Notice of Triennial Meeting and Annual Meeting

Transcription

1 ^^ CLYDEVALE POMAHAKA RURAL WATER SCHEME COMMITTEE Notice of Triennial Meeting and Annual Meeting Thursday, 11 May 20.7 at 7.30pm Clutha Valley Hall TRIENNIAL MEETING AGENDA I Apologies Minutes of last Triennial Meeting Election of Committee Members and Officers ANNUAL MEETING AGENDA I Apologies Minutes of AGM Overview of Councils Service Delivery Department restructure Capital Projects Draft Estimates General

2 Clydevale Pornahaka Rural Water Scheme Committee Minutes of the Triennial meeting of the Clydevale Pornahaka Rural Water Scheme Committee of the Clutha District Council held in the Clinton Hall on 17 March 20.4 and commencing at 7.30pm. PRESENT: Graham King (Chairman), Keith Munro, John Whiteside, Allan Reeves, Dave Balchin, Alex Restieaux and Councillor John Cochrane IN ATTENDANCE: APOLOGIES: Peter Ross and Mohammad Rahman (CDC) and Tim Preston (GHD) Robin MCCall, Peter Cooper, Ashley May, Garth Shaw, Councillor Stuart Cowie (and Brendon Anderson) CHAIRMAN'S REPORT Moved Dave Balchin I Councillor John Cochrane and carried: "That the Chairman 's report be received. " ELECTION OF OFFICERS Moved Graham King I Dave Baichin and carried: "That John Whiteside be elected as Chairman. " Moved John Whiteside I Alex Restieaux and carried: "That Keith Munro be elected as Secretary. " Moved Alex RestieauxIAIlan Reeves and carried: "That the current committee remains the same with the exception of Adrian Crewford and the addition of Brendon Anderson. " Confirmed 041devale Pornahaka Committee. ' John WhitesIde (Chairman), Keith Munro (Secretary), Graham King, Robin MGOa//, Peter Cooper, Ashley May, Garth Shaw, Allan Reeves, Dave Balchih, Alex Rest^^aux, Brendon Anderson, Councillors John COGhrane and Stuart Cowle. The meeting closed at 7.40pm. Confirmed John Whiteside CHAIRMAN Glutha District Council Clydevale Pornahaka Rural Water Scheme Committee Triennial Meetihg - 77 March 2014

3 Clydevale Pornahaka Rural Water Scheme Committee Minutes of the Annual meeting of the Clydevale Pornahaka Rural Water Scheme Committee of the Clutha District Council held in the Clinton Community Centre on 7 April20,6, and commencing at 7.30pm. PRESENT: IN ATTENDANCE: APOLOGIES: John Whiteside (Chairman), Peter Cooper, Alex Restieaux, Robin MCCall, Ashley May, David Balchin, Brendoo riderson, Councillor John Cochrane, A1an Reeves and Keit unro Peter Ross (CDC) Garth Shaw for non-attendance Moved D Balchin IA Restieaux a d resolved: "That the apologies be recei^'d. ' GENERAL:. Peter Ross outlined changes to t e Long>Ter Plan I Annual Plan process.. Discussed leakage on the line ove he last 5 years - mainly joiners so not too bad. Finances - looked at B units. ge I s, Is cussed upgrade work to supply extra UNIT RATES: oved G Kin I D Baichin and resolved: "That t e unit rate stays the same as per 2015/16. " The meeting closed 8.15pm. Confirmed J Whiteside CHAIRMAN Glutha 01stribt Council Clydevale Pomehaka Rural Water Scheme Committee Meetihg - 7Apri12076

