 and he would want SVCA to be involved in the process. Erik explained that it would be the responsibility of the applicant to have this done. When asked if Gay Lea Foods Ltd. would be willing to comply with the height of service connections, Mr. Ireland explained that he would also need to be in compliance with the rules of the Electrical Safety Authority. He explained that there would be some mechanical pieces and ground pipes in the concrete slab but nothing that would float. When asked the status of a building permit, Mr. Ireland told the Committee that it was already in place and that all engineered drawings for the buildings had been completed. The Chair apologized to Mr. Ireland for the delays with respect to having updated flood plain mapping for Teeswater and explained that due to circumstances beyond the control of SVCA the time lines of the Two Zone mapping project had not been met. There being no further questions or discussion, he thanked Mr. Ireland and explained that he would be notified in writing of the decision of the Committee. Mr. Ireland left the meeting at 3:30pm. MOTION # E16-33 Moved by Dan Gieruszak Seconded by Kevin Eccles THAT the Executive Committee move to Closed Session, In Camera, to discuss a permit application; and further THAT Wayne Brohman, Erik Downing, Candace Hamm & Janice Hagan remain in the meeting. Carried

52 Executive Committee Meeting November 10, 2016 MOTION # E16-35 Moved by Robert Buckle Seconded by Dan Gieruszak THAT the Executive Committee adjourn from Closed Session, In Camera, and rise and report, and further THAT the Executive Committee re-convene the regular meeting. Carried The Executive Committee reconvened in Open Session at 4:37pm. The Executive Committee reasoned that with imposed conditions, the negative impacts on the control of flooding as a result of this proposal can be mitigated. MOTION # E16-36 Moved by Robert Buckle Seconded by Dan Gieruszak THAT Application to Alter a Regulated Area No submitted by Gay Lea Foods Co-Operative Ltd., seeking permission to construct an Out Loading Bay addition and storage silos at 27 Clinton Street North, PLAN 16 LOTS 183 to ; AND 213 PT LOTS; AND 206 N OF THE; RIVER PT ELIZABETH ST PT; ISABELA ST PT CLARINDA ST Geographic Village of Teeswater Municipality of South Bruce, is accepted with the following amended conditions: 1. Development shall be in accordance with the engineered drawings prepared by GM BluePlan Engineering, stamped, signed and dated October 28, 2016 (drawings Nos. S1 to S6), the Preliminary Overall Site Plan (Drawing No. SP1) and Preliminary Grading, Drainage and Servicing Plan (Drawing No. SP2) prepared by GM BluePlan Engineering, dated October 2016, and the Application to Alter a Regulated Area dated November 4, Should the Final Overall Site Plan and Final Grading, Drainage and Servicing Plan differ substantially from the Preliminary plans submitted, our office should be contacted as further review and/or amended approvals may be required. 3. It is the responsibility of the Applicant (Gay Lea Foods Co-operative Limited c/o Darren Ireland) to ensure that any contractors hired for the development are aware of this permit and conditions. 4. The proposed Out Loading Bay Addition and storage silos shall be constructed above the existing grade without any basements or crawl spaces. 5. The cement pads for the proposed storage silos shall be at or above the Hurricane Hazel Flood Event Standard flood elevation of metres, relative to the Floodplain Mapping of the Village of Teeswater, 1986, or at an elevation acceptable to SVCA staff. 6. By accepting this permit, the Applicant (Gay Lea Foods Co-operative Limited c/o Darren Ireland) hereby acknowledges being notified by the Saugeen Valley Conservation Authority that the proposed Out Loading Bay Addition and proposed storage silos are not floodproofed to the Hurricane Hazel Flood Event Standard flood elevation and that the Applicant (Gay Lea Foods Cooperative Limited c/o Darren Ireland) assumes all responsibility for flood damage, should it ever occur. 7. All electrical, mechanical, heating and ventilation systems in the Out Loading Bay Addition and the storage silos shall be installed at or above the Hurricane Hazel Flood Event Standard flood elevation of metres, relative to the Floodplain Mapping of the Village of Teeswater, 1986, or at an elevation acceptable to SVCA Staff.

