,.Official,MinLites.of, MARION COUNT ' BOARD OF COUNTY. COMMISSIONERS, July 18, 2016

Transcription

1 r,,.official,minlites.of, MARION COUNT BOARD OF COUNTY. COMMISSIONERS, July 18, 2016,The Marion County Board ofcounty Commissioners met in a workshop session in Commission Chambers at 9:08 a.m. on Monday, July 18,2016 at the Marion County Governmental Complex located in Ocala, Flodda., INTRODUCTION OF WORKSHOP BY CHAIRMAN KATHY BRYANT Chairman Bryant advised that the workshop was scheduled this morning regarding the, fiscal year (FY) ,17 proposed budqet.. ", PLEDGE OF ALLEGIANCE The meeting opened with the Pledge of Allegiance to the Flag of our Country, ROLL CALL Upon roll call the following members were present: Chairman Kathy Bryant, District 2; Vice-Chairman Carl Zalak, District 4; Commissioner David Moore, District 1; Commissioner Stan McClain, District 3; and Commissioner Earl Arnett, District 5. Also present were Clerk David R. Ellsperniann, County Attorney Matthew G. Minter and County Administrator Mounir Bouyounes. T OPENING REMARKS - Jonathan Lin, Court Administrator Court Administrator Jonathan Lin appeared to review the proposed FY 2016:17 budgets for Department 2310:, Court Administrator (page 47); Department, 2311.," Court Administration - Technology (page 48); Department ~355, County Gt-Summ Claims Mediation (page 50); Department 2356; Family Mediation (page 51); Department 2360, Circuit Court Judges (page 52); Department 2361, Circuit Court Judges"": Technology (page 53); Department 2365, Law Library GF(page 55); Department 2380, County Court Judges (page 56); Department 2381, County Court Judqes s- Technology (page 57); Department 2390, Circuit Court Judges - Legal Research (page 58); Department 2391, Circuit Court Legal Research - Technology (page 59); Department 2420, Teen Court (page 62); Department 2430, Drug Court (page 64); Department 2435, Drug Court Expansion (page 66); Department 2440, Juvenile, Drug Court (page 67); Department 2445, Juvenile Dependency Drug Court (page 69); Department 2460, DUI Court (page 75); Department 2465, Veterans Court (page 76); Department 2470; Mental Health Court,(page 78); Department 2480, Pre-Trial Release (page 80); Department 2485, Misdemeanor Drug Court (page 82); Department 1172, Legal Aid Community Legal, Services of Mid Florida (page 245); Department, 1173, Law Library (page 246); Department 1175; Criminal Justice Court Costs Finance & Administrative (page 247); Department 1177" Juvenile Alternative Program.; Juv Drug Court (page 248); Department 1179, Court Innovations - Staff Attorney (page 250); and Department 1182, Court Innovations - Dependency (page 252). Also. present were Chief Administrative Judge S. Sue Robbins, 5 th Circuit, Administrative County Court Judge James McCune, "County Judge Robert E. Landt, Chief Deputy Court Administrator Todd Tuzzolino and Case Management Director Debbie -Clark, _,Chairman Bryant asked if there are questions in regard to any of the Courts departments. Mr. Lin stated.the Board Will see a small increase in the communications services line, Book V, Page725