4 ^ Clutha District Council MEMO To: From: Date: Subject: File Reference: Clydevale Pornahaka Rural Water Scheme Committee Infrastructure Strategy Manager - Russell Bond 1.2 April201.7 AC PIPELINE RENEWALS AND OLD LAKE ROAD PUMP STATION UPGRADE AIS5095 In order to meet increased demand and avoid the supply disruption and costs of AC pipe repairs, it has been identified that there is a need to budget for AC pipe replacements and an upgrade to the Old Lake Rd pump station. As far as I am aware, the Old Lake Rd line is critical at present, as it is here we have increased the pressure. There have been 7 breaks since the increase (1.9 July last year) and 2 earlier. To replace the AC line in the stretch where breaks have occurred (5087m of 1.50mm Pipe) we have estimated a budget of $460,000 This is the minimum cost option and leaves 2595m of loomm AC abandoned and not replaced, including changing the stretch where we have 4 pipes in the road to 3.1t is more economic to replace the shorter length in 150mm than the whole length in loomm, Yet satisfactory performance is maintained. This option leaves 281.2m of 80mm AC toward the end of the line still in service. We have no record of recent breaks, but it is desirable to replace this to reduce the risk to supply in this area. To replace the 80mm AC with 75mmlD pipe we have estimated a budget of $115,000. To ensure that the water flows are delivered to the design requirements to meet the demand the Old Lake Road pump will need to be upgraded. To upgrade the pumps at Old Lake Rd to meet new pressure at design flows we have estimated a budget of $60,000. There is $100,000 in the current year's budget earmarked for AC replacement which we can carry over. There is also a budget item for next year of $210,000 and $130,000 for the replacement of the Pornahaka and Clydevale reservoirs respectively. However the budgets do not allow for all of the proposed improvements. Outho District CouncilMemo - Clydevole Pornohoko Rurol WorerScheme 12 April2017

5 Council Report Total Wat - Clydevale - Pornahaka RWS ^i^^: Clu, ha D 51nd Counoi Actuals Actuals 20/4/15 20/5/16 After Inflation After Inflation After Inflation 20/7/18 Plan 20/7/18 Plan 20/7/18 Plan Budget Total Budget Total Budgel To to 20/6/17 20/7/18 20/8/19 Opening Balance (1,266) (16,662) (35,827) (92,164) (72636) Rates - Water (bids) Rates - Water Fees - Water Connection Internal Transfer Transfer from Special Fund Transfer from Depreciation Total Income (603,402) (15,795) (77,483) (360,000) (605,178) (355,749) (77,398) (,, 056,680) (1,038,325) (4514) (721,303) (78,235) (268,711) (,,07 763) (4,618) (722,404) (248,805) (975,826) (4,641) (725,934) tit6,381) (846,956) Rates (6459) Interest Charge Interest Charge Calc Interest Charge Adj Insurance Expenses Chemicals Telemetry Internal Pureh Operation & Maintenance Resource Management Sundry Expenditure Non Routine Expenditure Treatment - Electricity Booster - Electricity CDC Overheads Internal Water Purchase Transfer to Depreciation Total Operating Expenditure 3,132 77,810 5, , ,930 4/6 28, , , , ,460 2,573 82,233 4,093 21, , , , , , ,036 4,480 86,394 I08, ,499) 5,770 20, , I00, , ,184 (77,412) 125, ,583 82, ,739 (, 02,499) 5,903 I4, , , , ,249 (77,508) I 13, ,656 4,605 75, ,720 don, 499) 5,932 14,103 73, 124, , , ,538 (77,886) 11 4, ,640 Capital & Loans Professional Services Minor Purchases Capital Work Clydevale Bore Pump No. 2 Pornahaka Reservoir inspection Clydevale Reservoir replacement Mt Mistake Booster switchboard upgrade Clydevale Booster building renewals Plant renewals - pumps etc Additional Supply for Pornahaka Water Clydevale AC pipeline replacements Pornahaka AC pipeline replacements Pornahaka Reservoir replacement Clydevale WTP upgrade Priority Pipeline renewals (This includes: Wharetoa Road) Loan S$ Recevied (Total) Loan PPal Received (bids) Loan Term Loan Principal Loan Principal Calculated Loan Principal Adjustment , ,731 I0,405 (150,000) 59,272 o ,206 8, , (600000) 65,394 o 11,537 35,000 25,000 10,000 95, , ,280 35,122 (41,122) I1, , , ,750 (368,280) (368,280) 50 91,846 34,882 (4,122) I I, ,800 72,227 43,476 (41,122) **CLOSING BALANCE (16,662) (35,828) (92,,641 (72,636) (50.71, ) Number of Units Cost per Unit 2, , , Depreciation Initial Opening Balance Depreciation Opening Balance Depreciation Transfers IN Depreciation Interest Depreciation Transfers OUT Depreciation Closing Balance (264,582) (, 25416) I83.71 I (206,287) (206,287) (, I 3,523) (5,546) 248,805 (76.55, ) (76,551) tit4,077) (3,016) 116,381 07,264) 13/04/201710:41 am Long Term Plan RWS Budgets