53 Executive Committee Meeting November 10, Materials that may be susceptible to flooding and/or water damage and/or hazardous materials should not be temporarily or permanently placed or stored within the Out Loading Bay Addition or the storage silos below the Hurricane Hazel Flood Event Standard flood elevation of metres, relative to the Floodplain Mapping of the Village of Teeswater, The Applicant (Gay Lea Foods Co-operative Limited c/o Darren Ireland) hereby acknowledges being informed that the SVCA is not responsible for the review or analysis of the structural integrity of the proposed Out Loading Bay Addition or storage silos. 10. During flood events where water is anticipated to reach the development, flood waters shall be allowed to enter the addition, and preventative measures to avert the entry of flood waters into the addition shall be prohibited in an attempt to minimize structural damage that may occur as a result of hydrostatic loading on the floor slab. 11. Should servicing connectivity be located below the Hurricane Hazel Flood Event Standard flood elevation, the connection(s) shall be protected against potential debris flow and floodwaters that could damage the servicing. 12. It is the responsibility of the Applicant (Gay Lea Foods Co-operative Limited c/o Darren Ireland) to ensure that appropriate mitigation measures are in place to ensure the proposed oil/grit separator can withstand flooding. 13. If dewatering of the footing excavation is required, sediment laden water shall not be discharged directly or indirectly into the Teeswater River. 14. Appropriate sediment and erosion control measures that shall be used and properly maintained, if required. Sediment shall be prevented from migrating from the subject property and shall not be allowed to reach the Teeswater River. Where required, appropriate sediment control measures shall be installed around existing and/or proposed catchbasins. 15. Construction debris, access soil, other than that required to attain final grades at the building site, shall be removed from the property, disposed of properly, and shall not be deposited within any SVCA Regulated Area without first receiving permission from the SVCA. 16. It is the responsibility of the Applicant (Gay Lea Foods Co-operative Limited c/o Darren Ireland) to receive landowner permission prior to entering or undertaking works on lands which they do not own. 17. The addition shall not be converted to or used as habitable living space, now or at any time in the future, without receiving permission from the SVCA. 18. Should any other works be proposed on the property in the future, the SVCA shall be contacted, as permission may be required. 19. SVCA Permit No shall expire on November 10, The applicant shall complete an engineered cut and fill analysis and operation to completely offset the water displacement caused by the works permitted and/or completed, to the satisfaction of SVCA staff. This cut and fill operation shall be completed within one year of the issuance of this permit. Carried There being no further business the meeting adjourned at 4:40pm on motion of Dan Gieruszak. Luke Charbonneau Chair Janice Hagan Recording Secretary

54 Planning & Regulations Department Review Action Items Authority Approved - July 23, 2015 Updated February 2017 AGENDA Action Item Description Actions Taken Status High Priority: 1. Planning & Regulations Policy Document Prepare a draft Policy document for Board review Policy from another CA has been reviewed and edited to shape it to SVCA needs. First draft presented at January 2016 Authority Meeting. Plan presented to Executive Committee March 22, RFP for preparation of Policy document & public consultation went out April 29 with May 19 response deadline. Planning Solutions selected as consultant. Authority meeting Oct 18th and Nov 23 for detailed review of Chapters 3 & 4. Update draft for Authority review January 13, Draft Manual distributed to counties, municipalities, CA's and Agricultural sector. Also on website. Comments due March 20th. On going 2. File Tracking System A robust accurate tracking system accessible to numerous users P&R Mgr & IT Mgr continue to work on design and development. A preliminary template for file data input has been developed & tested. Data base design is almost complete. Work on dashboard is in progress. Presentation at Feb & May Authority meetings. Transition from legacy database has been completed. Dashboard still in progress. Individual data groups are functioning. Work on linking these is underway. On going Short Term: 3. Printer and file cabinets Obtain a printer for the main floor. Provide cabinets for individual work stations 4. Mapping Working Group Comprised of SVCA staff & municipal representatives; goal to improve mapping in priority areas of the watershed Printer was installed in Sept. File cabinets are in place. Meetings held Aug 25, Sept 29, Nov 3 and Dec 15. Seeking info on mapping costs, potential trial areas and funding opportunities. Teeswater mapping project is expected to act as an example for other municipalities with respect to cost & timing. Will convene next meeting once Teeswater project is completed. Completed On going