2 july 18, 201"6, i item throughoutthe departments. This item involves Internet, telephone and other related network resources. He, advised thatthe increase associated with Departmentzat t, Court Administration Technoloqy is related to the implementation of Smart Bench, which is the new judicial viewer for electronic filings (page 4g)..., Mr. Lin commented on the development of an agreement- between SumterCounty and Marion County that addresses reimbursement of a position. He advised that the overall numbers, do not reflect the, reimbursement by Sumter County for the full amount of that position. Chairman Bryant questioned when the agreement would be completed. Mr. Minter advised that staff will bring that information back to the Board. lnresponse to Commissioner McClain, Mr. Lin stated the reimbursement will cover all the associated expenses of that position. He advised that the countys obligation to assist with the technology required, by the court system is part of the State Statute.. Commissioner McClain questioned the decrease in Department 2355, regarding line item , Professional Services, in the amount of $4,800.. (page 50). Mr. Tuzzolino advised, that the funds in previous years were used to train county court volunteers, noting the services are now.provided by OSCA(Office of the State Court Administration); therefore, the funds are no.lonqerneeded,.. Mr. Tuzzolino stated staff will be traveling to the DRC (Dispute Resolution Center) conference in Orlando to receive their required certification." Commissioner Moore questioned the decrease in Department 2365 (page 55). Mr. Tuzzolino advised that the funding source for the law library is associated with a $30 fine for civil traffic and the budget usually corresponds with the revenue received. Mr. Tuzzolino noted Department 2420, Teen Court, shows a decrease in line item , Regular Salaries and Wages, in the amount of $52, 147 (paqe 62), which is.the result,of shifting a positon to another department. He advised that the state hasdecided,to fund some problem solving courts, resulting in a decrease of $61,725 in Department 2435, Drug Court Expansion (page 66).. Department 2440, Juvenile Drug Court reflects the position moved from. Department, 2420, Teen Court. Department 2465, Veterans Court (page76), shows an increase of $10,050 in line item , Professional Services, that is associated with contracted. services with The Centers. Judge McCune commented on the continued progress of the Veterans Court. -. In response to Commissioner Zalak, Mr. Tuzzolino advised that the position added for Veterans Court is needed for data managenient. The program has saved.the county $66,420 in jail days and the intent is to eventually expand the program. He stated there. are 4 newly funded positions throughout the entire courts budget. Mr. Tuzzolino advised that mental health court has decreased jail days by 4,200, saving the county approximately $626,000. _. _. Commissioner Zalak questioned the position added to Department 1177, Juvenile Alternative Program -Juvenile Drug Court (p~ge 248). Mr. Tuzzolino stated the additional position was moved from Department 2420, Teen Court, noting the reduction to the Teen Court budget is $76,279., -. Commissioner Moore questioned the significant reduction in Department 1182, Court lnnovations - Dependency (page 252): Mr. Tuzzolino stated the vacant Staff Assistant 1.position previously listed in this department has been moved to Department 2465,. Veterans Court. He advised that line itern Professional Services, assists with the certification of mediators for dependency mediation. Page 726, Book V

3 JUly 18, 2016,, It was the generalconsensus of the Board that there are no further questions in regard to.the Court Administrators Department,,, BOARD DISCUSSION:, Commissioner laiak questioned if court departmentshad met with the Sheriff to discuss,body cameras and the impact it will have on the courts technology. Mr. Lin advised that he personally has not spoken with the Marion County Sheriffs Office (MCSO). Hestated the arnountofstoraqe that will be required to maintain the collected data needs to, be consldered, along with where it will be stored., Commissioner lalak stated the proposed program will be cloud based and qualified agencies will have access to the information, Mr. Lin advised that information Wouldbe downloaded from the cloud on an as heeded basis, noting therewould be minimal impact "to thecourts technology. Clerk Ellspermann advised that the Clerks department will be responsible for the storage of any datathat is presented in court as evidence., Judge McCune stated video evidence is becoming more popular in the courtroom. The data is commonly downloaded onto discs and played via laptops during atrial. He advised that the discovery process. is more streamlined than it has been previously. Documents are electronically transferred from the,sheriffs Office to the respective parties. In response to Commissioner lalak, Judge McCune advised that it is not taking any longer for a judge to -review a case with video than it did a case without video" noting it will take longer for the attorneys to review. He stated more media evidence is preserited during a trial than in previous years. ". Chairman Bryant questioned the impact video has on the outcome of a case. Judge McCune opinedthat video footage has increased the number of dropped charges and, plea-deals. Commissioner Arnett expressed appreciation to Judge Robbins for her assistance in implementing the Rocket Docket pilot program. ", Budget Director Michael Tomich presented a 4 page handout entitled "MarionCounty Board of County Commissioners Budget Adjustments Tentative Budget Fiscal Year ". He advised thatapproximately $1,500,000 in Reserves has been placed in the General Fund., " " Inresponse to Chairman Bryant, Mr. Tomich stated there is rio deficit with the proposed, 3.36 millage rate, but if the Board were to remain at the current millage rate the deficit would be $1,055,309., Chairman Bryant questioned what the amounts would be ira raise was implemented at 2% for constitutional officers and 3% for county employees. Mr. Tomich stated he would research that information.,,, CountyAdministrator Mounir Bouyounes presented a 3 page handout entitled "FY 16/17 Workshop Response to Request and Actions Items", He advised that question 7 on paqe taddressed the generator requested on the proposed Fleet Management budget c;lnd could be eliminated, which will help the General Fund. He stated question 8 refers to Department 6170, Livestock Pavilion, noting staff has reviewed the positions and presented a revlsedreclassification plan, which will cost an additional $17,217. Question 11 relates to Department 4250, Solid Waste and Judge Robbins has agreed to speak with Commissioners in regard-to probationary work program if needed.. Book v, Page 727

