COUNCIL-IN-COMMITTEE OPEN MEETING COMITÉ PLÉNIER SÉANCE OUVERTE AU PUBLIC

Transcription

1 COUNCIL-IN-COMMITTEE OPEN MEETING COMITÉ PLÉNIER SÉANCE OUVERTE AU PUBLIC Date: Monday, October 16, 2017, 7:00 p.m. Location: Second Floor Committee Room, City Hall, Fredericton Date: le lundi 16 octobre 2017, 19 h 00 Endroit: Salle des comités au 2e étage, l hôtel de ville de Fredericton 1. Agenda 1. Ordre du jour 1.1 Regional Performing Arts Centre (30 mins) PowerPoint Presentation by: 1.1 Centre regional des arts de la scène (30 min) Présentation PowerPoint par: 1 Greg MacFarlane, Vice President, Fredericton Playhouse Inc. Greg MacFarlane, vicepresident, Fredericton Playhouse Inc. 1.2 FCM Big M Program - Fredericton Visits Port St. John's, South Africa (15 mins) PowerPoint Presentation by: 1.2 Programme Développer des municipalités inclusives et vertes de la FCM - Fredericton visite Port St. John's, Afrique du Sud (15 min) 23 Sean Lee, Assistant Director, Engineering & Operations Présentation PowerPoint par: Sean Lee, directeur adjoint - Ingénierie et operations

2 Regional Performing Arts Centre Project Update 1

3 Agenda Review history of project Updated project costing and revenue sources Recent study of new options 2

4 Ten-year history 2007 FPI studies building condition to develop a capital plan. First time that scope of condition issue is understood 2011 FPI makes Infrastructure renewal a strategic priority 2013 City studies building condition. Scope of refurbishment triggers larger decision-making process Feasibility study to understand needs and goals, options, costs, and funding requirements Decision to move forward with option to build a new PAC to replace the Playhouse. City and FPI agree to move forward in partnership. City commits $14M in

5 Project Highlights Addresses end of life reality of the Playhouse New construction on York/Pointe Ste. Anne site Meets needs/opportunities as identified in studies Two formal spaces (850, 300 seats) with shared back of house Share lobbies and public space suitable for a variety of programming/new uses No loss of service/economic contribution to community Advances City Centre Plan Requires investment from all levels of government + community In play since fall of

6 Recent work FPI engages regional communities in financial participation (Feb 2015) Request made to Province/Feds for $28M in infrastructure investment (Dec 2015) FPI begins preparing for private-sector campaign City agrees to provide a site. Several explored. York Street Car Park identified and committed. (Nov 2016) City discusses future of Justice Building with province and the potential to integrate its redevelopment into the site plan (2017) 5

7 Project Cost and Revenue Update Undetermined site York/Pte Ste Anne Start 2019 Start Expenditures First Estimated Last Estimate Revised Estimate Comments Construction (71,741 GSF) 31,924,745 34,556,371 34,435,800 Soft Costs (25%) 7,981,186 8,639,093 8,608,950 design, permits, project management, etc. Total Building 39,905,931 43,195,463 43,044,750 Land Acquisition 2,450,000 - aquired by or already owned by City at no cost Demolition of Playhouse 300, , ,000 Total Land Assembly/Disposal 300,000 2,781, ,000 Campaign Costs 390, ,000 10% of private sector revenue Additional Studies, Research, etc. 100, ,000 business planning, consultations, etc. Business and Technical Consulting Services 100, ,000 Total Other Costs 590, ,000 Contingency 4,701,313 3,115,250 reduced from 10% to 7% Total 51,268,000 47,100,000 Revenues City of Fredericton - cash 14,000,000 15,000,000 from 2016 to 2019 $ Other Local Governments 5,368, ,000 Province of NB & Gov't of Canada 28,000,000 28,000,000 Private Sector Campaign 3,900,000 4,000,000 Total 51,268,000 47,100,000 6

8 Regional Performing Arts Centre A NEW OPTION? 7

9 Why Consider New Options? Urgency Current building failure risk is increasing Lack of momentum on current plan Continue our exhaustive approach to good decision-making Community feedback Concerns about current site choice, costs Some expressing a desire to use existing site/building 8

10 New Option = Expanded Playhouse Site 9

11 St. John Street Traffic Options Convert half to pedestrian walkway One lane through with side parking 10

12 Option 1: New Building Same square footage as current plan Meets needs/opportunities 850/300 seats Slightly lower cost (not flood-prone) Good fit (i.e. planning considerations) No new parking requirements 2.5 years of closure (no service) 11