55 Planning & Regulations Department Review Action Items Authority Approved - July 23, 2015 Updated February Customer Feedback Survey Prepare an anonymous customer survey for Board approval 6. Zoning Comments Cease providing zoning comments in correspondence to applicants 7. Bruce County Memorandum of Agreement 8. Appeal process to be better communicated to applicants Work with Bruce County to arrive at a new updated MoA Make applicants aware of the appeal process should they be dissatisfied with a decision of the P&R Dept. 9. Staff Promotion Where warranted staff to be promoted up the salary grid steps in their respective job range Survey commenced November 2. Updates given at each Authority meeting. Zoning comments were eliminated by July 31, 2015 Draft Agreement prepared by County is under review. Planning Act review involvement is under discussion. Completion of this item is delayed until P&R Policy document is completed. Customer survey asks if customer was advised of the appeal process. Updated P&R Information sheet advises applicants that there is an appeal process. Appeal process description added to website. Review completed by GM and P&R Mgr for budget. Completed Completed On going On going Completed Longer Term: 10. Customer relations & communications training Continue staff training in CSR & communications Most recent training date was Dec 2, 2014 Not yet started 11. Conversion of paper files to digital form Data storage & retrieval needs improvement; old paper files and data to be converted to digital form Part time scanning position started January Continue Staff training Ensure job relevant training continues 3 staff attended training at Latornell in November; Gary S. provided training session in November, December, and January. Regulations officer attended a one week course in March. Risk Management Training held May 5. Drainage training for two staff in June. Two staff attended Coastal training. Provincial offenses training scheduled for November. Agricultural outreach training on Nov 29. Coastal Working Group session in Dec. Flood Plain training in Dec. Staff member attended Soil & Crop Workshop in Feb. Ongoing On going

56 AGENDA 1078 Bruce Road 12, P.O. Box 150, Formosa ON Canada N0G 1W0 Tel , Fax , Report to: Authority Members, Saugeen Valley Conservation Authority From: Wayne Brohman, General Manager/Secretary-Treasurer Date: February 21, 2017 Subject: West Grey Swimming Program Agreement Background: In December 2011 an agreement was signed between SVCA and the Municipality of West Grey whereby West Grey was granted permission to operate a recreational swimming program on SVCA property at the middle dam in Durham. A copy of that agreement is attached to this report. The agreement was for a five year term (to December 2016) and required an annual payment from West Grey of $2,500. The agreement is automatically extended for an additional five year term at a fee amount to be negotiated unless SVCA is notified at least 60 days prior to expiry by West Grey that they do not wish to renew. No such notification was received. Staff Input: The arrangement with West Grey has worked well for both sides with no issues. The annual fee has been paid on a timely basis. Accordingly, staff are in favour of the renewal for another five years. Fee for next Five Years: Staff recommends an annual fee of $2,700 for the next five years. That fee uses $2,500 as a base and then reflects the increase in the Ontario Consumer Price Index (CPI) over the five years ended December The municipality has suggested a fee of $2, for 2017 which reflects the CPI increase for the one year of West Grey further suggests that the $2, be subject to an annual increase based on the annual CPI for the next four years. Watershed Member Municipalities Municipality of Arran-Elderslie, Municipality of Brockton, Township of Chatsworth, Municipality of Grey Highlands, Town of Hanover, Township of Howick, Municipality of Morris-Turnberry, Municipality of South Bruce, Township of Huron-Kinloss, Municipality of Kincardine, Town of Minto, Township of Wellington North, Town of Saugeen Shores, Township of Southgate, Municipality of West Grey

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63 Saugeen Valley Conservation Authority General Manager/Secretary-Treasurer 2017 Initiatives/Goals AGENDA Initiative Timeline Expected Outcome/Goal Short Term Teeswater Flood plain mapping Feb 28th New Two Zone regulation flood plain mapping in use Powers property donation, 37 acres April Property transfer to SVCA to be completed Medium Term Woods property donation, 210 acres July Property transfer to SVCA to be completed Walketon flood plain mapping August Regulation mapping completed, public meeting, S 28 committee approval, Authority approval Markdale dam removal (Grey Highlands) Fall 2017 Assuming the DFO funding agreement is approved the dam should be removed in 2017 Planning & Regulations Policies Manual March 21st Comments reviewed by Authority members, possible changes suggested May Final version of document is approved and in use Planning & Regulations file tracking May System is fully operational including ability to track all active files Forestry tendering by December 31st Forestry tenders generate $210,000 in revenue as per the 2017 budget Longer Term Martyn property new trail system by December 31st Trail to be marked and clearing to start in 2017 with completion likely in 2018 Kincardine Flood plain mapping December Regulation mapping completed, public meeting, S 28 committee approval, Authority approval Agricultural Advisory Committee throughout 2017 Continue to build positive interactions with ag sector; goal would be for committee members to recognize the value of the committee and have it continue in 2018