4 July:18, ,Commissioner McClain commented on the limited.arnount of inmates available to perform community services.,clerk Ellspermann advised that a judge has the.abillty to convert jail, time or fines to community service hours. ", Commissioner McClain questioned the number of times, over past 12 months, where rental of a generator was required. Fleet Management Director Brian Hing advisedthat they havebeen able.to borrow a spare generator from Utilities 6 times. He stated if Utilities has a need for the generator Fleet has to return it, putting them at a disadvantage. It was the general consensus of the Board to decline the request for an additional generator, which will remove $35,000 from line item ;. Machinery and Equipment for Department 2510, Fleet Manaqernent (page 92). Commissioner Moore out at9:49 a.m. ",, Chairman Bryant presented an addressed to Executive Administrative Assistant,, Nadja Griffis from Facilities Manager Denise Alexander dated July 14, 2016, and a 3 page summary ofevents and.revenue generated by the, Southeastern Livestock Pavilion (SELP). She advised that staff from SELP reached out to Human Resources (HR) in regard to work that is performed outside the scope of their positions. Chairman Bryant requested staff give a summary of the cost savings seen by performing tasks.in-hcuse. She stated SELP staff removed and reinstalled the steel railing at the top of the spectator area Ofthe covered arena. The cost of materials was approximately $5,500, if done by an outside contractor the project would have cost $15,000. Staff also painted thestalls, gates and barn, which cost roughly $5,000 for the paint compared to the $30,000 quote, received by an outside contractor;, Chairman Bryant opined that the savings from work performed in-house and the progress that has been made over the last 3 years does justify the reclassification request. Commissioner Moore returned at 9:51 a.m. In responseto Commissioner McClain, Chairman Bryant stated she would. like the Board to consider approving the reclassifications for SELP staff and Ms. Alexander, which will align positions with the work that is being done. Commissioner Moore commented on the improvements made since Ms. Alexander took over the facility, Commissioner McClain advised that he is unable to support the increase requested in the initial budget. Chairman Bryant stated the total reclassification,has been reduced to an additional $17,000. Commissioner McClain stated he will support the Chair. Commissioner Zalak expressed, opposition to the reclassification based on the, justification given. He advised that other departments, have produced cost savings for the county as well and are not being reclassified. Chairman Bryant stated reclassifications have been done in the past in other departments. Commissioner Zalak opined that focusing on one department is not fair to others that also work hard.,, "ln response to Commissioner Zalak, Mr. Bouyounes advised thafselp does generate revenue, but not enough tocover expenses, SELP is subsidized approxlrnately 50% by the county. Commissioner McClain stated hls issue was not with approving the reclassification, but ".what justified the reclassification.. It is the,general consensus of the Board to support the reclassification as presented today. Mr. Tomich advised that benefits are not included in the cost of the reclasslflcatlons. Chairman Bryant directed staff to research the.total cost of the SELP reclassification. In response to Chairman Bryant, Mr. Tomich stated ifconstitutional, officers are given a 2% pay increase and county employees receive a 3% pay increase, it will result in a net increase in the General FUl1d of $418,659 compared to a net increase of $668,511 for 3% Page 728, Book V