13 Option 1: Construction Schedule -2.5 years of construction (Jan 2019 to July 2021) -Full closure of Playhouse throughout 12

14 Discussion: Option 1 What the board likes Meets identified needs & opportunities Addresses concerns about changing locations/york Street site No dependence on Province for Justice Building transfer Can begin design work now What we don t like 2.5-year shutdown! Cost savings are not significant 13

15 Option 2: Renovate & Expand Slightly smaller square footage Meets needs/opportunities 800/300 seats Moderately lower cost (reusing existing auditorium) Good fit (i.e. planning considerations) No new parking requirements Can be phased to reduce (but not eliminate) closures 14

16 Option 2: Phasing (Existing) 15

17 Option 2: Phasing (Site Preparation) 16

18 Option 2: Phasing (Phase 1 Construction) 17

19 Option 2: Phasing (Phase 2 Construction) 18

20 Option 2: Construction Schedule 2.0 years of construction: Jan to Dec Main theatre closed for two (2) periods : May-Oct May-Dec seat studio theatre is open during second closure 19

21 Discussion: Option 2 What the board likes Meets identified needs & opportunities Addresses concerns about changing locations/york Street site No dependence on Province for Justice Building transfer Lower cost Can begin work now What we don t like 800 seats vs. 850 Shutdowns (albeit less) Higher risks (due to reno): Phasing shutdowns Cost overruns 20

22 Project Cost Comparisons Current Plan New Option 1 New Option 2 York St./Pte. Ste Anne Site Playhouse Site: ALL NEW Playhouse Expansion Expenditures Revised Estimate Estimate Estimate Construction 34,435,800 33,000,975 29,958,405 Soft Costs (25%) 8,608,950 8,250,244 7,489,601 Total Building 43,044,750 41,251,219 37,448,006 Land Acquisition Demolition of Playhouse 340, ,000 - Total Land Assembly/Disposal 340, ,000 - Campaign Costs 400, , ,000 Additional Studies, Research, etc. 100, , ,000 Business, Technical Consulting 100, , ,000 Total Other Costs 600, , ,000 Contingency - 7% 3,115,250 2,908,781 2,651,994 Total 47,100,000 45,100,000 40,700,000 21

23 Suggested Next Steps Communicate new options to the public/stakeholders FPI to discuss options with stakeholders Conduct public survey Council listens to community feedback Request additional staff study/info as required Council decision in late fall on whether or not to change our plan 22

24 FCM BIG M Program Fredericton Visits Port St. Johns, South Africa September 18-22, 2017 Mayor O Brien, Murray Jamer, Sean Lee 23

25 Overview The BIG M Program This Mission What we Learned Subsequent Missions Summary 24

26 The BIG M Program Sponsored by Global Affairs Canada (GAC) through FCM 6 Municipalities in program Intended to improve capacity at the Municipal level Focus of our partnership: Asset Management Climate change adaptation Improving conditions for vulnerable sectors 25

27 This Mission Scoping mission Mayor, Deputy CAO, Assistant Director of Engineering & Operations Travel 7 hour flight to Munich 12 hour stopover in Munich 10 ½ hour flight to Johannesburg 1 Hour flight to Umtata 2 hour drive to Port St. Johns Mission well attended: FCM rep Municipal Council & Staff, SALGA Meetings / workshops / study tours 26

28 What we Learned Port St. Johns staff has some capacity in Asset Management and climate change Port St. Johns struggles with infrastructure issues Port St. Johns struggles with climate adaptation Port St. Johns is a huge, sprawling municipality (166,000 people but only 6500 in the core) There is the basis for a good partnership 27

29 Subsequent Missions Team Port St. Johns will visit Fredericton in January, 2018 A mission of technical experts will visit Port St. Johns early 2018 The aim is to first define the partnership and then do the training / capacity building 28

30 Summary Partnership has started Will remain partners until 2020 Expect various staff from various departments to be involved Have some pictures to share: 29

31 Town Hall/Council Meeting 30

32 Town Hall/Council Meeting 31

33 Working Sessions 32

34 Port St. Johns (CBD) 33

35 Port St. Johns (Region) 34

36 Port St. Johns Infrastructure 35

37 Natural Assets 36

38 Natural Assets 37

39 Natural Assets 38

40 Continuing the Partnership 39