64 Initiative Timeline Expected Outcome/Goal Bruce Power funded initiatives Various initiatives will relate to fish habitat improvement, tree planting, stewardship projects, education and other areas 2017 Authority budget to December 31st Ensure controllable revenues and expenses adhere to budget County and municipal MoAs by December 31st MoAs are negotiated and signed with Bruce County and with Grey and other county municipalities Phragmites control/eradication throughout 2017 Eradiactaion measures at Brucedale are continued, trial sites for in water application of herbicides are pursued Bluffs horse camping to October 31st Trail improvements, 3-4 more sites with corrals, revenue up 33% from 2016 as per 2017 budget GLASI agricultural program throughout 2017 Program targets for demonstarion plots, workshops, education are met as per the funding agreement

65 Grey Bruce Forestry Services 2017 Pricing Structure AGENDA GBFS Services 2016 Pricing 2017 Pricing Note: All prices subject to change without notice. Site Inspections (all services) - non-refundable fee Forest Management Planning - According to MFTIP Standards Full Plan Preparation $12.00/acre for first 100 acres, $5.00/acre thereafter $ minimum fee $ No charge site visit unless technical information requested and documented in writing, then $ $12.00/acre for 1 st 100 acres, $5.00/acre thereafter $ min. fee Plan Upgrade & Approval Call for an estimate ($60.00/hour) Inventory & Prescription $11.00/acre ($ min. fee) This entry is deleted Tending Services Insect / Disease Control $5.75 per cm DBH Emerald Ash Borer Inoculation Pre-assessment Inspection Fee $50.00 Call for an estimate ($80.00/hour) $5.75 per cm DBH Marking $50.00/acre ($ min. fee) $50.00/acre ($ min. fee) Tendering $ flat fee $ flat fee Contract Management $150.00/visit ($ min. fee) $150.00/visit ($ min. fee) Tree Prices Red or White Pine Seedlings $0.70/tree $0.70/tree White or Norway Spruce $0.80/tree $0.80/tree Tamarack & European Larch $0.80/tree $0.90/tree White Cedar $0.90/tree $1.00/tree Balsam Fir $1.30/tree Colorado Spruce $1.30/tree Hardwoods $1.25/tree $1.30/tree Specialty Orders Price subject to availability Price subject to availability Landscape Stock Price subject to availability Price subject to availability Shipping/Handling - Seedlings - Landscape Tree Planting Services $20.00/order $1.00/tree $20.00/order $1.00/tree Machine Planting $0.45/tree ($ min. fee) $0.45/tree Hand Planting $0.75/tree ($ min. fee) $0.80/tree Vegetation Control Service Simazine Spraying $0.25/tree ($ min. fee) $0.25/tree ($ min. fee) Roundup Spraying $0.40/tree ($ min. fee) $0.40/tree ($ min. fee) Revised February 8, 2017

66 AGENDA Pre-Budget Submission to the Standing Committee on Finance and Economic Affairs January 20, 2017 The costs of doing nothing to address increased flood risk in Ontario today only creates the need for even greater investments down the road and puts Ontario residents and property at risk. Ontario s municipalities, residents and businesses more frequently face the extremes of climate change and often at the same time. Either there s too much water from extreme weather causing flooding, or not enough water as a result of prolonged drought with both conditions threatening the safety of drinking water quality and quantity. There is a growing consensus that climate change, if not addressed, will create increasingly significant ecological and economic damages and costs. In its Hazard Identification Risk Assessment, Emergency Management Ontario identifies flooding as the leading cause of emergencies in Ontario 1. In early January 2017 Canada s insurance industry called on all levels of government to improve climate change preparedness after a record-breaking year of damage caused by natural disasters 2. They estimate that $4.9 billion in insurable damage was caused by natural disasters such as wildfires, floods and ice storms across the country. In Ontario, damages were mainly from flooding and ice storms. Insurance Bureau of Canada (IBC) lists notable 2016 floods in Ontario to include July storms in Bradford, Markdale, London and Toronto as well as a September storm after which the city of Windsor declared a state of emergency as a result of 190 mm of rain falling in less than 24 hours. IBC predicts these incidents and associated costs will continue to climb as climate change progresses. Conservation authorities are important, cost efficient and experienced partners with many programs that already help the Province to reduce and/or adapt to the impacts of climate change and reduce or prevent the cost of flooding, drought and other natural disasters. Some of these programs include: flood management operations reduce the impacts of flooding, implementation of development regulations identify flood prone areas and restrict building in these areas preventing significant damages, watershed planning, protection of green spaces and delivery of stewardship initiatives, such as tree planting and natural green infrastructure, build natural resiliency, and 1 Emergency Management Ontario (Ontario Ministry of Community Safety and Correctional Services) P6_1 2 Insurance Bureau of Canada