5 July 18, 2016 across the board. He advised that with the 2% and 3% increases, will bring the total to $1,474,000; ", ", ",, Commissioner Arnett questioned if the reclassifications would also get the,3% pay increase. ChairmanBryantstated any reclassifications will notbe included in the 3%. Clerk Ellspermann presented a 2 page handout entitled, "Clerk to.ecc Reclassification Schedule" and rioted no established Board direction for the additional Internal Audit. position was given during previous budget workshops. The position can be removed from the budget, but it will affect the response time and.ability to schedule requested audits in the future....,. Commissioner McClain requested the additional Internal Audit position be delayed until the next budget cycle, which.will allow time for a plan to be put in place. Chairman Bryant concurred..,,., In response to Commissioner Zalak, Clerk Ellspermann advised that upon reviewing the reclassification, list some positions were not changed, which reduced the total reclassification to $127,740. He noted 19 positions out of 4,980 are being reclassified and the 3% is not included in the positions being redassified. Chairman Bryant questioned the amount of savings by decreasing the number of reclassified positions and removal of the Internal Auditor position. Mr. Tomich advised that a decrease of approximately $50,000 for the reclassifications and the Internal Audit position was $58,586. Chairman Bryant stated the reduction to the clerks budget with the changes is roughly $100, Mr. Tomich stated Board: direction is to implement a 3% increase for county employees, 2% for constitutional officers, eliminate the Internal Audit position and accept-the revised reclassification as.presented by the Clerk. Commissioner Zalak questioned the total increase to the Clerks budget and court administration from the prior year. Mr. Tomich advised that the total increase to the Clerks budget, with the Board changes and the increased cost of retirement and health insurance is $184,406. He stateditwould take a few minutes to deterniine the difference in the Court Administration budget, noting the majority of the budqet is fee based and involves mandated costs for technology and communications. In response to Chairman Bryant, Mr. Tomich advised that the final day to set the millage rate is on or before August 4, He stated the regularly scheduled Board of County Commissioner (BCC) meeting is scheduled on Tuesday August 2, 2016, which would be the ideal date. The Board can take action and ratify adjustments made during "the workshops and set the millage rate. Chairman Bryant questioned the lastdate the Board can hold another workshop. Mr. Bouyounes stated the agenda will be uploaded on July 27,2016. Mr. Tomich advised the agenda item can show the millage rate as proposed and the Board can adjust itand take action at that time., Mr. Tomich advised that thecourt Administrative budget is approximately $70,000 above, a flat budget., Mr: Tomich addressed current.lssues with the budgets for the Heart of Florida Health Center (HFHC) and the Department of Health (DOH). The total funding needs for the HFHC is not a fungible issue. He advised that the BCC and the DOH is in receipt of a revised funding request from the HFHc in the amount of approximately $1,400,000. The,.BCC and the DOH are two separate entities; therefore, the funding request was reduced by the Board to $380,000. The DOH indicated that funds given to themby the BCC could \,Book V, Page 729