6 ^ Clutha District Council MEMO To: From: Date: Subject: File Reference: Rural Water Scheme Committees Jules Witt - Group Manager Service Delivery 1.3 April20i. 7 COUNCIL SERVICE DELIVERY STRUCTURE & KEY STAFF A The new Service Delivery Structure was introduced at the round of Rural Water Scheme (RWS) Annual meetings. This was a change from the old District Assets structure. The purpose of this memo is to ensure all RWS committee members know who they can call when issues arise and which parts of the Service Delivery Group they need to talk to for particular issues. The structure is outlined in the diagram below: Service Delivery Group - responsible for roads, footpaths, water supply, sewerage, stormwater and community services such as parks and reserves, cemeteries, community housing etc. Infrastructure Strategy Manager: Russell Bond - budgets - forward works programmes -performance monitoring - data management and reporting to ORC, Publi Health Capital Delivery Manager: Vacant - major capital projects - treatment upgrades - pipeline renewals Operations Manager: Paullainison - contract management -minor projects - operational issues - change in units, connections etc. Clutho District Council Memo 13 April2017

7 Key Contacts At present we are advertising for a Capital Delivery Manager as well as four other positions and will provide an update at the upcoming Triennial meetings. Below is a brief intro for a number of new key contacts and existing staff where their roles have changed for RWS committees in the future. RussellBond, Infrostructure Strotegy Monoger Russell started with CDC in inid and has a science and engineering background and was the Water Services Manager for Central Otago District Council for about 1.0 years' Before that he was with the Hamilton City Council and the Thames-Coromandel District Council in water supply and sewerage related roles. PoulJomison, Operotions Monoger PaulJamison started with CDC in late He filled the vacancy created by Murray Hyndman's retirement. Paul worked for Downer where he was the Contract Manager for the recently awarded NZ Transport Agency Coastal Otago Network Outcomes Contract. Previously he was the Downer Contract Manager for the Coastal Otago (Hybrid) State Highway Maintenance contract and has also held management roles at Fulton Hogan and Works Infrastructure and an early stint in the NZ Army. He has tertiary qualifications in engineering and management and extensive experience in the contracting industry, particularly with a focus on roading. Kerrod Boldwin, Operotions Engineer Kerrod Baldwin started with CDC about six years ago as a cadet straight out of high school Kerrod has obtained his National Diploma in Civil Engineering and has been in several roles within CDC and was promoted to Operations Engineer in Kerrod's role has a water services focus and he is a key contact for Rural Water Scheme Committee members if there are operational issues. 81/11versen, Controcts Supervisor Bill has been with CDC for many years and he has a huge knowledge of the history of our schemes. Bill's current role is focussed on contract supervision and working with the contractor out in the field when issues arise. Bill also deals with water applications and changes of units etc. but Kerrod and our Operations Administrator, Me Ianie Scott, can also assist with these enquiries and following up with staff if they are out of the office. Outho District Council Memo 13 April2017