67 Conservation Ontario Pre-Budget Submission to the Standing Committee on Finance and Economic Affairs Jan 20, 2017 low impact development and urban and rural stormwater management technologies also help to reduce runoff, soil erosion and protect water quality of streams and lakes including drinking water. Conservation Authorities also play a significant role in the delivery of what is currently called the Province s Low Water Response (OLWR) program. In 2016, six Eastern Ontario watersheds experienced Level 3 Low water conditions. This has never occurred before and is the most serious low water designation, requiring immediate actions to be taken in order to ensure sustainable water supplies. Conservation Ontario and the conservation authorities are aware of the fiscal constraints needed to address many provincial priorities, however, mitigating and reducing flooding needs to immediately be added to the list of these priorities. The cost of doing nothing today will significantly increase costs down the road. Required Actions In order for conservation authorities to continue to support the province to address a changing climate, particular attention needs to be focused on three areas: 1. Flood Management additional investments are immediately needed for 2017/18 2. Low Water continued investments 3. Source Water Protection continued investment for source protection plan implementation 1. Integrated Flood Management Program Imperative to address the need for updated floodplain mapping, flood management operations, and maintenance of conservation authority flood infrastructure An essential conservation authority program area which supports the Province is flood management. Immediate investment in three priority areas is needed in order to continue to properly support the goals and objectives of Ontario s Climate Change Action Plan. The table below outlines our total financial request as part of the Province s pre-budget consultation process. Strategic investment can build off current successful approaches. Activity 2016/17 Provincial Investments Floodplain Mapping updates, technology and Tech Transfer CA Flood Management Operations Flood Infrastructure (major maintenance) Requested Additional Funding 2017/2018 $ 400,000 $ 11.6 Million (short term) Total Provincial Investment for 2017/2018 $ 12 Million (short term) $ 7.4 million/yr $ 15.1 million $ 22.5 million/yr $ 5 million/yr $ 2.5 Million $ 7.5 million/yr Total Cost $12.8 million / yr $29.2million $42 million

68 Conservation Ontario Pre-Budget Submission to the Standing Committee on Finance and Economic Affairs Jan 20, 2017 a) Floodplain Mapping: Immediate one time investment of $12 million is needed to support the update of floodplain mapping. A current inventory of conservation authority floodplain mapping was completed in 2015 and reveals that it will cost approximately $136 million to update all Conservation Authority Floodplain mapping. We believe that a short-term investment of $12 million would support the work of Conservation Authorities, the MNRF and other provincial and municipal partners to undertake the following: Development of a Provincial Flood Risk Assessment tool to help prioritize flood mapping projects in addition to flood and other infrastructure projects, including roads and bridges at flood risk Update the 2002 MNRF Technical Guidelines for Flood Hazard Limits to include climate change considerations. Conservation Authorities with other stakeholders would collaboratively support the MNRF in the development of the Guidelines, undertaking a process similar to the current guidance being developed by the MOECC for Low Impact Development/Stormwater management Support an initial acquisition to update base data and the large-scale elevation model which would be updated on a 5-year cycle through ongoing flood management operations Develop a strategy to update mapping on an ongoing basis as information from climate monitoring and modelling is provided. Support floodplain mapping updates, including for small rural and northern municipalities to match the Federal national Disaster Mitigation Program funding. b) Flood Management Operations In order to continue to protect people and property from flooding, Conservation Ontario requests that $15.1 million be invested in 2017/18 into conservation authority flood operations for a total contribution of $22.5 million. Provincial investments in conservation authority flood operations has not kept pace with needs which are quickly escalating and becoming more complex as a result of climate change impacts. Flooding is the leading cost of disasters in Ontario affecting personal property and lives as well as disrupting businesses and requiring the Province to provide disaster relief funding. Conservation Ontario is requesting $22.5 million in the next fiscal year but estimates that fully functioning conservation authority flood management operations across all conservation authorities requires a total investment of $63.5 million/year, of which the Province s share should be 50% or $31.75 million. Currently the province is paying less than a quarter of the total costs through an annual contribution of $7.4 million to conservation authorities for their flood management operations. Municipalities are carrying an unfair burden for this provincially delegated responsibility. Today, municipalities currently pay the bulk of the costs and these are rising as a result of more frequent and stronger storms and other extreme weather. This is particularly difficult for rural and smaller municipalities who do not have the municipal tax base to support the work needed to protect against flooding hazards. The Association of Municipalities of Ontario in their comments to the Province on the Conservation Authorities Act Review identified that Municipal governments for some years have raised concerns about unstable funding to conservation authorities.