6 . ;.. Jul~rt8, 2016 possibly be paid to thehfhc for.services. He advised that issueswlll arise if the Stateof Florida decides the DOH is not able to fund primary care and the millage rate approved. only supports thefundinq forthe-hfhcat $380,000. _ -,. Chairman Bryant stated when setting the maximum millage rate the Board needs to consider the potential to make adjustments, notinq if the millage rate is set to low it will limit the Boards abilities. 0 Commissione~ McClain advised that if the funding cannot be given to the HFHC by the.doh than the Board wouldlower the millage rate tor the DOH by approximately $800,000 and those funds would stay in the General Revenue millage.. Mr. Tomich stated there is no minimum requiredlevel of fundlnqfor the DOH, but reducing funds will limit the resources for public health issues anddisease control. Chairman Bryant advised that the,doh and HFHC are aware that after this year the county cannot continue funding the HFHC, noting an exit plan is being developed. Commissioner McClain questioned when the. DOH will know if the funding can be transferred to HFHC. Mr. Bouyounes advised that DOH is waiting for a legal opinion from Tallahassee.. Mr. Minter reiterated reallocating funds-to primary care will reduce resources available for public health issues. Chairman Bryant advised that DOH will be working with the.sarne amount of funds if not more -than the previous year. Mr. Bouyounes stated DOH has developed a 5-year exit strategy, but HFHC is opposed to the plan. ". -. Commissioner Zalak opined, that HFHC is a private orqanlzation that entered into an agreement with DOH and the.board should not get in the middle of that contract. The obligatioh of the Board is to decide whether or not to continue to fund the organization at. $380,000.. Chairman Bryant advised that the DOH and HFHC requested Board assistance to figure out a funding plan.for this FY, noting both entities are aware that it is up to them to develop an exit strategy. Clerk Ellspermahn stated initiallythe contract. between DOH and HFHC started because _ former DOH Director Nathan Grossman did not want to provide thecare -that is provided by the HFHC.., Commissioner Zalak opined that the Board should not get in the middle of the contract between DOH and HFHC, noting DOH should allocate funds as they see flt.he stated there are other federally certified programs in Marion County that do not receive, any funding from the. Board., In response to Chairman Bryant, Commissioner McClain advised that the Board originally agreed to fund the HFHC at $300,000 for 3 years, noting that agreement was 9 years ago. He stated the Board is obligated to address indigent carewithln the county, which is done through a lease contract with hospital facilities owned by Marion County. The original goal of the HFHC was to decrease the amount of Emergency Department visits and provide a primary care physician, which would reducethe cost of care. ", Mr. Bouyounes stated the 3 locations used by the HFHC are provided by the Board along with $380,000.- Chairman Bryant advised that an exit strategy will be developed and moving forward the Soard will not be-involved.. Chairman Bryant stated al) additional workshop. is needed before the August 2, 2016 ~, Board meeting to review the information presented.,, In response to Commissioner Zalak, Mr. Tomich advised thatnot including the 30/0 employee pay increase the Tax Collectors budget is at the same level as theprior FY. Page 730, Book V.

7 _July 18, 2016, He stated.the Property Appraisers Office is able to reduce the cost of the State Mandated.,aerial photography from $140,000 per year down to $90,000 with a 3 year contract. The, budget also includes a 3% pay increase. Commissioner Zalak questioned the impact the Sheriffs budget has on the General Furid. Mr. Tomich advised that the total proposed above the adopted budget for the previous FY \s$923,000., ". _ -. Commissioner. Moore state-d the 3.top unfilled positions,if not filled by the next sheriff could fund 6 deputy~ sheriff positions. Commissioner Zalak advised that most of the fundlrrqdoliars for those 3 positions comes from the MSTU and wili not have an impact on the General Fund. He noted $900,000 ofthe $1,400,000 is attributed to the Sheriffs budget.. Mr. Tomich stated the Sheriffs budget includes a $224,000 increase relating to retirement and healthcare. There are 3 new positions requested in the jail, which.adds up to $187,000.. Support Services Bureau Chief Jerry Holland, MCSO, advised that the request was for 3 new corrections officer positions at $177,000 and $186,800 for.the inmate medical contract. In response to Chairman Bryant, Chief Holland stated there are approximately 14 or 15 vacant positions at the jail. The only other increase is the 3% staff pay increase. Chairman Bryant stated the Board is working towards a flat budget, noting an additional.workshop should be scheduled to allow time for all documents to be reviewed. It was the - general consensus of the Board to schedule a workshop on Wednesday, July 27, 2016 at 2:00 p.m.. Commissioner Moore out at 10:36 a.m., _ Commissioner Zalak requested a tentative budget sheet with the millage rate of 3.36 as well as3.19. Mr. Tomich advised that a 3.19 budget is not available.. Chairman Bryant stated Tourist Development Council (TDC) Director Loretta Schaffer is present today to update the Board on actions taken by the TDC relating to additional funding,from the bed tax.. Commissioner Moore returned at 10:37 a.m. Executive Director Schaffer commented on conversations at prior workshops to make enhancements to some of the, local parks. It was the consensus of the TDC Board to direct Parks and Recreation Director Jim Couillard to bring back a plan of action that could. potentially use the resources that were previously allocated for the fall campaign, which will help support some of the Parks and Recreation initiatives. The TDC will vote on the plan presented by Mr. Coulliard and if approved it will be brought before the Bec for final ratification... **REMAINDER OF PAGE INTENTIONALLY LEFT BLANK** Book V, Page 731,

8 July 18, 2016, ~... CLOSING COMMENTS:, ", " There being no further business to come before the Board, the meeting thereupon adjourned at 10:38 a.m. -Attest: Page 732, Book V