69 Conservation Ontario Pre-Budget Submission to the Standing Committee on Finance and Economic Affairs Jan 20, 2017 c) Maintenance of Flood Infrastructure - Conservation Ontario is requesting that the Province invest an additional $2.5 million in the MNRF Water Erosion and Control Infrastructure (WECI) Funding program for a total contribution of 7.5 million. Conservation authorities collectively own and operate a total of $2.7 billion in flood infrastructure including over 900 dams, dykes, channels and erosion control structures. This aging infrastructure is critical in adapting to the impacts of climate change and reducing flood risk and requires major maintenance. Currently, conservation authorities address the most critical problems with funding from the MNRF Water and Erosion Control Infrastructure Funding program. This annual provincial fund of $5M requires matching municipal funding and this program is regularly oversubscribed by $4M/year in total project costs. The additional $2.5 million in funding from the Province would address this shortfall and some of this funding would be allocated to a small, rural and northern fund for water and erosion control infrastructure. 2. Low Water Conservation authorities need continued investments in what is currently called the Ontario Low Water Response Program in order to support Provincial goals in this area Sustained low levels of precipitation impact drinking water quality and quantity, food production through agricultural operations, recreational opportunities and economic activities. Drought also reduces the resilience of important ecosystems such as groundwater, wetlands, streams and lakes ultimately affecting the overall economic and human wellbeing of our communities. Since 2000, Ontario s 36 conservation authorities have been partners with the Ministry of Natural Resources and Forestry (MNRF) and municipalities in what is currently called the Ontario Low Water Response program (OLWR). Conservation authorities provide an important suite of activities which are crucial to address low water conditions. These include: collecting and analyzing monitoring data; providing recommendations for moving between low water levels; maintaining and scheduling local multi-stakeholder low water response team meetings; developing low water reports; and developing public/media messaging and education regarding changing low water conditions within local watersheds. Long-term funding for this work has yet to be confirmed by the Province. Continued and/or enhanced funding support for Conservation Authorities in this program area is required. 3. Source Water Protection Conservation authorities need continued funding to support the implementation of source protection plans under the Clean Water Act This collaborative initiative funded by the Province will ensure that Ontarians have access to clean and safe drinking water. Conservation authorities have played a key role in developing science based assessment reports and 22 local source protection plans which have been approved by the Province. As the focus of the source water protection work transitions from planning to implementation, it requires conservation authorities to continue to play a critical role in assisting the Province to ensure the plans are implemented effectively so that drinking water sources are safe and sustainable. Long-term funding for this work has yet to be confirmed by the Province. Sustainable funding to conservation authorities for this work needs to continue in order to support the Province in safeguarding Ontario s drinking water.

70 Speaking Notes Pre-Budget Submission to the Standing Committee on Finance and Economic Affairs January 20, 2017 Hello, my name is Kim Gavine and I am the General Manager for Conservation Ontario. I have with me Jo-Anne Rzadki, Business Development and Partnerships Co-ordinator. Our organization represents Ontario s 36 Conservation Authorities who are watershed management agencies working across the province. Conservation Authority programs and services provide many added value benefits for the Province, helping to protect the Great Lakes, drinking water sources and natural areas as well as protecting people and property from costly flooding and erosion damages. There are three messages I hope you remember after hearing me today and reading our submission to the committee: Number one: The costs of addressing flood damages in Ontario are significant and growing. This includes damages to property and flood infrastructure, as well as the cost of business disruption and ecological damages. Number two: Conservation Authorities are cost effective and very experienced partners. They have worked since the 1940s with the Province to reduce and mitigate the damages of flooding and erosion. 1 Conservation Ontario 2017 Pre-Budget Submission to Standing Committee on Finance and Economic Affairs January 20, 2017

71 And number three: Conservation Authority flood programs cannot keep up with the growing number of flood incidents and damages and need immediate short term and long term investments. Funding is needed to address aging infrastructure, updates to floodplain mapping, and flood operations. Climate change impacts and their costs are increasing. Two reliable sources the Insurance Bureau of Canada and the Federal Auditor General - urgently warned us that weather-related incidents and the costs required to address the resulting damages will continue to grow. These costs are felt by all levels of government, businesses and residents in Ontario. Earlier this month, IBC called on all levels of government across Canada to improve climate change preparedness after a record-breaking year of damage caused by natural disasters such as wildfires, ice storms and flooding. They flagged a number of notable flood incidents in Ontario which included July storms impacting Bradford, Markdale, London and Toronto. They also highlighted a September storm in the Windsor area which prompted the city of Windsor to declare a state of emergency. In addition, a Spring 2016 report released by the Federal Auditor General stated that severe weather will have a great impact on Canadians. Physical, social, and economic impacts are significant, often resulting in long-term costs and disrupting everyday life. 2 Conservation Ontario 2017 Pre-Budget Submission to Standing Committee on Finance and Economic Affairs January 20, 2017

72 What s most interesting about this report is that according to the Auditor General s office, Public Safety Canada estimates that every dollar invested in mitigation saves $3 to $5 in recovery costs. Spending money on keeping conservation authority flood operations up to date will save money. This leads me into my second message which is that Ontario s 36 Conservation Authorities are very cost effective and experienced partners for the Province in reducing and mitigating the impacts of flooding in Ontario. Reviews of flood programs across Canada have shown that Ontario is a leader in flood operations compared to other provinces. We feel that this is due, in large part, to a long standing flood management partnership between the Province, municipalities and conservation authorities which dates back to the 1940s. In addition to flood management programs within conservation authorities, there are many other CA programs and services which also help to manage the impacts of flooding and build resilient watersheds. These programs include watershed planning and regulations, source water protection, low water programs, agricultural and other stewardship, green infrastructure, stormwater management and many others. Together, with the flood management programs, they provide a solid package. My last message is around the need for more provincial investments. As we ve shown in our Flood Business Case, provincial funding has not kept pace with the 3 Conservation Ontario 2017 Pre-Budget Submission to Standing Committee on Finance and Economic Affairs January 20, 2017

73 needs of conservation authority flood programs programs which the Province itself relies on heavily. We struggle with outdated floodplain mapping, aging infrastructure, and, particularly, reduced flood operations. Today, conservation authorities share a total of $7.4 million per year in flood operation funding and a matching contribution of $5 million a year in infrastructure funding. This funding falls well short of what is needed. Many municipalities have had to step in and address immediate flooding concerns on a local basis. Their ability to do so varies, however, with many smaller municipalities struggling to contribute. Through incremental investing starting immediately the Province could begin to bring the conservation authority flood operations up to where they need to be. A high level review of these numbers is provided in our submission to the committee. These investments will help to reduce future growing damage costs which will if not prevented now will be much greater and need to be paid for by the Province and others. I apologize to the committee that our messages today are not new for you but I must stress that each year we delay in addressing the lack of funding in Ontario s flood programs, the greater the need becomes. I hope I have been able to effectively communicate those three key messages that I started with so that you have them for your discussions with your colleagues. 4 Conservation Ontario 2017 Pre-Budget Submission to Standing Committee on Finance and Economic Affairs January 20, 2017

74 Thank you very much for your time today and I welcome any questions you may have. Kim Gavine; kgavine@conservationontario.ca; ext Conservation Ontario 2017 Pre-Budget Submission to Standing Committee on Finance and Economic Affairs January 20, 2017

75 Shoreline Beacon, December 27, 2016 AGENDA

76 Walkerton Herald Times, January 5, 2017

77 Shoreline Beacon, January 10, 2017

78 Kincardine News, January 12, 2017

79 Dundalk Herald & The Advance, January 18, 2017

80 Dundalk Herald & The Advance, January 18, 2017

81 Walkerton Herald Times, January 19, 2017

82 Mildmay Town Crier, January 19, 2017

83 Dundalk Herald, February 1, 2017